HENDRY COUNTY 4-H SWINE RECORD BOOK

Transcription

1 HENDRY COUNTY 4-H SWINE RECORD BOOK NAME AGE AS OF SEPTEMBER 1 (of the current 4-H year) Jr 9 or Sr 9 CLUB 4-H LEADER 4-H AGENT I hereby certify that as the exhibitor of this project, I personally kept the records on this project and have personally completed this record book. 4-H Member s Signature Revised: October 2008

2 HENDRY COUNTY 4-H RECORD BOOK TIPS TO COMPLETING A RECORD BOOK 1. Book should be complete and up to date before the fair/show. Record books are due at the close of the fair/show. Record book should be placed in a notebook. 2. Neatness counts. Must be hand written by the exhibitor. For exceptions, contact the 4-H office for approval to be typed. 3. Write neatly. Use the same color of ink throughout the record book. Senior 4-H members must use pen and Junior/Intermediate 4-H ers may use pen or pencil. If you begin with pencil, end with pencil. If you begin with blue ink, end with blue ink. 4. Make sure you have all your signatures. 5. List all project equipment/supplies. The judge grading the record books will be knowledgeable about the equipment needed for the project. 6. Be sure to write the totals in the boxes provided at the bottom of the columns. Example, page 6, purchase price is PURCHASE PRICE A 7. Be sure that there is something written in each box. If you are not able to complete the column, write to show that you looked at the box but it did not apply to you. Example, page 7, if your animal did not make weight or died, you would write in Column H & I. 8. Answer all the questions listed on the project story page. Use complete sentences, grammar and spelling. Be sure to answer all four questions using paragraphs. If you are unsure of how to answer the questions, ask your club leader, parents, 4-H Program Assistant, 4-H Agent, etc. In many cases, the judge will break the tie using the story. 9. Be sure to include a minimum of five (5) pictures. These pictures should be from start to finish of your project. Include pictures from when you purchased your animal, working with your animal, cleaning your animal pen/cage, attending workshops/clinics, showing your animal etc. Pictures should include a caption beside each one telling something about the picture. Do not take pictures all in the same day or overlap pictures in the record book. 10. Make very sure your addition is correct. If your addition is not correct, your project summary will not be correct. 2

3 Youth Market Animal Project Agreement (Complete at Beginning of Project) I, agree to be responsible for caring for my project animal. This will include feeding, providing fresh clean water, providing health care, providing adequate housing, grooming, and showing. I understand that this project is to be an educational tool to learn life skills, as well as skills needed in the livestock industry. I understand that success in this project is not only determined at the show, but also on how well I maintain my record keeping. I also understand as owner of this animal project, it is my responsibility to keep accurate and timely records. MEMBER S SIGNATURE I, also acknowledge that I have been advised that the presence of any drug, antibiotic or biological residue in my market animal at slaughter will result in the condemnation of the carcass and forfeiture of all sale proceeds and premiums. I hereby certify that any drug, antibiotic, or biological residue which may have been administered by myself, or any other person, was done so in strict compliance with the manufacturer s label requirements or as prescribed by a veterinarian. MEMBER S SIGNATURE We the parent(s) or guardians of the above named youth agree to be responsible for providing financial help, if needed, along with assistance and encouragement while the student is participating in this project. PARENT OR GUARDIAN The 4-H Leader or 4-H Agent agrees to visit the 4-H member and the project animal to give assistance when needed or requested by the exhibitor. I understand and agree to these responsibilities. 4-H LEADER OR 4-H AGENT SIGNATURE 3

4 GOALS AND ACHIEVEMENTS FOR THIS PROJECT Goals should be established at the beginning of your project. They should be challenging, yet attainable. Goals should include all aspects of your project. Check off what you plan to do at the beginning of the project. At the close of the project, the achievements should be compared with your goals. Have your leader initial and date the goals you achieved. WHAT I PLAN TO DO GOAL DATE ACHIEVED LEADER INITIALS Raise my swine to completion and exhibit my swine in the HCF or LYL. Exhibit my swine at Prospect Shows. Attempt to make a profit on my swine. Have my animal meet industry standards for the ideal market swine. Complete my record book to the best of my ability. Achieve a target weight of at final weigh-in. Be in the top 3 of my class. Learn appropriate management practices. To establish responsible behavior, values, and moral conduct. To learn cooperation with others and to win or lose graciously. To learn new skills. Give a presentation/demonstration at my club meeting. Participate in my club s community service project. Participate in the my club s fund-raising event. 4

5 Insert a Picture of you and your swine here. SWINE INFORMATION Tag Number? Breed? Birth Month/Year? Date Purchased? Purchased From? 5

6 OPERATING EXPENSE RECORD Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as, animal purchase cost as well as consumable and non-consumable supplies. Be sure to include your beginning inventory, if any, from previous project in the beginning equipment inventory column. Include the equipment purchased during your project in the equipment cost column. Mineral and supplements are part of the animals feed expense and ration. Remember to depreciate your equipment from the previous year by 15%. Column A Column B Column C Column D Column E Column F Column G DATE DESCRIPTION OF ITEM ANIMAL PURCHASE BEGINNING EQUIPMENT INVENTORY EQUIPMENT FEED FEED POUNDS (#) VET SUPPLIES/ FEES OTHER TOTALS $ $ $ $ $ $ A B C D E F G 6-1

7 OPERATING EXPENSE RECORD Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as, animal purchase cost as well as consumable and non-consumable supplies. Be sure to include your beginning inventory, if any, from previous project in the beginning equipment inventory column. Include the equipment purchased during your project in the equipment cost column. Mineral and supplements are part of the animals feed expense and ration. Remember to depreciate your equipment from the previous year by 15%. Column A Column B Column C Column D Column E Column F Column G DATE DESCRIPTION OF ITEM ANIMAL PURCHASE BEGINNING EQUIPMENT INVENTORY EQUIPMENT FEED FEED POUNDS (#) VET SUPPLIES/ FEES OTHER TOTALS FROM PAGE 6-1 TOTALS $ $ $ $ $ $ A B C D E F G 6-2

8 OPERATING EXPENSE RECORD Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as, animal purchase cost as well as consumable and non-consumable supplies. Be sure to include your beginning inventory, if any, from previous project in the beginning equipment inventory column. Include the equipment purchased during your project in the equipment cost column. Mineral and supplements are part of the animals feed expense and ration. Remember to depreciate your equipment from the previous year by 15%. Column A Column B Column C Column D Column E Column F Column G DATE DESCRIPTION OF ITEM ANIMAL PURCHASE BEGINNING EQUIPMENT INVENTORY EQUIPMENT FEED FEED POUNDS (#) VET SUPPLIES/ FEES OTHER TOTALS FROM PAGE 6-2 TOTALS $ $ $ $ $ $ A B C D E F G 6-3

9 OPERATING EXPENSE RECORD Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as, animal purchase cost as well as consumable and non-consumable supplies. Be sure to include your beginning inventory, if any, from previous project in the beginning equipment inventory column. Include the equipment purchased during your project in the equipment cost column. Mineral and supplements are part of the animals feed expense and ration. Remember to depreciate your equipment from the previous year by 15%. Column A Column B Column C Column D Column E Column F Column G DATE DESCRIPTION OF ITEM ANIMAL PURCHASE BEGINNING EQUIPMENT INVENTORY EQUIPMENT FEED FEED POUNDS (#) VET SUPPLIES/ FEES OTHER TOTALS FROM PAGE 6-3 TOTALS $ $ $ $ $ $ A B C D E F G 6-4

10 PROJECT ANIMAL HEALTH RECORD Use this page to record all health related activities (deworming, vaccination, health papers, vet call, etc.). Include well animal care, such as health certificate. Withdrawal time can be found by reading the label. DATE DESCRIPTION OF ACTIVITY PRODUCT USED DOSAGE WITHDRAWAL TIME (DAYS) Example Dewormed Ivomec 1 cc 18 INCOME Record all income, such as sale of animal and show premiums. Column H Column I DATE DESCRIPTION OF INCOME RIBBON COLOR/PLACING SHOW PREMIUM PRICE PER POUND TOTAL SALE PRICE TOTAL $ $ H I What is the total market value of your swine at the end of project? $ (Market Value per pound X Final Weight) This information may be found at Is there a difference in market value than the actual price per pound received on sale night? yes 9 or no 9 7

11 INDIVIDUAL PROCESSING / TREATMENT MAP (F (FOR SENIOR 4-H EXHIBITORS ONLY TO COMPLETE) 4-H List the type of vaccination and medication. Chart the location on the swine. Injection-site blemishes are costly. Minimizing injection of material into the muscle must be considered. Injections should be administered in the neck and not in the area of the more valuable, expensive cuts of meat. Date: Crew: Tag #: Age: Weight: Left View Right View = Just below and behind the ear in front of the shoulder (Intramuscular only). = Use the loose flaps of skin in the flank or behind the elbow (Subcutaneous only). Site # Product Company Lot or Serial # Expiration Date ROA* Dose Booster Date Withdrawal Date *ROA - Route of Administration (SQ, IM, IV, IN, topical, oral) Soonest date this animal may be sold and/or marketed: Comments: 8

12 WEIGHT RECORD It is important to monitor your animal s growth during your project. Be sure to include the beginning weight and your final weight as your last recorded entry. COLUMN I COLUMN J COLUMN K COLUMN L COLUMN M DATE WEIGHING METHOD STARTING WEIGHT (LBS) {I} ENDING WEIGHT (LBS) {J} TOTAL POUNDS GAINED {J - I = K} NUMBER OF DAYS ON FEED {L} AVERAGE DAILY GAIN (ADG) {K / L = M} EXAMPLE TAPE AVERAGE DAILY GAIN FEED CONVERSION RATE (F (FOR SENIOR 4-H EXHIBITORS ONLY TO COMPLETE) 4-H = TOTAL POUNDS FED TOTAL POUNDS GAINED FEED CONVERSION RATE (PAGE 6, COLUMN E) (PAGE 9, COLUMN L) = TOTAL OF FEED TOTAL POUNDS GAINED PER POUND OF GAIN (PAGE 6, COLUMN D) (PAGE 9, COLUMN L) 9

13 PROJECT SUMMARY INCOME/ASSETS SHOW PREMIUM (PAGE 7, COLUMN H) $ SALE OF ANIMAL (PAGE 7, COLUMN I) $ VALUE OF ANIMAL ON HAND (KEPT) - Use current market value $ (weight X market value) VALUE OF EQUIPMENT AT THE BEGINNING OF PROJECT (PAGE 6, COLUMN B) $ TOTAL INCOME/ASSETS $ EXPENSES OPERATING EXPENSES ANIMAL (PAGE 6, COLUMN A) $ EQUIPMENT (PAGE 6, COLUMN C) $ FEED (PAGE 6, COLUMN D) $ VET SUPPLIES/FEES (PAGE 6, COLUMN F) $ OTHER S (PAGE 6, COLUMN G) $ TOTAL EXPENSES $ PROFIT OR LOSS TOTAL INCOME $ TOTAL EXPENSES $ TOTAL $ (Income - Expenses = Total) PROFIT OR LOSS (Circle One) 10

14 PROJECT STORY Use questions below to write your story: 1. What did you learn about your project (management practices, safety, etc)? 2. What can you do differently next year to improve your project? 3. What leadership or citizenship skills did you use during your project? (Examples: did you help someone with their animal, did you hold an office, did you participate in a club community service project, etc.) 4. What did you learn in your club about the swine industry? ** Senior 4-H members - Be sure you have answered all of the above questions in story format. 11

15 PROJECT STORY (CON T) 12

16 PROJECT PICTURES Show the beginning, middle, and end of your project. Each photo should include a caption. The caption should tell a story. The pictures and the captions should compliment your project story. There should be a minimum of five (5) pictures. (Examples: initial weigh-in, working with your animal at different weight ranges, final weigh-in, showing your animal at the fair, etc.) 13

17 PROJECT PICTURES (CON T) 14

18 BUYER S LETTER Attach a copy or write an example of your prospective buyer s letter sent prior to the fair. 15

19 HENDRY COUNTY 4-H SCORING SYSTEM NAME Age (as of Sept 1) POINT VALUE SCORE NOTES Cover Page and 5 Project Agreement Page Goals and Achievements Page 5 Swine Information Page 5 Operating Expense Record Page 15 Health Record, Income Page 15 Processing/Treatment Map Page Weight Record and Feed 10 Conversion Page Project Summary Page 15 Project Story 15 Project Pictures 10 Neatness 5 SCORES Blue Ribbon Red Ribbon White Ribbon Points Points Points Exhibitors will not receive a premium or ribbon with a score below a