Modern time and attendance & access control with SAP Business ByDesign

Transcription

1 Modern time and attendance & access control with SAP Business ByDesign

2 Integrated business processes in SAP Business ByDesign Time and attendance with the on-demand solution SAP Business ByDesign 2 B-COMM ERP 4 SAP Business ByDesign

3 Data collection integrated in SAP Business ByDesign As one of the leading manufacturers of solutions for time and attendance and access control, Kaba offers a time and attendance solution integrated in the on-demand software SAP Business ByDesign, thus underlining its technological leadership. The solution «B-COMM ERP 4 - SAP Business ByDesign» is easy to operate and can be introduced by you in a very short space of time. It then runs automatically in the background. These data are then loaded into the SAP Business ByDesign system in order to determine the actual working time, update flexitime accounts or to communicate data to an external payroll calculation system. flexitime account on which days or whether there are times outside of the flexitime structure. If the requirements of your company grow or change over time, the Kaba system can be easily adapted. You, as a SAP Business ByDesign customer or partner, also now benefit from our experience from more than 1,450 successful SAP projects worldwide. Communication with the SAP system is always encrypted. The flexitime balances and the vacation balances are always displayed to your employees at the time and attendance terminals. In the solution B-COMM ERP 4 - SAP Business ByDesign, your employees can book the functions «In», «Out», «Break» and «Authorized absence». Your timesheet administrators are provided with an overview of all the booked times and thus see, for instance, which times are booked on the B-COMM ERP 4 SAP Business ByDesign 3

4 Benefits of our solution Benefits for you With B-COMM ERP 4 - SAP Business ByDesign and our terminals, we offer you an integrated system for time and attendance with SAP Business ByDesign. The solution developed by Kaba runs unnoticed in the background and controls the communication with the terminals and SAP Business ByDesign. The solution B-COMM ERP 4 SAP Business ByDesign is the customized Business ByDesign interface for small and medium-sized companies (SMEs): > > Our solution has been specifically developed for use with SAP Business ByDesign > > Kaba is the development and solution partner of SAP and works closely with SAP on the development of modern concepts for time and attendance and access control > > Simple and rapid adjustments to customer requirements, e.g. response texts, booking dialogs or the integration of different badge systems and biometrics > > Simple extensibility to include additional terminals, software modules and mobile data collection B-COMM ERP 4 SAP Business ByDesign makes duplicate data collection in the system unnecessary. Validation logic that has been tried in more than 1,450 B-COMM ERP installations is also available in B-COMM ERP 4 - SAP Business ByDesign and thus facilitates error-free operation fully automatically and of course in the background. This makes additional costs for software support, new releases for thirdparty software and training courses for system administrators virtually unnecessary. Our software modules are supplied already with the installation and can be activated by a simple license update. Operation is done via a web-based user interface and makes working easier for you with a uniform look & feel within the Kaba system. 4 B-COMM ERP 4 SAP Business ByDesign

5 The system at a glance SYSTEM OVERVIEW Customer side SAP data center Access Control In/Out/Break Time and Attendance Time account balances Mobile Data Collection ESS working hours sheet Payroll calculation (external) Flextime account Projects WebTerminal > > The employees record In, Out, Break, Authorized Absence and their access at a Kaba terminal using a RFID medium, either contact-free or biometrically using their finger (on demand). > > The bookings are compared against master data tables of SAP Business ByDesign. > > The In, Out and Break bookings are forwarded to the time and attendance system of SAP Business ByDesign (in the data center of SAP AG) for processing and further handling. There, the flexitime balances are recalculated taking into account the authorized absences and automatic or booked breaks. Errors, missing times or times outside of the flexitime structure are updated by the timesheet administrator. > > The actual working hours determined are transferred back to the time and attendance terminals as flexitime balance. > > The times can be distributed over a working hours sheet, and also to projects in SAP Business ByDesign. B-COMM ERP 4 SAP Business ByDesign 5

6 Ready for the future You can extend your system individually with further Kaba modules. The most successfull modules for SAP Business ByDesign customers are integrated into the package «HR Cockpit». The program package includes the modules Visitor Management, Booking Viewer und Attendance Board. With its attractive licenses «HR Cockpit» especially is interesting for smaller medium size companies. Visitor Management: Making visitors welcome Visitor Management is a module used for visitor and contractor management. Independent of SAP, it allows you to generate and manage badges and visitor passes. It allows people from outside the company to participate in the company s existing time and attendance and/or access control system without their data being entered into the SAP system. The clearly presented screens allow for quick and easy registration. Once saved, the data may be used again for future visits. Customized reports, e.g., number of visitors, can be viewed at any time. The Visitor Management module offers the following benefits: > > advance registration of visitors by the relevant employee, > > registration of visitor data once a visitor enters the premises, > > management of visitor badges and creation of visitor passes, > > a clear overview of people who are present and absent, registered visitors and > > badge management for contractors, e.g., cleaners and service providers. VISITOR MANAGEMENT 6 B-COMM ERP 4 SAP Business ByDesign

7 More Overview All our additional modules are run straight from your web browser and don t need to be installed on your computer. Data is exchanged in an encrypted format between the terminals and the operating system. This ensures a high level of data security. Attendance Board: Presence at a glance The color-coded presence overview indicates at a glance which employees are present and absent. The module always provides the most up-to-date information on the presence status of your employees. For example, this overview can be used by the staff on switchboard to give correct information at all times. Departmental managers in production can also take immediate action if an employee is unexpectedly absent. The attendance board provides the basis for the roll call. In the event of an emergency, the system presents the rescue teams with lists of names and information as to the most recent whereabouts of the missing persons. Booking Viewer: Bookings at a glance This module shows you all bookings in the system at a glance, no matter whether it is from a visitor or an employee. This allows you to determine who has posted last at the access reader of the side entrance. You can see all bookings by an employee from time and attendance to shop floor data collection and access control. ATTENDANCE BOARD B-COMM ERP 4 SAP Business ByDesign 7

8 How our modules assist time and attendance WebTerminal: Recording times on a PC With our module WebTerminal, you use time and attendance at a PC directly in the Web browser. In the process, In/Out/ Breaks/Authorized Absences are transferred directly into your SAP Business ByDesign exactly as if you were to collect them at a stationary terminal.forgotten bookings can also be done via our function for subsequent bookings at the WebTerminal. Thus, a manual post-recording in SAP Business ByDesign is not necessary. By default, you will have the same colored function keys as those found on stationary registration terminals. The WebTerminal can also be configured to suit your preferences. You can create your own functions and symbols, as well as your own background images Supervisor HR: Controlled bookings This model allows supervisors to register, correct and approve HR bookings before these are transferred into the SAP system. Only after approving the data are the bookings loaded. This prevents errors from entering the SAP system and saves you having to make laborious adjustments. It also allows the supervisor to keep track of the presence of their employees. WEBTERMINAL SUPERVISOR HR 8 B-COMM ERP 4 SAP Business ByDesign

9 How our modules assist access control Kaba SAP Business ByDesign Access Control: Extension of the Personnel Master Data With this module, you can define the access control within SAP Business ByDesign and support the entire Kaba access hardware. Kaba has developed its own «Solution Template» that increases the functionality in staff data administration. The software module extends the personnel master to important fields, so that group ID and access control groups can be assigned to a person. Moreover, the user gets all the dialogues in his user language. For more security, a 4-digit PIN code ensures the safety. All fields are known as «drop-down lists», thus enabling a fast working. The module is ideally combined with the existing time recording. People who want to access are now checked on the basis of their identity data on temporal and geographical authorization. ALARM MANAGEMENT Kaba exos 9300: Comprehensive access management The Kaba exos 9300 access management system is a good choice if you wish to organize access control outside of SAP. Kaba exos 9300 is an integrated access management system which takes all security aspects into account. It gives you flexibility in coordinating all access rights from either a central location or from several locations, thus ensuring easy data management. The system offers a range of scalable and clever modules which can easily be adjusted to meet your specific needs, including authorization management, visitor management, car park management and many more. Kaba exos Connector: Simple data exchange This interface provides your Kaba exos access system with the SAP master records required to validate access bookings. A web service is used to receive the master records and balances. The Kaba exos access system is therefore always ready to accept and process master records from B-COMM ERP 4. The interface also accepts bookings from the terminals in order to validate them in the B-COMM ERP 4 solution. Alarm Management: Immediate action possible Alarm Management is used to manage and display alarms. If errors ever occur in the time and attendance or access control system, you will be alerted by this module. If a time and attendance terminal causes problems or if a door is sabotaged, you will immediately be informed by a pop-up or by . You will then be able to take the necessary action and quickly rectify the situation. B-COMM ERP 4 SAP Business ByDesign 9

10 Das Kaba-Information-System for more than just time recording Canteen Briefing Visitors Vacation Survey Times In Out Official Absence Finally, terminals you can do more with than just time recording. Be inspired and benefit from the new options that enable you to optimize both communication with the staff and all the people-related processes within your organization. 10 B-COMM ERP 4 SAP Business ByDesign

11 Our services the basis of a good partnership It is our goal to establish a long-term partnership with you by providing a comprehensive package of services: from the first contact to consulting, planning and on-schedule implementation of your project. Organizational consulting We support you during the development of an all-in-one solution according to your individual demands. Project planning We also offer the expertise that is needed to implement a comprehensive, maybe even international project. This starts with an on-site inspection, the recommendation of organizational structures, the planning of project progress, and implementation of the project on schedule. Installation and start-up Our service engineers install the terminals at your premises, implement the SAP interface, customize the system, and put the system into operation. Your employees will be trained and informed of all processes and procedures. After test runs have been successfully completed, the entire system will be handed over. partners on site. A spare part express and repair service ensures the minimization of system downtimes. Training We offer comprehensive training in the technology and use of terminals, the communication software and the modules. Of course, we will also draw up an individual training program for you. Maintenance For maintenance of your installations we have service organizations all over the globe. Our well-trained engineers are available on site at guaranteed response times. In Europe and overseas, we guarantee customer support through our subsidiaries and service Hotline service Our hotline will be happy to answer any questions you may have relating to our products and the SAP interface. Our quick and qualified reply guarantees that your system will be stable and highly available. B-COMM ERP 4 SAP Business ByDesign 11

12 B-COMM is a registered trademark of Kaba GmbH. Subject to technical changes without notice! Order no , version