9/11/2011. Puts most commonly used functions in one quick spot.

Transcription

1 Quick Access toolbar Ribbon tabs Title bar The Home tab, on the left, contains the everyday commands that people use most. Ribbon Formula bar The picture illustrates Home tab commands on the Ribbon. Worksheet The Ribbon spans the top of the Excel window. Status bar 1 Commands on the Ribbon are organized in small related groups. For example, commands to work with the contents of cells are grouped together in the Editing group, and commands to work with cells themselves are in the Cells group. 2 Puts most commonly used functions in one quick spot. Eliminates the need to change tabs Mat be customized The new default file extension for excel spreadsheets is xlsx The new file format is less then half the size of the old xls files. When sharing files with users who do not have Excel 2010, files may be saved in the old xls format

2 Column Active cell Value Label Row 5 6 The active tab A Ribbon group Live Preview shows you what your text will look like. Pointing to a font in the list 7 8 2

3 The most commonly used found formatting options may be found on the home tab. To apply them simply select the cell and left click on the icon representing the font quality you want to apply. More options become available by clicking the expand button 9 10 Borders can be applied as needed by left clicking on the border button in the font formatting area of the control panel

4 Comma Style Percent Style Increase Decimal Currency Styles Decrease Decimal Select a cell or a range 2. In the Styles group, click Cell Styles 3. Move the pointer over the styles in the gallery to preview them in the selected cells 4. Click a style to select it

5 Add Borders Change Fonts Quickly add the most commonly used functions right from the home tab. The Insert Function dialogue box will open after double clicking on the function symbol

6 Integrated across all Microsoft Office 2010 applications Can hold multiple items Data items can be copied and pasted to the Office Clipboard from all open Microsoft Office applications, such as Excel, PowerPoint, and Word Apply a blue, white, and red color scale conditional format to the Total column. Clear the Rule Create a new rule that will display total column data in a bold red format when it is less than $98,

7 Copy cell styles using the format paintbrush. Paste from any Microsoft Application Clear formatting To copy: 1. Select the cell containing the formatting you need 2. In the Clipboard group, click Format Painter 3. Select the destination cell or range To clear: 1. Select the cell or range you want to clear 2. In the Editing group, click the down-arrow beside the Clear button 3. Choose Clear Formats Quickly fill series of cells Clear cell formatting Find and replace 1. Select the range you want to search 2. In the Home tab s Editing group, click Find & Select 3. Choose Replace 4. In the Find what box, enter the value or text to be found 5. Click Find Next; if finished, stop here 6. In the Replace with box, enter the new text or value 7. Click Replace

8 1. Click the Office Button and choose Save or Save As 2. Specify the location by using the Save in list 3. Enter a name for the file 4. Specify a file format 5. Click Save Create New Folder The Print Layout tab makes printing spreadsheets user friendly

9 There are three preset margin options. Custom margins may also be created when necessary View the Print Layout for the practice spreadsheet. Set the margins to narrow. Experiment with the custom margin function

10 Select a range of cells to print 2. Click the File tab and choose Print 3. Click Selection 4. Choose other desired options 5. Click OK Define a print area 1. Select a range 2. On the Page Layout tab, click Print Area and choose Set Print Area Clear a print area Click Print Area and choose Clear Print Area

11 Page orientation may be easily changed from the page layout tab by select the orientation drop down menu. Grid lines and headings may be set to be viewed and / or printed as needed by checking the appropriate boxes on the page layout tab The insert tab contains many new options The image and smart art options contains the same features as in Word Headers and footers are added from the insert tab. Once a header or footer has been added, the header/ footer tools tab will appear

12 Add a header with the file name Add a footer with the page number and date 1. Select data to be included 2. On the Insert tab, in the Charts group, click a chart style 3. Select a sub-type 4. Use the options on the Chart Tools tabs to format and customize the chart Highlight the regional sales data for January through December for regions 1 5. Insert a bar chart. Value axis Chart title Data series Legend Data point Category axis

13 1. Select the chart 2. In the Design tab s Type group, click Change Chart Type 3. Select a chart type and a sub-type 4. Click OK Use the Design tab to change the chart type to a line type Select the chart 2. Activate the Layout tab 3. In the Labels group, click Axis Titles 4. Choose a title style There are many formatting options available in the Chart tool tabs. Custom image backdrops may be added Legends, titles, and colors may all be customized

14 Observe all of the Chart style options available. Apply a different chart style Toggle between page layout, worksheet and page break views. Show or hide gridlines, formula bar and headings. Zoom Manage multiple windows and freeze panes Select the area to freeze: To freeze a row, select the row below To freeze a column, select the column to its right To freeze both, select a cell below and to the right 2. Activate the View tab 3. In the Window group, click Freeze Panes 4. Choose Freeze Panes To split horizontally: 1. Point to the split box atop the vertical scrollbar 2. Drag down To split vertically: 1. Point to the split box on the right side of the horizontal scrollbar 2. Drag to the left

15 1. Select a column or group of columns 2. Activate the Home tab 3. In the Cells group, choose Format, Hide & Unhide, Hide Columns 1. Select the columns on either side of the hidden ones 2. Activate the Home tab 3. In the Cells group, choose Format, Hide & Unhide, Unhide Columns Hide the total column

16 1. Select a worksheet tab 2. Right Click 3. Choose hide from the shortcut menu Double-click the sheet tab Right-click the sheet tab and choose Rename or Activate the Home tab; click Format in the Cells group; and choose Organize Sheets, Rename Sheet Activate the Home tab 2. In the Cells group, click Format; then choose Organize Sheets, Move or Copy Sheet 3. Select a new location 4. Click OK Activate the Home tab; click Delete in the Cells group; and choose Delete Sheet Right-click the sheet tab and choose Delete

17 Select the worksheets and choose File, Print To select multiple worksheets, press Ctrl and click the worksheet tabs Quickly import data from other Microsoft Applications Update data Filter Sort Outline Select the range to check (to check the entire worksheet, select one cell) 2. In the Review tab s Proofing group, click Proofing Tools and choose Spelling 3. For each word that isn t in the dictionary, you can change the spelling, ignore it, or add it 4. Respond to each suggestion 5. Click OK Add a misspelled word to the spreadsheet and use the spell check function to correct it. Experiment with the add to dictionary function

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