Guide To: Using IADT s Print and Reprographics Service. Requirements to use this service are:

Transcription

1 Guide To: Using IADT s Print and Reprographics Service IADT have over 35 networked printers across the campus, which are actually multifunction printers (MFP). They allow a user to print, photocopy or scan to a document. The below document is a guide to using the four most common printer types across the campus the HP9500, HP6500, HP9050 and Xerox The user guide is the same for all three HP types; please note however that the HP9050 is B/W only. IADT offers a follow me print system which basically means one can click print from any PC across the campus and collect ones document at any of the printers that is compatible with the printer driver selected. However please note that queued prints are deleted 24hrs after they were initially sent if they have not been collected. Requirements to use this service are: Be a current member of IADT s Student or Staff cohort Have a Student or Staff ID Card Have a print account (automatic) Have print credit

2 Printing from a Windows based PC. To print from any windows based PC click print, make sure you have selected the correct printer selected (Fig. 1). The default printer is: HP Colour LaserJet 9500 mfp PS ON PRINTINGSRV You can select the Xerox printer by pressing the down arrow and selecting Xerox 7665 colour PC on printingsrv Figure 1: Choose Your Printer You can also print preview your document by looking at the right hand pane.

3 Colour Printing To print in colour click on printer properties, then Colour tab and deselect print grayscale (Fig. 2). Figure 1: Colour: Print in Grayscale Option Double Sided Printing If you are printing more than one page save money by printing on both sides. Click print then printer properties. Then Click Finishing Then tick Print On Both Sides. Figure 3: Finishing: Double Sided

4 Costs (Feb 2012) Single sided print; Cost per page A4 B&W 8c A4 Colour 32c A3 B&W 12c A3 Colour 48c Double sided print; Cost per page (both sides) A4 B&W 12c A4 Colour 48c A3 B&W 18c A3 Colour 72c

5 Collecting your Printouts HP Printer At the printer swipe your student card. Press either the pull print or copy icon. You have 10 seconds to choose (Fig.4 ) Figure 4: HP Printer: Touch icon to proceed Screen The system will request you to enter your PIN number. Enter your PIN number (Fig. 5). This is initially set to 1234, we strongly recommend you change this PIN to something different. Figure 5: HP Printer: PIN Code Screen When you have logged in your name will be displayed and your current balance.

6 If you pressed COPY you will see the photocopying screen. If you pressed PULL Print you will see a list of all the prints you have sent.this list will show how much each print will cost. To print a job select the one you want to print and press print. Note: If you press PRINT ALL, All your jobs will print and you will be charged. Figure 6: HP Printer: Pull Print Screen When finished press Back and then Logout (or you can press the yellow button). Notes: 1. All print jobs will be deleted after 24 hours if not collected from the system. 2. Student accounts are credited with 50c at set up (when a student registers with IADT for the first time) this allow for students to get used to the system without costing them money. 3. While most do not experience issues with the print system, from time to time one does experience a paper jam. The printer will indicate where in the printer the issue is and we encourage you to try and remove the jam if you feel you technically can. Please note that some of the parts are very hot so please be careful to injure yourself or the machine. If you can fix the printer due to an in built security feature of the IADT system your account maybe locked for 15minutes so you may not be able to print for a few minutes. 4. If you have any problems using the printing system please support@iadt.ie

7 Xerox Printer At the printer swipe your student card. The system will request you to enter your PIN number. Enter your PIN number (Fig. 5). This is initially set to 1234, we strongly recommend you change this PIN to something different. Figure 7: Xerox Printer: Log in Screen On the next screen select Pull Print or Copy (Fig. 8). Figure 8: Xerox Printer: Copy or Pull Print Screen

8 If you pressed COPY you will see the photocopying screen. If you pressed PULL Print you will see your name and your current balance, you will see a list of all the prints you have sent. This list will show how much each print will cost. To print a job select the one you want to print and press print. Note: If you press PRINT ALL, All your jobs will print and you will be charged. When finished press logout (the KEY button). Notes: 1. All print jobs will be deleted after 24 hours if not collected from the system 2. Student accounts are credited with 50c at set up (when a student registers with IADT for the first time) this allow for students to get used to the system without costing them money. 3. While most do not experience issues with the print system, from time to time one does experience a paper jam. The printer will indicate where in the printer the issue is and we encourage you to try and remove the jam if you feel you technically can. Please note that some of the parts are very hot so please be careful to injure yourself or the machine. If you can fix the printer due to an in built security feature of the IADT system your account maybe locked for 15minutes so you may not be able to print for a few minutes. 4. If you have any problems using the printing system please support@iadt.ie

9 Adding Money To Your Account Figure 8: Top up Machine Money can be added to your accounts using the money loaders located by the Health Centre and on the ground floor of the Library. At the money loader, swipe your student card. Enter your pin number. After correctly swiping (you get one beep) and entering your pin. You will see a screen like Figure 9 displaying your name and balance Unknown User: If you swiped incorrectly the loader beeps twice and after entering pin will display Unknown User. Please re swipe your card and try again Figure 9: Top up Machine: Account Information Insert notes only ( 5, 10, 20 or 50). The money loader does not take coins. The money loader will ask if you want a receipt. Press finish when done.

10 Notes: 1. Top up machines only take notes 5, 10, 20 & Use notes that are in good condition, those in poor condition may get entangled in the machine s mechanism and damage the machine. Note that do get entangled or caught up in the machines mechanisms are normally not applied to the users account and they will need to support@iadt.ie about this. 3. Top up machine does not take coins. 4. Student accounts are credited with 50c at set up (when a student registers with IADT for the first time) this allow for students to get used to the system without costing them money. 5. While most do not experience issues with the print system, from time to time one does experience money getting stuck in the machine or that the machine is not operational. In either case please support@iadt.ie stating what happened. 6. Balances on accounts are not wiped at the end of each academic year, thus you can bring the balance forward to the following year. 7. IADT do not give refunds on balances when a student leaves the Institute so make sure that the account has little or no money on it before you leave. 8. If you have any problems using the printing system please support@iadt.ie