REQUEST FOR PROPOSAL STORAGE AREA NETWORK SOLUTIONS FOR THE PARK CITY SCHOOL DISTRICT RFP #
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1 REQUEST FOR PROPOSAL STORAGE AREA NETWORK SOLUTIONS FOR THE PARK CITY SCHOOL DISTRICT RFP # The Park City School District is soliciting RFP s from qualified professional firms with the intention to purchase a Storage Area Network Solution in the next 6 months. This solution is to provide scalable storage for our district operations, student SIS system, and Exchange server and file storage. This request is the beginning of the purchasing process and its purpose is to gather relevant information about current SAN s, their functions, setup, support and pricing. Scope: The main goal of this RFP is to obtain a SAN system that can achieve the following: Scalable disk solution Central management of the entire product Reduce the overall support cost of disk space management Enhance backup and recovery time Consolidate data locations Data Snapshots Sustain a minimum five year support and structure agreement Systems description: PCSD s current systems include the following: 40 servers that are comprised of the following operating systems: Windows 2003, 2008/R2, OS 10.6/7, Ubuntu and Suse 10.2 Linux. Windows Active Directory, and Apple Open Directory Local storage for all database servers and Windows file servers Vsphere version 4.x serving about 25 virtual machines VMware virtual machines being served by a current SAN Network infrastructure is provided by Cisco 3750E 10 Gig switches Current data needs are about 10 TB, we are looking for a solution with 20+ TB, minimum usable, for scalability. Backups are currently provided by Revinetix Request for Proposal Requirements: Bidders are expected to fully inform themselves as to the conditions, requirements and specifications before submitting a proposal. The submission of this information by a vendor implies the vendor s acceptance of the terms and conditions herein, unless otherwise stated. The vendor is responsible for all costs related to the preparation of their information.
2 Any costs associated with the delivery, supply, installation and training of the proposed Storage Area Network solution not specifically set forth in this RFP will be the responsibility of the vendor, and will be deemed included in the fees and charges bid here in. The format of the vendor s proposal must be consistent with the format of the specifications listed. Proposed pricing and/or percentage discount shall be firm from the beginning date of the signed purchase order, with the option to purchase additional supplies for the Storage Area Network solution with the proposed pricing and/or percentage discount for 1 year after the date stated on the purchase order. All prices/discounts shall be F.O.B. destination and shall include all charges that may be imposed in fulfilling the terms and conditions of the contract. Park City School District is in no way restricted from purchasing additional supplies from other vendors as needed. Evaluation Process: Each proposal submitted stands alone and will be evaluated on its own merits in terms of meeting Park City School District s requirements, terms, conditions, pricing and overall responsiveness for the RFP. The evaluation committee may conduct discussions with any vendor that submits an acceptable or potentially acceptable proposal. The following table lists the maximum points associated with each category. Category Points Proposed Solution 10 Systems Compatibility 25 Delivery Time 10 Pricing/Special Pricing and/or Discounts 15 Warranty/Product Reliability 20 Local Service/Support/Training 20 Total 100
3 Technical Specifications Space Requirements: 20+ TB, minimum usable, for production data such as SQL databases, Exchange Data, ERP System Data, and local file storage. Functionality Requirements: Solution must work with our current infrastructure without major reconfiguration. Solution must provide support for iscsi, and support multiple enclosures of dissimilar drives. Please include any additional connectivity options you provide for Windows, Linux and OS X. Solution must provide management for the entire solution from one interface. Solution must provide the ability for snap shots of Exchange, SQL, and Oracle/PowerSchool databases. Solution must be able to manage snapshots via policy based retention system. Solution must provide remote replication for future disaster recovery options. Solution must provide health monitoring, advanced warning, and utilization reporting. Solution must have redundant components for network, power, and enclosure interfaces. Solution must have hot swap disk drives and enclosures. Solution must provide RAID via 1,5,10, 50. Please list any additional, or special RAID configurations you provide. Solution must provide up to 10 gig Ethernet connectivity. Please describe all options for connectivity. Should be compatible with Vsphere 5.x Maintenance Requirements: Solution pricing must provide for 13 X 5 support, with NBD repair/replacement options. The vendor must provide firm pricing for a minimum five year maintenance plan. The vendor must provide a support diagram, detailing the process for obtaining support, and if that support is based locally, nationally, or internationally. Service Requirements: The vendor must provide installation and training services for the local System Administration team. The vendor must provide accurate time frame for installation and completion of the project. The vendor must provide services for monitoring the health of the product.
4 DISTRICT APPROVAL Contracts written with the Park City School District, as a result of this proposal will not be legally binding without the written approval of the Districts Business Administrator. NO OFFICER OR EMPLOYEE INTEREST It is understood and agreed that no officer or employee of the District has or shall have any pecuniary interest, direct or indirect, in this agreement or the proceeds thereof. No officer or employee of the contractor or any member of their families shall serve on any District board or committee or hold any such position which either by rule, practice or action nominates, recommends or supervises contractor s operations or authorizes funding of payments to contractor. Any attempt to solicit support or information from Board of Education, Superintendent, Administrative Personnel or committee members will result in immediate disqualification. The District can reject any and all proposals, as well as waive any informality or technicality in any proposal received, if the District believes it would serve the best interests of the District. INVITATION TO BID ON RFP INSTRUCTIONS AND GENERAL PROVISIONS 1. NO OBLIGATION IMPLIED: This Invitation to Bid implies no obligation on the part of Park City School District. 2. PARK CITY SCHOOL DISTRICT RESERVATIONS: The right is reserved to cancel this Invitation for Bid or to accept or reject any or all bids, and to waive any informality or technicality in any bid, in the interest of Park City School District. Unless specifically provided for elsewhere in this bid, multiple or alternate bids will not be accepted. The District reserves the right to purchase such brands as it desires, irrespective of price. The right is reserved, unless supplier counter demands, to increase or decrease the quantity of any item(s) at the quoted price. Park city School District reserves the right to select some or all of the items from any vendor unless an all or nothing statement is included in the bid. Park City School District does not guarantee to make any purchase from this bid. Estimated quantities are for quoting purposes only and are not to be interpreted as a guarantee to purchase any amount. 3. BID PREPARATION: (a) All prices and notations must be in ink or typewritten. (b) Price each item separately. Unit price shall be shown and a total price shall be entered for each item bid. (c) Unit price will govern if there is an error in the extension. (d) Delivery time is critical and must be adhered to as specified. (e) Whenever in this document an item is defined by using a trade name of a manufacturer and/or model number, it is intended that the words, or equivalent apply. Or equivalent means any other brand that is equal in use, quality, economy and performance to the brand listed as determined by the Park City School District. If the bidder lists a trade name and/or catalog number in the bid, the District will assume the item meets the specifications unless the bid clearly states it is an alternate, and describes specifically how it differs from the item specified. All bids must include complete manufacturer s descriptive literature if bidding an equivalent product. (f) By signing the bid the bidder certifies that all of the information provided is accurate, that they are willing and able to furnish the item(s) specified, and that prices bid are correct. (g) This bid may not be withdrawn for a period of 60 days from the bid due date. (h) Incomplete bids may be rejected. 4. SUBMITTING THE BID: (a) The bid must be signed in ink, sealed in a properly-addressed envelope, and either mailed or delivered to Gary Spencer, Purchasing Department, PARK CITY SCHOOL DISTRICT, 2700 Kearns Boulevard, Park City, UT by 3:00 PM April, 6, The number: RFP and Due: April, 6, 2012 must appear on the outside of the envelope. (b) Bids, modifications, or corrections received after the closing time April 6 will be considered late and not be accepted. (c) Facsimile transmission of bids will not be considered. (d) All prices quoted must be F.O.B. Destination. Additional Charges including but not limited to delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, costs of bonds or for any other purpose must be included in the bid for consideration and approval by the District.
5 5. PROPRIETARY INFORMATION: Suppliers are required to mark any specific information in their proposal that is not to be disclosed to the public or used for purposes other than the evaluation of the bid Proprietary Information. Each request for non-disclosure must be accompanied by a specific justification explaining why the information is to be protected. Pricing and service elements of any bid will not be considered proprietary. Bid submitted may be reviewed and evaluated by any person at the discretion of the District. 6. BOND: The District has the right to require a bid bond, payment bond and/or a faithful performance bond from the bidder in an amount not to exceed the amount of the contract, if applicable. 7. SAMPLES: Samples of item(s) specified in this bid, when required by the District, must be furnished free of charge. Any item not destroyed by tests, may be, upon request made at the time the sample is furnished, returned at the bidders expense. 8. WARRANTIES: Describe any and all warranties on parts and labor for each item bid, if applicable. 9. CONFORMANCE WARRANTY: The bidder warrants the item(s) bid will conform to the description as bid, and applicable specifications, and shall be of good and merchantable quality for the known purpose for which it is sold. 10. BID EVALUATION: Any item bid is subject to evaluation. Any item which fails to qualify for approval when evaluated shall not be accepted regardless of compliance to bid requirements. Bids will not be accepted from vendors who require assignment of payment to another agent. 11. AWARD OF CONTRACT: (a) After evaluation, the contract will be awarded with reasonable promptness, by purchase order to the lowest responsible bidder that meets the specifications. (b) The bids are opened publicly in the presence of one or more witnesses. The name of the bidder and the amount of the bid is recorded. Each bid, and the record, is open to public inspection. 12. ANTI-DISCRIMINATION ACT: The vendor agrees to abide by the provisions of the Utah Anti-discrimination Act, Title 34, Chapter 35, U.C.A. 1953, as amended, and Title VI and Title VII of the Civil Rights Act of 1964 (USC2000e), which prohibit discrimination against any employee or applicant for employment, or any other applicant or recipient of services, on the basis of race, religion, color, or national origin; and further agrees to abide by Executive Order No , as amended, which prohibits discrimination on the basis of age, and Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of handicap. This agreement may be canceled if the vendor fails to comply with the provisions of these laws and regulations. Vendor must include this provision in every subcontract of purchase order relating to purchases by Park City School District to insure that subcontractors and vendors are bound by this provision.
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