ADDENDUM TO: REQUEST FOR PROPOSAL (RFP) COMPUTER AIDED DISPATCH/RECORDS MANAGEMENT SYSTEM (CAD/RMS)
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1 ADDENDUM TO: REQUEST FOR PROPOSAL (RFP) COMPUTER AIDED DISPATCH/RECORDS MANAGEMENT SYSTEM (CAD/RMS) Addendum Number: 3 Date Issued: February 6, 2015 I. This addendum is hereby made as part of the bid packet issued for the City of Casa Grande Computer Aided Dispatch/Records Management System (CAD/RMS), and therefore must be attached to the bid packet response from the bidders. II. The Applicable Tax Rate for the City of Casa Grande is 8.70% not 7.70%. The corrections have been made to the below listed tables that are available under the SUBMITTAL 7: COST PROPOSAL section, Pages 43-49: A. TOTAL SOLUTION COST SUMMARIES B. COMPUTER HARDWARE C. COMPUTER SYSTEM SOFTWARE D. APPLICATION SOFTWARE (BASED SOFTWARE AND OPTIONS) E. OTHER IMPLEMENTATION COSTS F. ADDITIONAL/RECOMMENDED SOFTWARE/SERVICES Contractor s Signature & Date Company Name Note: A signed copy to this addendum is to be returned with the Contractor s proposal.
2 SUBMITTAL 7: COST PROPOSAL This submittal requires a detailed price breakdown for the proposed systems. Offerors should provide all prices as firm fixed amounts, except where requested on a different basis. All prices must be detailed. No additional charges (e.g., for sales tax, transportation, container packing, installation, training, out-of-pocket expenses) will be allowed unless so specified. Offerors must complete all applicable price pages in this section or risk disqualification. This submittal includes the following six (6) sections: 1. Total Solution Cost Summaries 2. Computer Hardware 3. Computer System Software 4. Application Software (Base Software and Options) 5. Other Implementation Costs 6. Additional Recommended Software/Services 43
3 A. TOTAL SOLUTION COST SUMMARIES Provide a summary of costs associated with the proposed system. Any entries in this table should agree with the corresponding detail pages. One Time Costs Description One Time Price Applicable Tax (8.70%) Computer Hardware Computer System Software Application Software Other Implementation Costs Additional Recommended Software/Services TOTAL PRICE $ $ $ Recurring Costs Description Computer Hardware Computer System Software Application Software Recurring Costs on Additional Recommended Software/Services Recurring Price Applicable Tax (8.70%) TOTAL PRICE $ $ $ 44
4 B. COMPUTER HARDWARE List all of the hardware required. The TOTAL PRICE entries in this table should agree with the Computer Hardware in the Total Solution Cost Summaries tables. Description Qty Price Applicable Tax (8.70%) Annual Expense TOTAL PRICE $ $ $ 45
5 C. COMPUTER SYSTEM SOFTWARE List all of the system software required. The TOTAL PRICE entries in this table should agree with the Computer System Software in the Total Solution Cost Summaries tables. Description Version# Qty Price Applicable Tax (8.70%) Annual Expense TOTAL PRICE $ $ $ $ 46
6 D. APPLICATION SOFTWARE (BASED SOFTWARE AND OPTIONS) List all the application software required. Also, include all optional modules. The TOTAL PRICE entries in this table should agree with the Application Software in Total Solution Cost Summaries tables. Description Version# Qty Price Applicable Tax (8.70%) Annual Expense TOTAL PRICE $ $ $ $ 47
7 E. OTHER IMPLEMENTATION COSTS List all other costs associated with the system implementation. Prices not identified will not be accepted in a final contract. The TOTAL PRICE in this table should agree with the Other Implementation Costs in the One-time Costs table. Description Price Applicable Tax (8.70%) Software Modification/Customization Installation Systems Integration Project Management User Training Technical Training Documentation Data Conversion Out of Pocket Expenses Photo Related Hardware Other TOTAL PRICE $ $ $ 48
8 F. ADDITIONAL/RECOMMENDED SOFTWARE/SERVICES Provide information and pricing estimates for any additional optional software and services that vendor suggests the city might consider as part of this procurement. The TOTAL PRICE entries in this table should agree with the Additional Recommended Software/Services in the Total Solution Cost Summaries tables. Description Price Applicable Tax (8.70%) Annual Expense (if any) TOTAL PRICE $ $ $ $ a. Assumptions used to determine estimated optional prices are provided in an attachment? Y/N b. For any item or service not specified in this solicitation, what are your hourly rates? Training $ Conversion $ Programming $ Installation $ Design $ Other $ 49
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