1 Providing an Educational Partnership for Kansas Families Online Student Handbook (For Full Time Students)
2 Oxford 358 Online Mission Statement The mission of Oxford 358 Online is to work collaboratively with families who choose to homeschool by providing technology, curriculum, and support; forming a partnership to best meet the needs of students. Table of Contents Introduction to Oxford 358 Online 2 Staff Directory 3 Who Can Apply for Admission 4 How to Apply for Admission 4 Admission Criteria 5 Computers for Student 5 Hardware, Software and Internet Issues 5 Communication 6 Orientation 6-7 Eligibility Requirements 7 Daily Schedules 7 District/State Assessments 7 Monitoring Student Progress 8 Online Truancy 8 Consequences of Lack of Progress 8 Progress Reports/Grade Cards 8 Grading Scale 9 Curriculum 9 Course Placement 9 Graduation Requirements 9 Who to Contact for Help 10 Academic Integrity 10 Plagiarism 10 Guarding Against Plagiarism Consequences of Cheating 11 Students with an IEP 11 Student Records 11 Grievance Procedure 11 District Health Requirements 12 Extra-Curricular Activities 12
3 Oxford 358 Online All Kansas students grades 3-12 are eligible to apply for admission in Oxford 358 Online. Courses will be delivered via the Internet and will be supervised by an online facilitator. Because the courses are delivered via the Internet, they can be accessed anywhere, anytime, Students can take classes outside the walls of the traditional school setting. However, because students enroll in USD 358, they also have a unique opportunity to participate in activities at school as well, if they should so choose. Extra curricular courses, clubs, and activities are open to students in good standing in our online school. Kansas State High School Activities Assn. (KSHSAA) has specific policy relative to student eligibility and participation in KSHSAA sponsored activities. Oxford Jr/Sr High School also has a specific policy in regards to student eligibility. In order for a student to be eligible, the student must fulfill the requirements of BOTH institutions. Oxford s policy holds a student accountable on a nine-week basis. The KSHSAA policy holds the student accountable on a semester basis. A high school student must have passed at least six (6) subjects the preceding nine weeks in order to be eligible in any KSHSAA or USD 358 sanctioned activity during the current nine-week school period. Junior High students must pass at least four subjects the preceding three weeks. A student who is ineligible because of scholastic reasons may practice with his/her team during his/her ineligible period, but may not participate in any KSHSAA or USD 358 sanctioned events during this period of ineligibility and the student may not miss class time for activities. Additional information regarding eligibility rules and requirements can be found in the District Student Handbook. The goal of Oxford 358 Online is to help each student achieve their academic and personal goals while building partnerships with families and communities. This Online Student Handbook will provide information on enrollment and operating procedures of Oxford 358 Online.
4 If you would like additional information or have questions, please contact the school. HS office and Superintendent Mark Whitener: Elementary office and Principal Terri Wiseman: Oxford Online Academy Coordinator and 3-8 Facilitator Shelly Graves: Oxford Online 9-12 Facilitator Kathy Sutton: Oxford Online 9-12 Language Arts Facilitator Hilary Catlin: Oxford USD 358 Counselor Sherry White: Information about our online school can also be found on our district website: usd358.com.
5 Who Can Apply for Admission Oxford 358 Online may accept any student, grades 3-12, who has successfully completed the application process and pre-enrollment conference. Kansas residents who enroll students in Oxford 358 Online agree to provide Academic Attendance Logs verifying the dates and times their students work online and offline in order to meet the Kansas Virtual Education Attendance Guidelines. This is further explained in the Eligibility Requirements section of this handbook. How to Apply for Admission Step 1: Each student seeking to enroll in Oxford 358 Online must complete the enrollment packet. These packets can be found on our district website (usd358.com). Forms may be submitted electronically, or brought to school during district enrollment dates. Step 2: When enrollment forms have been completed Oxford 358 Online staff and the district personnel will gather the following information: copy of student s grade records or transcript, whichever is applicable, completed transcript analysis, and a summary of attendance problems, disciplinary actions, pertinent health issues, IEP accommodations and any other data necessary for admittance to the program. Step 3: A pre-enrollment conference will be coordinated including the student, parent/guardian and an Oxford 358 Online staff member. The purpose of this meeting is to make sure all parties understand and agree to the expectations of the student and parent(s)/guardian(s) as outlined in our online handbook. Step 4: Students and parents will attend an orientation meeting(s) at the beginning of the school year. Step 5: When all necessary materials are returned to school, the student will be enrolled in their courses. Each year students will need to resubmit an application for enrollment. Previous enrollment does not guarantee enrollment in the next school year, should a waiting process be initiated.
6 Admission Criteria This program is not for every student and/or family. If personnel feel that this program would not be the best placement for your student, other programs that may be a better choice may be suggested. Applicants will comply with the following requirements: Maintain regular communication with the course facilitators, who will supervise and monitor online coursework, Attend a face-to-face orientation for students and parents/guardians, Successfully complete the first 90 days, Complete a reading diagnostic to assess the student s reading grade level if required. Complete a math diagnostic to assess the student s math grade level if required. Students enrolling prior to September 22 nd will pay the following fees: $40 Enrollment Fee $45 Digital Curriculum Access Fee $25 Activity/Tutoring/Tech Support Fee Total: $ Students enrolling after September 22 nd will pay a fee of $300. Computers for Students Each student enrolled in Oxford 358 Online may receive, on loan, a computer from USD 358. Students and parents must attend a technology orientation and sign the district s technology usage policy prior to receiving their device. Hardware, Software, and Internet Issues For questions regarding the computer hardware, contact our technology department via at: For questions regarding curriculum issues students may message their course facilitators or the coordinator via Odysseyware messaging or . Any student/family enrolled in OOA will be responsible for providing adequate Internet service at their expense. Failure to do so may result in dismissal from the program. If problems occur with the Internet contact your Internet service provider to resolve the issues. An active, high- speed Internet connection must be maintained at the expense of the student or responsible party.
7 Communication Communication is a key component to the success of a student in an online program. Students and parents should not hesitate to Odysseyware message or the course facilitators at any time with questions, concerns or at the first signs of difficulty or frustration. The best time to contact facilitators will be during the regular school hours of 8:30-3:30. Sending an or messaging via Odysseyware are the preferred methods for contacting course facilitators or the Oxford 358 Online Coordinator. If they are unable to be reached, a response to each or call will be received within 24 hours during normal school days. If it is an emergency, faculty will have shared a cell number that may be texted if needed. For timely communication it is imperative that the OOA be notified within five business days of changes any of the following: Numbers for home, cell or parent s work, information for parent or student, Mailing or street address, or Emergency contacts. and/or messaging within the Odysseyware system is the quickest way for the Oxford 358 Online Coordinator to get information out to all families enrolled in the online program. Students and their families are encouraged to check at least twice weekly. If possible, group text messages may be sent to get information out quickly. Aside from initial orientation, our online students will attend conferences on the same dates as our campus students. In the Fall and in the Spring, they may attend a face-toface conference, or may be contacted via phone or video conferencing. At the time of final exams, high school students will conference with our online Coordinator and Counselor about credit updates and graduation requirements. Oxford 358 Online Orientation Each student and a parent/guardian are required to attend orientation sessions. At these sessions all responsibilities of the student, the guardian, the teachers, and the program will be discussed. This meeting will include training in the use of the curriculum software, communication system, and the program requirements. It is critical that the student and the parent or guardian understand and support the expectations of the Oxford 358 Online program staff and monitor their student for compliance in all areas outlined in the Online Student Handbook.
8 Each student and their responsible adult will be required to sign a document that both have read, understand and will comply with all the expectations and requirements of the Oxford 358 Online program. Eligibility Requirements Two days in September, the student/parent must comply with requirements to complete two vital forms for the state documenting time spent on the computer or engaged in educational activities. The time on the two days can be spent in two ways: Online or Offline. Online is the time spent in the curriculum software working on courses and at least one of the Academic Activity Logs must contain time spent online and working in the curriculum program. Offline is the time spent in reading books, working out problems on paper, completing a writing assignment or other projects not done on the computer. Students/Parents must comply with this requirement to be eligible for educational services through this program. Failure to do so will result in the student being removed from OOA. In order to ensure these forms are completed and meet state requirements, students will need to attend two mandatory on-site class days in September. In addition, Physical Education and Fine Arts logs will be required of students in grades 3-8 in order to comply with State curriculum requirements. Daily Schedules Students will be able to see the lessons they need to complete each day on their calendar provided by Odysseyware software curriculum. Each student should spend a minimum of 25 hours per week on his or her courses. We highly suggest students adhere to the schedule and complete coursework in an acceptable manner to be successful in the program. A general rule of thumb to follow is to complete between 3-5% in each course each week, or attain 25% progress each quarter. District/State Assessments All students enrolled in Oxford 358 Online are required to take any and all district/state assessments at their grade level. Schedules will be provided to families with the dates, times, and locations where the tests will be administered. If special accommodations are needed, please contact the OOA Coordinator to make arrangements. A proctor must monitor all district and state assessments. Students who are not successful in meeting state standards on these assessments will be assigned additional learning opportunities to increase proficiency in needed areas.
9 Monitoring Student Progress Student progress will be monitored on a weekly basis by Oxford 358 Online staff. Students are expected to demonstrate progress by: Logging into the Odysseyware website daily Actively progressing through the coursework (3-5% progress each week) Completing daily online assignments prescribed by the curriculum Meeting their learning goals on schedule (completing 25% each quarter) Maintaining regular communication with teachers/staff Completing proctored course semester and final exams when available Participating in all required district/state assessments Online Truancy Students should log on to the curriculum software daily through the week. Online truancy occurs if a student does not log in to the software for more than three consecutive days without notifying Oxford 358 Online facilitators. If truancy occurs, parents will be notified. If problems persist, an individual attendance and progress plan will be developed. All efforts will be made to work with families to help students achieve and succeed in their schoolwork. Termination may happen when a student is habitually truant or has not made an effort to be online for 30 days. Consequences of Lack of Progress Students will be required to make continuous progress in the curriculum. Students not making adequate progress in the curriculum software will be contacted to develop an academic assistance plan. The school calendar is available on our webpage. The first day of the school year for Oxford 358 Online students will be staggered the week after our on-campus students have started school. These dates will be the on-site orientation days where students will receive their computers, log-ins, and technology instruction. An extended school year may be available for students if needed. Determining if this is the best option for students will be a decision made by members of the team and the family. Progress Reports/Grade Cards Students and parents may see their progress at all times in the curriculum software. Reports can be generated upon request.
10 Grading scale Students working in Odysseyware need to achieve an 70% or higher prior to the final test. This default percentage may be customized if necessary to a higher or lower (minimum 60%) level. Curriculum Most courses offered at Oxford 358 Online will consist of computer lessons and projects/essays. Computer lessons will be completed using our online Integrated Learning System via Odysseyware curriculum. The system default requires students to achieve an overall unit score of 70% before advancing to the next unit. Customization of attempts, percentages, and forward progress can be set as determined following a conference with facilitators, parents, students, and the Oxford 358 Online Coordinator. Students are not allowed to take a final unit test until all course work for that unit has been submitted and approved by their instructor. Requirements for projects/essays are explained for each assignment. Written responses are required in each lesson, quiz, and test. Failure to attempt to answer essay questions will result in the lesson, quiz, or test being reassigned. Not answering is not an option. All work must follow the guidelines or it will not be graded. Semester and Final exams for high school students will be held in a setting that is proctored by an adult. Students may come onsite, or attend a satellite facility to take final exams. Course Placement Students will be placed in appropriate grade level courses based on placement exams or other information provided by the families and/or school personnel. Students may be working at varying grade levels depending on ability. However, they will be enrolled at their current grade level. Graduation Requirements High School students will be required to acquire 24 credits during their high school career. Students will conference with our district counselor to ensure they are on track to receive proper credits for graduation. In addition, students will be coached on the minimum state requirements as compared to the credits required for qualified admissions to a university program of studies.
11 Who to Contact for Help The OOA facilitators will be the student s primary point of contact for any questions regarding their courses. Grade 3-8 Facilitator: Shelly Graves Grade 9-12 Facilitator: Kathy Sutton Grade 9-12 Language Arts Facilitator: Tutoring times may be prearranged with either the facilitators, or another USD 358 teacher for additional help if the need arises. Academic Integrity Students will have many opportunities to become actively involved in the learning process. It is important that students are responsible for doing their own work. In the event that a student is found to be involved in academic dishonesty (i.e., cheating, plagiarism, etc.), serious consequences will follow Plagiarism To plagiarize is to use the ideas or words of another without crediting the source. It is the school s obligation to make students aware that using inappropriate means of completing an assignment is wrong. Students have the obligation to complete their own daily assignments and tests by doing their own work to the best of their ability. All parties involved in using inappropriate means to complete assignments will receive no credit for the assignment and can be referred to an administrator for appropriate consequences. Guarding Against Plagiarism Use these steps to prevent your work from including plagiarism. 1. Record bibliographic data for all sources you consult, and include all of them in your final list of works consulted or cited. 2. Take thorough notes, and record sources and page numbers conscientiously. 3. Put notes in your own words, using your own sentence and paragraph structures. Do not borrow any more of the original s word choices or phrasing than you have to. Paraphrasing is required. 4. Use quotations only when the original wording is unusually effective, vivid, or important for some other reason. Designate quotations with quotation marks that you cannot miss. 5. Review your own writing with an ear for word choices, phrases, and sentences that do not sound like you. Revise with your own style. 6. Review your own writing for content that is neither original nor common knowledge, and document appropriately. 7. When necessary, check all sources again for information to present adequate documentation.
12 8. When you have done all this, relax and assume that plagiarism is not a problem in your paper. 9. A copy of All Internet sources and a copy of ALL pages referred to from all other sources MUST accompany any assignment requiring references. No paper will be accepted without them. Any non-internet resources must be pre-approved before assignment completion. NOTE: The Internet can be a great resource, but many sources posted on the Internet are not reputable. Sites with.edu,.org, or.gov extensions tend to be more reliable than.com sites. You should check with an instructor about the acceptability of all Internet sources before you write your paper. Students with an Individualized Educational Plan Students with an IEP enrolled in Oxford 358 Online will follow a plan developed by the IEP team. Student Records All credits completed at Oxford 358 Online will be reported at USD 358. The district is responsible for granting the credit and maintaining the student s permanent academic records. Grievance Procedure In an effort to provide high quality, on-going customer service, we want to address your concerns and any grievances you may have in a timely manner. Therefore, please use the following procedure to address issues that are serious in nature. 1. Contact the course facilitator to discuss the issue. 2. If you feel the matter has not been resolved, contact the Oxford 358 Online Coordinator with the concerns that you have. 3. If the issue is not resolved, a face-to-face meeting may be scheduled with the Oxford 358 Online Coordinator and Online Facilitator. The district Counselor, Principal, and/or Superintendent may also be involved in the meeting to address the issues and concerns.
13 District Health Requirements The school district must have on file a complete student immunization record as required by state law and, if the student is entering a Kansas school for the first time, a physical assessment completed by either the local health department or a physician. Any student participating in sports will be required to have a current physical on file. Health records will be checked annually. If families choose not to immunize their children, a from must be signed and on file with the district each year. Hearing and vision screenings will be conducted on orientation and/or audit days. Extra-Curricular Activities All students enrolled in Oxford 358 Online are eligible to participate in on-campus elective courses and extra-curricular activities. The Junior Class sponsors Prom each year. The class conducts an annual fundraiser to support Prom. Students must participate in the fundraiser, or pay and equivalent fee if they plan to attend Prom. Seniors take an annual trip each spring. Each senior is expected to work in the concession stand in order to raise money for the trip. Online students may participate in Senior Trip if they work in the concession stand. In addition to this Online Student Handbook, other district policies may be applicable (see District Student Handbook).
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