TYR May Distance Meet May 16, 2015 The Bolles School, Jacksonville, Florida

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1 Sanctioned By: Florida Swimming of USA Swimming # 3322 TYR May Distance Meet May 16, 2015 The Bolles School, Jacksonville, Florida In granting this approval it is understood and agreed that USA Swimming, Florida Swimming, The Bolles School and the Bolles School Sharks shall be free and held harmless from any liabilities or claims from damages arising by reason of injuries to anyone during the conduct of the event. Condition of Sanction: Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Changing into or out of swimsuits other than the locker room or other designated areas is not appropriate and is prohibited. The competition course has been certified in accordance with C(4). The copy of such certification is on file with USA Swimming. Release: USA Swimming, the LSC, the facility, and the host organization shall accept no responsibility for liability or injuries sustained by any individual, athlete, coach, official, meet volunteer, or spectator while traveling to and from or while participating in this event. Damage to the facility, when proved, will cause the offending participant, if unattached, or the offending swimmer's club, if attached, to be held accountable for repairs. All participants and guests must adhere to the facility rules and coaches must supervise their swimmers at all times. Glass containers are not permitted in the facility. Children must be supervised at all times. Hosted by: The Bolles School & The Bolles School Sharks Type of Meet: Age group & Senior Mixed LCM Timed Finals Dates & Times: Saturday, May 16, 2015, 8:00am warm up; 9:00 am meet start. Location: The Bolles School Uible Pool 7400 San Jose Blvd Jacksonville, FL Ph# (904) Pool Specifications: Outdoor 8 lane, 50 meter competition course has been certified IAW C(4). Certification is on file with USA Swimming. Additional 25-yard lanes for continuous warm-up during the meet will be available. Water depth at all the competition starting and turn ends is a minimum of four feet (4 0 ). Timing Equipment: Superior Swim Timing or ColoradoTiming with button and watch back up; Hytek Meet Manager for Windows will be used to score the meet.

2 Warm-up: Saturday, 8:00-8:50 am. Continuous warm up will be available throughout the session in the adjacent Lobrano pool. Eligibility: Open to all USA Swimming registered swimmers. On Deck Registration will be allowed. The current USA Swimming form, fee and proof of birth date, if required, must be presented to the Referee. Entry Limit: Entries will be limited to the first 400 Swimmers received. Swimmers are limited to 2 individual events per session. Swimmers may not enter both the 800 and 1500 Freestyle events. Seeding: 50 meter long course times will be used for seeding. Conversions may be made using the formula in the 2011 Florida Swimming handbook or by the standard computer software used to prepare your entry. Scratches: No penalty for scratching on the block with the exception of deck seeded events. Any swimmer entered in a deck seeded event must positively check-in with the clerk of course by the required check-in time. Once seeding has been completed, the swimmer must swim the event unless he/she notifies the Referee that he/she wishes to scratch due to illness or injury. Failure to do so will result in the swimmer being barred from his/her next individual event in which he/she is entered. Entries: Entries must be in USA Swimming SDIF format or Hy-Tek CL2 format. A completed Master Entry Form and a signed hard copy printout is acceptable as proof of entry. Free text entries will not be accepted. Disk or ed entries must be accompanied by a backup hard copy of the entry. List all attending coaches and contact phone numbers in the body of the . Corrupted, unreadable, or incorrectly formatted files must be corrected within 24 hours. Errors in entries submitted electronically are the responsibility of the applicant. Electronic mail confirmation will be sent upon receipt of file. If using the enclosed Entry Form, the form will serve as proof of entry. The legal name and current USA Swimming Registration Number for each swimmer must be listed on the Entry Form. The Master Entry Form must accompany the proof of entries and a current USA Swimming Member must sign the form. Hytek event files will be posted on our web site ( and/or the Florida Swimming web site ( for downloading and importing to Team Manager for those teams submitting entries by . You may also have this file ed to you by contacting Dale Porter at the phone number or e- mail address listed below. Please send checks payable to The Bolles School Sharks: The Bolles School Sharks c/o Robin Gibbons 7400 San Jose Blvd. Jacksonville, Fl (904) for meet information: porterd@bolles.org Entry Form: Entries must be submitted by electronic entry only, in SDIF or CL2 Format. Disk and entries must be accompanied by a back-up hard copy of the entry and the Master Entry Form.

3 Entry Fee: Individual events: $3.00 per event Facility Charge: $5 per swimmer Deck Entry: Deck entries will be accepted to fill heats only. No new heats will be created. Each deck entry will cost $ All deck entries must be accepted by the Administrative Referee 30 minutes prior to the start of the meet. A swimmer may not drop an event to deck enter another event, and the entry limit of 3 events per day remains. Swimmers must meet all other standard requirements of the meet. Entry Deadline: All entries must be submitted by Tuesday, May 12, Enclose checks and make payable to The Bolles School Sharks. Officials: Meet Referee: Jeff Breault Administrative Official: Kristy Gavin Starter: Satomi Sugishita Head Stroke & Turn: Pam Breault Marshal: Robin Gibbons Meet Manager: Dale Porter Officials wishing to volunteer to officiate at any session, please contact Jeff Breault via ; shotputdaddy@gmail.com Scoring: There will be no scoring at this meet. Awards: Ribbons will be awarded to the top 8 places in events 14 and under, split out by gender in 8 & under, 9-10, 11-2and Team Representative: Prior to the start of the meet, the name of one person other than the coach who will check with the Meet Referee about any matter pertaining to the meet may be given to the Meet Referee. The coach(es) and that person only will be recognized. Identification: Coaches and Officials shall wear their USA Swimming registration card in a conspicuous location at all times while on deck during the meet. Camera Zones: Per Florida Swimming Rule , Meet Management shall designate and inform the public of Camera Zones at each swim meet where both still photography and video photography of a race or a competitor in a race may be taken. Acceptable Camera Zones may include, but are not limited to the side courses of a pool, team gathering areas, concession area, turn-end of competition course when not in use as a start-end, etc. Meet Management shall also designate Non-Camera Zones. Under NO circumstances will Camera Zones include the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starting purposes during competition and warm-ups, locker rooms, restrooms, or any other dressing area. Any individual failing to abide by this rule could be subject to the Florida Swimming Code of Conduct violation as defined in Rule For Information and Entries: Dale Porter - (904) or porterd@bolles.org Rules: Current USA Swimming Rules & Regulations will govern.

4 Starting Procedures: Fly-over starting procedures will be utilized. In addition, the Meet Referee may combine heats in order to meet the time line constraint of 4 hrs/session. Meet management reserves the right to run Chase Starts for this meet and /or race 2 swimmers per lane for freestyle events 400m and longer utilizing catch-up starts. WARM-UP SCHEDULE NO EQUIPMENT PERMITTED, SWIMMERS MUST ENTER THE WATER FEET FIRST WITH AT LEAST ONE HAND IN CONTACT WITH THE POOL DECK EXCEPT WHEN EXECUTING A CONTROLLED RACING START, SUPERVISED BY A COACH. The referee/marshal may alter warm-up procedures to meet the needs of the swimmers. Teams will be assigned lanes for warm up and are in control to choose general or controlled settings. Coaches must receive permission from the referee before beginning one-way starts in their assigned lanes. TYR May Distance Meet May 16, 2015 The Bolles School, Jacksonville, Florida Order of Events Saturday Session #1 Warm Up: 8:00 am Start 9:00 am Mixed Event# 1 Open 400m Freestyle Deck Seeded; Check In by 8:15 am 2 12 & Under 200m Individual Medley 3 11 & Over 400m Individual Medley Deck Seeded; Check-In by 8:30 am 4 12 & Under 200m Freestyle 5 11 & Over 800m Freestyle Deck Seeeded; Check-in by 9:00 am 6 11 & Over 1500m Freestyle Deck Seeded; Check-in by 9:00 am All events will be mixed by genders in order of submitted entry times. All events will be swum fastest to slowest. Swimmers may swim 2 events only and may not enter both the 800 and 1500 freestyles. Events 1,3,5,&6 are deck-seeded events. The Meet Referee may combine slowest heats of events 5 & 6 for the sake of time-savings. The Meet Referee may choose to use chase starts, or catch-up starts, racing 2 swimmers per lane in events 400m and longer. A diagram of racing with 2 swimmers per lane is attached. Coaches, please train your athletes for this potential race scenario.

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6 TYR May Distance Meet May 16, 2015 The Bolles School, Jacksonville, Florida Master Entry Form Team name: Call Letters: Address: Coach: Home phone: Office: Swimmers/Coach Registration I certify that all individuals listed on the attached forms are currently registered members of USA Swimming and are eligible to compete in this meet. I further certify that one or more of the USA Swimming listed member coaches will be on deck supervising during warm-up and competitive sessions at the meet. Name of Coach: Team: I certify that all individuals listed above are currently registered USA Swimming Coach Members, and that I am a current USA Swimming registered Non-athlete member. Signature (must be USA Swimming member) Team Date Entries must be received by Tuesday, May 12, Please submit entries to: porterd@bolles.org Send Checks payable to: The Bolles School Sharks Robin Gibbons 7400 San Jose Blvd. Jacksonville, Fl (904) Financial Recap We have entered the following: TOTAL $5 EACH = $ INDIVIDUAL $3.00 EACH = $ TOTAL FEES DUE $ NET FEES DUE $