Vidyo Video Conferencing

Transcription

1 Vidyo Video Conferencing

2 REQUEST FOR PROPOSALS VIDYO VIDEO CONFERENCING 1. EQUIPMENT plans to implement a Vidyo video conferencing infrastructure throughout the district. This process will ultimately include the purchase and installation of the Vidyo infrastructure pieces and whatever licensing TPSS deems necessary. All equipment and materials shall be new. All purchased equipment must meet to the highest current applicable industry standards. Defective or damaged equipment and materials shall be replaced or repaired, prior to Service Cutover, in a manner, which meets the approval of the District and at no additional cost to the District. During the Warranty Period (after Service Acceptance) and during any subsequent Bidder provided warranty period, Bidder may provide replacement of defective equipment/components with new equipment/components. Such replacement equipment/components shall be of equal or greater performance characteristics, engineering/design levels, and appearance than replaced equipment/components. Integrity of existing warranty must be maintained. The will expect the vendors Lead Person for this project to be responsible for the following: a. Capable of making decision or access to his/her proper Company personal to obtain answer within the hour to any question the District may raise that might not be covered in this package. b. Will develop timeline charts with TECHNOLOGY DIRECTOR on project schedule, materials shipments and any other events that may impact the agreed upon contract completion date. c. Co-ordinate any site preparation issues. d. Set day and time with TECHNOLOGY DIRECTOR to meet as needed on all phases of project. (Very important if timeline is behind schedule to have exact explanation of cause, effect and solution to bring project back on schedule.) e. Contact the TECHNOLOGY DIRECTOR for approval of any deviation in work schedule agreed upon. Weekends and Holidays will not be scheduled for work without prior approval. f. Contact the TECHNOLOGY DIRECTOR immediately if a manufacture discontinues any equipment or announces an end of life date that impacts the agreed upon make and model. 1

3 1. Equipment/Licenses Needed: Equipment Description Approximate Quantity VidyoPortal Virtual Edition 1 VidyoRouter Virtual Edition 1 VidyoGateway Physical 2 VidyoReplay Physical 1 VidyoLine Licenses single 0 VidyoLine Licenses 25 pack 2 VidyoLine Licenses 100 pack 0 The district is looking to purchase licensing in the approximate quantities given above, but would like pricing on the other licensing options for future need. Vendors shall also offer separate pricing for equipment/licensing and yearly maintenance. Please list in detail ALL aspects of what the maintenance agreement entails (i.e. 24/7 phone support, certain number of support calls, all software updates, etc.). As stated above, please keep these costs separate from the initial equipment/licensing costs. Contact Mike Diaz at the address above for more detailed specifications, if needed. SCORING: will utilize, but is not be limited to, the following criteria in reviewing and scoring the bids: 1. Price 2. Overall responsiveness to the RFP 3. Vendor s experience and ability to perform 4. References Contract(s) will be awarded to the most cost effective provider. Price will be the primary factor, but not the sole factor, in evaluating the bids. Other factors of consideration may include prior overall responsiveness to the RFP, Experience and Reference. 2

4 The bid will be awarded as a collective grand total and not item by item. No consideration will be given to any claims based on a lack of knowledge of existing conditions. TERMS: Contract term of three (3) years with an option of CONTRACT renewal for two (2) years In the event the winning vendor has a Louisiana State Master contract in place at the time of renewal or advertises lesser rates, reserves the right to select the lower pricing. reserves the right to cancel the contract with the vendor for non-performance at any time during the contract period. Non-performance includes but is not limited to failure to supply good quality service, failure to provide services for the full term of the contract, installation performance, and/or poor billing and customer service services. 3

5 Proposals: Number of Copies Proposer shall submit one (1) signed original response, two (2) additional hardcopies and one (1) electronic copy. Original Response - Must contain original signatures and should be clearly marked or differentiated from the other copies of the proposal. This copy will be retained for incorporation by references in any contract resulting from this RFP. Additional Hardcopies Must contain the same information as the original response. Electronic Copy Must contain the same information as the original response and must be presented in PDF format on a compact disk. Failure to provide a readable electronic copy of the response may result in proposal disqualification. Proposals are due by November 6th, 2014 at 11:00 AM via US Postal mail or hand delivered to: US Postal mail or sealed hand delivered to: Attention: Peter Tesvich, Purchasing Agent (985) If further information is needed, please Peter.Tesvich@tangischools.org 4