PowerPoint 2013 Advanced

Transcription

1 Microsoft Office

2 PowerPoint 2013 Advanced Contents Adding a Video to a Slide... 2 Creating SmartArt... 3 Creating WordArt... 4 Revising a Template... 5 Adding a Graphic... 5 Changing the Bullet... 5 Adding Speaker Notes... 6 Printing a Presentation, Speaker Notes, Handouts, etc Inserting Headers and Footers... 8 Setting Slide Show Timings and Transitions... 9 Running a Slide Show Using Slide Show Commands The Set Up Show Dialog Box Creating Custom Animation Basic Animation Animating a Chart Advanced Animation Effects Inserting a Sound Inserting a Sound to Play for More than one Slide Export Functions Creating a Photo Album from Pictures PowerPoint 2013 Advanced Participant s Guide Page 1

3 Adding a Video to a Slide 1. Open the PowerPoint presentation titled The American Culture. 2. Click on Slide #8. 3. Create a new Title & Content slide. 4. Type the title. (Type Highest Grossing Movies of all Time ) 5. Click in the bullet list and type your content. (Type the following:) Avatar Titanic Marvel s The Avengers The Dark Knight Star Wars: Episode I 6. Resize the bullet list box to make room for a video. 7. Click on Insert tab on the ribbon. 8. Click Online Pictures in the Images group. 9. In the Bing search box type Titanic Animated and press ENTER. 10. Click the Show all web results button. 11. Scroll down to find an animated gif to insert. (Try to find the image pictured below) 12. Click Insert. 13. Resize the video. 14. Save the presentation. Exercise: Create Slide #10 on your own. PowerPoint 2013 Advanced Participant s Guide Page 2

4 Creating SmartArt 1. Create a new Title & Content slide. 2. Click on the title placeholder and type your content. (Type Top 3 Richest People in America ) 3. Click on the Insert A SmartArt Graphic icon on the new slide. 4. Choose a group on left hand side of the screen. (Choose List) 5. Choose a SmartArt graphic in the middle pane. (Choose the Vertical Picture Accent List) 6. Click on OK. 7. Click the Text boxes and type your content. (Type what you see below in the text boxes.) Bill Gates Warren Buffet Larry Ellison 8. Click the Insert Picture icon above each text box. 9. From the Insert Pictures box, click the Browse button beside From a file. Maneuver to the correct drive and directory. Add the corresponding picture. (Add Gates, Buffet and Ellison. You may have to resize the pictures so they are not distorted) 10. Click on the outside edge of the diagram to select the entire diagram. 11. Click on the Design contextual tab. 12. Click on the More button under the Smartart Styles group. Make a choice by clicking on it. (Choose Polished) 13. Click on the Change Colors button in the SmartArt Styles group. Make a choice by clicking on it. (Choose Colorful Range Accent Colors 4 to 5 Exercise: Create slide # 12 on your own. The pyramid came from the Pyramid category. PowerPoint 2013 Advanced Participant s Guide Page 3

5 Creating WordArt Word Art allows you to format text in very unique ways using the WordArt Gallery. WordArt is unique because the text may appear 3 dimensional or circular just to name a few of the options. 1. Click on the New Slide icon. 2. On the Home tab in the Slides group, click on the down arrow beside the Layout button. 3. Click on Title Only. 4. Type the title (Type What is America s Favorite Candy? ) 5. Click outside the title in a blank area of the slide. 6. Click on the Insert tab on the Ribbon and click on the WordArt button in the Text group. 7. Choose a style from the gallery. (Choose Fill Black, Text 1, ) 8. Type your content. (Type m&m s ) 9. Select the wordart text. 10. Click on the Format contextual tab. In the WordArt Styles group, practice changing the wordart with the icons in this category. (End with Fill Orange, Accent 2.) 11. Select the WordArt and change the font. (Home tab, Font group, Cambria Math, 138 points for the both m s and 60 points for the & and s) 12. Click the Format contextual tab and make change as you see fit. (Make the following changes) Text Fill = Brown must go to more fill colors Text Outline - Black 13. Save the presentation. PowerPoint 2013 Advanced Participant s Guide Page 4

6 Revising a Template You may wish to add the same picture to every slide on a presentation. This may be a company logo or just a picture to set the theme. You can do this in one easy step by adding the picture to the template. Adding a Graphic 1. Move to slide #1. 2. Click the View tab on the ribbon. 3. Click Slide Master in the Master Views group. 4. Click on the first slide on the left pane (Title & Content). You may have to scroll up. 5. Click the Insert tab on the ribbon. 6. Click Pictures. Choose the desired picture. (Choose FLGUSA.wmv) 7. Click Insert. 8. Move the picture to upper left hand corner of the slide. Changing the Bullet 1. Select the bullet list. 2. Click the Home tab on the Ribbon. 3. Click the down arrow beside the Bullets icon in the Paragraph group. 4. Choose Bullets and Numbering. 5. Click the Customize button. 6. Click the down arrow beside Font and made a selection. (Choose Wingdings) 7. Select a bullet by clicking on it. (Choose the flag) 8. Click OK. 9. Change the Size to 65% of text. 10. Click OK. 11. Click the Slide Master tab and click Close Master View. Note: Your bullet list will change wherever the default bullet list is chosen. If you previously changed the bullet list when creating the slide, it will remain the same. PowerPoint 2013 Advanced Participant s Guide Page 5

7 Adding Speaker Notes You would add speaker notes to use as talking points during a presentation. It is important not to talk from your slides. Refer participants to page 6 in the participant s guide. 1. Click on Slide #1. 2. Click the View tab on the ribbon. 3. Click Notes Page in the Presentation Views group. 4. Click on Click to add text. Type your speaker notes. (Type Introduce yourself and give your credentials ) 5. Continue to move through the presentation and add speaker notes as needed. 6. Click Normal on the View tab. PowerPoint 2013 Advanced Participant s Guide Page 6

8 Printing a Presentation, Speaker Notes, Handouts, etc. 1. Click on the File tab on the ribbon. Click Print on the left navigation. 2. Under Settings, click on the down arrow beside Full Page Slides. Choose one of the following: A B C D A. Full Page Slides prints one slide per page. B. Notes Pages prints the speaker notes and is ideal for delivering your presentation. C. Outline prints all the text but none of the graphics. D. Handouts printed materials that the audience can use. The 3 Slides option will print lines for participants to take their own notes. 3. Click the Back button. PowerPoint 2013 Advanced Participant s Guide Page 7

9 Inserting Headers and Footers 1. Click the Insert tab on the ribbon 2. Click Header & Footer in the Text group. 3. Choose either the Slide tab (to add a footer to a slide) or Notes and Handouts (to add a footer to any Notes and Handouts). (Choose the Slide tab) 4. Make your selections as described below: Date and Time choose this option to have the date and time left aligned. It will either Automatically Update or be Fixed depending on the option you choose. (Choose Fixed) Slide Number automatically adds the slide number right aligned at the bottom. (Choose slide number) Footer Use the box beneath this option to type your unique text which will be centered in the footer area. (Type The American Culture ) 5. You may also choose to turn off the footer on the title slide by checking the box. 6. Click Apply to All. PowerPoint 2013 Advanced Participant s Guide Page 8

10 Setting Slide Show Timings and Transitions Transitions are the animations between slides. You may apply a different animation between each slide or choose to apply one transition. 1. Click on slide #1. 2. Click on the Transitions tab on the Ribbon. In the Transition to This Slide group, click on the More button. The transitions are divided into three categories (Subtle, Exciting and Dynamic Content). Begin to click on the transitions to see a preview. (Let participants look through the options and then choose Ripple) 3. Some of the transitions also have Effect Options. Click this button and make a selection. (Choose From Top-Right) 4. In the Timing group, you may choose to advance the slide manually or set a timing. (Choose On Mouse Click) 5. Click on Apply to All. Note that beside each thumbnail, there is a star to denote a transition has been applied. 6. Click on the last slide in the slide show. Click the Sound down arrow and make a choice. 7. Click the Preview button in the Preview group to hear the sound before choosing it. (Choose Chime). 8. Click back on Slide #1. Run the slide show. PowerPoint 2013 Advanced Participant s Guide Page 9

11 Running a Slide Show Using Slide Show Commands 1. Click on the first slide in the slide show. 2. Click the Slide Show tab on the ribbon. 3. On the Start Slide Show group, choose to either start the slide From Beginning or if you wish to view one slide, click From Current Slide. (Choose From Beginning) 4. You will automatically be taken to Presenter View if you have a dual monitor. If not, your presentation will run on one monitor with slide commands located in the button left corner. A B C D E F A. Back Move back a slide B. Forward Move forward a slide C. Pen Options Menu Used to create annotations on a presentation. D. See All Slides Click to view your presentation in its entirety. E. Zoom into the slide Used to Zoom in on an area of the slide. F. More Click for additional menu options. 5. Use the below keyboard commands to move through a show. Control Enter, Spacebar, PageDown, N, Down Arrow Key, Right Arrow Key Home, End H Up Arrow Key or PageUp W S B CTRL+P E CTRL+A Esc Advances to the next slide Description Moves to the first or last slide in the slide show Displays a hidden slide Returns to the previous slide Changes the screen to white Pauses the slide show; press again to continue Changes the screen to black Changes the pointer to a pencil to write on your slide Erases drawing Changes the pointer to an arrow Stops the slide show PowerPoint 2013 Advanced Participant s Guide Page 10

12 The Set Up Show Dialog Box The Set Up Show dialog gives you access to a variety of different options while running your slide show. These options are explained below. 1. Click on Slide #1. 2. Click the Slide Show tab on the ribbon. 3. Click the Set Up Slide Show icon in the Set Up group. Click Browsed by an individual (window). Notice that Multiple monitors is now grayed out. You have the option to use slide show timings if present. Presenter view is not available when this option is chosen. Click Browsed at a kiosk (full screen). Notice that loop continuously until Esc automatically is chosen under Show options and is grayed out. The slide show will run on only one monitor and timings must be present. There is no option to advance the slide. 4. Make sure Presented by a speaker (full screen) is chosen. 5. Click OK. PowerPoint 2013 Advanced Participant s Guide Page 11

13 Creating Custom Animation Basic Animation 1. Click on slide #3. 2. Click in the bullet list. 3. Click the Animations tab on the ribbon. 4. In the Animation group, click the various animations to get a preview. 5. Click the More button. Notice the groups (None, Entrance, Emphasis, Exit and Motion Paths) which explains the animations function. Click various animations in the groups to preview. (Choose Wipe) 6. Some of the animations also have an Effect Options choice. Click this button and make a selection. (Choose From Left) 7. You may also choose a Sequence (how the text will come in). (Choose By Paragraph) Exercise: 1. Click on Slide #4. 2. Select the bullet list and add animation and effect options. PowerPoint 2013 Advanced Participant s Guide Page 12

14 Animating a Chart 1. Click on Slide #5 and select the chart. 2. Click the Animations tab on the ribbon. 3. In the Animation group, click the various animations to get a preview. 4. Click the More button. Notice the groups (None, Entrance, Emphasis, Exit and Motion Paths) which explains the animations function. Click various animations in the groups to preview. (Choose Bounce) 5. Some of the animations also have an Effect Options choice. Click this button and make a selection. (Choose By Category) 6. You will have to click to make the each category to appear. Click the down arrow beside Start On Click in the Timing group. Click After Previous. Now the chart objects will appear automatically. Exercise: Click on Slide #6 and add animation to the chart. Advanced Animation Effects 1. Click on slide #7. 2. Click the Insert tab on the ribbon. 3. Click Online Pictures in the Images group. 4. In the Bing search box type Dog Animated and press ENTER. 5. Click the Show all web results button. 6. Scroll down to find a dog in motion. (Try to find the dog pictured to the right) 7. Click Insert. 8. Drag the movie to the bottom left and off the slide. PowerPoint 2013 Advanced Participant s Guide Page 13

15 9. Select the Dog. 10. Click the Animations tab on the Ribbon. 11. Click Add Animation in the Advanced Animations group. Choose Fly In. 12. Click the Effect Options button and choose From Right. 13. Click the down arrow beside Start On Click and choose After Previous. 14. Change the Duration to Run the Slide Show from the current slide (Shift+F5). Exercise: 1. Click on slide #8. 2. Insert a movie from the clip organizer. Search in Bing for a stork animated. See if you can find the stork to the right. You may have to resize the movie. 3. Make the movie start after previous. 4. Position the stork in the bottom right and off the slide. 5. Create custom animation having the stork fly in from the left at a 5:00 duration. Inserting a Sound 1. Click on slide #8. 2. Click on the Insert tab on the Ribbon. 3. In the Media group, click on the down arrow under Audio and choose Online Audio. 4. Click in the Search Office.com box and type the desired audio. (Type baby) 5. Press ENTER. 6. Click once on your desired audio. (Click on baby laughing) 7. Click Insert. 8. Move the sound to the bottom left corner of the slide. 9. Select the audio and click the Playback tab on the ribbon. 10. In the Audio Options group, click the down arrow beside Start and choose Automatically. 11. Click the Animations tab on the ribbon. 12. Click Animation Pane in the Advanced Animation group. 13. Click the sound in the animation pane and click the Up arrow to move the sound before the picture. 14. Run the Slide Show from the current slide. PowerPoint 2013 Advanced Participant s Guide Page 14

16 Inserting a Sound to Play for More than one Slide 1. Go to slide #1. 2. Click the Insert tab on the ribbon. 3. In the Media group, click on the down arrow under Audio and choose Audio on My PC. 4. Select the correct drive and directory. Select the sound Charlie Brown and click on Insert. 5. Move the sound to the lower left corner of the slide. 6. Select the sound. 7. Click the Playback contextual tab on the ribbon. 8. In the Audio Options group, click the down arrow beside On Click and choose Automatically. 9. Click the box beside Play Across Slides to select. 10. Click beside Loop Until Stopped. 11. Run the slide show. 12. Save the slide show. Export Functions After you have completed your presentation, you have a multitude of options for delivery. They are described below. 1. Click the File tab on the ribbon. 2. Click Export on the left navigation. 3. Choose from one of the following options: Create a Video - a built-in tool that allows you to convert a PowerPoint presentation into video. The advantage of converting presentation into a video format is that viewers aren t required PowerPoint to view it since it could be played in any media player. Package Presentation for CD create a package so people can watch the video on most computers. Create Handouts puts the presentation in a Word document. When slides are update in PowerPoint, they are also automatically updated in Word. 4. Save and close the presentation. PowerPoint 2013 Advanced Participant s Guide Page 15

17 Creating a Photo Album from Pictures 1. Click the Insert tab on the Ribbon. 2. Click the down arrow under Photo Album in the Images group. 3. Click New Photo Album. The Photo Album dialog box will open. 4. Under Insert picture from, click File/Disk. The Insert New Pictures dialog box will appear. Locate the drive and directory where your pictures are. (Open the folder titled Ski Pictures) 5. Click on the first picture (Ski1.jpg). Hold down your CTRL key and press A on your keyboard to select all the pictures. 6. Click Insert. The pictures will appear under Pictures in album. 7. You may also choose from a variety of options as outlined below: Picture layout: Click the down arrow and choose how many pictures you would like to appear on each slide. Frame shape: click the down arrow and choose how you would like the picture framed. Theme: Click the Browse button and choose a background theme for the entire presentation. 8. Click Create. 9. Your photo album will be created. The first slide will have the title Photo Album. You may wish to change the title to reflect your subject matter. (Type My Ski Trip) Exercise: 1. Create a photo album from the pictures in the folder entitled Zoo Trip. Picture Layout: 1 picture Frame shape: Compound Frame, Black Theme: Any one you wish 2. Change the title page to say Trip to the Maryland Zoo in Baltimore. 3. Run the slide show. 4. Save the presentation as Zoo Presentation. PowerPoint 2013 Advanced Participant s Guide Page 16