PRODUCT OVERVIEW ADRA MATCH ACCOUNTS

Transcription

1 PRODUCT OVERVIEW ADRA MATCH ACCOUNTS The market leading solution for Reconciliation Management

2 Automate your reconciliation and free up resources for more critical tasks MARKET LEADERSHIP IN RECONCILIATION Adra Match has 20 years experience in providing software for advanced Data Matching and Reconciliation Management. We have the market leader solution with over 3000 companies across most industry sectors. Our solutions streamline and standardise accounts departments and give them an overview of the company s balancing process at all times. With Adra Match Accounts (AMA) is it possible to reconcile practically any type of transactions; Bank, Cash, Debit & Credit cards, Intercompany, Currency, VAT, Payroll and much more. By choosing Adra Match, your company is freeing up resources that can be applied to other tasks, and you are letting the technology do the reconciliation work. CONTROL. ACCURACY. EFFICIENCY In a unified and clear way, all the reconciliations in your company can be organised into a single process that gives you improved efficiency, control, traceability and an overview at all times. KEY CHALLENGES > LARGE VOLUMES OF TRANSACTIONS > COMPLEX STRUCTURES & MANY DIFFERENT REC- ONCILIATION AREAS > DIFFERENT DEADLINES FOR RECONCILIATIONS ACCOUNTS DEPARTMENTS UNDER PRESSURE Legislation and regulations in finance and accounting are setting increasingly stricter standards for deadlines, documentation and the quality of reporting. Each company must comply with these requirements, while also focusing on its day-to-day business operations. Reconciliation is one of many areas where a growing number of companies are seeing the need to invest in new solutions, and implement measures to free up resources which can be used in other parts of the organisation. Reconciliation has traditionally been connected with demanding paperwork, short deadlines and fragile work methods which make it difficult to identify exceptions. The challenges can be due to large transaction volumes, complex structures, or reconciliations that have to be reported at different times, which make it difficult to gain an overview. NEW! ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 2

3 HOW TO HANDLE THE FLOW OF TRANSACTIONS 8000 users let Adra Match Accounts do the job for them CASH, CARDS, CHEQUES, VOUCHERS AND NOW MOBILE PHONES Online, off-line. In store or direct transfer. Credit card fees, bank fees. Delayed payments. Wow! No wonder finance staff tend to work more overtime than most other departments. Give yourself a break - let technology do the job. ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 3

4 ADRA MATCH ACCOUNTS Intuitive and easy interface that follows the same natural reconciliation process you use today RECONCILIATION MANAGEMENT SOFTWARE BUILT FOR THE USER ADRA MATCH ACCOUNTS > 3000 COMPANIES > 8000 USERS > 37 COUNTRIES > 1.1 BILLION TRANSACTIONS YEARLY > SOFTWARE AS A SERVICE > OR ON-PREMISE INSTALLATION AMA gives you full control over the progress in each reconciliation, and you can rely on the reconciliation being correct. Functionally, a reconciliation in AMA is composed of four parts plus an optional approval workflow: > Importing data > Automatic reconciliation > Managing exceptions > Reporting > Approval Workflow (optional) Reconciliation Management Process ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 4

5 Screenshot: Logical step-by-step design of the user interface IMPORT - ANY ERP FILE. ANY BANK FILE. I m amazed how fast it got implemented. In one day we went from Excel to a fully automated solution! Before the reconciliation can begin, the data must be imported. With 20 years experience helping more than 3000 companies we can import files from any Accounting / ERP Systems and any bank. The most common of our Verified ERP plug-ins: SAP, Oracle, JD Edwards, Microsoft Dynamics, UNIT4/Agresso, Visma, Lawson, IFS, Jeeves, Aditro, Sage, Kronos, Concur, Infor, Epicor, QAD, Ross, Syspro, Baan The imported data contains mandatory fields such as: > amount > date > reference > text it is also possible to add additional fields if the source file contains parameters that are relevant to reconciliations. When the data have been imported, AMA updates the account balances that have received the data. Certified Bank files. We still havn t seen a bank file that we couldn t get to work with AMA. Currently we have users in 37 different countries and the list is growing constantly. ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 5

6 AUTOMATIC RECONCILIATION - BASED ON POWER AND INTELLIGENCE Up to 99% automatic matching What do you need for ultra-efficient matching? A powerful data matching engine and matching based on intelligent business rules. Reconciliation criteria are defined for each account to enable AMA to perform automatic reconciliation. With the help of AMA s data matching engine, advanced business rules are drawn up determining what will be reconciled, how and at what intervals. The rules are used to reconcile individual items against one another securely, but also many items from one side against one on the other, or many items from one side against many items on the other side. Any industry > Government / Public > Municipality > Health Care > Retail > One One > One Many > Many One > Many Many > Add time intervals The data matching engine can rapidly process large volumes, and any items that have not been covered by the rules for individual accounts can be processed using the flexible exception management feature. If the user would like to view the reconciled items, it is easy to search for these items as they have all been assigned a reconciliation ID. All historic data is saved. > Energy > Financial & insurance > Industry > Transport > Real Estate > Wholesale > Telecom > Shipping / Offshore > Other Screenshot: Advanced & flexible business rules for maximum efficiency ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 6

7 EXCEPTION MANAGEMENT - THE SMART WAY We had to cut and paste in large Excel spreadsheets. It was easy to make mistakes, and when we did, we had to start over. Yes. It is important to have a powerful data matching engine and ability to set intelligent business rules. That s how you can maximize the match percentage. But. How you handle the items that doesn t match is equally important, some customers would say even more important. AMA is designed to make this process as smooth and fast as possible. Flexible Search & Sort features makes it easy to quickly find matching records. The display for managing exceptions will show the items that were not reconciled by the automatic reconciliation. This display has flexible search and sort functions, and in addition to mandatory fields such as amount, date, reference and text, it is also possible to add other fields such as cost centre, currency and period. Members of staff who work with reconciliation have the opportunity to add comments at the transaction level directly into AMA in a separate comment field. The comments are included in the reports when they are subsequently printed out. ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 7

8 REPORTS & ANALYTICS Screenshot: Reports and custom reports creates great visual overview AMA has a number of standard reports. The most frequently used are a report on open items and a list of balances. These are normally printed out and certified once the reconciliation has been completed. The report on open items contains an overview of accounts and their respective balances when data is imported, open items, number of open items and any difference between the two source systems. The list of balances shows the balances for the respective accounts, as well as information on the number of open items and the difference between the balances on the source systems. If corrections are made when processing exceptions, the corrected amount(s) can be printed out in a separate report and used as an attachment when the item is corrected in the source system. REPORTING MODULE (OPTION) For organizations with advanced needs there are a optional reporting module that makes it possible to create customised reports. The data available in the solution can be extracted and presented in different ways, also graphically. Examples: > Internal balances > Age analysis > Accruals > Risk analysis: - Reports showing open items by age at time intervals of 5, 10, 20, 30, 60, or more than 60 days. - Recognised deposits not shown on the bank account, and withdrawals from the bank not shown on the general ledger. - Items that are reconciled with a deviation show how they were reconciled and by whom. ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 8

9 SCHEDULER (OPTION) AMA Scheduler imports data, checks balances and carries out reconciliations at certain, predefined times. The results can be sent via to a specified user once the reconciliation has been completed. WORKFLOW (OPTION) Organisational processes are subject to an increasing number of traceability and visibility requirements. With advanced functionality for workflow you can better plan and organise the reconciliation work. The Workflow module provides you with the following options: > Show the owners and authorisers of accounts included in the workflow > Send in a period to workflow > Authorise, reject or return an approved period > All reconciliations that have been sent to workflow are saved and can be printed out at a later time. The sequence of events is saved with information on what has been done, when and by whom, including comments. CUSTOMIZABLE AMA contains a number of features that enable you as the user to gain the maximum benefit from the system. > The user can import data to all clients and account groups simultaneously > Directions for registering the initial information: - Clear visualisation when registering balances and open items when a new account is being set up - Option for pasting in data from Excel > Directions for new imported data: The user themselves can create imports of files with separate or fixed field lengths, paste in data from Excel and easily assign columns FLEXIBLE - RECONCILE ANYTHING The system is designed to reconcile anything. Here s a list of some common reconciliation areas: > Bank reconciliations > Credit card reconciliations > Payroll reconciliations > Supplier/customer reconciliations > Foreign exchange reconciliations > Interim reconciliations > Accruals > Intercompany reconciliations > VAT reconciliations > Register reconciliations > General data matching ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 9

10 CONTROL. ACCURACY. EFFICIENCY. Key benefits of Adra Match Accounts: OPERATIONAL BENEFITS Control > Uniform, simplified work processes > Workflow secures control & approval Accuracy > Advanced logic ensures correct reconciliation > Predictable processes ensure accuracy > Removes risk of human or spreadsheet errors STRATEGIC BENEFITS Dashboard and reports > Management overview of status and trends Governance > Segregation of duties > Transparency, full Audit Trail > Reproductibility > Risk Management Efficiency > Save significant time each month > Lets finance staff do more productive things > Save valuable calender time during the financial close process Risk > Avoid, identify & correct errors > Reduce fraud opportunities > Monitor liability > Prevent loss Easy > Easy to implement > Easy to learn > Easy to use Scalable - for small or large organisations > Suitable for small organisations with a few thousands transactions per year > Great for multinational Shared Service Centers with tens of millions of transactions in multiple countries Compliance > Sarbanes-Oxley Act of 2002 > Auditing Standard 5 > Solvency II > Pilar 3 & 5 > Basel II Shortened financial close cycle > Can shorten the financial close process by days which allows for sooner reporting to the CEO ADRA MATCH ACCOUNTS - PRODUCT OVERVIEW PAGE 10

11 For more information, click the following links: customers case studies