payroll services BUSINESS SERVICES AND ACCOUNTING

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1 payroll services BUSINESS SERVICES AND ACCOUNTING

2 payroll services How effective is the operation of your payroll? Are you up to date on your regulatory requirements? BDO s Payroll Team helps clients negotiate through the UK payroll regime with its strict penalties for failure to comply. Our service is provided by a dedicated team of consultants who offer a high quality service in all aspects of payroll. Using HMRC accredited software we have developed a service designed to meet a range of client requirements. To find out more about our Payroll Services, contact: DAVID WAKERLEY (PAYROLL) +44 (0) FOR P11D QUERIES: +44 (0) TERESA PAYNE (EMPLOYMENT TAX) +44 (0)

3 WHAT CAN YOU EXPECT? We operate as an approved BACS Bureau and can make payment transfers every pay period on agreed dates, subject to your approval. Our responsibilities each pay period will include: The processing of your payroll Providing a payslip for each employee per payroll process Advising net payments for employees Issuing standard reports Paying net salaries via BACS in accordance with your company pay date Remittance of PAYE/NI deductions to HMRC on a timely basis in accordance with statutory rules Submission of Real Time information files to HMRC in line with statutory deadlines. BDO advises organisations of all sizes and complexities. As an outsourced activity we understand this has to operate efficiently and to the highest service levels. BDO s payroll quality system is based on the ISO 9001 standard for the delivery of services. It adheres strongly to the standard and in some areas exceeds it. WHY OUTSOURCE YOUR PAYROLL? Many of our clients choose to outsource their payroll processing functions to BDO and secure a number of benefits: Clients administration staff are freed up to do more profitable tasks The requirement to process sensitive information is kept away from clients offices thus reducing the risk of security breaches Processing is done on a costeffective, negotiated fixed fee basis in accordance with preagreed timetables Our team keeps fully up to date with legislative requirements and changes on behalf of our clients We liaise directly with the relevant authorities in the event of queries regarding payroll deductions Detailed analysis and reports are provided in respect of payroll information. ON-LINE PAYROLL OPTION Instructions, reports and pay slips can be transferred efficiently via secure, encrypted . Electronic files can be produced for importing into electronic banking systems and accounting software for payments and accounts processing respectively.

4 MEETING YOUR REQUIREMENTS Our payroll systems offer the flexibility to meet the needs of our clients by making use of existing sources of information. We can either take inputs from recognised systems or work with you to develop suitable templates to ensure the accurate recording of information. We aim to be flexible in our output and our clients can select how reports are received, either paper or electronic password encrypted by secure . We will agree a processing schedule with your own organisation s internal reporting requirements and pay date in mind. As part of our normal service we would expect to deal with routine HMRC queries and completion of HMRC forms. This would include in year submissions and provision of employee P60s. ADDITIONAL SERVICES FROM OUR PAYROLL TEAM We offer a wide range of accounting and other specialist support which can be individually tailored to your project needs. These include: Processing of third party payments pension subscriptions etc. Pensions auto enrolment, including: Automatic application of postponement periods Assessing employees pay and age in the period to determine auto enrolment after the postponement period(s) have ended Automatically applying a pension scheme and associated deductions Automatically refunding the deductions made when a worker opts out and is within the opt out window Producing reports on eligibility, new enrolments and postponement history. OUR FEES We offer competitive rates in accordance with employee numbers and any specific requirements of the payroll service. Quotations are available on request. BDO S PAYROLL TEAM Our payroll consultants combine practical experience with technical knowledge of all relevant areas of regulation in UK. We keep up-todate with developments through regular contact with HMRC and our membership of professional groups.

5 A COMPLETE BUSINESS SERVICE AND ACCOUNTING OFFERING ACCOUNTING SOFTWARE AND SOLUTIONS VAT STATUTORY ACCOUNTS PREPARATION PERSONAL TAX PAYROLL SERVICES MANAGEMENT ACCOUNTS AND REPORTING INTERNATIONAL GROWTH FUNDING SOLUTIONS IT MANAGEMENT AND SUPPORT NEW UK GAAP GRANT ADVISORY EMPLOYMENT TAX SERVICES INCLUDING P11D CORPORATION TAX COMPLIANCE AND PLANNING COMPANY FORMATION AND OTHER COMPANY SECRETARIAL BUSINESS PLANNING AND ADVISORY BOOKKEEPING AND BACK OFFICE SERVICES DELIVERED THROUGH EXISTING BUSINESS SERVICES AND ACCOUNTING CHANNELS BDO s Payroll team forms part of BDO s Business Services and Accounting practice, providing a range of accounting, finance and compliance services to supplement clients in-house resources. In addition to our existing Business Services and Accounting channels, for many of our accounting services we are able to offer BDO InTouch. BDO InTouch, underpinned by cloud accounting platforms, provides all the benefits of using DELIVERED THROUGH INTOUCH ACCOUNTING BDO plus the advantages of cloud accounting services: Current accounting and financial information available wherever you are, anytime Detailed up to date reports, enabling more informed and timely advice An enhanced relationship between the client and their dedicated adviser Efficient in time and money. P11D SOFTWARE AND EMPLOYMENT TAX SERVICES BDO also produces a market-leading P11D software package that makes P11D submission faster, easier and more streamlined, and is designed to integrate with clients existing accountancy and HR software. Our P11D services form part of our wider Employment Tax practice, providing a comprehensive range of advisory and consultancy services to help clients manage risks and identify potential cost savings whilst rewarding and motivating staff effectively.

6 FOR MORE INFORMATION: BDO INTOUCH +44 (0) BUSINESS SERVICES AND ACCOUNTING DESK +44 (0) Local Business Service and Accounting Contacts: EAST ANGLIA +44 (0) EAST MIDLANDS +44 (0) (0) GUERNSEY/CHANNEL ISLANDS +44 (0) GUILDFORD/GATWICK +44 (0) LONDON +44 (0) NORTH EAST / YORKSHIRE +44 (0) NORTH WEST +44 (0) SCOTLAND +44 (0) SOUTHAMPTON +44 (0) SOUTH WEST & WALES +44 (0) THAMES VALLEY +44 (0) WEST MIDLANDS +44 (0) This publication has been carefully prepared, but it has been written in general terms and should be seen as broad guidance only. The publication cannot be relied upon to cover specific situations and you should not act, or refrain from acting, upon the information contained therein without obtaining specific professional advice. Please contact BDO LLP to discuss these matters in the context of your particular circumstances. BDO LLP, its partners, employees and agents do not accept or assume any liability or duty of care for any loss arising from any action taken or not taken by anyone in reliance on the information in this publication or for any decision based on it. BDO LLP, a UK limited liability partnership registered in England and Wales under number OC305127, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member firms. A list of members names is open to inspection at our registered office, 55 Baker Street, London W1U 7EU. BDO LLP is authorised and regulated by the Financial Conduct Authority to conduct investment business. BDO is the brand name of the BDO network and for each of the BDO Member Firms. BDO Northern Ireland, a partnership formed in and under the laws of Northern Ireland, is licensed to operate within the international BDO network of independent member firms BDO LLP. All rights reserved.

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