A Session, June 22 - July 31, 2015: Pay Date Pay Cycle Pay End Per End 7/1/2015 B /15/2015 B
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1 UCLA Summer Sessions 10/24/2014 On-Line Time Reporting Instructions for Summer Sessions Hires Academic departments enter Summer Sessions pay transactions in PTR (the Online Payroll Time Reporting System). Entries are made using the EDFT (One Time Payment) screen in PTR as described below. You may enter pay transactions any time after the Summer Sessions appointment has been entered in EDB, and before published Payroll deadlines for each pay date. The stipend for each session should be divided equally among the pay dates for that session. The following shows what to enter in the Pay Cycle, Pay End, and Per End fields of the EDFT screen. (Pay Cycle and Pay End information goes at the bottom of the screen; Per End information goes in the body of the transaction.) A Session, June 22 - July 31, 2015: 7/1/2015 B /15/2015 B Week Session, June 22 - August 14, 2015: 7/1/2015 B /29/2015 B Week Session, June 22 - August 21, 2015: 7/1/2015 B /15/2015 B /12/2015 B Week Session, June 22 - August 28, 2015: 7/1/2015 B /15/2015 B /12/2015 B C Session, August 3 - September 11, 2015: 8/12/2015 B /26/2015 B
2 UCMMNU0-M1184 Online Applications 06/22/15 09:45:20 Main Menu ---- Employee Data Base PAN Subsystem IEDB Central Inquiry PSRV PAN Services Menu IDDB Departmental Inquiry -- Payroll Time Reporting -- EEDB EDB Entry/Update ETHF THF Entry/Update IDOC Employee Documents IDTC Dept Time Collect --- Payroll Audit Record --- EDAT Dept Adj Trans IPAR Inquiry IPAY Departmental Inquiry ---- Abeyance Data Base ---- SPCL Special Processes Central Office History Data Base EDEM Misc. Deduct. - Mass IHDB Record Inquiry/Update --- System Administration -- IHIS Personnel History UCSA Entry/Update IHHR History Documents -- Employment Verification - IVER Verification Next Func: edat ID: Name: SSN: F: 1-Help 2-Jump F: 12-Exit From the main menu, go to the EDAT screen. UCFM140-M0967 Dept. Adj Trans 06/22/15 09:45:30 Dept. Adjust. Transaction Menu EDAP Additional Pay (EDAP) EDFT One Time Payment (EDFT) EDLA Leave Hours Adjust. (EDLA) EDLR Late/Reduce Pay (EDLR) EDRA Retroactive Pay (EDRA) EDTL Accrued LV Exp. Trans. (EDTL) EDTS Single Exp. Trans. (EDTS) EDTM Mass Exp. Trans. (EDTM) IDTL THF - Transaction List Next Func: edft ID: Name: SSN: F: 12-Exit Next, enter EDFT after Next Func:, the employee ID number, the Pay Cycle, and the pay period end date after Pay End:. Pay cycle and pay end information are shown in the chart on page 1. 2
3 PPETFT0-E1064 Dept. Adj Trans 06/22/15 09:46:30 06/22/15 09:45:30 One Time Payment (EDFT) F: 9-UPDATE 12-Exit The transaction screen appears, showing the pay end date and check date at the top. PPETFT0-E1064 Dept. Adj Trans 06/22/15 09:46:40 06/22/15 09:45:30 One Time Payment (EDFT) xx e sst F: 1-Help 2-Jump 5-CANCEL F: 9-UPDATE Enter the full accounting unit (FAU) where indicated, employee relations code E under ERC, appointment type 5 under TYP, leave DUC blank, the title code under TTL, the description of service code under DOS, the pay amount for this pay date under Amount, and the period end date under PerEnd. Then press the enter key. 3
4 PPETFT0-E1064 Dept. Adj Trans 06/22/15 09:47:00 06/22/15 09:45:30 One Time Payment (EDFT) xx E SST U0001 Input accepted F: 1-Help 2-Jump 5-CANCEL F: 9-UPDATE A sequence number and the Input accepted message appear. Press F9 to update. UCENPR0-E0863 PostAuth Notification 06/22/15 09:47:30 Notification Preparation Page: 01 of 01 App: EDB Tran: Date: ******** Time: ******** PAY - EDFT RIEBER,HEDRICK H Description of Content: Notifications C Address Type Name REVIEWER@UCLA.EDU M REVIEWER, DEPARTMENT L. Next Func: F: 1-Help 3-Return 6-Directry F: 9-Update 10-Comments 11-Detail The PAN message screen appears. Press F10 to add comments. 4
5 UCECOM0-E0863 PostAuth Notification 06/22/15 09:49:00 Comments Entry Page 01 of 01 App: EDB Tran: Date: 06/22/15 Time: 09:49:00 PAY - EDFT REIBER,HEDRICK H Description of Content: Comments ABCDE SESSION A PAY DATE. Next Func: F: 1-Help 3-Return F: 9-Update 10-NotfPrep 11-Detail Add your comments and press F9 to complete the update. PPETFT0-E1064 Dept. Adj Trans 06/22/15 09:49:30 06/22/15 09:49:30 One Time Payment (EDFT) xxx E SST U0001 Input accepted F: 1-Help 2-Jump 5-CANCEL F: 9-UPDATE You return to the EDFT screen. You may now add another transaction. 5
6 PPETFT0-E1064 Dept. Adj Trans 06/22/15 09:50:00 06/22/15 09:45:30 One Time Payment (EDFT) c xx E SST Seq No: Pay Cycle: B1 Pay End: U0007 Update process complete F: 9-UPDATE 12-Exit To copy the information from the first transaction to the second, type C in the C column (to the left of the Seq: field) and update the Pay Cycle: and Pay End: fields at the bottom of the screen with the information for the new transaction. Then press the enter key. PPETFT0-E1064 Dept. Adj Trans 06/22/15 09:50:30 06/22/15 09:50:30 One Time Payment (EDFT) Pay End: 07/04/15 Check Date: 07/15/15 Pay Cycle: B2 Page 1 of xx E SST Seq No: Pay Cycle: B2 Pay End: U0001 Input accepted F: 1-Help 2-Jump 5-CANCEL F: 9-UPDATE After entering the pay period end date and updating the amount (if necessary), press the enter key for Input accepted message. Then press F9 to update. 6
7 UCFM140-M0967 Dept. Adj Trans 06/22/15 09:51:00 Dept. Adjust. Transaction Menu EDAP Additional Pay (EDAP) EDFT One Time Payment (EDFT) EDLA Leave Hours Adjust. (EDLA) EDLR Late/Reduce Pay (EDLR) EDRA Retroactive Pay (EDRA) EDTL Accrued LV Exp. Trans. (EDTL) EDTS Single Exp. Trans. (EDTS) EDTM Mass Exp. Trans. (EDTM) IDTL THF - Transaction List Next Func: idtl ID: Name: Seq No: Pay Cycle: b1 Pay End: SSN: F: 12-Exit To check on payments you have already scheduled, press F3 to return to the menu and type IDTL after Next Func:, the employee ID number (or the employee s name after Name: ), the Pay Cycle, and the pay period end date for the pay date you want after Pay End:, and press the enter key. PPETFT0-E0967 Dept. Adj Trans 06/22/15 09:51:30 06/22/15 09:50:30 THF - Transaction List Seq Per. End Pay Cycle Check Date Tran /04/15 B1 07/01/15 FT F: 8-Forward 12-Exit The screen lists transactions for the pay period end date you entered (or for the latest pay period if you did not enter an end date). To see detailed information for a transaction, tab your cursor to the left of the sequence number and press the enter key. 7
8 PPETFT0-E1064 Dept. Adj Trans 06/22/15 09:52:00 06/22/15 09:50:30 One Time Payment (EDFT) xx E SST F: 8-Forward 12-Exit The detail information for the transaction appears. If you discover an error, use the EDLR Late/Reduce Pay screen to reverse the transaction and add a corrected transaction. 8
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