Fleet Logistics Optimiser

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1 Fleet Logistics Optimiser

2 Introducing FLO What is FLO? OPSI Systems Fleet Logistic Optimiser (FLO) is a powerful fleet scheduling optimisation system for secondary distribution that incorporates route auditing through GPS integration. Sales Order Generation ERP FLO software is a multi-console, affordable solution that can be deployed in a variety of logistic operations. It has been developed from the ground-up as a multipoint routing solution for all tiers of users within the secondary distribution environment and benefits significantly from several unique features and capabilities. FLO is used by many world leading organisations to optimise their distribution. Reports Fleet Why FLO? Fleet and route optimisation, resource management, time allocation, load distribution regardless of the size and spread of your operations, good planning and routing can provide the necessary cost and time savings to distinguish your company in the competitive secondary distribution market. Tripsheets Debriefing FLO simplifies the planning process FLO overlays business rules, delivery priorities and other constraints automatically over any planned route, removing the need to juggle last minute details. Optimised routes, schedule/vehicle summaries and an drag-and-drop interface lets the planner cut down on unnecessary distractions and focus on generating the best schedules and load distribution possible.

3 Faster, Smarter Logistics FLO offers logistic service providers in the secondary distribution sector efficient transport management, planning, scheduling and execution tools. FLO uses the right scheduling algorithms FLO's advanced routing and scheduling algorithms have been refined through many years of experience and interaction with supply chain professionals and the supply chain sector, catering for many secondary distribution scenarios. FLO s scheduling and planning screen, the heart of the application. Create, edit, compare and optimise your schedule in a single screen. FLO executes and controls with ease The execution management seamlessly melds planned schedules with timely updates from GPS tracking solutions, allowing you to view your vehicles locations and unauthorised vehicle use while flagging late deliveries and other events for the operator's attention. FLO is fully supported All FLO implementations are handled by an experienced team, who will ensure all necessary training and documentation is provided. Furthermore, our Technical Support Centre offers standard support and a range of support licenses to suit your specific requirements. FLO generates one-click documentation All of the deliveries can be confirmed, checked and audited through our monitoring module, and all essential documentation such as cost reports and trip sheets - whether industry-standard or custom-designed - can be generated from within FLO.

4 Planning with FLO Procurement Key to Distribution Success Whether you are generating fixed route schedules for extended periods, or scheduling dynamically on a day-to-day basis, there are many factors to consider. Distributing your loads effectively, driving shorter distances, analysing routes and adhering to the requirements of your clients can be challenging if you don't have the right support. Primary Warehouse FLO's planning and resource management helps to keep track of your assets and business rules, generates efficient, cost-effective schedules to your exacting requirements and gives you complete control to adjust and tweak schedules precisely with minimal impact on the whole schedule. FLO manages your resources FLO minimises double-bookings, product contamination and potential vehicle-site incompatibilities and fines through a system of vehicle, product and site exclusions that are applied to every schedule generated, while area boundaries prevents your drivers straying into no-go areas. Customer Customer Customer FLO keeps track of which drivers are making which deliveries with which vehicles across multiple schedules, so you ll never miss a delivery. It keeps track of shifts, sleep-outs, job priorities and delivery windows so that you don't have to. FLO was selected because it provides

5 Improved Planning Balance your distribution loads, reduce delivery costs and improve travel distances through FLO's streamlined planning tools easily and automatically. FLO is your planning assistant FLO considers the deliveries that need to be made and creates a schedule that reduces distances, costs and vehicle usage. You can create the schedule manually through an intuitive dragand-drop interface, or let FLO generate an optimised schedule that follows delivery windows, exclusions and available resources. The Jobs tab helps you keep track of the deliveries scheduled, completed, missed and still waiting to be scheduled, with a number of statistics. FLO generates documentation FLO can generate all the necessary documentation associated with a delivery and schedule whether it is trip sheets, picking slips, load requests or schedule summaries. FLO also allows for the inclusion of documentation unique to their operation. FLO can save your preferred schedule, allowing 'what-if' comparisons and further optimisations. You can also lock preferred parts of a schedule; FLO will then suggest an optimised solution that takes those deliveries and routes into account. Companies using master routes and nominated delivery days can easily create and maintain their schedules many days in advance, and can rapidly accommodate new clients and ad-hoc deliveries into fixed or dynamic schedules with minimal disruption. SAB's distribution with flexibility, reliability and cost-effectiveness. ~ Desmond Jacobs, SAB National Distribution Development Manager

6 Tracking with FLO Tracking with FLO An optimised schedule is only as efficient as the people implementing the schedule. Route adherence, driver management, tracking and debriefing are key to ensuring the schedules provide you the cost savings they've suggested. FLO's execution management integrates with GPS tracking solutions, providing visual feedback in the form of an integrated vector map and tools that help controllers maintain delivery information, easily communicate with your clients and track adherence to your schedules. FLO visualises your operations FLO's Route Viewer displays your routes in an easy-tofollow manner. It keeps track of current deliveries and overlays actual GPS data over planned routes to help quickly identify route deviations. It provides street search and a common interface for viewing customer locations, stop order, planned versus actual routes, scheduled and unscheduled resources and more.

7 Compare Actual vs Planned FLO's execution management and debriefing functions keep controllers' fingers on the pulse of your drivers, deliveries and customers' expectations. FLO is your watchman FLO calculates ETAs and flags late deliveries, allowing controllers to manage client expectations with ease. It also flags unauthorised stops, vehicle usage and route deviations for the controller. FLO records everything FLO stores all debriefing and delivery information, allowing the user to go back days, weeks and months. Handy UI markers allow you to quickly see which days have tracking and schedule information, the amounts that were loaded and subsequently delivered and many other elements. FLO debriefs post delivery FLO provides debriefing tools down to a lineitem level, allowing you to capture multiple details about driver and delivery activity. Reasons for unauthorised stops and vehicle usage can be captured, alongside proof of delivery confirmation, kilometre diversions/arrival and departure times. The Debriefing screen helps controllers capture all of the necessary information at a line, stop and route level while automating repetitive tasks. FLO s Route Viewer displays a vehicle s scheduled route, times, costs and distances. Tracked data can be overlaid to quickly identify route deviations and delivery problems.

8 Reporting in FLO Improve future profitability Critical review of previous schedules and historical data is vital in improving your logistic operations, identifying trends and ensuring that Key Performance Indicators (KPIs) are met. The active nature of the secondary distribution environment and flexibility to adjust to meet short-term demands can make accurate and timely reporting a challenge. FLO's reporting tools offer both standard and customisable reports that draw on the rich historical data that FLO saves over time, letting users retroactively assess their schedules, driver activity and performance. FLO offers a choice between Firebird and Microsoft SQL Server databases. Compatibility FLO allows for both standard and custom reports for SQL Databases via SQL Server s Reporting Services (SSRS) and through executable reports for Firebird databases, allowing for detailed reports regardless of your technology infrastructure. Evaluate efficiencies FLO can highlight the time and efficiency of specific activities within the secondary distribution environment that impact your ability to deliver more. Whether it's offload times at customers, how often customers are being visited in proportion to the amount of goods delivered and highlighting incomplete deliveries, FLO can help logistics service providers' rate and improve capabilities.

9 Detailed Activity & Cost Insight FLO's extensive reporting capabilities penetrate the heart of your operations to reveal delivery trends, statistics and data. Measure your customer service FLO can report on various customer related factors. You can confirm the frequency and number of visits to a customer, confirm complaints about lateness and poor delivery service and employ KPI-specific reports that measure scheduler, controller and driver performance. Count your Costs You can generate a series of cost reports on your secondary distribution. If you want to isolate the delivery costs for a specific customer, report on the total delivery costs across a certain period of time or obtain costs per regions, FLO can generate the applicable reports. Automate trip sheet generation FLO is able to generate trip sheets for your drivers, detailing their deliveries, customers locations, expected time of arrivals and even basic directions. Custom Reports Specialised reports can be created for unique requests and situations: Picking Slips Loading Instructions Dangerous Goods Declarations Call Schedules Invoices POD Documentation Track unauthorised activity FLO will help you identify continued unauthorised usage of vehicles, outof-schedule stops at clients and unknown locations and driver activity outside the drivers' standard operating hours. Users can identify employees who consistently perform within and beyond expected performance levels. FLO creates and presents various reports, instructions and trip sheets, reducing errors and reducing time spent on manual documentation.

10 Reporting Logistic Intelligence in FLO Extend FLO s Capabilities OPSI Systems offers additional software and services which further augment and enhance FLO s standard capabilities. OPSISetup OPSISetup is a Microsoft Excel 2007/2010 plugin designed to draw and push data to and from FLO. Data management is critical in a logistics environment: OPSISetup allows operators to update, manage, and control PLATO s data in an interface that is familiar to anyone who has worked with Microsoft Office. OPSISetup lets operators quickly test a variety of scheduling scenarios through FLO. If you want to test a new fleet, see the results of employing more drivers or check the impact of consolidating your multiple depots, OPSI Setup provides you the tools you need. Consulting Services OPSI Systems has extensive experience in the enterprise resource planning environment, and offers its expertise for companies who wish to maximise the return on investment on FLO in: Network Optimisation Fleet Configuration Contract Costing Nominated Delivery Day Assignment Master Routes Distribution Strategy Evaluation GIS Visualisation Sales Routing

11 Employ Intelligent Logistics Leverage the benefits of FLO beyond the office, manage your data more effectively and get critical objective insight into your logistic operations. Custom Development OPSI Systems has a robust development team which both maintains our commercial offerings and offers design and integration expertise for developing custom software and middleware. Custom development allows OPSI Systems to modify our established offerings and to focus on providing a tailored application which adheres to your organisations specific requirements. Auditing & KPI Assessment OPSI Systems consultants and support team provide auditing and assessment services that measure the effectiveness of your organisation s route adherence, load to vehicle ratios, scheduling efficiencies and your hardware and software configuration. Whether you require a custom audit or require assessment in a way that aligns with your internal review process, OPSI Systems can assist. Training OPSI Systems provides on- and -off training for all of their products. Entry-level, intermediate and advanced courses and programmes are available to cater for any level of user. Training material can be generated and provided when there is a requirement that training material be more closely aligned with clients internal improvement programmes. Integrating OPSI Setup with Excel ensures a simple interface that is immediately familiar to users while providing clear visual cure for vital information. Robust Support Infrastructure OPSI Systems has a technical Support Centre, operating in Johannesburg, South Africa, which deals with any troubleshooting and support queries, with a variety of support licences to suit your needs. We can provide virtual support by remotely accessing the client s consoles via the Internet - allowing us to directly control the user s machines and address problems and issues directly. Dependings on the clients requirements, OPSI Systems can arrange for on-site personnel who provide hands-on technical support.

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