OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES

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1 OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES Position Title : Regional Monitoring and Evaluation Officer Duty Station : San Jose, Costa Rica Classification : Professional Staff, Grade P2 Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date : As soon as possible Closing Date : February 25, 2016 Reference Code : VN2016/40(P)-INT Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favourably considered: Algeria, Antigua and Barbuda, Bahamas, Belize, Benin, Botswana, Cambodia, Cape Verde, Czech Republic, Comoros, Djibouti, El Salvador, Gabon, Gambia, Guinea, Guyana, Holy See, Iceland, Israel, Lesotho, Libya, Luxembourg, Maldives, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland, Timor Leste, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam Applications from qualified female candidates are especially encouraged. Context: Under the overall supervision of the Regional Director of the Regional Office (RO) for Central and North America and the Caribbean and the technical guidance and support of Office of the Inspector General (OIG), with direct supervision of the Regional Project Development Specialist, the successful candidate will oversee the monitoring and evaluation aspects of IOM activities, programmes and projects in the region and assist in their relevant and effective implementation, in particular in line with the expectations of IOM's donors and Member States on monitoring and evaluation (M&E) requirements. Page 1 / 5

2 Core Functions / Responsibilities: 1. Ensure standardized M&E tools are developed, in particular mechanisms required to carry out the three levels of rolling analysis - country, programme and project, and ensure that they are fully utilized in all the geographic areas of implementation. 2. Assist in the dissemination of relevant information to IOM project managers and M&E project officers in country offices on both quantitative and qualitative monitoring aspects and for evaluation of programme/project activities, including their impact. 3. In partnership and coordination with the Regional Specialists, Project Endorsement Team and Country Offices and in line with the Regional Action Plan and mission specific strategies, provide relevant M&E information and assistance in the development of projects in particular in order to meet the mandatory requirements on M&E as set out by both IOM and donors. 4. Develop communication protocols and information-sharing tools, in coordination with programme management, field teams and programme partners, to facilitate improved information sharing between all programme participants and stakeholders. 5. In line with the annual monitoring and evaluation plans, conduct mid-term and final internal evaluations, support the development of Terms of References for external evaluations, and assist in the selection and contracting of relevant consultants. 6. Document monitoring and evaluation trends and activities on a geographic or thematic level. 7. Review M&E plans regularly and ensure their pertinence to programme goals and objectives. 8. Review monitoring reports of country offices, and identify the causes of potential bottlenecks in project implementation and necessary corrective actions. As needed undertake visits to the field in coordination with project managers to support implementation of M&E and to identify where adaptations/corrections might be needed. 9. Ensure proper information flow with country offices and sharing of the outputs/outcomes of M&E findings with relevant stakeholders; facilitate discussions of monitoring data in appropriate forums in a timely fashion, also in terms of lessons learning and implications for future action. If necessary, create such discussion forums to fill any gaps. 10. Assist in the development of broader regional reports as required and in coordination with senior management to be used for internal and external communications materials, highlighting IOM programming outcome and impact across the thematic areas and when applicable, to specific sub-regions. 11. Draft and review all monitoring reports at the project activity level in the region to be shared with relevant stakeholders, including an analysis of the compliance to the Regional and country strategies. Coordinate with the Project Managers and Public Information Unit (PI) with regards to dissemination of lessons and to utilization of the outputs of M&E regional reports and findings in PI materials. Page 2 / 5

3 12. Assist in identifying, contracting and monitoring external organizations/firms that are sub-contracted to implement surveys and studies required for monitoring Programmes/projects performance, outcomes and impacts. Draft Terms of Reference for monitoring sub-contractors when relevant and related contracts. 13. Contribute to the design of a quick guide for missions in the region to develop and maintain RBM based programming, in coordination with RBM/ODG Headquarters. 14. Design and organize regular training sessions and on the job training to project staff in the region in order to: a. promote adherence to agreed standards of implementation; b. create greater awareness of reporting requirements; c. encourage widespread use of appropriate data collection methods; and d. gather feedback regarding the effectiveness of these methods. 15. Participate in monitoring and evaluation missions commissioned/organized by external partners and donors and facilitate access to M&E data to relevant stakeholders. 16. Support the region s knowledge management initiative (Knowledge Product Repository) through the following: Collect and review existing documentation (knowledge products) within the Regional Office and the IOM country missions, such as research, discussion papers, regional reports, toolkits and guidelines, as they relate to IOM s specific thematic topics. Categorize the knowledge products to facilitate access to them, including entering their information into the Knowledge Product Repository system. Draft informative s about the status of the Knowledge Product Repository. Support the development of an action plan outlining the steps needed for carrying out cost analyses and copyrighting selected products. Coordinate efforts with IOM Colombia and the Regional Office in Buenos Aires. 17. Perform such other duties as may be assigned. Required Competencies Behavioural Takes responsibility and manages constructive criticism; Works effectively with all clients and stakeholders; Promotes continuous learning; communicates clearly; Takes initiative and drives high levels of performance management; Plans work, anticipates risks, and sets goals within area of responsibility; Displays mastery of subject matter; Contributes to a collegial team environment; Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; Page 3 / 5

4 Displays awareness of relevant technological solutions; Works with internal and external stakeholders to meet resource needs of IOM. Technical Effectively applies knowledge of migration issues within organizational context; Correctly frames migration issues within their regional, global, and political context. Required Qualifications and Experience Education Master s degree in Political or Social Sciences, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or University degree in the above fields with four years of relevant professional experience. Experience Experience in project implementation and management, preferably in the field of research, monitoring and/or evaluation; Experience with logical framework approach and other strategic planning approaches, M&E methods and approaches (including quantitative, qualitative and participatory), planning and implementation of M&E systems, facilitating learningoriented analysis sessions of M&E data with multiple stakeholders, information/data analysis and report writing; Ability to adapt M&E tools to work effectively with local authorities, stakeholders and beneficiaries. Languages Fluency in English and Spanish is required. Working knowledge of French is an advantage. How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-recruitment system, by February 25, 2016 at the latest, referring to this advertisement. For further information, please refer to: In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications. Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system. Page 4 / 5

5 Posting period: From to Requisition: VN 2016/40 (P) - Regional Monitoring and Evaluation Officer (P2) - San Jose, Costa Rica ( ) Released Posting: VN 2016/40 (P) - Regional Monitoring and Evaluation Officer (P2) - San Jose, Costa Rica ( ) Released Page 5 / 5