Calf Scramble Record Book. Club/Chapter: Calf Scramble Project: Date Submitted: (Ex: Heifer, Ewe, Gilt)

Transcription

1 Calf Scramble Record Book Name: Club/Chapter: Calf Scramble Project: Date Submitted: (Ex: Heifer, Ewe, Gilt) S.A.L.E. Calf Scramble Record Book, Page 1 of 14

2 CALF SCRAMBLE RECORD BOOK INFORMATION DO NOT WAIT UNTIL THE END OF THE PROJECT TO COMPLETE THIS REPORT. ACCURATE RECORDS SHOULD BE KEPT THROUGHOUT THE DURATION OF THE PROJECT. Guidelines 1. FULFILLING YOUR RECORD BOOK AND SHOW REQUIREMENTS In order to fulfill your Calf Scramble program requirements, you must complete the following: A. Enter your Calf Scramble project in the 2016 San Antonio Stock Show & Rodeo through your County 4-H or FFA Chapter by December 1, Individual Club and Chapter deadlines may be earlier. Please enter the Stock Show through the same 4-H Club or FFA Chapter that you entered the Calf Scramble. Please note, as a calf scramble winner you are not automatically entered in the show. B. Complete the enclosed Record Book pages and submit the requested Record Book items to the Livestock Office. If you need additional pages, please feel free to make additional copies. DO NOT USE YOUR OWN FORMAT. The information requested in this packet are the minimum requirements of the S.A.L.E. Calf Scramble Record Book. C. Show your project at the 2016 San Antonio Stock Show & Rodeo. All projects purchased with the S.A.L.E. Calf Scramble Certificate MUST be shown. EX: If you purchased two gilts, you are required to show both gilts. NOTE: Calf Scramble participants are not required to turn monthly reports into the Livestock Office, but are encouraged to send monthly reports their sponsor. If you do not fulfill these requirements, you will not receive the title to your project (Original Registration Papers.) You may also be required to reimburse the San Antonio Livestock Exposition (S.A.L.E.) for the amount of the purchase certificate by March 31, ADDITIONAL MATERIALS Any additional materials included in your Record Book are encouraged and adds great depth and quality. Items you may include are: photos (exceeding the required 2 photos), ribbons, and additional memorabilia you ve collected while caring for and showing your project. Please place these items at the back of your Record Book. How you bind your book together is your choice and at your discretion. Have fun, be creative, and be imaginative. 3. RECORD BOOK DEADLINE Record Books must be submitted and received in the Livestock Office no later than: January 20, RECORD BOOK CONTEST Record Books that meet the minimum requirements are eligible for the Record Book Contest. Judging of the Calf Scramble Record Books will be based on the following: 30 points Completeness 30 points Accuracy 20 points Content 10 points Essay Questions 10 points Overall Appearance & Creativity Total points possible: 100 Points will be deducted for exceeding dimension requirements, which are listed below. 5. JUDGING AND RELEASE OF RECORD BOOKS Record Books received after January 20, 2016 will not be judged or considered for competition. Record Book must not exceed 16 x 16 x 8 dimensions (LxWxH) Results will be announced at the Calf Scramble Reception during the Stock Show and books will be on display. Record Books will be released only to the exhibitor, CEA/AST, parent/guardian, or authorized person and will not be released prior to the calf scramble reception. They must be signed out by one of the previously mentioned. If they are not picked up at the reception, they can be picked up at the Livestock Office after the reception. Record Books not picked up by the completion of the 2016 show will become the property of S.A.L.E S.A.L.E. Calf Scramble Record Book, Page 2 of 14

3 RECORD BOOK TABLE OF CONTENTS CHECKLIST All Calf Scramble Record Books submitted must contain the following, in the order listed below. Items in bold print have been provided for you in this packet. Please use the forms provided. Requested receipts should be either copied or securely fastened to another sheet of paper. Do not include original or copies of cancelled checks. Official Record Book Cover page: Name and Club/Chapter typed or legibly printed. Record Book Table of Contents (check off contents) Copy of the S.A.L.E. Calf Scramble purchase certificate Copy of the original registration paper of your project(s) (do not use stamped S.A.L.E. copy that was mailed to you) I. Expenses: Project Investment II. Expenses: Equipment Investment- Purchased New Receipts of Equipment Purchases III. Expenses: Equipment Investment- Previously Owned IV. Expenses: Feed Investment Receipts of Feed Purchased V. Expenses: Animal Health Receipts of Animal Health Expenses VI. Expenses: Additional Costs Receipts of Additional Expenses VII. Income: Revenue Generated from Project VIII. Activities With Your Project IX. Project Summary Page X. Project Essay Questions XI. Required Signatures Additional Materials: This section is optional. Pictures, ribbons, and any other material may be included. Please place these materials at the end of the Record Book S.A.L.E. Calf Scramble Record Book, Page 3 of 14

4 I. I. EXPENSES PROJECT INVESTMENT Projects must be purchased on or before the required ownership date for the specific Junior Breeding Department. In addition to the Calf Scramble Program rules and regulations, exhibitors are required to follow the guidelines as listed in the current San Antonio Stock Show & Rodeo Livestock Premium List (please note that Breeding Sheep have an ownership and validation deadline.) Complete the following summary for the Calf Scramble Project(s) purchased. Those exhibitors who purchase multiple Scramble projects, with the allocated Calf Scramble funds, must keep records on all livestock purchased. Animals should be designated in this report by the animal s registered name (if the animal does not have a registered name, use the registration number). This name/number should be used throughout the management period for record keeping purposes. REGISTERED NAME OR I.D. # SPECIE BREED SEX DATE OF BIRTH / / $ PURCHASE PRICE / / $ / / $ ( A. ) TOTAL PROJECT(S) INVESTMENT: $ ( B. ) AVERAGE INVESTMENT PER PROJECT: $ Paste Photo #1 here Recommend a beginning photo of your project S.A.L.E. Calf Scramble Record Book, Page 4 of 14

5 II. EXPENSES - EQUIPMENT INVESTMENT II. PURCHASED NEW All equipment used for your Calf Scramble project must be inventoried and accounted for. Any new items purchased should be listed with the purchase price. Copy all receipts for items purchased and include them in the Record Book following this page. If more than one page is required, duplicate this page and carry over the subtotals at the bottom of each page to the next page. The final page should reflect cumulative totals. DATE PURCHASED ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL COST (C.) NEW EQUIPMENT INVESTMENT TOTAL: $ S.A.L.E. Calf Scramble Record Book, Page 5 of 14

6 III. EXPENSES - EQUIPMENT INVESTMENT PREVIOUSLY OWNED Items the exhibitor already owns prior to beginning the project should be listed with an approximate cost and description of how obtained. If more than one page is required, duplicate this page and carry over the subtotals at the bottom of each page to the next page. The final page should reflect cumulative totals. DATE PURCHASED ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL COST (D.)PREVIOUSLY OWNED EQUIPMENT INVESTMENT TOTAL: $ IV. EXPENSES FEED INVESTMENT S.A.L.E. Calf Scramble Record Book, Page 6 of 14

7 Adequate records must be maintained for all feed, grain, protein supplement, minerals, etc. purchased. A copy of each payment receipt should follow this page in the Record Book and include the following: Purchaser s name Feed dealer Purchase date Description of feed or feed ingredients purchased Quantity purchased Price per pound or unit Total cost If more than one page is required, duplicate this page and carry over the subtotals at the bottom of each page to the next page. The final page should reflect cumulative totals. DATE FEED TYPE LBS. PURCHASED PRICE PER LB./UNIT COST TOTAL LBS. : (E.) FEED INVESTMENT TOTAL: $ S.A.L.E. Calf Scramble Record Book, Page 7 of 14

8 V. EXPENSES - ANIMAL HEALTH Proper medical procedures should be provided to maintain the health of the project(s). Complete the following chart of animal health services. Vaccinations, de-worming, health papers, tattooing, A.I. services, medications, and hoof trimming are examples to include. A copy of payment receipts should follow this page in the record book and include the following: Name and address of exhibitor and animal health dealer or veterinarian Date of purchase and/or service Description of supplies and/or services Quantity purchased Price per unit Total cost DATE DESCRIPTION QUANTITY COST (F.) ANIMAL HEALTH TOTAL: $ S.A.L.E. Calf Scramble Record Book, Page 8 of 14

9 VI. EXPENSES ADDITIONAL COSTS Complete the following chart of miscellaneous expenses incurred throughout the project. Additional expenses would include Stock Show entry fees, grooming materials, etc. A copy of payment receipts should follow this page in the record book and include the following: Name and address of exhibitor and organization or business payment was issued Date of purchase and/or service Description of supplies and/or services Quantity purchased Total cost DATE DESCRIPTION QUANTITY COST (G.) ADDITIONAL COSTS TOTAL: $ S.A.L.E. Calf Scramble Record Book, Page 9 of 14

10 VII. INCOME - REVENUE GENERATED FROM PROJECT It is important to understand the value of your project by maintaining accurate records of how much money your project may generate. Complete the following chart listing any instances where you received a return on your calf scramble project. Examples of income from your project are premium money, sale of offspring, embryo sales, etc.: DATE DESCRIPTION QUANTITY/ PLACINGS INCOME (H.) REVENUE TOTAL: $ S.A.L.E. Calf Scramble Record Book, Page 10 of 14

11 VIII. PROJECT ACTIVITIES In the table below, list all activities you attended or entered (include San Antonio, other shows, etc.) with your project during your participation in the calf scramble program. These include workshops, mini-camps, county shows, fairs, and major stock shows. Don t forget to include San Antonio! EVENT NAME LOCATION RESULTS Paste Photo #2 here Recommend current photo of your project S.A.L.E. Calf Scramble Record Book, Page 11 of 14

12 IX. PROJECT SUMMARY INFORMATION PROJECT SUMMARY CALCULATION RESULTS Number of Animals Purchased N/A Head Date Purchased N/A / / Number of shows where Calf Scramble project(s) exhibited (include all shows entered through completion of SALE program) Page 11 Shows EXPENSE Total Project Investment Page 4 (A) $ Average Investment per Animal Page 4 (B) $ Equipment Investment- Purchased New Page 5 (C) $ Equipment Investment- Previously Owned Page 6 (D) $ Feed Investment Page 7 (E) $ Animal Health Page 8 (F) $ Additional Costs Page 9 (G) $ Ownership Duration (OD) Purchase date to due date of report Days Average Daily Hours spent on project (ADH) N/A Hrs./day Total Hours Spent on Project (TH) (OD x ADH) Hours Labor Value (TH x $7.25) $ INCOME Revenue Generated Page 10 (H) $ S.A.L.E. Calf Scramble Record Book, Page 12 of 14

13 X. PROJECT ESSAY QUESTIONS The following are comprehensive questions requesting specific information regarding your project. Please answer these questions in COMPLETE sentences. Please submit an additional copy of your essay responses as a supplement to your Record Book. This additional copy will be utilized by the Livestock Office. Attach additional pages to complete these questions under section IX of your Record Book. ANSWER THE FOLLOWING QUESTIONS ON AN ADDITIONAL PAGE: 1) Write a brief summary of why you chose this project. Would you choose this type of project again? 2) What would you do differently in the future when raising another livestock project? 3) Describe any unusual or interesting experiences that occurred during the past months of your project. 4) What have been the most valuable lessons or skills that you gained from this project? 5) Explain in detail your future plans for this project? 6) Discuss the positive and negative aspects of participating in the Calf Scramble program. 7) How has this project helped you in the understanding and promotion of agriculture? 8) Do you plan to pursue a career or future involvement in agriculture? If no, please explain? If yes, answer the following: A. Did this project influence your decision? B. What role will you have in agriculture? 9) What would you like the sponsor of your Calf Scramble Project to know? S.A.L.E. Calf Scramble Record Book, Page 13 of 14

14 XI. REQUIRED SIGNATURES Date of Report Completion: Exhibitor's Name (Print): Exhibitor's Signature:* Parent or Guardian's Name (Print): Parent or Guardian's Signature:* FFA Chapter / 4-H Club: Supervisor's Name (CEA/AST): Supervisor s Signature:* *Record Books submitted without all three (3) signatures will be assessed a five (5) point penalty in Record Book Evaluation. *Record Books submitted exceeding the size of (16 x 16 x 8 ) will be assessed a ten (10) point penalty in Record Book Evaluation. All correspondence should be directed to: San Antonio Stock Show & Rodeo Livestock Office - Calf Scramble P.O. Box , San Antonio, TX (physical address) 723 AT&T Parkway, San Antonio, TX (210) S.A.L.E. Calf Scramble Record Book, Page 14 of 14