Los Angeles Unified School District Beyond the Bell Tutoring Tutoring for Achievement. Operations Training

Transcription

1 Operations Training

2 Background No Child Left Behind Act Offers parents whose children attend certain schools access free tutorial assistance through what is known as Supplemental Educational Services (SES). California students attending schools in Program Improvement Year 2 or higher are eligible for these services.

3 Parents select from 66 state-approved vendors. LAUSD Beyond The Bell Tutoring approved for 2 years. 90,000 applications for 35,000 spaces. Students selected according to academic priority, e.g. Far Below Basic in 3 rd grade reading, 6 th grade math, 9 th grade algebra.

4 Vision Every Child will receive high quality tutorial assistance that supports individualized student achievement in a safe and convenient learning environment

5 Mission The mission of LAUSD Beyond the Bell Tutoring is to provide high quality specially designed tutorial instruction, taught by highly qualified and specially trained teachers, that advances learning and achievement in a well supervised after school environment. Motto

6 Enrollment Process Parents receive 2 Letters Welcome 1 st Letter LAUSD BTB Tutoring their provider. Call BTB if contact information is incorrect. 2 nd Letter Who child s tutor is. Tutor will contact parent to arrange sessions. Return Student Enrollment forms to Tutor.

7 Tutor contacts parent : Assessment plan Return Student Registration Form needs to tutor. HS Parents also return computer contract. once Student Learning Plan (SLP) is ready, parent must come in to sign on or before date that tutoring services can begin. Initial Contact by Tutor Record Contact on Parent Contact Log

8 Next Steps: Registration is Returned Teacher Tutor verifies parent has: Written name of school student attends. Indicated what elementary or middle student is to do at the end of each tutoring session. Signed and dated application. Teacher Tutor: Adds tutor s name to application. Faxes application to: or scans it and s to: tutor@lausd.net Mails original via school mail to: 29 th Floor Beaudry.

9 Initial Assessment Procedures You will receive with student log in & password. Complete at least one week before start of scheduled session. Should take no more than 20 to 30 minutes. Can be done before, during, or after school. At time of assessment, log on to:

10 The Screen will appear Reading Grades 3 to 12 Reading Grades K to 2 Math All Grades

11 Select Icon & Student Log Opens Teacher can help student log on. If student selects wrong assessment, user name and password will not work. When student finishes record score. score back on original with student log in.

12 Student Learning Plan BTBT gets Registration and Assessment BTBT Generates Student Learning Plan (SLP) Tutor & Parent Meet to Sign Student Learning Plan on or Before 1 st Session

13 Student Learning Plan Conference Parent & Tutor agree how Monthly Log will be signed. Elementary Parent must sign each month. Secondary parent can allow student to sign & receive copy.

14 Daily Tutoring Log Daily Log submitted with timesheet each month. One log for each student. Summarizes instructional content. Has exact start/end times of session. DUE: Last tutoring day of the month.

15 Teacher tutor: Preliminary Tutoring Schedule Lists schedule for tutoring total 30 hours. Identifies tutoring location. Obtains principal s signature. Submits to Beyond the Bell Tutoring.

16 Tutoring Sessions Begin 15 minutes after dismissal. Last 90 minutes. Follow BTB Tutoring curriculum. List instructional content and start/end times on Daily Tutoring Log.

17 Snack Students entitled to snack on days attended. Snacks distributed by after school program personnel immediately after school. Students should pick up snack and go immediately to tutoring session. If no after school program at site or issues occur, contact : Bill Baker

18 Student Attendance Matters Students only benefit if there. Tutor only gets paid if students come. Tutor contacts parent whenever student misses. Tutor needs to push good attendance. Lose/Lose/Lose

19 Can a Session be made up? Tutor Absent Must offer make up session. One-on-one arranged student absence May offer make-up session Student in class with other students Only with BTBT Approval 3 Scenarios

20 Make up Sessions Tutor/parents agree on make up date or dates. Options: Extra session or add 30 minutes to 3 sessions. Notify BTB Tutoring of revised schedule.

21 Dropping Students Student absent Tutor contacts parent Parent refuses further service Tutor unable to contact parent 3 unique attempts 2 nd Consecutive absence 1. Document on parent contact log. 2. Notify BTB Tutoring. 3. Send Contact log/daily tutoring log to BTB Tutoring.

22 Emergency Teacher-Tutor Absence--3 Calls Call # 1: Parent Advise parent of cancelation. Offer make up session. Tell parent to call school and request school staff tell child what to do at dismissal. Record call on parent contact log Call # 2: School Advise that you will be absent from school and tutoring. Ask staff to notify students of your absence. Advise if parents have given direction if tutor is absent.

23 Call # 3: Call or Bill Baker Provide the following information: Name, school site, names/grades of students. Content of communication with parents from call # 1. Advise if unable to reach parents. Exception Site more than one instructors teaching level/schedule. Tutors should make prearrangement to cover. When making required calls advise parent, school, and affected teacher of change for that day.

24 Download Template from Forms Folder at: tutor.lausd.net Save Excel file in this format: last name, first initial, underscore, school. SmithR_Belmont Complete Personal information Enter Start/End times. Save file. Time Reporting

25 Employee # Last Name First Name School ESC Sign Here DATE Smith R. Belmont E Jan. M T W Th F M T W Th F Start 2:45 2:45 End 4:15 4:15 Total 0:00 0:00 0:00 0:00 0:00 0:00 0:00 1:30 0:00 1:30 M T W Th F M T W Th Start 2:45 2:45 2:45 End Holiday 4:15 4:15 4:15 Total 0:00 1:30 0:00 1:30 0:00 0:00 1:30 0:00 Jan. Total 7:30

26 Processing Time Card STEP 1: On Last Tutoring day of Month Save File and to: In Subject line: Put Timesheet (ESC) e.g.timesheet West STEP 2: Print Out Timecard Sign, date Timecard & attach Daily Tutoring Log STEP 3: Send both via school mail to: LAUSD BTB Tutoring 29 th Floor Beaudry Bldg. Attn: Patricia Galbraith

27 One additional half hour Automatic half hour of pay for each student for which your submit: Student Assessment Score. Completed registration form. Student Learning Plan signed by parent. You are eligible for another automatic half hour for each student who: has a Post Assessment score. Completes 30 hours of instruction.

28 Safety and Security Be professional many 1-on-1 assignments. Make sure: Your principal knows times and locations. You adhere to LAUSD Code of Conduct with Students. You conduct sessions in safe area. Staff Relations urges that you tutor in open areas. You wear BTB Tutoring ID Badge.

29 Parents receive 4 progress reports: BTB Form 5 th and 15 th day. City Span generated by teacher 10 th and 20 th day. Online training available. Progress Reports

30 Incident & Complaint Reporting If accident or incident occurs during tutoring session, notify site administrator and BTB Tutoring immediately. Complete Incident Report Form. If complaint received, use Incident Report Form to describe resolution.

31 Curriculum Inventory Control Keep track of all curriculum materials issued. Record number of items issued, items consumed, and items returned unused. Make sure that any additional materials provided are recorded.

32 End of Session Procedures At end of session, teacher tutors will return: Curriculum materials. Unused student books. Procedures & Policy Handbook. Pencil Box. Parent Contact Logs. High School Only Parental Receipt for Computer. Any lap book computers not issued to students. Flash drive with supplemental reading materials.

33 Contacts : Nancy Robinson Administrator: Javier Sandoval Administrator: Mirna Peraza Specialist: Bill Baker Field Coordinator:

34 Did you follow along with Bill? Or Questions and Answers

35 Did you follow Bill? 1. What federal act authorizes and requires districts to fund and provide Supplemental Educational Services? NCLB 2. Name one of the priority for student selection? a) Far Below Basic in 3 rd grade reading b) Far Below Basic in 6 th grade math c) Far Below Basic in Algebra d) Special Education e) LTEL f) Far Below Basic in reading or math 3. What are the key words in the vision and mission statement of the LAUSD Beyond the Bell Tutoring program? a) High quality tutorial assistance b) Safe and convenient place c) Specially designed curriculum d) Specially trained teachers

36 4. What are the 10 steps before tutoring can begin? a. Teacher insures that registration form completed and signed by parent parent writes name of school b. Teacher returns registration form to BTB c. BTB sends student login codes for assessment d. Teacher assess student on SAM system e. Teacher notifies BTB that assessment is complete f. BTB creates Student Learning Plan (SLP) based on student achievement data g. BTB sends SLP to teacher h. Teacher explains SLP to parent and obtains signature i. Teacher sends in SLP to BTB j. Teacher begins tutoring 5. What Scholastic assessment will you be administering? a. Reading K-2 Scholastic Phonics Inventory b. Reading 3-12 Scholastic Reading Inventory c. Math K-12 Scholastic Math Inventory 6. What is the purpose of and how is the Daily Tutor Log used? a. Daily entries summarizing instructional content for each day b. Signed by parent elementary, by student secondary

37 Los Angeles Unified School District Did you follow Bill? 7. What is due at on the last day of the tutoring month? a. i. Time Sheet with subject line: Timesheet <your geographic location NORTH, SOUTH, EAST, WEST> b. School Mail i. Payroll Time Sheet ii. Daily Tutor Log signed by parent (elementary) or by student (secondary) 8. Why is student attendance important? a. Student misses out on intense instruction b. BTB tutoring gets reimbursed only if student attends c. Tutor only get paid if student attends 9. How can student absences be made up under the following circumstances? a) Tutor absent must offer make up session b) 1-to-1 student absence may offer make-up session c) More than one teacher on site place with other teacher

38 Did you follow Bill? 10. How are make-up sessions arranged? a. Tutor/parent agree on make-up dates b. Extra session or add 30 minutes to 3 sessions c. Notify BTBT 11. How are students dropped? a. Tutor makes 3 unique to contact parent after first absence and document on parent log b. On 2 nd absence notify BTBT c. Send Contact log/daily Tutoring log to BTBT 12. What are the three calls that are made when teacher tutor has emergency absence? a. Call parent, offer make-up session b. Call School, remind office that you have a tutor after school c. Call Bill Baker, name, school site, names and grades of students d. If other teacher tutor, make arrangements to cover

39 Los Angeles Unified School District Did you follow Bill? 13. How is the format for the Timesheet file name and what is the typed in for the Subject line? a. Last name with first Initial, underscore, School name SmithL_Narbonne HS b. c. Subject line is Timesheet North, South, East, or West 14. What are the two ways to earn ½ hour extra of pay? a. Student registration, pre- assessment score, learning plan b. Student post-assessment score, student completes 30 hours of instruction, return all required materials; i. Elementary and middle school TCM kit with all unused student books, pencil box, and policy notebook ii. High school Unearned netbooks, flash drive (What s Happening), Parental Receipt for earned netbooks given to students. 15. What are some ways to avoid misinterpretations of conduct? a. Notify principal of tutoring location b. Adhere to LAUSD Code of Conduct c. Tutor in open, visible areas d. Wear BTB Tutoring ID badge

40 Did you follow Javier? Q and A

41 Los Angeles Unified School District