Administrator Marvin, Borough Clerk Barry, Deputy Clerk Brinkofski, Attorney Rizzo

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1 Borough Council Minutes New Providence, New Jersey May 2, 2016 The regular meeting of the Borough Council of the Borough of New Providence, County of Union and State of New Jersey was held on Monday, May 2nd at 7:00pm at the Municipal Center. Mayor Morgan called the meeting to order. Present on Roll Call: Absent: Also Present: Mayor Morgan, Council President Gennaro, Councilman Madden, Councilman Galluccio, Councilman Kapner, Councilman Muñoz, Councilman Robinson None Administrator Marvin, Borough Clerk Barry, Deputy Clerk Brinkofski, Attorney Rizzo PLEDGE OF ALLEGIANCE. Mayor Morgan led the Pledge of Allegiance. PUBLIC NOTICE: Mayor Morgan stated this is a public meeting of the Borough Council of the Borough of New Providence, County of Union and State of New Jersey. Adequate notice of this meeting has been given in accordance with P.L. 1975, Chapter 231, in that an annual notice or revision was made in conformance with Section 13 of the Act. UPDATE FROM JCP&L: Rob Walton, Local Area Representative from Jersey Central, addressed Mayor and Council and gave a monthly update. He discussed the correspondence on the agenda regarding a JCP&L rate increase, stating they applied to the BPU for a 6% rate increase this year. He stated the last time they requested an increase was 2012 and they were denied by the BPU. Mayor Morgan thanked Mr. Walton for the update and stated JCP&L is always responsive to New Providence. PROCLAMATIONS: Lassus Wherley Mayor Morgan presented proclamation to Claire Wherley stating Lassus Wherley was named one of the best places to work in NJ by NJBIZ for the 5 th consecutive year.

2 APPOINTMENT: Sally Dolan Library Board, Unexpired Term Mayor Morgan asked for a motion to appoint Sally Dolan to the Library Board. Councilman Kapner moved the appointment, seconded by Councilman Muñoz and unanimously approved. CORRESPONDENCE: 1. New Providence Fire Department, April 13, Re: Hofmann Membership. Mayor Morgan thanked Mr. Hofmann for volunteering his time. 2. New Providence Fire Department, April 13, Re: Murer Jr. Membership. Mayor Morgan thanked Mr. Murer for volunteering his time. 3. First Energy Corp., April 28, Re: Rate Information. No action required. COUNCIL BUSINESS: Community Activities: Councilman Robinson, Councilman Madden 1. Resolution Salary Resolution Councilman Robinson presented Resolution approving salaries for part-time seasonal staff in the recreation department. Finance: Council President Gennaro, Councilman Robinson 1. Resolution Resolution Authorizing Payment Of The Attached Bills Payable Lists, In The Amount Of $ 6,532, Council President Gennaro presented Resolution authorizing payment of the bills payable list. He started the largest items are payments to the Board of Education for over $5 million and payment for the dispatch center. 2. Resolution Resolution Providing For The Insertion Of Any Kids Recreation Trust Fund 2015 Council President Gennaro presented Resolution Resolution Providing For The Insertion Of Any Kids Recreation Trust Fund He stated this is regarding the 2015 $55,000 Kids Recreation Trust Fund Grant.

3 3. Resolution Resolution Providing For The Insertion Of Any Greening Union County Grant 2015 Council President Gennaro presented Resolution Resolution Providing For The Insertion Of Any Greening Union County Grant He stated this is regarding the 2015 $2, Greening Union County Grant. 4. Resolution Resolution Providing For The Insertion Of Any Sustainable Jersey Council President Gennaro presented Resolution Resolution Providing For The Insertion Of Any Sustainable Jersey. He stated this is regarding the $2,000 Sustainable Jersey Grant for the Community Garden. 5. Resolution Resolution Approving Capital Budget Amendment Council President Gennaro presented Resolution approving capital budget amendment. He stated this is related to the Bond Ordinance below. 6. Introduction of Bond Ordinance Providing For Various Recreation Ordinance And Community Activity Projects In And By The Borough Of New Providence, In The County Of Union, New Jersey, Appropriating $2,600,000 Therefor And Authorizing The Issuance Of $2,470,000 Bonds Or Notes Of The Borough To Finance Part Of The Cost Thereof Council President Gennaro presented the introduction of Ordinance Bond Ordinance Providing For Various Recreation And Community Activity Projects In And By The Borough Of New Providence, In The County Of Union, New Jersey, Appropriating $2,600,000 Therefor And Authorizing The Issuance Of $2,470,000 Bonds Or Notes Of The Borough To Finance Part Of The Cost Thereof. He stated this relates to the Oakwood park project. Open Space: Councilman Robinson 1. Introduction of An Ordinance Of The Borough Of New Providence, Ordinance County Of Union, State Of New Jersey, Amending Chapter 70 Of The Code Of The Borough Of New Providence Entitled Open Space Trust Fund To Increase Levy To.0045 Cent Per One Hundred Dollars Of Assessed Value

4 Councilman Robinson presented the introduction of Ordinance An Ordinance Of The Borough Of New Providence, County Of Union, State Of New Jersey, Amending Chapter 70 Of The Code Of The Borough Of New Providence Entitled Open Space Trust Fund To Increase Levy To.0045 Cent Per One Hundred Dollars Of Assessed Value. He stated this increases the open space assessment from.035 to.045 per hundred of assessed valuation. Personnel: Councilman Robinson, Councilman Kapner 1. Resolution Resolution Approving Contract With AHS Hospital Corp. dba CONCERN Behavioral And Management Solutions, For An Employee Assistance Program Councilman Robinson presented Resolution approving contract with AHS Hospital Corp. dba CONCERN Behavioral and Management Solutions, for an employee assistance program. He stated the contract was review by Attorney Rizzo. Public Safety: Mayor Morgan, Council President Gennaro, Councilman Robinson 1. Resolution Resolution Approving Purchase Order No For Boyer Furniture Services, In An Amount Not To Exceed $3, For Police Department Work Stations Mayor Morgan presented Resolution approving purchase order for Boyer Furniture Services, in an amount not to exceed $3, for Police Department work stations. He stated this is for the police record room renovation. 2. Resolution Resolution Approving Purchase Order #53313 For V. E. Ralph & Son, Inc., In An Amount Not To Exceed $3,335.95, Middlesex Regional Educational Services Commission Contract 12/13-70 Mayor Morgan presented Resolution approving purchase order for V.E. Ralph & Son, Inc., in an amount not to exceed $3,335.95, Middlesex Regional Educational Services Commission Contract 12/ He stated this is for the purchase of additional AED devices for Borough fields and for a replacement case for the damaged AED at the community pool basketball courts. Public Works: Councilman Galluccio, Councilman Kapner 1. Resolution Resolution Approving Purchase Orders For Ben Shaffer & Assoc., Inc. In The Amount Not To Exceed $15,956.60, For Recycling And Garbage Cans Councilman Galluccio presented Resolution approving purchase orders for Ben Shaffer & Assoc., Inc. in the amount not to exceed $15, for

5 recycling and garbage cans. He stated these are for the downtown and recreation facilities. 2. Resolution Resolution Amending Resolution Resolution Approving Purchase Order No For Turtle & Hughes, Inc., In The Amount Not To Exceed $5,200.00, Adopted December 7, 2015 Councilman Galluccio presented Resolution amending Resolution Resolution Approving Purchase Order No For Turtle & Hughes, Inc., In The Amount Not To Exceed $5,200.00, Adopted December 7, He stated the previous resolution approved $5200, while the actual cost, with freight added came to $ Resolution Resolution Approving Purchase Order No For Tony Sanchez Ltd., In The Amount Not To Exceed $66,235.00, Morris County Co-Op #15D CAT Councilman Galluccio presented Resolution approving purchase order for Tony Sanchez Ltd., in the amount not to exceed $66,235.00, Morris County Co-Op #15D CAT. He stated this is for a bucket truck attachment for the hook-and-go trucks. He stated this was already included in the 2015 capital budget. 4. Resolution Resolution Accepting The Proposal Of Kapuscinski Luongo DEFERRED Architects For Professional Architectural Services Treatment Plant Garage Project Councilman Galluccio presented Resolution accepting the proposal of Kapuscinski Luongo Architects for professional architectural services related to the Wastewater Treatment Plant Garage Project. He stated this is for architectural services associated with the plans, specifications and bidding for the garage for the Sewer Jet. Council President Gennaro stated the estimate seemed high for architectural services. Council members discussed a steel structure versus a concrete structure and the other possible locations to house the sewer jet. Council members discussed revisiting the site to discuss all options and decided to defer the resolution for the time being. 5. Resolution Resolution Approving Purchase Order #53382 For Griffin Automotive Infor Serv., In An Amount Not To Exceed $4, Councilman Galluccio presented Resolution approving purchase order for Griffin Automotive Infor Serv., in an amount not to exceed $4, He stated this authorizes the purchase of a fleet scanner to read computer codes within the various vehicles serviced by our fleet maintenance department. 6. Resolution Resolution Approving Purchase Order For Honor Tree Service, Inc. In An Amount Not To Exceed $5, For Emergency Tree Removal Councilman Galluccio presented Resolution approving purchase order 53423

6 for Honor Tree Service, Inc. in an amount not to exceed $5,000 for emergency tree removal. He stated this is for emergency tree removal at Lyon s Park. Recreational Capital Improvement: Councilman Madden, Councilman Robinson, Councilman Muñoz 1. Authorization to Bid Oakwood Park Improvements. Councilman Madden presented the authorization to bid Oakwood Park Improvements Project. He stated the timeline would be to advertise on May 25 th with a bid opening of June 30 th, award by July 11 th and construction between August and November. Sustainability: Councilman Robinson, Councilman Madden 1. Resolution Resolution Approving Purchase Order No For All Fence Co., LLC In The Amount Not To Exceed $5,925.00, For Community Garden Fencing Councilman Robinson presented Resolution approving purchase order for All Fence Co. LLC in the amount not to exceed $5, for Community Garden fencing. He stated this authorizes the purchase and installation of the fence at the Community Garden. He stated the project is being funded through grants. 2. Resolution Resolution Of The Borough Council Of The Borough Of New Providence, County Of Union, State Of New Jersey Adopting Standard Operating Procedure For The New Providence Community Garden Councilman Robinson presented Resolution adopting standard operating procedures for the New Providence Community Garden. He commended Administrator Marvin and the Sustainability Committee for their work with the project. COUNCIL COMMITTEE REPORTS. Councilman Madden reported on the following: 1) Pre-construction meeting NJAMW met with the project team of NJ American Water and adjacent communities to discuss water main replacement along Springfield Avenue in July. 2) Basketball Courts - courts getting lots of use including roller hockey. He stated as long as the courts are not painted then roller hockey should not be an issue. Councilman Galluccio operations normal; nothing to report Councilman Kapner - operations normal; nothing to report Councilman Gennaro - operations normal; nothing to report

7 Councilman Muñoz reported on the following: 1) Thanked Jimmy Vardas and the Police Department for hosting Coffee with Cops. Councilman Robinson reported on the following: 1) Emergency Management a) Lantern Hill discussed the effect on the volunteer fire department and rescue squad and learned they are well prepared and do not feel they will be overburdened. He stated Bill Hoefling of New Providence was hired by Lantern Hill who has many years of experience with emergency services and will be a great asset. b) Video Camera System committee discussed areas of need such as Borough buildings, train lots, and parks and fields. He stated $100,000 has already been anticipated in the 2016 budget, and Chief Buccelli and Administrator Marvin were researching and would report back to the public safety committee with their findings. 2) Sustainability Committee discussed Community Garden project and eagle scout projects 3) Jaycee Park - new playground equipment being installed and issue with bathrooms being addressed by Maser Consulting 4) Senior Health Fair May 25 th at the DeCorso Center Mayor Morgan reported on the following: 1) Fishing Derby great turnout; 120 fishermen 2) Coffee with Cops on April 30 th thanked the police and the Prestige Diner for hosting 3) Central Avenue paving - $50,000 grant received from Union County 4) National Day of Prayer May 5 th at the Presbyterian Church Ira Krauss - Board of Education reported on the following: 1) BOE meeting 5/5/16 cancelled BOROUGH ADMINISTRATOR REPORT. Administrator Marvin reported on the following: 1) Video Cameras stated he would speak with Johnston Communication who installed the camera system in Millburn. 2) Phone system received two proposals for a new phone system and would report back. He stated this was anticipated in the 2015 budget. 3) Staff Development Day - May 20 th Borough offices would close at 1pm PUBLIC COMMENTS. This is an opportunity for any member of the public to be heard about issues that are not separate topics, scheduled for public hearings tonight. To help facilitate an orderly meeting, and to permit all to be heard, speakers are asked to limit their comments to three (3) minutes, and may only speak once on any one topic. Mayor Morgan opened the meeting for public comment. There being no one wishing to speak the public hearing portion of the meeting was closed.

8 FORMAL ACTION. CONSENT AGENDA (routine items that may be passed by a single roll call vote; any Council member may call for a separate discussion or vote on any item) Councilman Muñoz approved items 1-12 & of the consent agenda, seconded by Councilman Galluccio and on Roll Call: Council President Gennaro, Councilman Madden, Councilman Galluccio, Councilman Kapner, Councilman Muñoz, and Councilman Robinson voted aye. Carried on Roll Call. 1. Resolution Salary Resolution 2. Resolution Resolution Authorizing Payment Of The Attached Bills Payable Lists, In The Amount Of $ 6,532, Resolution Resolution Providing For The Insertion Of Any Kids Recreation Trust Fund Resolution Resolution Providing For The Insertion Of Any Greening Union County Grant Resolution Resolution Providing For The Insertion Of Any Sustainable Jersey 6. Resolution Resolution Approving Capital Budget Amendment 7. Resolution Resolution Approving Contract With AHS Hospital Corp. dba CONCERN Behavioral And Management Solutions, For An Employee Assistance Program 8. Resolution Resolution Approving Purchase Order No For Boyer Furniture Services, In An Amount Not To Exceed $3, For Police Department Work Stations 9. Resolution Resolution Approving Purchase Order #53313 For V. E. Ralph & Son, Inc., In An Amount Not To Exceed $3,335.95, Middlesex Regional Educational Services Commission Contract 12/ Resolution Resolution Approving Purchase Orders For Ben Shaffer & Assoc., Inc. In The Amount Not To Exceed $15,956.60, For Recycling And Garbage Cans

9 11. Resolution Resolution Amending Resolution Resolution Approving Purchase Order No For Turtle & Hughes, Inc., In The Amount Not To Exceed $5,200.00, Adopted December 7, Resolution Resolution Approving Purchase Order No For Tony Sanchez Ltd., In The Amount Not To Exceed $66,235.00, Morris County Co-Op #15d Cat 13. Resolution Resolution Accepting The Proposal Of Kapuscinski Luongo DEFERRED Architects For Professional Architectural Services Treatment Plant Garage Project 14. Resolution Resolution Approving Purchase Order #53382 For Griffin Automotive Infor Serv., In An Amount Not To Exceed $4, Resolution Resolution Approving Purchase Order For Honor Tree Service, Inc. In An Amount Not To Exceed $5, For Emergency Tree Removal 16. Resolution Resolution Approving Purchase Order No For All Fence Co., LLC In The Amount Not To Exceed $5,925.00, For Community Garden Fencing 17. Resolution Resolution Of The Borough Council Of The Borough Of New Providence, County Of Union, State Of New Jersey Adopting Standard Operating Procedure For The New Providence Community Garden 18. Introduction of Bond Ordinance Providing For Various Recreation Ordinance And Community Activity Projects In And By The Borough Of New Providence, In The County Of Union, New Jersey, Appropriating $2,600,000 Therefor And Authorizing The Issuance Of $2,470,000 Bonds Or Notes Of The Borough To Finance Part Of The Cost Thereof 19. Introduction of An Ordinance Of The Borough Of New Providence, Ordinance County Of Union, State Of New Jersey, Amending Chapter 70 Of The Code Of The Borough Of New Providence Entitled Open Space Trust Fund To Increase Levy To.0045 Cent Per One Hundred Dollars Of Assessed Value 20. Authorization to Bid Oakwood Park Improvements.

10 EXECUTIVE SESSION. 1. Resolution a Resolution Establishing May 02, 2016 As The Date, And 7:51 Pm As The Time, And The Municipal Center As The Place, For The Holding Of A Special Meeting Of The Mayor And Council Of The Borough Of New Providence, To Discuss Negotiation Matters Involving Lease Agreement For 75 South Street And Wasterwater Treatment Shared Service Agreement, At Which Time The Public Will Be Excluded Title read by Borough Clerk Barry. Councilman Madden moved the adoption of Resolution a, seconded by Councilman Galluccio and on Roll Call: Council President Gennaro, Councilman Madden, Councilman Galluccio, Councilman Kapner, Councilman Muñoz, and Councilman Robinson voted aye. Carried on Roll Call. On motion by Councilman Galluccio, seconded by Councilman Muñoz the meeting was reopened. ADJOURNMENT. There being no further business, on motion by Councilman Galluccio, seconded by Councilman Muñoz the meeting was adjourned. Respectfully submitted, Wendi B. Barry Borough Clerk These minutes have not yet been officially approved. Minutes approved at the June 27, 2016 meeting of the Borough Council, as submitted.