Brightsign Digital Signage

Transcription

1 Brightsign Digital Signage

2 REQUEST FOR PROPOSALS BRIGHTSIGN DIGITAL SIGNAGE 1. EQUIPMENT TANGIPAHOA PARISH SCHOOL DISTRICT plans to implement a digital signage infrastructure throughout the district. This process will ultimately include between digital signage stations, but TPSS reserves the right to purchase only as many as needed regardless of any quantity discounts given. A list of the sites and addresses can be found on page 5. All equipment and materials shall be new. All purchased equipment must meet to the highest current applicable industry standards. Defective or damaged equipment and materials shall be replaced or repaired, prior to Service Cutover, in a manner, which meets the approval of the District and at no additional cost to the District. During the Warranty Period (after Service Acceptance) and during any subsequent Bidder provided warranty period, Bidder may provide replacement of defective equipment/components with new equipment/components. Such replacement equipment/components shall be of equal or greater performance characteristics, engineering/design levels, and appearance than replaced equipment/components. Integrity of existing warranty must be maintained. The TANGIPAHOA PARISH SCHOOL DISTRICT will expect the vendors Lead Person for this project to be responsible for the following: a. Capable of making decision or access to his/her proper Company personal to obtain answer within the hour to any question the District may raise that might not be covered in this package. b. Will develop timeline charts with TECHNOLOGY DIRECTOR on project schedule, materials shipments and any other events that may impact the agreed upon contract completion date. c. Co-ordinate any site preparation issues. d. Set day and time with TECHNOLOGY DIRECTOR to meet as needed on all phases of project. (Very important if timeline is behind schedule to have exact explanation of cause, effect and solution to bring project back on schedule.) e. Contact the TECHNOLOGY DIRECTOR for approval of any deviation in work schedule agreed upon. Weekends and Holidays will not be scheduled for work without prior approval. 1

3 f. Contact the TECHNOLOGY DIRECTOR immediately if a manufacture discontinues any equipment or announces an end of life date that impacts the agreed upon make and model. 1. Equipment Needed: Equipment Description Approximate Brand/Model or Equivalent Quantity Player Digital signage 80 Brightsign XD1230 hardware Wireless card Wireless for players 80 Brightsign WA100 module TV 40 LED TV 80 Samsung Smart TV TV 50 LED TV 80 Samsung Smart TV TV 55 LED TV 80 Samsung Smart TV TV 60 LED TV 80 Samsung Smart TV TV Mount Wall mount with 80 Atom ability to tilt HDMI cable Short HDMI cable for unit connection 80 Varies Vendors shall offer separate pricing for equipment and installation. The district seeks a turn-key solution for installation of TVs and Brightsign equipment. The district has the option of selecting multiple vendors. Installation pricing will be a per unit price (Mounting of 1 TV with 1 Brightsign unit), which includes ALL mounting hardware necessary. Vendor shall mount Brightsign unit behind TV in such a way the Brightsign unit is accessible to TPSS staff for purposes of maintenance and configuration. All installation site will be cleaned and all trash will be removed from site. Contact Mike Diaz at the address above for more detailed specifications, if needed. Walk Through, Punch List, Documentation and Testing A. Before completion of the job it is the responsibility of the Contractor to request a walk through inspection by a TPSS designee. A Punch list will be created and agreed upon. B. Upon completion of punch list items it is the responsibility of the Contractor to request a Final Inspection. 2

4 C. The NOCP designee will approve final walk through before final payment will be made. SCORING: TANGIPAHOA PARISH SCHOOL DISTRICT will utilize, but is not be limited to, the following criteria in reviewing and scoring the bids: 1. Price 2. Overall responsiveness to the RFP 3. Vendor s experience and ability to perform 4. References Contract(s) will be awarded to the most cost effective provider. Price will be the primary factor, but not the sole factor, in evaluating the bids. Other factors of consideration may include prior overall responsiveness to the RFP, Experience and Reference. The bid will be awarded as a collective grand total and not item by item. No consideration will be given to any claims based on a lack of knowledge of existing conditions. TERMS: Contract term of three (3) years with an option of CONTRACT renewal for two (2) years In the event the winning vendor has a Louisiana State Master contract in place at the time of renewal or advertises lesser rates, TANGIPAHOA PARISH SCHOOL DISTRICT reserves the right to select the lower pricing. TANGIPAHOA PARISH SCHOOL DISTRICT reserves the right to cancel the contract with the vendor for non-performance at any time during the contract period. Non-performance includes but is not limited to failure to supply good quality service, failure to provide services for the full term of the contract, installation performance, and/or poor billing and customer service services. 3

5 Proposals: Number of Copies Proposer shall submit one (1) signed original response, two (2) additional hardcopies and one (1) electronic copy. Original Response - Must contain original signatures and should be clearly marked or differentiated from the other copies of the proposal. This copy will be retained for incorporation by references in any contract resulting from this RFP. Additional Hardcopies Must contain the same information as the original response. Electronic Copy Must contain the same information as the original response and must be presented in PDF format on a compact disk. Failure to provide a readable electronic copy of the response may result in proposal disqualification. Proposals are due by November 6th, 2014 at 11:00 AM via US Postal mail or hand delivered to: TANGIPAHOA PARISH SCHOOL DISTRICT US Postal mail or sealed hand delivered to: TANGIPAHOA PARISH SCHOOL DISTRICT Attention: Peter Tesvich, Purchasing Agent TANGIPAHOA PARISH SCHOOL DISTRICT (985) If further information is needed, please [email protected] 4

6 List of Sites: Name Address 1. AMITE ELEMENTARY SCHOOL 301 Vernon Avenue Amite, LA CHESBROUGH ELEMENTARY SCHOOL Hwy Kentwood, LA HAMMOND EASTSIDE PRIMARY SCH River Road Hammond, LA HAMMOND JUNIOR HIGH SCHOOL 111 J.W. Davis Drive Hammond, LA HAMMOND WESTSIDE PRIMARY SCH 2500 Westpark Avenue Hammond, LA INDEPENDENCE ELEMENTARY SCHOOL 221 Tiger Avenue Independence, LA INDEPENDENCE HIGH SCHOOL 270 Tiger Avenue Independence, LA INDEPENDENCE MIDDLE SCHOOL 300 West Second Street Independence, LA KENTWOOD HIGH SCHOOL 603 9th Street, Kentwood, LA MIDWAY ELEMENTARY SCHOOL Highway 51 North Tickfaw, LA NATALBANY ELEMENTARY SCHOOL Morrison Blvd., Natalbany, LA NESOM MIDDLE SCHOOL Hwy 442, Tickfaw, LA OM DILLON ELEMENTARY 1459 I-55 Service Road Kentwood, LA PERRIN EARLY LEARNING CENTER 350 W. Ash St., Ponchatoula, LA ROSELAND ELEMENTARY SCHOOL Time Avenue, Roseland, LA SPRING CREEK ELEMENTARY SCHOOL Hwy. 1061, Kentwood, LA 17. SUMNER HIGH SCHOOL Hwy. 440 Kentwood, LA SUMNER MIDDLE SCHOOL Hwy. 440 Kentwood, LA TUCKER ELEMENTARY SCHOOL 310 South Third Street, Ponchatoula, LA WESTSIDE MIDDLE SCHOOL 401 West Oak Street, Amite, LA WOODLAND PARK EARLY LRNG CTR 1000 Range Road, Hammond, LA AMITE HIGH SCHOOL Puleston Road Amite, LA Other Entities 23. CHAMP COOPER ELEMENTARY SCHOOL Hwy. 445 Ponchatoula, LA D C REEVES ELEMENTARY SCHOOL Sisters Road, Ponchatoula, LA FLORDIA PARISHES JUV DET CTR Hwy 190, Covington, LA HAMMOND HIGH SCHOOL River Road, Hammond, LA LORANGER ELEMENTARY SCHOOL Martin, Loranger, LA LORANGER HIGH SCHOOL 404 Hiatt Street, Loranger, LA LORANGER MIDDLE SCHOOL Allman Street, Loranger, LA PONCHATOULA HIGH SCHOOL Hwy 22 East, Ponchatoula, LA PONCHATOULA JUNIOR HIGH SCHOOL 315 East Oak Street, Ponchatoula, LA SOUTHEASTERN LABORATORY SCHOOL 1200 N. General Pershing, Hammond, LA VINYARD ELEMENTARY SCHOOL Dunson Road, Ponchatoula, LA SPECIAL SERVICES CENTER 1745 SW Railroad Avenue, Hammond 35. M. FAGAN SERVICE CENTER North Oak Street Hammond, La ADMINSITRATION BUILDING Puleston Road Amite, La HAMMOND PARENT CENTER 1903 West Church Street Hammond, LA

7 38. TANGIPAHOA ALTERNATIVE SOLTIONS 411 Crystal Street Hammond, La TANGIPAHOA PARISH PM HIGH SCHOOL 411 Crystal Street Hammond, La TANGIPAHOA TAX OFFICE 106 North Myrtle Street Amite, La