PURPOSE To ensure that internal and external requirements for international students are met.
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1 POLICY INTERNATIONAL STUDENTS (05.003) POLICY Northland Polytechnic shall have processes for the admission, enrolment and monitoring of international students that meet internal and external requirements. PURPOSE To ensure that internal and external requirements for international students are met. APPLICATION AND SCOPE This policy applies to all international students who intend to enrol or are enrolled at Northland Polytechnic and studying in New Zealand. DEFINITIONS New Zealand Code of Practice for the Pastoral Care of ( The Code / Code of Practice ) The Code was established under section 238F of the Education Act 1989 and provides a framework for education providers for the pastoral care of international students. International Student A person enrolled at Northland Polytechnic, who is a foreign student as defined in section 2 or section 159 of the Education Act, 1989 (whichever is applicable). Persons who do not hold permanent residency in New Zealand are included within this definition. COMPLIANCE OBLIGATIONS The Code of Practice for the Pastoral Care of Education Act 1989 Immigration New Zealand (INZ) Human Rights Act 1993 Immigration Act 1987 Responsibility Executive manager with responsibility for academic quality Approval dates October 2015 Next Review October 2018 OTHER RELATED DOCUMENTS Associated Procedures and Guidelines SIGNED: Date: 29 October 2015 Chair, Council Approved October 2015 Version 1 Page 1 of 5 (05.003)
2 PROCEDURES AND GUIDELINES 1.0 INTERNATIONAL STUDENT ADMISSION AND ENROLMENT 1.1 The Code of Practice (Clause 4.2) details the information that must be made available to prospective international students before students enter into any commitments, either by referring the student to specific website information or directly in writing: Cost of tuition and all other course-related costs, so that there are no substantial hidden costs; Application requirements and procedures; Conditions of acceptance; Refund conditions; English language proficiency requirements (if applicable); Information on facilities, equipment and staffing; Information on the course/s or qualification/s the signatory offers; Information on medical and travel insurance requirements; and Information and advice on the types of accommodation applicable to students. 1.2 Accommodation Information provided to students must include the following: Availability and characteristics of living accommodation options; Realistic estimates of the cost of accommodation on and off campus; Application processes for securing accommodation; and Whether the signatory has assessed the suitability of the accommodation. 1.3 International students must apply for admission to full-time programmes on the International Student application form (INT 001 International Registration Form). 1.4 Applications are received and processed by the International Office. 1.5 Copies of academic transcripts, graduation certificates and other documentation must be officially translated into English and verified by the issuing institution, a notary public, or (when specified in the recruitment agreement) an approved agent of Northland Polytechnic. Unverified copies will not be accepted. 1.6 If considered suitable for programme assessment, applications are distributed to relevant staff with delegated authority to admit students into the programme. Those with delegated authority are responsible for academic assessment, approval and advising the International Office that an international applicant can be offered a place. 1.7 Academic approval will confirm that the academic, English Language and prior learning entry requirements have been met, the published selection criteria have been followed, the courses selected are coherent and satisfy programme regulations, and that the student has a good chance of achieving the standards required for successful completion of the programme of study for which they have applied. P&G Updated July 2015 Version 1 Page 2 of 5
3 1.8 An Offer of Place does not guarantee student enrolment as students are required to pay all fees and complete Registration and Enrolment procedures prior to programme commencement. Students studying in New Zealand must also apply for a student visa, arrange flights, and arrange compulsory medical and travel insurance, and arrive on campus in time to attend International Student Orientation. 1.9 Northland Polytechnic must by law adhere to the following requirements determined by the Immigration Act 1987: Northland Polytechnic may only enrol a prospective international student for a course lasting longer than 3 calendar months if the prospective student holds: A current student visa or permit which is endorsed with the institution at which the prospective student is seeking to enrol and the course of study the prospective student intends to undertake; or A current limited purpose visa or permit for the express purpose of study with the institution, or has a current variation of permit conditions to allow study with the institution International students must supply a study permit or visa as evidence of their right to study in New Zealand 1.11 The international applicant is responsible for complying with all conditions relating to the study visa or permit If the international student fails to obtain or maintain a valid study permit or visa or is required to leave New Zealand for whatever reason, the agreement will lapse and Northland Polytechnic may offer the place of enrolment to another student Applicants on a work visa are able to study part-time up to 3 months International students are required to have a valid medical and travel insurance policy for the duration of their stay in NZ. Enrolment into courses cannot be activated until a student has provided the International Office with evidence of a valid insurance policy to cover travel and medical insurance. 2.0 MEDICAL AND TRAVEL INSURANCE 2.1 All students are required to have appropriate Medical and Travel Insurance as specified in the Code of Practice - Clause 7.4 (2010) (The Code of Practice Guidelines). Medical and travel insurance is to ensure the safety, well-being and protection of the student and their property while studying at Northland Polytechnic. 2.2 All policies will be verified prior to the student s enrolment including ensuring that: The insurer/re-insurer is a reputable and established company with substantial experience within the Travel Insurance business, and has a credit rating no lower than A from Standard and Poors, or B+ from A M Best. The Insurer is able to provide emergency 24-hours, 7 day per week cover. Students have a certificate of currency and policy wording from the insurance company stating that the student has purchased the cover for the duration of P&G Updated July 2015 Version 1 Page 3 of 5
4 the planned period of study. The certificate and policy wording must also detail medical sums insured, and repatriation benefits. 2.3 For each student, Northland Polytechnic shall record the name of the Insurer, Policy number, and start and finish dates in the student management system (Artena). 2.4 A written reminder to renew their policy shall be issued to each student, prior to the expiry of their medical and travel insurance policy. 2.5 Policies available in New Zealand that meet Northland Polytechnic s requirements are: Southern Cross International Student Policy MAX Marsh Student Safe Policy Interglobal Studentcare Plus Policy Orbit Protect Prime Policy 2.6 Policies available from overseas that meet Northland Polytechnic requirements are: Sweden/Norway NEMI ANSA Sweden/Norway NEM CSN Norway Reiseforsikring Europeiske Norway Gjensidige Nor Forsikring Sweden Swedish State Student UT Kammarkollegiet Policies not on the above list will not be accepted. 3.0 MONITORING INTERNATIONAL STUDENT ATTENDANCE AND ATTAINMENT 3.1 Programme Areas shall publish their individual attendance and attainment requirements for international students in the programme handbook, or produce a hand-out for inclusion in the programme induction process. 3.2 Teaching staff will closely monitor the programme and attendance of each student through a process of observation and enquiry. Records will be maintained ub the attendance register module of aplus International students are required to attend not less than 80% of scheduled class time to retain their right to study in New Zealand under a permit. Failure to meet this requirement may result in the student s enrolment with Northland Polytechnic being terminated and notification to Immigration New Zealand (INZ). 3.4 International students are required to inform their tutors of all absences, and account for them. Valid reasons for prolonged absence must be provided and supported by evidence as required 3.5 A student who fails to successfully complete a course or courses during their first term of study is required to re-enrol in the course/s and pay full fees. Recognising that international students face difficulties adjusting in their first term, Northland Polytechnic will offer a discount of 50% on the tuition fees for any course/s failed in the first term of enrolment and study at Northland Polytechnic. P&G Updated July 2015 Version 1 Page 4 of 5
5 3.6 International students who do not pass at least 80% of the courses in their programme of study can be given no more than one opportunity to re-enrol in the programme. 3.7 Programme Leaders and tutorial staff are encouraged to be pro-active when the first signs of poor attendance, assignments not handed in on time, or a poor level of attainment is obvious, by acting immediately rather than allowing a situation to continue. 3.8 When a student s attendance or attainment level has dropped below the required minimum and there are no extenuating circumstances, the following procedures shall be followed: A first written warning is issued from the Programme Leader or delegated representative reminding the student of their obligations and contract with the Northland Polytechnic. If after a period of time (usually 14 days) the poor attendance/attainment persists, a final letter of warning is activated by the programme area requesting the student to meet with the International Office within a short period of time, usually five days. At this point, either the student enters into a signed agreement, or the Intentional Office may decide to request that the programme area commence proceedings to terminate the enrolment. This would usually be the case if the student does not attend the requested meeting. Termination of enrolment procedures commence upon the recommendation of the Programme Leader to the International Office. After investigation a withdrawal form is completed and signed by the Programme Leader. INZ are to be notified of the termination of enrolment by the General Manager International. The General Manager International has delegated authority to complete the electronic notification of a student s termination to IMN immediately after termination REVISION HISTORY Version Description of Change Author Effective date 1 New replaced: Medical and Travel Insurance for international Students (05.008); Accommodation for (06.004); International Student Admission and Enrolment (06.005); International Students (Group Students) (06.006); and Monitoring International Student Attendance and Attainment (10.007) International/ QMS Team November 2015 P&G Updated July 2015 Version 1 Page 5 of 5
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