Facility Rental Packet 2012

Transcription

1 Welcome to our Garden Facility Rental Packet 2012 Take a walk through the natural beauty of Naples Botanical Garden and lose yourself in the lush landscapes, peaceful atmosphere and breathtaking views that make up this unique destination. Stretching across 170 acres of Southwest Florida s Paradise Coast, the Garden incorporates a variety of both outdoor and indoor spaces that offer stunning backdrops for any event. Always in bloom, the Garden s tropical location gives guests a year round choice of themed landscapes from across the world, bringing the diverse flora from locations such as Brazil, Asia, the Caribbean, and Florida, to one venue. Our Vision The Naples Botanical Garden is a nonprofit organization founded by a group of visionary individuals in The dream of creating a world-class paradise that combines extraordinary cultivated tropical gardens with beautifully restored natural habitats has become a reality as the Garden has grown into a destination for the community and visitors from around the globe. Today each performance, event, and visitor to the Garden furthers our vision of connecting people and plants through interactive displays, education, conservation and science.

2 Newly Open Event Plaza & Tent Lawn This location is ideal for corporate functions or large private events for groups up to 1,000. This lawn has spectacular views of our Asian Garden and Water Garden while providing easy access to water and electricity for providers and caterers.

3 Lea Asian Garden Lea Asian Garden. Your guests can enjoy the Balinese, Thai and Indonesian inspired structures that blend into the lush plantings while overlooking the Water Garden. This location is sure to add striking exotic elements to any event.

4 Brazilian Garden Bright colors and tropical plants native to Brazil take center stage in this brilliant garden designed by Raymond Jungles. It has two locations that are ideal for any event. The Plaza can host up to 50 guests atop a dramatic waterfall with sweeping views overlooking the Garden and extraordinary sunsets. The Lawn can accommodate up to 250 guests with exotic water lilies in the dark waters of the waterfall pool as a backdrop.

5 Kapnick Caribbean Garden Blue and purple flowering vines crawl up the coral stone pergola walk-way alongside a soft grass lawn in the Caribbean Garden designed by Robert Truskowski. Complete with a brightly colored chattel house surrounded by hammocks, this garden has a relaxing island feel that can hold up to 250 guests. Beautiful vistas and the quiet atmosphere of this waterside space make this venue perfect for a reception or island themed celebration.

6 Scott Florida Garden Enjoy the serenity of the Florida Garden while having your small ceremony or cocktail reception for up to 35 guests, overlooking Deep Lake or under the Chikkee Hut. This location offers a private setting alongside our natural Preserve areas. Tropical Mosaic Garden Surrounded by a vine covered pergola, this location is the ultimate spot for a ceremony or dinner reception. With a grand entrance down the tree-lined Palm Allee, guests and hosts alike can make a memorable debut into the Mosaic Garden which can accommodate up to 300 for a reception.

7 Windstar Garden Room Newly renovated with beautiful latticed wall designs and two walls of floor-to-ceiling windows overlooking the Mosaic Garden, this 3,000 square foot space comes complete with a caterer s staging area and bridal suite. Windstar Garden Room can host up to 300 guests for a cocktail reception and 175 guests for a seated dinner.

8 Birthdays in the Garden Birthday party packages include admission to the garden for up to 30 guests. The cost is $25 per person with garden membership required. Celebrate the party in our Hardwood Hammock area where we provide tables, chairs and linens for you and your party guests. The Garden has developed a special ala carte menu for your party provided by our Garden Café Caterer, Tastebuds. You can choose from a variety of heart healthy kid and adult creations, while participating in an activity and all day play in The Smith s Children s Garden. Groups over 30 can be accommodated on our Windstar Garden Room at regular rental rates. This Rental is currently available to Garden Members only.

9 Name Guests Rate Rental Rental Period Corporate or Private Meetings Boardroom 15 $200 4 hours 8am-6pm Lecture Room 35 $500 4 hours 8am-6pm Wedding Ceremonies & Small Private Events (up to one) Asian, Brazilian, Caribbean, Florida and Water Gardens 175 $1,500 3 hours 4pm-12am Tropical Mosaic Garden 300 $1,500 3 hours 8am-12am Corporate, Wedding or Private Functions ( up to two) Asian, Brazilian, Caribbean, Florida and Water Gardens Tropical Mosaic Garden and Windstar Garden Room 175 $2,500 6 hours 4pm-12am 300 $2,500 6 hours 8am-12am Wedding Ceremony and Receptions ( up to two ) Asian, Brazilian, Caribbean, Florida and Water Gardens Tropical Mosaic Garden and Windstar Garden Room 175 $3,500 8 hours 4pm-12am 300 $3,500 8 hours 8am-12am Garden Rental Rent Entire Garden 1,000 $9,500 8 hours 4pm-12am Event Plaza and Tent Lawn 1,000 $3,200 8 hours 4pm-12am Event Plaza with Outdoor Garden 1,000 $3,800 8 hours 4pm-12am

10 General Policies & Guidelines A deposit is required to reserve any specific date. All packages include tables (60 inch round) and chairs upon availability, day-of coordinator and venue. To remain consistent and to ensure a seamless event, Naples Botanical Garden requires you to use our preferred vendors. The main garden is available for private rentals Monday-Sunday from 5:00pm- 12:00am. The Tropical Mosaic Garden is available Monday-Sunday 8:00am- 12:00am. Naples Botanical Garden takes pride in the appearance and overall condition of the gardens and expects clients to respect them by not damaging plants, picking flowers or leaving litter. Any alterations of additions done to the grounds of the garden must be preapproved by event coordinator (i.e. signs, lights, decorations etc.) No pets are permitted in the Garden at any time, except for service animals. Corporate or private meetings do not require a deposit or refundable deposit. Please be aware that other events may be taking place at the same time as your event but will not interfere or hinder your experience. Smoking is strictly prohibited throughout the Garden except in posted areas. Weather in Southwest Florida is variable and should be considered throughout the planning phases. A weather call will be made three hours prior to the start of the event should any necessary changes be made. Reservations / Payments / Cancellations / Insurance Site Visits If you would like to tour the property, you must make an appointment by calling the Rental Events Department at (239) to set up a time. This will allow sufficient time to tour the property and get your overall vision for your special occasion. o kmainous@naplesgarden.org Reservations/Payments (excluding meetings and small events under 50) - A $500 non-refundable rental deposit, a $500 refundable damage/security deposit, and a signed rental agreement are required to reserve a rental date. The remaining balance is due sixty (60) days prior to the scheduled rental date. If the rental date is less than sixty (60) days away, the remaining balance is due upon completion of the agreement. Security is required for all events and will be deducted from deposit. o Corporate meeting do not require a security deposit

11 Conditions - The Garden may retain all or a portion of the $500 refundable damage/security deposit if : o physical damage is done to any part of the Garden o and/or if significant cleaning above and beyond normal use is required o and/or if rental time exceeds the time indicated on the rental agreement o and/or if the Garden deems any action by the Lessee and/or guests inappropriate or if any other default occurs. o for the purposes of event staff security, please refer to security section o The Garden will determine the amount to be refunded to the Lessee. Any refund due will be mailed to the Lessee within thirty (30) days after the event date. Cancellations (excluding meetings and small private events) Cancellations can be made up to (60) sixty days prior to event with 50% of your rental deposit returned plus the full amount of your damage security deposit. Cancellations made less than sixty days before your event will result in your forfeiture of your rental deposit, unless another event is booked; however damage security deposit will be refunded. Naples Botanical Garden reserves the right to deny use or continued use of its facilities to any person or organization not complying with Naples Botanical Garden s policies and procedures. Rental facility fees are subject to change without notice. *Insurance-- all events that serve alcohol require a certificate of insurance 15 days prior to event. The client will incur the cost of insurance prior to the date of the event. o Insure Events o Wed Safe Wedding Ceremony Rehearsals One-hour rehearsals incur no charge with each package. Rehearsals requiring more time than one hour beyond normal business hours of Monday-Friday between 9:00am-4:00pm, shall incur a charge of $ per hour. Rehearsal times are based upon availability and we recommend confirming a time beforehand to avoid any conflict. Please arrive on time. We will not be able to accommodate late arrivals. If assistance is needed for rehearsals, a scheduled reservation must be made with the rental coordinator prior to the rehearsal day.

12 Catering / Food / Beverage If you are planning on serving food/beverage at your reception, Naples Botanical Garden has a list of caterers for your use. We strongly suggest contacting all caterers listed below before selecting one, this will ensure that the caterer selected, will be the best fit for your event. All local, state and federal laws concerning the serving and consumption of alcohol will be strictly enforced. To encourage responsible drinking, all bar service is required to end thirty (30) minutes prior to the end of your rental period. Caterers, guests and any-others involved with set-up for your event may not begin before the contracted rental time as indicated on the rental agreement unless prior approval is received from the rental department. An overtime fee of $ per hour or per increment of an hour will be charged for events extending beyond the contracted rental period. The Renter is responsible for set-up, break-down, and clean-up of the catered site including waste removal by the caterers and not the Garden. All food and beverage as well as any catering equipment must be removed immediately following the event.

13 Garden Caterers Garden Café Caterer TasteBuds o Contact: Patricia Cotte o info@tastebudscustomcatering.com Artichoke and Company o Contact: Brian Gorman o bgorman@artichokeandcompany.com Carolina Catering o Contact: Lisa Resch o info@c3kitchen.com CaterMasters o Contact: Jon Phillips o jon@catermasters.com Cappelli s Catering o Contact: Thomas Sbrocco o Thomas@cappellis.com Dinner s By Design o Contact: Mark Guilbault o mark@dinnersbydesign.com Mathews and Gardner o Contact: Fred Gardner o fredpgardner@yahoo.com Ruth s Chris Steak House o Contact: Susan Battaglia o salesbonitasprings@ruthschris.com Wynn s Catering o Contact: Bill Smith o wynnskath@aol.com Rentals / Tents / Lighting Naples Botanical Garden does provide limited tables (60 inch round) and chairs for client use with packages. If you need additional rentals, we have listed our vendors below. We do require that you choose one of our professionals below for these additional services. The Garden can only tent The Event Plaza lawn, The Tent Lawn and the Tropical Mosaic Garden. Lighting needs on The Performance Lawn must be pre-approved by Rental Coordinator before contracts have been signed. Tent Logix o Contact: Owen McCloskey o owen@gowithpremier.com

14 Party Time Rentals o Contact: Ken Crooker o mayorken1@aol.com Eventz o Contact: Rodger Church o rodger@eventzinc.com Music / Photography / Parking / Décor Music - Due to the Garden s close proximity to residential neighborhoods and Collier County Ordinance, music is permitted in the Garden until 10:00pm at a certain decibel level and must be turned down to a lower decibel level as per Collier County Ordinance Laws for outside ceremonies/receptions. For inside functions music is permitted until 12:00 am it is the responsibility of the client to maintain a noise level that is respectful of Garden visitors and its surrounding neighbors. CTO Artist o Contact: Jack@cto.com o Joseph Poleska o joseph.poleska@gmail.com Europianos o Contact: Sergei Lugovskoy o sergei@europianosnaples.com Opera o Contact: Livio Ferrara Photography - If your wedding ceremony and/or reception are booked at the Garden you may take photos at the time of your rental. Depending on the location of your event, you may be restricted to a certain area. Our event department can discuss parameters at time of booking. We do require you to use one of our Photographers listed below. We strongly suggest contacting all photographers before selecting one for your event.

15 Luminaire Foto o Contact: Karl or Nanette Rouwhorst o karl@luminairefoto.com Nine29 Design Studios o Contact: Nicole Inskip o nicole@929designstudios.com Narrative Image o Contact: Jason Easterly o mail@narrativeimage.com Parking - On site parking is available and will accommodate up to 350 vehicles. Valet may be outsourced as well. Arrangements can be made for additional cars. Preffered Valet o Contact: Rob Wieschowski o preferredvalet@yahoo.com Five Star Valet o Contact: Joey Rock (239) o Floral/Decor - Decorations, signs, banners may not be taped, nailed, stapled or otherwise fastened to Naples Botanical Garden property unless approved by the rental department. Metal/wooden easels are suggested for signage. All decorations, signs, and banners must be removed from the rental site at the conclusion of the event. Naples Botanical Garden will not be responsible for any decorations, equipment, or other items left after an event. Naples Botanical Garden requires that you use one of the following floral companies listed below. We strongly suggest contacting all vendors first before selecting for your event.

16 Garden District o Contact: Gregg Sari o gs@gardendistrict.com Grace Lakes o Contact: Amanda Hayes o gracelakesflorist@hotmail.com Signature Floral o Contact: Sue Bain o info@signature-florals.com Artificial petals/leaves glitter, confetti, rice, bubble machines or balloons, are not permitted in The Garden. Staff and Security - At least one staff member will be present for all rentals and will assist with any concerns during your event. If additional staff is requested, the expense is $30 per hour/per person with a two-hour minimum. Garden staff are on-site for administrative and security purposes only and are not permitted to carry, lift, arrange, prepare, serve or clean-up equipment, food or beverages. o Security is REQUIRED for all events over 125 guests and/or when alcohol is served. Security is charged at $18.00/hour per guard One guard per 125 guests is standard ratio The security fee will be deducted from your refundable damage security deposit.

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