FMS Release Notes

Transcription

1 FMS Release Notes Enhancements in FMS Enhancements in FMS Enhancements in FMS Provision of Reports in New Format 5 Issues Resolved in FMS

2 Enhancements in FMS New Reports Based on feedback from users, two new reports have been provided. 1. Historical Unreconciled Bank Transaction Ledger Bank Historical Unreconciled Bank Transaction This report enables the historical reconciliation of a bank account to the closing cash book/ledger code balance of a previous accounting period, taking into account the unreconciled transactions that had been processed at the end of the selected accounting period. This report can be printed, or saved as a PDF file, Excel spreadsheet or Word document. 2. Trial Balance Income and Expenditure and Balance Sheet Report - Detailed and Summary Ledger Trial Balance Trial Balance by I&E and Balance Sheet Detail or Summary A revised Trial Balance format has been provided, whereby the reports are presented with sections for Income, Expense, Assets and Liabilities. The report can be viewed in either Detail format (where each ledger code is displayed within its appropriate section), or Summarised format (where each ledger code type is displayed with the accumulated value of all the ledger code types). Both reports enable an Income and Expenditure with supporting Balance Sheet to be generated. The reports can be printed, or saved as a PDF file, Excel spreadsheet or Word document. 2

3 Enhancements in FMS Ability to Add a Journal from within Bank Reconciliation Focus General Ledger Bank Reconciliation An Add Journal button has been added to the Statement Contents chooser, enabling you to launch the adding of either cashbook or VAT journal functionality without having to exit from the reconciliation process. Enhancement to the Budget Variation Report Ledger Bank Budget Variation Report This report has been enhanced so that you can choose to show actual rather than budgeted values for past periods, if required. Cumulative Expense Analysis Report Produced in New Format Reports New Ledger Analysis Cumulative Expense Analysis This report has been produced in the new reporting engine and has a new layout. NOTE: This report does not replace the existing report of the same name, but is available in addition to the existing report. 3

4 Enhancements in FMS CFR Changes in FMS There are minor changes to the CFR report for 2014/15: All the CFR reports have been updated to display the correct year. An error message will be displayed if CI01 Capital Income has a negative balance. If the balance for B01, B02, B03, B05 or B06 is negative, a warning message will be displayed and a narrative will need to be entered. New Columns added to Proposed Invoice/Credit Note Authorisation Report Reports Accounts Payable Invoices Proposed Invoice/Credit Note Authorisation A Net Amount and a VAT column have been added to this report. The Amount column has been renamed Total Cost. Chart of Accounts Produced in New Reporting Engine Focus General Ledger Chart of Accounts Review The reports that can be produced from the Chart of Accounts area has been produced in the new reporting engine. This report do not replace the existing report but is available in addition by clicking the Preview New button. Reports Replaced by New Versions Reports Budget Maintenance Annual Budget Ledger Balances/Reserves Ledger Analysis Historical Expense Analysis The Annual Budget report, the Balances and Reserves report and the Historical Expense Analysis report accessed via the above menu routes have now been replaced by the versions using the new reporting engine. These reports can no longer be accessed via the Reports New Reports menu route. Reports Produced in new Reporting Engine Reports New Ledger Setup Cost Centre Reports New Ledger Setup Cost Centre Group Structure The above reports have been produced in the new reporting engine and have a new layout. NOTE: These reports do not replace the existing reports of the same name, but are available in addition to the existing reports. 4

5 New Option added to Historical Unreconciled Bank Transactions Report Ledger Bank Historical Unreconciled Bank Transactions In the unusual circumstances where the reconciliation between the Bank Ledger Balance and the Projected Bank Balance is not zero, selecting the Show Transactions which make up reconciliation difference check box will display the transactions that have been reconciled on or before the latest statement within the selected financial period and have been posted to a later accounting period. Provision of Reports in New Format NOTE: These reports do not replace the existing reports of the same name, but are available in addition to the existing reports via Reports New Reports. The following table provides information on the reports that have been re-engineered in recent releases (and are available via Reports New Reports), together with the planned retirement date for the original versions of the reports. Report Title Menu Route of New Report New Report Format Introduced Date Menu Route of Old Report Old Report Format Retirement Date Cumulative Expense Analysis Reports New Ledger Analysis Autumn 2014 Ledger Analysis Summer 2015 Cost Centre Reports New Ledger Setup Cost Centre Spring 2015 Ledger Setup Cost Centre Autumn 2015 Cost Centre Group Structure Reports New Ledger Setup Cost Centre Group Structure Spring 2015 Ledger Setup Cost Centre Group Structure Autumn 2015 Future releases will see the provision of additional reports that use this enhanced functionality. Issues Resolved in FMS When running the Cumulative Expense Analysis report using a specific set of filters and using Exclude Ledger Codes with zero balances, some ledger codes that have balances greater than or less than zero were previously being excluded. This issue has been resolved (via Ledger Analysis Cumulative Expense Analysis and Reports New Ledger Analysis Cumulative Expense Analysis). When viewing cash book journals from the Bank Reconciliation page, the correct journals are now displayed (via Focus General Ledger Bank Reconciliation). 5