2015/16 SUPER SERIES LEVEL 1 LONG COURSE OPEN MEET

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1 & Present their 2015/16 SUPER SERIES LEVEL 1 LONG COURSE OPEN MEET (Under ASA Laws and Regulations and Technical Rules of Racing) License 1SW Within the Summer Meets Qualification Window 22 nd / 23 rd & 24 th April 2016 at Millfield School, Street, Somerset 50m pool 50m, 8-lane pool, anti-turbulence lane ropes with electronic timing. Computer run pre-seeded programme & Large score board Good spectator and team seating, Cafeteria facilities & Swimshop Separate swim down facility available all day Free on-site Parking Programme planned to enable and encourage swimmers to swim many different events. 50m Open all strokes 100m Open all strokes (Girls aged 10 and over and Boys aged 11 and over) 200m Open all strokes including IM 400m Free and 400IM 800m (F) and 1500 (M) Freestyle All events have age- grouped awards with Heat Declared Winners (HDW) All events have qualifying times Ages on 24 th April 2016 Awards will be age grouped 11 years &under, 12, 13, 14, 15, 16, 17 &over. Awards to Top overall Boy and Top overall Girl swimmer based on a 1 st to 8 th place points system over all events. Meet Prize Money to Head Coach of Top Visiting Team Meet information pack details can be obtained on and or (stating which club you are applying for). Closing date for entries Friday, 1 st April 2016

2 PROGRAMME OF EVENTS Friday 22 nd April Session 1 (Warm up 18:30) m F Free HDW m M Free HDW Saturday 23 rd April Session 2 (Warm up 08:30) m F IM HDW m M IM HDW m F Fly HDW m M Back HDW m F Breast HDW m M Free HDW 27 50m F Fly HDW 28 50m M Back HDW Saturday 23 rd April Session 3 (Warm up TBA) m M Free HDW m F Free HDW m M Breast HDW m F Back HDW m M Fly HDW 36 50m M Breast HDW 37 50m F Free HDW Sunday 24 th April Session 4 (Warm up 08:30) m M IM HDW m F IM HDW m M Fly HDW m F Back HDW m M Breast HDW m F Free HDW 47 50m M Fly HDW 48 50m F Back HDW Sunday 24 th April Session 5 (Warm up TBA) m F Free HDW m M Free HDW m F Breast HDW m M Back HDW m F Fly HDW 56 50m M Free HDW 57 50m F Breast HDW

3 Millfield & Taunton Super Series 22 nd / 23 rd & 24 th April The meet will be held under ASA Laws and Regulations and Technical Rules of Racing, and has been licensed by the ASA for entry into National and Area Championships and Competitions. 2 All competitors must be members of an affiliated club, eligible to compete and registered in accordance with ASA laws and technical rules and may enter in the name of one club only. 3 The promoter (Millfield School & Taunton Deane Swimming) reserves the right to reject any entry without giving a reason. By submitting entries on the official entry forms and discs, clubs and competitors accept the rules of this competition. Competitors whose entries are accepted and subsequently found to have been entered in the wrong event(s) a) because of incorrect entry information will be withdrawn from the event(s) and will not have their entry fees refunded. However, b) because of error by the organizer, will be withdrawn from the event(s) and will at the organizer s discretion and without further obligation or liability by the organizer either a) be entered in the correct event or b) receive a refund of the relevant entry fee(s). 4 The pool is 50m and the competition will be swum Long Course. Anti-wave devices will be in place and electronic timing/placing will be used wherever possible. The organizer reserves the right to ban the use of gas hooters, klaxons etc., which in the organisers opinion, could be a hazard or a danger to swimmers, officials or spectators. Continuous warm up and swim-down facilities will be available all day. 5 Entries must be made with Long Course times registered on the ASA Rankings database via Hy- Tek team manager (converted times will be accepted) and ed to Printout of Hy-Tek entry file (or clerical entry form if applicable) and payment form should reach the Meet Secretary by Friday, 1 st April a. The entry fee for electronic entry is 5.50 per event b. The entry fee for clerical entry is 6.00 per event c. Coach passes are each Max of 4 per club (coffee/tea and lunch included) d. Free spectator entry Entry information will be sent to Club Secretaries, via , on receipt of entries and correct fees. 6 The acceptance of competitors will be based on times submitted so it is essential that only time s achieved are entered. As many heats as possible will be run in the time available for the Meet. The promoters reserve the right to amend the number of heats in each event depending on entry numbers. There are lower qualifying times on all events to reflect the level of the meet. 7 If the event is oversubscribed, and in order to keep each session within the appropriate time period, the slowest entries from each age group will be rejected. As soon as possible after the closing date, club list sheets will be ed to club secretary for accepted entries, together with any information in respect of entries not accepted. All refunds will be made en block to the club submitting the entries, these will be sent by post or available for collection by Clubs on the day. There will be no refunds for withdrawals after the closing date. 8 All events are being swum as open age, however awards will be age grouped. Ages will be as at 24 th April Swim Meet entries may be managed by computer. By submitting entries, consent is thereby given, as required under the data Protection Act of 1998, to the holding of personal information on a computer. Personal data, including submitted and recorded times, may be made public during the meet. 9 Under ASA child protection laws all spectators wishing to use cameras must register with the door admission staff.

4 10 The one start rule will be in operation during this event. 11 The meet will be run without cards. Heats will be pre seeded. Swimmers do not need to sign in. The organizers reserve the right to amend the running order of the events and to add non-scoring swimmers at their sole discretion should it become necessary. If time permits the organisers reserve the right to accept Deck Entries on the day however these swimmers will be entered as Time Trials only. All entries, including Deck Entries, must comply with the minimum entry times for this Level 1 meet. 12 All events will be HDW. Entries will be seeded into heats from submitted times, these will be seeded before the event, where swimmers have withdrawn the lane will be left empty. Slowest heats will be swum first. All heats will be placed in spearhead formation. 13 Competitors must report to the stewards 2 events prior to their event. 14 There will be medals in every event for the first three overall swimmers in each age group. Awards will be made to the top boy and top girl swimmer using a points system based on swimmers achieving 1 st to 8 th places in each event. An award will be presented to the Top Visiting club and will be calculated using the same points system. 15 Only swimmers reporting for their event and appointed officials are allowed on poolside during the competition. During warm-ups only coaches holding the valid Meet pass will be allowed on poolside. Wet swimmers are not allowed in spectator areas. 16 There is limited parking adjacent to the Pool complex, this is for officials only. Sufficient parking will be available at the North Road Car Park. 17 The promoter reserves the right to make any alterations to these conditions if necessary and all participants will be notified. Any matter not covered by these conditions or Under ASA Laws and Regulations and Technical Rules of Racing will be at the promoter s discretion. 18 Any swimmer breaking these conditions will be liable to disqualification from any or all events. 19 Age groups will be swum together in each event, then separated into respective age groups: 11 and under /12/13/14/15/16/17 & over for results and medals. Request for Officials Any qualified officials that will be willing to help at any of the sessions during this meet will be gratefully appreciated. Refreshments and lunch will be provided regardless of the number of session volunteered for! Please details of the officials (Name, Club, Qualification Level and license number)

5 Millfield & Taunton Super Series 22 nd / 23 rd & 24 th April 2016 CLERICAL ENTRY FORM Name: Club: Gender: Club Code: Date of Birth: Age as at : ASA Member ID: Friday Session 1 Entry Time 800m Free. 1500m Free Saturday Sunday Session 2 Entry Time 400m Individual Medley. 200m Individual Medley 100m Fly. 200m Backstroke. 100m Breaststroke. 100m Freestyle 50m Fly. 50m Back Session 4 400m Individual Medley 200m Individual Medley 100m Fly 200m Backstroke 100m Breaststroke 100m Freestyle 50m Fly 50m Back Entry Time Session 3 400m Freestyle 200m Freestyle. 200m Breaststroke 100m Backstroke 200m Fly 50m Breaststroke 50m Freestyle Session 5 400m Freestyle 200 Freestyle 200m Breaststroke 100m Backstroke 200m Fly 50m Freestyle 50m Breaststroke Total number of 6.00 = Total s: Note: This form should be completed for each individual swimmer where Hy-Tek files are not available or less than 5 swimmers are being entered. Entry forms should be sent with a completed payment form as per the payment form instruction. 100m events are open to age 11 and over boys only and to age 10 and over girls only

6 Millfield & Taunton Super Series 22 nd / 23 rd & 24 th April 2016 Payment Form CLUB & CODE CONTACT ADDRESS TEL: NO: Total Number of Swimmer Entries : Total Cost of Electronic 5.50 each Total Cost of Clerical 6.00 each Number of Coaches Passes Total Cost of Coaches each Total Cheque enclosed (All Cheques should be made payable to Taunton Deane Swimming ) Please completed form and Hy-Tek files (or clerical entry forms where less than five swimmers are being entered and Hy-Tek files are not available) to All payment and hard copy of this form should be sent to: Millfield and Taunton Deane Open Meet 11 Brookfield Way Street Somerset BA16 0UE

7 Millfield and Taunton Super Series 22 nd /23 rd / 24 th April /U /Over 11/U /Over m Freestyle * m Freestyle * m Freestyle m Freestyle m Freestyle (F) m Free (M) m Breaststroke * m Breaststroke * m Breaststroke m Butterfly * m Butterfly * m Butterfly m Backstroke * m Backstroke * m Backstroke m I/M m I/M At the promoter s discretion some 9/10 year old swimmers will be accepted for this meet, they will be considered in line with the 11 year old qualifying times, with the exception that 9yrs will not be accepted into all 100m events and 400m IM

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