JUNE SPLASH ABC SCM Hosted By: Utica Shelby Swim Club June 3 & 4, 2016

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1 JUNE SPLASH ABC SCM 2016 Hosted By: Utica Shelby Swim Club June 3 & 4, 2016 Sanction - This meet is sanctioned by Michigan Swimming, Inc. (MS), as a timed final meet on behalf of USA Swimming (USA-S) Sanction Number MI and Time Trial Sanction Number MITT In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. MS rules, safety, and warm up procedures will govern the meet as if fully set forth in these meet rules. Location Stoney Creek High School; 575 E. Tienken Rd. Rochester MI Times - Friday PM 5pm Warm-up, 6pm Start Saturday AM Warm-up, Not before 8:30, the meet will start one hour after warm-up begins. Saturday PM Not before 12 noon, the meet will start one hour after warm-up begins. PM time to be determined after entries close or when the meet reaches capacity. Motels Use your favorite Hotel booking website. Facilities Stoney Creek High School pool, is an 8 lane pool with a supervised warm-up and warm down area available. Depth at start is 8 1 and 4 at turn. Permanent starting blocks and non-turbulent lane markers will be used. Colorado timing system with an 8 lane display will be used. There is ample balcony seating for spectators. Lockers are available (provide your own lock). The competition course has not been certified in accordance with C Eligibility June Splash ABC SCM 2016 is for those all swimmers. All swimmers must be currently registered with United States of America Swimming (USA-S). A swimmer's age on June 3, 2016 will determine his/her eligibility for a particular age group. Deck Registration - Unregistered swimmers must register on deck at this meet by turning in the athlete registration form and payment to the Meet Referee. The cost of registering on deck is double the normal fee ($ per swimmer for registration). Meet Format SCM ABC Timed Finals Meet Entry Limits - Entries will be accepted on a first come first serve basis by date of for electronic entries and date of receipt by the entry chair for hard copy entries until the Michigan Swimming Four (4) hour per session maximum time limit is met. As set forth in entry procedures below, (A) a hard copy of your club s entry summary sheet, (B) a hard copy of your club s signed release/waiver agreement (C) your club s certification of entered athletes and (D) your club s entry and entry fees must be received by the Entry Chair in a timely fashion prior to the start of the meet, or your swimmers will not be allowed to swim in the meet. Entries received after the four (4) hour per session time limit has been met will be returned even if received before the entry deadline. 1 Depth at Start must meet State of Michigan requirements.

2 Swimmers Without A Coach - Any swimmer entered in the meet, unaccompanied by a USA-S member coach, must be certified by a USA-S member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Individual Entry Limits No more than 2 individual events on Friday. No more than 4 individual events on Saturday and 1 Relay. Electronic Entries - $5.00 per individual event and $12.00 for Relays. Please include a $1.00 Michigan Swimming surcharge for each swimmer entered. Make checks payable to: USSC. Paper Entries - MS rules regarding non-electronic entries apply. $6.00 per individual event. There is a $1.00 additional charge per individual event and $1.00 per relay event paid if the entry is not submitted in Hy-Tek format. The Michigan Swimming $1.00 general surcharge for each swimmer also applies to paper entries. Paper entries may be submitted to the Administrative Official on a spreadsheet of your choice however the paper entry must be logically formatted and must contain all pertinent information to allow the Administrative Official to easily enter the swimmer(s) in the correct events with correct seed times. Entry Procedures - Entries may be submitted to the Administrative Official as of May 6, 2016 at 9:00 AM, The Administrative Official must receive all entries no later than May 27, 2016 by 12:00 noon. Entries must include correct swimmer name (as registered with USA/MS Swimming), age and USA number. You can import the order of events and event numbers from the Michigan Swimming website ( All individual entries should be submitted via electronic mail to the Administrative Official at teammeetentries@yahoo.com. All entries will be processed in order by date code or mail date code. Any entries submitted will be considered provisional until such time as the AO has received a hard copy of: (a) your club's entries (Team Manager Meet Entries Report), (b) a hard copy of your club's signed release/waiver agreement (c) your clubs signed certification of entered athletes and (d) your club's entry fees. This must be received in a timely fashion prior to the start of the meet or your swimmers will not be allowed to swim in the meet. The complete June Splash ABC SCM 2016 entry packet with entry forms is available on the Michigan Swimming Website at Refunds - Once a team or individual entry has been received and processed by the AO there are no refunds in full or in part unless the over qualification exception applies (see MS Rules). Entries - Your club's Entry, Entry Summary Sheet, Release/Waiver, Certification of Entered Athletes and Check should be sent via U.S. mail or nationally recognized overnight courier to: USSC PO Box Shelby Twp. MI Check In - Check In will be available as of 30 minutes prior to warm-up. Check in is mandatory for all events and is required by the time set forth in this meet announcement. Failure to check in will cause the swimmer to be scratched from all events in that session. Check in will close 15 minutes after the start of warm up for each session. Check in sheets will be posted in the hallway leading into the pool area. Scratch Rules - Prior to check in close a swimmer may scratch events at the Clerk of Course. After check in closes, you must see the Meet Referee to scratch an event. Marshaling - Self-marshaled. Seeding - Seeding will be done after check in closes. Swimmers who fail to check in for an event will be scratched from that event. All events will be seeded slowest to fastest other than distance events. Deck Entries/Time Trials - Deck and Time Trial entries may be accepted at the Clerk of Course, if time and space permit, and at the discretion of the Meet Referee and Meet Director. Individual Deck and Time Trial entries are $7.00 each. Deck Entries and are subject to a limit of 4 individual events per day. Deck entries will close when the check-in closes for that day s events. Time Trial Entries (if accepted) are not subject to the limit of

3 4 individual events per day but are limited to two per day per Michigan Swimming rule, but are subject to USA Swimming s maximum of 5 events per day. Time Trial entries (if accepted) will close approximately 1 hour before the proposed start time of Time Trials. Events offered in Time Trials are only the events listed in the Event list of this Meet Information Packet. Deck entry and Time Trial swimmers are subject to the Michigan Swimming $1.00 general surcharge if not already entered in this meet. For Deck Entry and Time Trial Athletes, registration status must be proven by providing a current USA Swimming membership card or a current print out of an athlete roster from the Club Portal, the Club Portal is located on the USA Swimming website. The athlete may also enter by showing their membership from USA Swimming s DECK PASS on a smart phone. The Name of the athlete and their athlete ID and club affiliation will then be added to the database just as it appears on the card or the swimmer may compete unattached (UN) if they request to do so. Meet Programs/Admissions - Admission $5.00, under 12 and over 65 free. Meet program $ 5.00, includes heat sheet coupons. Heat sheets $2.00. Scoring No Team or Individual Scoring. Awards Top 16 finishers will receive awards for each individual event. 12 and Under events will be awarded as 10 and under and Relays will be awarded 1-3. Results - Complete meet results will be posted on the Michigan Swimming Website at Unofficial results will also be available on flash drive (HY-TEK Team Manager result file) upon request. Teams must provide their own flash drive. Concessions - Food and beverages will be available in the hallway leading into the pool area. No food or beverage will be allowed on the deck of the pool, in the locker rooms or in the spectator areas. A hospitality area will be available for coaches and officials. Lost and Found - Articles may be turned in/picked up at announcer s table. Articles not picked up by the end of the meet will be retained by the Meet Director or a representative for at least 14 days (any longer period shall be in the sole discretion of the Meet Director). Swimming Safety - Michigan Swimming warm up rules will be followed. To protect all swimmers during warm-ups, swimmers are required to enter the pool feet first at all times except when sprint lanes have been designated. No jumping or diving. The same rules will apply with respect to the warm-down pool and diving well. Penalties for violating these rules will be in the sole discretion of the Meet Referee which may include ejection from the meet. Host club reserves the right to assign lanes for warm up. Deck Personnel/Locker Rooms/Credentialing - Only registered and current coaches, athletes, officials and meet personnel are allowed on the deck or in locker rooms. Access to the pool deck may only be granted to any other individual in the event of emergency through approval by the Meet Director or the Meet Referee. The General Chair of MS and the Program Operations Vice-Chair of MS are authorized deck personnel at all MS meets. Personal assistants/helpers of athletes with a disability shall be permitted when requested by an athlete with a disability or a coach of an athlete with a disability. Lists of registered coaches, certified officials and meet personnel will be placed outside the hallway to the pool deck. Meet personnel will check the list of approved individuals and issue a credential to be displayed at all times during the meet. This credential will include the host team USSC as well as the function of the individual being granted access to the pool deck (Coach, Official, Timer, or Meet Personnel). In order to obtain a credential, Coaches and Officials must be current in all certifications through the final date of the meet. Meet personnel must return the credential at the conclusion of working each day and be reissued a credential daily. All access points to the pool deck and locker rooms will either be secured or staffed by a meet worker checking credentials throughout the duration of the meet.

4 Swimmers with Disabilities - All swimmers are encouraged to participate. If any of your swimmers have special needs or requests please indicate them on the entry form and with the Clerk of Course and/or the Meet Referee during warm ups. General Info - Any errors or omissions in the program will be documented and signed by the Meet Referee and available for review at the Clerk of Course for Coaches review. Information will also be covered at the Coaches Meeting. First Aid - Supplies will be kept in pool office. Facility Items (A) No smoking is allowed in the building or on the grounds of Stoney Creek High School. (B) (C) (D) (E) Pursuant to applicable Michigan law, no glass will be allowed on the deck of the pool or in the locker rooms. No bare feet allowed outside of the pool area. Swimmers need to have shoes to go into the hallway to awards or concessions. An Emergency Action Plan has been submitted by the Host Club to the Safety Chair and the Program Operations Chair of Michigan Swimming prior to sanction of this meet and is available for review and inspection at the Clerk of Course. To comply with USA Swimming privacy and security policy, the use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. (F) Deck changing, in whole or in part, into or out of a swimsuit when wearing just one suit in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for a changing purposes is prohibited. The language was passed at the 2015 USA House of Delegates and took effect starting January 1, Meet Director - Erica Zuercher; coach_erica@yahoo.com Meet Referee Pete Olson olsonpl@yahoo.com Safety Marshal Frank DiCosmo Administrative Official - Becky Bouchey teammeetentries@yahoo.com

5 SANCTION NUMBER:MI June Splash Events Girls Friday Boys 1 12 & U 100 Free 2 3 Open 200 Free & U 100 IM 6 7 Open 500 Free 8 9 Open 400 IM 10 Saturday AM & U 100 Fly & U 25 Fly & U 50 Fly & U 100 Back & U 25 Back & U 50 Back & U 100 Breast & U 25 Breast & U 50 Breast & U 25 Free & U 50 Free & U 200 Medley Relay & U 200 Medley Relay 36 Saturday PM 37 Open 200 Fly Open 100 Back Open 200 Breast Open 100 Free Open 200 IM Open 100 Fly Open 200 Back 50

6 RELEASE AND WAIVER Sanction Number: MI Enclosed is a total of $ covering fees for all the above entries. In consideration of acceptance of this entry I/We hereby, for ourselves, our heirs, administrators, and assigns, waive and release any and all claims against USSC, Stoney Creek High School, Michigan Swimming, Inc., and United States Swimming, Inc. for injuries and expenses incurred by Me/Us at or traveling to this swim meet. >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> In granting the sanction it is understood and agreed that USA Swimming and Michigan Swimming, Inc. shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. Signature: Position: Street Address: City, State, Zip: Coach Name: Coach Phone: Coach Club Name: Club Code:

7 Certification of Registration Status Of All Entered Athletes June Splash ABC SCM 2016 Sanction Number:MI Michigan Swimming Clubs must register and pay for the registration of all athletes that are contained in the electronic TM Entry File or any paper entries that are submitted to the Meet Host with the Office of Michigan Swimming prior to submitting the meet entry to the meet host. Clubs from other LSCs must register and pay for the registration of their athletes with their respective LSC Membership Coordinator. A penalty fee of $ per unregistered athlete will be levied against any Club found to have entered an athlete in a meet without first registering the athlete and paying for that registration with the Office of Michigan Swimming or their respective LSC Membership Coordinator. Submitting a meet entry without the athlete being registered and that registration paid for beforehand may also subject the Club to appropriate Board of Review sanctions. The authority for these actions is: UNITED STATES SWIMMING RULES AND REGULATIONS FALSE REGISTRATION A host LSC may impose a fine of up to $ per event against a member Coach or a member Club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed Club is not properly registered. The host LSC will be entitled to any fines imposed. >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> I certify that all athletes submitted with this meet entry are currently registered members of USA Swimming and that I am authorized by my Club to make this representation in my listed capacity. By: (Signature) (Printed Name of person signing above) Capacity: Club Name: Date: This form must be signed and returned with the entry or the entry will not be accepted.

8 Meet Evaluation Form Sanction Number:MI Name of Meet: June Splash ABC SCM Date of Meet: June 3 & Host of Meet: Utica Shelby Swim Club Place of Meet: Stoney Creek High School Who do you represent (circle)? Host Club Visiting Club Unattached Describe yourself (circle) Athlete Coach Official Meet Worker Spectator Please rate the overall quality of this meet: (Please write any comments or suggestions below or on the reverse side) 1. Swimming pool (e.g., water quality, ventilation) Equipment (e.g., timing system, PA system): Swimmer facilities (e.g., locker rooms, rest areas): Spectator facilities (e.g., seating, rest rooms): Meet services (e.g., concessions, admissions, programs): Officiating Awards and award presentations: Safety provisions: Overall success of the meet: Other (please specify): Low High Return this completed evaluation to a representative of the Meet Host. Thank you. Meet Host: Copy all of these submitted Meet Evaluations to the current Program Operations Vice-Chair (Mike Cutler) and the Michigan Swimming Office (Jan Cartmill and John Loria) within 30 days.