Microsoft Dynamics AX 4.0 SP2 new India localization feature (Customs duty)

Transcription

1 Microsoft Dynamics TM AX Microsoft Dynamics AX 4.0 SP2 new India localization feature (Customs duty) White Paper Date: November 2007

2 Table of Contents Introduction... 4 Customs duty... 4 Basic setup for this feature... 5 Activate the customs parameter... 6 Create ledger accounts for customs... 6 Set up the customs authority... 6 Set up customs settlement periods and attach customs authority... 6 Set up Importer Exporter Code (IEC) for your company, vendors, and customers... 7 Attach an IEC number to company address... 7 Set up tax components for customs... 7 Create tax ledger posting groups for customs tax type... 8 Define the customs tariff codes for imports and exports... 9 Attach import and export customs tariff codes to items... 9 Create tax codes for customs Create a tax group for customs and attach it with tax codes Attach tax codes to item tax groups for customs and define a formula to calculate customs Define the exchange rate for customs Attach an IEC number to a vendor address Attach an IEC number a customer address Set up split based on delivery information and landing charges setup in Accounts payable Set up shipping bill voucher reference in Accounts receivable Create an importer invoice number for import orders Create a bill of entry number for import orders Create a shipping bill number for an export order Set up automatically allocated miscellaneous charges for customs Factors affecting customs calculation in transactions Formula designer Customs exchange rates defined for transactions Load of inventory percentage defined for tax codes Calculation of customs for preferential vendors or customer using preferential rates Abatement percentage defined for the tax codes Apply Split invoice functionality in Accounts payable or Accounts receivable Customs duty on credit notes or returned item invoices Calculate customs duty using purchase orders Create a purchase order Set up assessable value for customs Post the purchase order Create a combination of import invoice number and purchase order Post the bill of entry Post the packing slip, receipt list, and invoice for the purchase order or import order Transactions for customs using a purchase order with miscellaneous charges defined Transaction for customs duty using a purchase order with excise duty transactions FEATURE FOR INDIA 2

3 Transaction for customs duty using a purchase order with additional customs duty (CVD) and (ADC VAT) Calculate customs duty using journals for purchase transactions Create tax journal for customs Transactions using General journal Transactions for customs in the invoice pool excluding posting Transactions for customs in the invoice journal Transactions for customs in the invoice register Transactions for customs in the invoice approval journal Transactions for customs using the purchase journal and a blanket order Account combinations available for transactions Calculate customs duty using sales orders Create a sales order Set up miscellaneous charges for the sales order Set up assessable value for customs Post the sales order Create an export order for a sales invoice Post the shipping bill Multiple taxes and charges Customs inquiry Posted sales tax inquiry for Customs tax type Bill of entry inquiry for an import order Shipping bill inquiry Generate an indirect tax inquiry Forms for this feature Forms that are modified for this feature FEATURE FOR INDIA

4 Introduction This information provides setup instructions and an overview of the Customs duty feature for Microsoft Dynamics AX that is specific to users in India. It includes a description of the feature, a list of forms and fields used and added for this feature, and procedural information to use the feature. This feature is available only if the configuration key for India is selected. Customs duty Customs duty is levied on the import and export of goods in accordance with the Indian Customs Act. The rate of duties applied on goods is defined under the Customs Tariff Act of India. There are several types of duties levied on imports and methods are prescribed for the calculation of duties. The amount of customs duty payable on import of goods is determined by the following process: Tariff classification of goods: Good are classified into heading and subheadings categories in accordance with the schedules of Customs Tariff Act, A specific rate of duty is prescribed for each subheading. Calculation of various customs duties: The following kinds of customs duties are calculated on goods: Basic customs duty: This duty is specified for each heading or subheading in the First Schedule of the Customs Tariff Act Surcharge: A surcharge at the rate of 10 percent of the Basic customs duty is levied on imported goods under Section 90 of the Finance Act, Additional duty of customs equal to excise duty or CVD (Countervailing duty): Additional duty of customs that is equal to excise duty is levied on goods that are similar to goods manufactured in India. Additional duty of customs equal to VAT, sales tax, local tax or (ADC VAT): Additional duty levied under section 3 under subsection (5) of Customs Tariff Act, 1975, equivalent to value-added tax, sales tax, or local tax on similar products that are sold, purchased, or transported in India. Special additional duty: A special additional duty of customs is levied at a rate specified in Section 3A of the Customs Tariff Act, Calculation of additional levies under different statues Exemptions and concessions available for items: Exemptions and concessions on customs duty are available in the following situations: Exemption by Notification: The central government may publish certain exemptions and concessions by publication in the Official Gazette. Preferential Rates: A preferential rate of customs duty is applied to imports from certain countries. You can apply the Central Value Added Tax (CENVAT) credit to the following customs duty: The additional duty (CVD) that is levied under Section 3 of the Customs Tariff Act equivalent to the duty of Excise. The additional duty (ADC VAT) that is levied under Section 3 (5) of the Customs Tariff Act equivalent to the VAT, sales tax, or local tax. FEATURE FOR INDIA 4

5 The calculation of customs duty on the import and export of goods is based on the customs exchange rate declared by customs authorities at the beginning of each month. The calculation of customs duty on imported goods is calculated, based on the assessable value calculated under Section 14 of the Customs Act. The assessable value of goods is the total of cost, which includes insurance, freight, landing charges, and other charges for valuation purpose. The export duty that is levied on the export of goods restricts the export of certain goods. Currently, few articles are subject to export duty. The importers and exporters of goods must be registered with the customs authorities and obtain a registration number namely, Importer Exporter Code (IEC). You can create IEC numbers for your company, vendors, and customers and attach them to the addresses of the company, vendors, and customers. You must set up tax components, customs tariff codes, tax codes, tax ledger posting groups, tax groups, and item tax groups for customs tax type. You can calculate customs duty on purchase orders for import transactions and sales orders for export transactions. You also can generate a list of the posted customs transactions by using an inquiry. For more information, refer to the following topics: Basic setup for this feature Factors affecting customs calculation in transactions Calculate customs duty using purchase orders Calculate customs duty using journals for purchase transactions Calculate customs duty using sales orders Customs inquiries Forms for this feature Forms that are modified for this feature Basic setup for this feature Refer to the following topics to set up customs: Activate the customs parameter Create ledger accounts for customs Set up the customs authority Set up customs settlement periods and attach customs authority Set up Importer Exporter Code (IEC) for your company, vendors and customers Attach an IEC number to company address Set up tax components for customs Create tax ledger posting group for customs tax type Define customs tariff codes for imports and exports Attach import and export customs tariff codes to items Create tax codes for customs Create a tax groups for customs and attach it with tax codes Attach tax codes to item tax groups for customs and define a formula to calculate customs Define exchange rate for customs Attach an IEC number to a vendor address Attach an IEC number to a customer address 5 FEATURE FOR INDIA

6 Set up split based on delivery information and landing charges setup in Accounts payable parameters Set up shipping bill voucher reference in Accounts receivable Create an importer invoice number for import orders Create a bill of entry number for import orders Create a shipping bill number for export orders Set up automatically allocated miscellaneous charges for customs Activate the customs parameter 1. Click General ledger > Setup > Parameters > Sales tax tab. 2. Select the Customs check box to activate the new forms and fields that are added to use customs duties. 3. Press CTRL+S or close the form to save the settings. Note: The functionality that is activated if the Amount incl. sales tax check box and Conditional tax check box are selected, and fields under the Customer cash discount field group and the Vendor cash discount field group on the Sales tax tab will not be applied for the customs functionality. Create ledger accounts for customs You must create customs import duty accounts and export duty accounts for each tax component and IEC number. 1. Click General ledger > Chart of accounts. 2. Press CTRL+N to create the following ledger accounts for each customs tax component: Import duty expense account Import duty payable account Export duty expense account Export duty payable account 3. Enter the required details. 4. Click the Setup tab. Select the Customs option in the Posting type field. 5. Press CTRL+S or close the form to save the settings. Set up the customs authority The customs duty that is calculated during the sales and purchase transactions is paid to the customs authority. Set up the customs duty authority by attaching the tax authority-vendor account. 1. Click General ledger > Setup > Sales tax > Sales tax authorities. 2. Enter the identification for the customs authority in the Authority field. 3. Select the vendor account number for the customs authority in the Vendor account field. 4. Press CTRL+S or close the form to save the settings. Set up customs settlement periods and attach customs authority 1. Click General ledger > Setup > Sales tax > Sales tax settlement periods. 2. Enter the identification for the customs settlement period in the Settlement period field. FEATURE FOR INDIA 6

7 3. Select the customs authority for the settlement period in the Authority field. 4. Click the Periods tab and create periods for the customs settlement period. 5. Press CTRL+S or close the form to save the settings. Set up Importer Exporter Code (IEC) for your company, vendors, and customers 1. Click General ledger > Setup > Sales tax > India > Tax registration numbers. 2. Select the registration number type in the Registration number type field. The options are: Company Create the Importer-Exporter code for the company. Customers Create the Importer-Exporter code for customers. Vendors Create the Importer-Exporter code for vendors. 3. Select the Customs option in the Tax type field. 4. Enter a unique 10-digit numeric IEC number for the registration number type in the Registration number field. This number is given by the customs authority. 5. Enter a description of IEC number in the Description field. 6. Press CTRL+S or close the form to save the settings. Note: The Claim Status button and the Deferment schedule button are not available for customs tax type. Attach an IEC number to company address 1. Click Basic > Setup > Company information > Tax information tab. 2. Under the Customs field group, select the Importer Exporter Code number in the IEC number field. 3. Click the Alt. address button to open the Alt. address form and enter the required details. 4. Click the Tax information tab. 5. Under the Customs field group, select the Importer Exporter Code number in the IEC number field for the alternate address of the company. 6. Press CTRL+S or close the form to save the settings. Set up tax components for customs You can set up tax components for customs and define a claim percentage for a tax component in the Claim percentage form. You can create and update tax setoff rule to define the setoff components to set off the tax liability for a specific customs tax component. You can offset the amounts of the various components of the customs duty in the excise payable account with the amounts in the recoverable accounts of the tax components of excise as well as other tax components. 1. Click General ledger > Setup > Sales tax > India > Tax components. 2. Select the Customs option in the Tax type field. 3. Press CTRL+N to create a new line. 4. Enter a unique identification for the customs tax component in the Tax components field. 5. Enter a description for the customs tax component in the Description field. 7 FEATURE FOR INDIA

8 6. Select the Apply excise check box to update the transactions posted for the tax component in excise registers. When you select this check box, the transactions posted for the tax component will be updated in the RG23 registers, based on the excise record type that is selected at the transaction-level. Note: The Apply excise check box is selected for the components for which Additional duty of customs equal to excise duty (CVD) and Additional duty of customs equal to VAT, sales tax and local tax (ADC VAT) is applied. 7. Click the Claim percentage button to set up the claim percentage in the Claim percentage form. Note: This button is activated only if you select the Apply excise check box. 8. Press CTRL+N to create a new line on the Overview tab. 9. Enter the starting and ending dates of validity for the excise claim percentage in the From date and the To date fields. 10. Select the RG register to define the claim percentage for in the RG Register field. The options are: RG23A RG register for non-capital purchases RG23C RG register for capital purchases 11. Enter the recoverable percentage for the RG register in the Percentage field. 12. Close the Claim percentage form to return to the Tax components form. 13. Click the Tax setoff rule button to open the Tax setoff rule form to define the setoff components to set off the tax liability for a specific customs tax component. 14. Press CTRL+N to create a new line on the Overview tab. 15. Select the tax component that the original customs tax component is set off against in the Setoff component field. The original customs tax component that the setoff components are defined for is displayed in the Tax component field on the General tab. 16. Click the Up button or the Down button to change the priority order of setoff components that are defined to set off the tax amount for the customs tax component. The priority is displayed in the Column field. 17..Press CTRL+S or close the form to save the settings. Create tax ledger posting groups for customs tax type Create ledger-posting groups for customs tax types and define ledger accounts for customs tax components for a specific IEC number for all IEC numbers. You can attach the tax ledger posting groups that are set up for customs tax types to customs tax codes. The customs duty calculated in transactions are posted to the ledger accounts defined in the tax ledger posting group. 1. Click General ledger > Setup > Sales tax > India > Tax ledger posting groups. 2. Press CTRL+N to create a new line on the Overview tab. 3. Enter a unique name for the ledger-posting group in the Ledger posting group field. 4. Enter a description for the ledger posting group in the Description field. 5. Select the Customs option in the Tax type field. 6. Click the Setup tab. Select the account code in the Account code field. The options are: FEATURE FOR INDIA 8

9 Table Define the ledger accounts for a specific IEC number that is selected in the Registration number field. All Define the ledger accounts for all IEC numbers that are set up for Customs tax type and Company registration number type. 7. Select the IEC number of the company in the Registration number field if you have selected the Table option in the Account code field. Note: The IEC numbers set up for the Customs tax type and the Company registration number type are available in this field. 8. Enter a description for the IEC number in the Description field. 9. Click the Ledger accounts tab. Under the Select field group, select the type of account to attach the ledger account to the custom duty components for all the predefined accounts from the following options: Import duty expense account Import duty payable account Export duty expense account Export duty payable account 10. Click on the right pane and press CTRL+N to create a new record. 11. Select the customs tax component in the Tax component field. 12. Select the ledger account number to post the customs duty to in the Ledger account field. 13. Press CTRL+S or close the form to save the settings. Define the customs tariff codes for imports and exports You can define the custom tariff code for imports and exports and attach it to purchase orders and sales orders and to journals during transactions. You also can attach tariff codes to items or bills of materials (BOM) in the Items form. The attached tariff code will be displayed at the transaction level, based on the item that is selected. 1. Click General ledger > Setup > Sales tax > India > Customs tariff codes. 2. Press CTRL+N to create a new line on the Overview tab. 3. Enter the customs tariff code in the Tariff code field. 4. Enter a description for the tariff code in the Description field. 5. Select the direction of the movement of goods in the Direction field. The options are: Import Create the tariff code for imports. Export Create the tariff code for exports. 6. Press CTRL+S or close the form to save the settings. Attach import and export customs tariff codes to items 1. Click Inventory management > Items. 2. Press CTRL+N to create a new item on the Overview tab and enter the required details. 3. Click the References tab. Select the import tariff code for the item in the Import tariff code field. 9 FEATURE FOR INDIA

10 4. Select the export tariff code for the item in the Export tariff code field. 5. Press CTRL+S or close the form to save the settings. Note: You cannot attach customs tariff codes to the Service type of items. Create tax codes for customs Create tax codes for customs duties and define the percentage to calculate customs in transactions. Note: The setup selections in the Purchase duty field and Payment sales tax code field on the General tab will not be applied for customs tax type. 1. Click General ledger > Setup > Sales tax > Sales tax codes. 2. Press CTRL+N to create a new line on the Overview tab. 3. Enter a code to identify the customs tax code in the Tax code field. 4. Enter a name for the customs tax code in the Name field. 5. Select the Customs option in the Tax type field. 6. Select the customs duty settlement period for the customs tax code in the Settlement period field. 7. Select the customs tax ledger posting group for the customs tax code in the Tax ledger posting group field. 8. Select a method of calculation in the Origin field to calculate the customs duty. The method of calculation is applied to the base amount. You can select the Amount per unit option to define the custom duty amount per unit of item for the tax code. You can define the amount per unit only when you post transactions using a purchase order, sales order, export order and General journal. Note: You can select only the percentage of net amount method of calculations and the amount per unit method of calculations for Indian taxes. 9. Click the General tab. Select the customs duty component for the customs tax code, in the Tax component field. 10. Click the Values button to open the Values form, where you can attach customs tariff codes to the customs tax code and define the percentage to calculate customs. 11. Select the customs tariff code to define the customs duty percentage for in the Tariff code field. The type of direction defined for the tariff code is displayed in the Direction field. 12. Enter the starting date and the ending date of validity for the customs duty percentage in the From date and the To date fields. 13. Enter the percentage to calculate customs duty for the tax code and tariff code combination in the Value field. 14. Enter the preferential value for the customs tax code in the Preferential value field. The preferential rate is used for goods imported from specific countries based on agreements with such countries. Note: Customs duty is calculated, based on the preferential rate defined in the Preferential field instead of value defined in the Value field, if the vendor or customer is set as preferential. 15. Enter the other required details. FEATURE FOR INDIA 10

11 16. Press CTRL+S or close the form to save the settings. Create a tax group for customs and attach it with tax codes 1. Click General ledger > Setup > Sales tax > Sales tax groups. 2. Enter a unique identification for the customs tax group in the Sales tax group field. 3. Enter a name for the customs tax group in the Description field. 4. Enter the other required fields on the Overview tab. 5. Click the Setup tab. Select the customs tax code to be attached to the customs tax group in the Sales tax code field. 6. The percentage defined for the tax code is displayed in the Percentage/amount field and the preferential value defined for the tax code is displayed in the Preferential value field. Note: When you enter more than one record in the Values form for the tax code, zero will be displayed in the Percentage/amount field. 7. Press CTRL+S or close the form to save the settings. Attach tax codes to item tax groups for customs and define a formula to calculate customs Create item tax groups for customs and attach customs tax codes. You must define the formula to calculate the customs duty for the item sales tax group. The formula for customs tax codes can be defined using tax codes and miscellaneous charge codes. 1. Click General ledger > Setup > Sales tax > Item sales tax groups. 2. Enter a code to identify the item tax group in the Item sales tax group field. 3. Enter a description for the item tax group in the Description field. 4. Click the Setup tab. Select the customs tax code in the Tax code field. 5. The percentage defined for the tax code is displayed in the Percentage/amount field and the preferential value defined for the tax code is displayed in the Preferential value field. Note: When you enter more than one record in the Values form for the tax code, zero will be displayed in the Percentage/amount field. 6. Enter the percentage of abatement in the Abatement % field. The tax amount is calculated after deducting the percentage of abatement from the base amount. 7. Select the Load on inventory check box to define the percentage of tax amount to be added to the inventory cost. 8. Enter the percentage of tax amount that is added to the inventory cost in the Load on inventory % field. 9. Click the Formula designer button to open the Formula designer form, where you can define the formula to calculate customs for the item tax group. The tax codes attached to the item tax group are displayed on the Taxes tab. The miscellaneous charges codes set up in the Misc. charges codes form (Accounts payable/accounts receivable > Setup > Misc. charges > Misc. charges codes) are displayed on the Misc. charges tab. 10. Press CTRL+N on the Calculation tab to define the calculation expression for a specific custom tax code. The automatically generated priority ID for customs duty calculation is displayed in the ID field. 11 FEATURE FOR INDIA

12 11. Select the tax code to define the formula for in the Tax code field. Note: You cannot define a formula when you calculate customs duty using amount per unit. 12. Select the basis to calculate tax from the following options in the Taxable basis field: Line amount Customs duty is calculated on the transaction line amount using the calculation expression defined for the customs tax code. Excl. line amount Customs duty is calculated using the calculation expression defined for the customs tax code. Max. retail price Customs duty is calculated on the maximum retail price of the item line using the calculation expression defined for the customs tax code. Assessable value Customs duty is calculated on the assessable value calculated for an item. 13. Select the Price incl. tax check box if the taxable basis includes the tax amount. Note: This check box is selected automatically for custom tax codes with the maximum retail price as the taxable basis.you must select the Price incl. tax check box for the tax codes that have a taxable basis as excluding the line amount, and their customs duty calculation is dependent on the other tax codes with maximum retail price as taxable basis. 14. Click the + button, - button, * button, or / button to insert the calculation expression for the customs tax code in the Calculation expression field. Note: When the Price incl. tax check box is selected for a record, the calculation of tax that is based on the calculation expression should be in the reverse order. 15. Use one of the following methods to add a custom tax code or a miscellaneous charge code to the Calculation expression field: Click the Taxes tab or the Misc. charges code tab, right-click, and select the Add tax code option or Add misc. charges code option. Double-click a code on the Taxes tab or Misc. charges code tab. Drag and drop a code from the Taxes tab or Misc. charges code tab. Note: You must insert a calculation expression before each custom tax code. 16. You can click the Clear button to clear the calculation expression that is defined for a customs tax code in the Calculation expression field. 17. You can click the Delete button to delete a record on the Calculation tab. You must first clear the tax code for which the custom duty calculation is dependent on the other tax codes before you delete a record on the Calculation tab. 18. Press CTRL+S or close the form to save the settings. Define the exchange rate for customs 1. Click General ledger > Setup > Exchange rates > Overview tab. 2. Enter a currency code in the Currency field. Enter the other required details. 3. Click the Customs exchange rate tab. 4. Enter the starting date of validity of the customs exchange rate in the Start date field. 5. Enter the customs exchange rate for number of units in the Customs exchange rate field. FEATURE FOR INDIA 12

13 Note: You can set up the number of units for the exchange rate in the Express exchange rate field on the Ledger tab in the General ledger parameters form. 6. Press CTRL+S or close the form to save the settings. Attach an IEC number to a vendor address 1. Click Accounts payable > Vendors. 2. Press CTRL+N to create a new vendor on the Overview tab and enter the required details. 3. Click the Setup tab. Select the default sales tax group for the vendor in the Sales tax group field. 4. Click the Tax information tab under the Customs field group, and then select the IEC number for the address of the vendor in the IEC Number field. 5. Select the Foreign vendor check box to categorize the vendor as a foreign vendor. Note: The Preferential vendor check box is available only if you select the Foreign vendor check box. If you create purchase order for a foreign vendor, the Import order check box in the Create purchase order form is selected automatically. 6. Click Setup > Alt address to define alternate addresses for the vendor and enter the required details. 7. Click the Tax information tab. Select the IEC number for the alternate address of the vendor in the IEC Number field. 8. Press CTRL+S or close the form to save the settings. Attach an IEC number a customer address 1. Click Account receivable > Customers. 2. Press CTRL+N to create a new customer on the Overview tab and enter the required details. 3. Click the Setup tab. Select the default sales tax group for the customer in the Sales tax group field. 4. Click the Tax information tab. 5. Select the IEC number in the IEC number field under the Customs field group for the address of the customer. 6. Select the Foreign customer check box to categorize the customer as a foreign customer under the General field group. Note: The Preferential customer check box is available only if you select the Foreign customer check box. If Foreign customer is selected in the Create Sales order form, the Export order check box in the Create sales order form is selected automatically. 7. Click the Setup button and select the Alt address option. 8. Enter the details of the alternate address of the customer on the Overview tab in the Alt. address form. 13 FEATURE FOR INDIA

14 9. Click the Tax information tab and select the IEC number in the IEC Number field for the alternate address of the customer. 10. Press CTRL+S or close the form to save the settings. Set up split based on delivery information and landing charges setup in Accounts payable Note: The selections in the Sales tax on prepayment check box and the Posting profile with prepayment field on the Ledger and sales tax tab will not be applied for the customs functionality. 1. Click Accounts payable > Setup > Parameters > Ledger and sales tax tab. 2. Click the Summary update tab. Select the Packing slip check box and the Invoice check box to post and split the packing slip or invoice with different delivery addresses and IEC numbers in the Purchase order form. 3. Under the Customs field group, enter the percentage of landing charges in the Landing charges pct. field. Landing charges are charges that are added to the assessable value of an item before calculation of customs duty. Note: Landing charges is a notional value and no financial entries are generated for landing charges. 4. Click the Prices tab. Select the Find main misc. charges and Find misc. charges for line check boxes to view the automatically allocated miscellaneous charges in the Misc. charges transactions form in the purchase order. 5. Press CTRL+S or close the form to save the settings. Set up shipping bill voucher reference in Accounts receivable Note: The selections in the Sales tax on prepayment check box and the Posting profile with prepayment field on the Ledger and sales tax tab will not be applied to the customs tax type. 1. Click Accounts receivable > Setup > Parameters > Number sequence tab. 2. For the Shipping bill voucher reference type in the Reference field, select the number sequence code in the Number sequence code field. The number sequence code is used to generate the shipping bill voucher numbers. 3. Click the Prices tab. Select the Find main misc. charges and Find misc. charges for line check box to view the automatically allocated miscellaneous charges in the Misc. charges transactions form in the sales order. 4. Press CTRL+S or close the form to save the settings. Create an importer invoice number for import orders An import invoice number is provided by the importer. You must set up the importer invoice number and attach it to the Invoice registration form when you post the purchase order for imports. 1. Click Accounts payable > Setup > Customs > Importer invoice number. 2. Click the Overview tab. Select the date of the importer invoice number in the Date field. 3. Enter the importer invoice number in the Importer invoice number field. 4. Enter the description for the importer invoice number in the Description field. 5. Select the Close check box if the importer invoice number should not be displayed in the Invoice registration form and the Bill of entry form. FEATURE FOR INDIA 14

15 6. Press CTRL+S or close the form to save the settings. Create a bill of entry number for import orders A bill of entry number is provided by the customs authority and you must set up the bill of entry number and attach it to the Bill of entry form when you post the purchase order for import. 1. Click Accounts payable > Setup > Customs > Bill of entry number. 2. Enter the date of the bill of entry number in the Date field. 3. Enter the bill of entry number in the Bill of entry number field. 4. Enter the description in the Description field. 5. Select the Close check box if the bill of entry number should not be displayed in the Bill of entry form. 6. Click the General tab to view the bill of entry number and the description. 7. Press CTRL+S or close the form to save the settings. Create a shipping bill number for an export order You must set up a shipping bill number and attach it to the Shipping bill form when you post an export order. 1. Click Accounts receivable > Setup > Customs > Shipping bill number. 2. Select the date for the shipping bill number in the Date field. 3. Select the shipping bill number in the Shipping bill field. 4. Enter the description for the shipping bill number in the Description field. 5. Select the Close check box if the shipping bill number should not be displayed in the Shipping bill form. 6. View the shipping bill number and the description on the General tab. 7. Press CTRL+S or close the form to save the settings. Set up automatically allocated miscellaneous charges for customs 1. Click Accounts receivable > Setup > Misc. charges > Auto misc. charges > Overview tab or Accounts payable > Setup > Misc. charges > Auto-misc. charges > Overview tab. 2. Select the level in the Level field. The options are Main and Line level. 3. Select the vendor account or customer account in the Vendor relation or Customer relation field. 4. Enter the other required details. 5. Select the miscellaneous charges code and category in the Misc. charges code and Category field. 6. Enter the miscellaneous charges value in the Misc. charges value field. 7. Enter the other required details and select the Line level in the Level field. 8. Select the required details on the Overview tab and click the Lines tab. 15 FEATURE FOR INDIA

16 9. Select the miscellaneous charges code and category in the Misc. charges code and Category field. 10. Enter the miscellaneous charges value in the Misc. charges value field. 11. Select the Notional check box to include miscellaneous charges in the assessable value for the calculation of custom duty for import order. 12. Select the Assessable value check box to include miscellaneous charges in the assessable value for the calculation of custom duty for export order. 13. Press CTRL+S or close the form to save the settings. Note: For more information, refer to the Charges white paper. Factors affecting customs calculation in transactions The following factors affect the calculation of customs duty in transactions: Formula designer Customs exchange rate defined for transactions Load of inventory percentage defined for tax codes Calculation of custom duty for preferential vendors or customers using preferential rates Abatement percentage defined for the tax codes Apply Split invoice functionality in Accounts payable or Accounts receivable Customs duty on credit note or returned item invoices Formula designer Customs duty is calculated, based on the formula defined for the item tax groups that are created for customs tax codes. You must select the taxable basis for the calculation of customs duty for each tax code. Example Suppose that you create a purchase order for the items with a maximum retail price as The taxable basis for the calculation of basic custom duty is maximum retail price. The percentage of tax for each tax component is shown in the following table. The Price incl. tax check box is selected for all tax codes that are BCD, ACD, SUR, E-CESS, and SHE-CESS in the formula designer. Maximum retail price = 6000 FEATURE FOR INDIA 16

17 Tax code Tax component Percentage Taxable basis Calculation expression Customs duty BCD BCD 10 Max retail price ACD ACD 10 Max retail price SUR SUR 5 Max retail price E-CESS E-CESS 1 Excl. line amount ( *10%) ( *10%) +[BCD+ ACD] ( = ) ( *5%=285.45) +[SUR] 2.85 (285.45*1%) SHE- CESS SHE-CESS 1 Excl. line amount +[SUR] 2.85 (285.45*1%) If the basis is max retail price, customs duty is calculated automatically using the following formula: 6000=Basic +BCD +ACD +SUR +E-CESS +SHE-CESS Basis =X 6000=X +0.10X +0.10X +0.06X X X 6000= X X=6000/ Price excluding tax= E-CESS and SHE-CESS is calculated on the basis of the surcharge amount and the line amount is not considered in calculation of custom duty. Customs exchange rates defined for transactions You can define a separate exchange rate for customs in the Exchange rates form that is used to calculate the customs duty. Customs duty accounts with the tax amount for each component are debited or credited using the customs exchange rate. The account type and offset account type are debited or credited using the normal exchange rate. Load of inventory percentage defined for tax codes When a percentage of the customs duty is loaded on inventory for customs tax codes attached to the item sales tax group used in transactions, the following takes place: The percentage of customs duty is added to the cost of the item, based on the load on inventory percentage that is defined for the customs tax code. The proportionate customs duty amount that is not loaded on inventory is posted to the ledger account defined for the customs tax component. Example 17 FEATURE FOR INDIA

18 You have acquired a fixed asset of 9000 and entered the transactions in the General journal on April 30, 2007 of. The customs exchange rate is 1 USD=50 INR. The normal exchange rate is 1 USD=45 INR. Assessable value is changed to 10,000. Load on inventory percentage is 50%. Tax percentage on BCD is 10%, and ACD is 2%. The account type is set as Vendor and the offset account type is Fixed asset and the amount is entered in the Credit field. Tax codes (tax components) in the tax group: BCD ACD Formula designer setup: Taxable basis to calculate BCD = Assessable value Taxable basis and calculation expression to calculate ACD = Excl. line amount +BCD BCD=10,000*10% = 1000 ACD=1000*2% = 20 Voucher entries are created as follows: Account Debit (USD) Credit (USD) Debit (INR) Credit (INR) Fixed asset ,30,500 ( ) BCD(Import duty expense account) ACD(Import duty expense account) , Vendor account ,5000 Import duty payable account ,000 Calculation of customs for preferential vendors or customer using preferential rates If you create an invoice for a preferential customer or vendor, preferential rates defined for the tax codes in the tax groups attached to the invoice are used to calculate customs duty. Example Create a purchase order for items with line amount as Preferential rate defined for tax code BCD is 5 % and for ACD is 2 %. The customs exchange rate and normal exchange rate is defined as follows: Customs exchange rate = 1USD = 50INR Normal exchange rate = 1USD = 45INR Formula designer setup: Taxable basis to calculate BCD = Line amount Taxable basis and calculation expression to calculate ACD = Excl. line amount +BCD FEATURE FOR INDIA 18

19 BCD= 10,000*5% = 500 ACD= 500*2% = 10 Voucher entries for the posting the journal are created as follows: Account Debit(USD) Credit (USD) Debit(INR) Credit (INR) Purchase /receipt 10,000 4,50,000 BCD (Import duty expense account) ACD (Import duty expense account) , Vendor account 10,000 4,50,000 Import duty payable account ,500 Abatement percentage defined for the tax codes If you have defined an abatement percentage for the tax codes attached to the tax groups used a in transaction, the customs duty is calculated after deducting the abatement amount from the line amount, assessable value, or maximum retail price. For example, if the invoice amount is and the item tax group attached to the transaction has a customs tax code with 10% as the percentage and 5% as the abatement, customs duty will be calculated on 47500, that is, 50000*5% = 2500 and = Apply Split invoice functionality in Accounts payable or Accounts receivable To use split invoice functionality in Accounts payable, you must select the Purchase order, Packing slip, or Invoice check boxes in the Parameters form (Accounts payable > Setup > Parameters > Summary update tab) to post and split a purchase order, packing slip, or invoice with different delivery addresses and Importer Exporter Code in the Purchase order form. The posted invoice is split per delivery address per IEC. To use the split invoice functionality in Accounts receivable, you must select the Quotation, Confirmation, Picking list, Packing slip, or Invoice check boxes in the Parameters form (Accounts receivable > Setup > Parameters > Summary update tab) to post and split a quotation, confirmation, picking list, packing slip, or invoice with different delivery addresses and Importer Exporter Code defined for different invoice lines in the Sales order form. The invoice is split per delivery address per IEC. Note: If the Split based on delivery information check box is not selected, the invoice is posted as a single invoice and there will be no split of invoice. The Packing slip check box must be selected in the Split based on delivery information parameter to post a packing slip with invoice lines having different delivery addresses and Importer Exporter Code. The Invoice check box must be selected in the Split based on delivery information parameter to post an invoice with invoice lines having different delivery addresses and Importer Exporter Code. 19 FEATURE FOR INDIA

20 An invoice with invoice lines having different delivery addresses but same Importer Exporter Code can be posted if the Invoice check box is selected in the Split based on delivery information parameter. The invoice will be split per delivery address. Example The Split based on delivery information parameter is selected for the Invoice option. A purchase invoice is posted with the following: Item line 1, Delivery address 1, IEC Item line 2, Delivery address 1, IEC Item line 3, Delivery address 2, IEC Item line 4, Delivery address 3, IEC Invoice 1 is posted for item line 1 and item line 2 because both have common delivery addresses and IEC. Invoice 2 is posted for item line 3 and Invoice 3 is posted for item line 4. Customs duty on credit notes or returned item invoices If you create a credit note or returned item invoice in the Purchase order or Sales order form, the customs duty amount that is calculated on the original invoice is also reversed. Calculate customs duty using purchase orders You can calculate customs duty for a purchase order or an import order created using a purchase order. You must pay additional duty of customs if excise duty must be paid on the items of import. You can create a purchase order for imports or without imports for which custom duty is calculated. For an order other than import order, the assessable value does not include landing charges in calculation. For more information, refer to the following topics: Create a purchase order Setup assessable value for customs Post the purchase order Create combinations of import invoice number and purchase order Post the bill of entry Post the packing slip, receipt list and invoice for the purchase order or import order Create a purchase order 1. Click Accounts payable > Purchase order. 2. Press CTRL+N on the Overview tab. The Create purchase order form opens. 3. Select the vendor account to create the purchase order for in the Vendor account field. 4. Select the type of purchase order in the Purchase order field. Select the Purchase order option for the Import orders. You also can post the Quotation, Subscription or Returned items type of purchase orders if it is not an import order. 5. Select the Import order check box to create an import order for the vendor. Note: You can select the Import order check box only when the Purchase order option is selected in the Purchase order field. FEATURE FOR INDIA 20

21 You can select other options in the Purchase order field if the Import order check box is not selected. If the vendor selected is a foreign vendor and the Purchase order option is selected in the Purchase order field, the Import order check box is selected automatically. 6. Enter the required details and click OK to create the import purchase order in the Purchase order form. 7. Press CTRL+N to create lines for the import items on the Lines tab. Enter the required details. 8. Click the Setup tab. The default sales tax group defined for the vendor is displayed in the Sales tax group field and can be changed. The default item sales tax group defined for the vendor is displayed in the Item sales tax group field and can be changed. 9. Click the Price /discount tab (line level). The maximum retail price defined for the item is displayed in the Max. retail price field. The maximum retail price in customs currency is displayed in the Max. retail price in customs currency field and can be changed. Note: If you modify the amount in the Max. retail price in customs currency field, the amount in the Max retail price field is updated automatically in transaction currency. 10. Click the Setup tab (line level). Select the tax code for the excise tax type for the selected Excise control code (ECC) number in the Apply excise field. Select this only if additional customs duty for excise must be paid on the imported items. Note: Note: If the Apply excise check box is selected for the customs duty component attached to the customs tax code in the tax groups used for an import order transaction, the customs duty is posted to the recoverable account defined in the tax ledger posting group for the tax code selected in the Apply excise field on the Setup tab of the Purchase order form. The RG23A (Part I and Part II) register or RG23C (Part I and Part II) register that is set up for the customs duty component is also updated. 11. Click the Tax information tab. The IEC number attached to the company address is displayed in the IEC number field. 12. Select the ECC number in the ECC number field and the excise record type in the Excise record type field. Additional customs duty for excise is paid only on the import orders. The customs tariff code defined for the item is displayed in the Customs tariff code field. 13. Click Functions > Misc. charges to attach or define miscellaneous charges for the transaction. Set up assessable value for customs 1. Click Setup > Assessable value to open the Assessable value form. This form is available only for the import orders. 2. Click the Overview tab. 3. View the purchase order number of import orders in the Purchase order field. 4. View the net amount for the purchase order line in the Net amount field. 5. Select the basis for the calculation of customs duty in the Basis field. The options are: FOB CIF 21 FEATURE FOR INDIA

22 Note: If you select the FOB option, the Misc. charges field is updated with the value set in the Misc. charges transactions form only if the Notional check box is selected in the Misc. charges transaction form. If you select the CIF option, the Misc. charges field is not updated with the values in the Misc. charges transactions form even if you select the Notional check box. 6. View the consolidated miscellaneous charge amount for the selected purchase order line in the Misc. charges field. Miscellaneous charges value in the Misc. charges transactions form is compared with the notional amount that is calculated by multiplying the notional percentage and the net amount in the Assessable value form where the option is set as FOB and the least of the two other than zero is updated in the Misc. charges field of the Assessable value form. 7. View the sum of net amount and miscellaneous charges amount in the CIF field. 8. View or modify the landing charges percentage in the Landing charges pct. field. 9. View the multiplication of landing charges percentage and CIF amount in the Landing charges field. 10. View the assessable value in the Assessable value field that is the addition of CIF amount and landing charges amount. Note: All the amounts on the Overview tab are in the transaction currency. 11. Click the General tab and view the following fields: Invoice currency field: The transaction currency. Customs currency field: The company s base currency. Default currency field: The default currency. The FOB, Misc. charges, CIF, landing charges pct., landing charges and assessable value in the invoice currency and customs currency. The exchange rate in customs currency and default currency and the base amount in default currency. 12. Select the Misc. charges button to view the Misc. charges transactions form. 13. Press CTRL+S or close the form to save the settings. Post the purchase order 1. Click Posting > Purchase order > Other tab. 2. Click the Other tab. 3. Under the Summary purchase field group, select the order type to create a summary update for in the Order field. The options are: Purchase order: Displays the purchase order on the Overview tab. Import order: Displays the import order on the Overview tab. 4. Click OK to post the purchase order. FEATURE FOR INDIA 22

23 Create a combination of import invoice number and purchase order You must post the Invoice registration form for the import order and attach the importer invoice number provided by the importer to the import order. You can update the received quantity for the import order. 1. Click Posting > Invoice registration to post the purchase order. 2. Click the Overview tab. 3. Select the importer invoice number in the Importer invoice field. Note: You can view the importer invoice numbers that you have created in the Importer invoice number form. 4. View the date of importer invoice number in the Date field. 5. View the purchase orders numbers for import orders in the Purchase order field. 6. Click the Update button to register importer invoice number and to update the Receive field. The Updated check box on the Lines tab is automatically selected when you select the Update button. 7. Click the Lines tab. 8. View the number of the item in the Item number field. 9. View or modify the quantity of the purchase order in the Receive field. Note: You cannot modify the quantity to be more than the quantity specified in the Purchase order form for the item number. Invoice registration can be done for multiple purchase orders by creating a new record in the same Invoice registration form. 10. Click the Inventory > Dimensions display to view the inventory dimensions of the items. 11. Click OK to close the Invoice registration form. Note: The Bill of entry option is available only if you post the Invoice registration form. When you update the Invoice registration form, the Document status field on the General tab of the Purchase order form is updated with the invoice registration. You cannot create the same combination of importer invoice number and purchase order more than once. A combination of importer invoice number and purchase order can be deleted and entered again before posting the bill of entry. Post the bill of entry You must post the Bill of entry form and attach the bill of entry number provided by the authority to the import order. 1. Click Posting > Bill of entry to post the purchase order. 2. Click the Parameters tab. 3. Select the Bill of entry check box to define the bill of entry number. 4. Select the bill of entry number in the Number field. This bill of entry number is also applied to the selected multiple purchase orders. 23 FEATURE FOR INDIA

24 Note: You can view all the bill of entry numbers created in the Bill of entry form. 5. The Bill of entry option is displayed in the Update field. 6. View the purchase order number for import orders in the Purchase order field. 7. View all the importer invoice numbers created in the Invoice registration form in the importer invoice field. 8. View the name of the vendor in the Name field. 9. View or select the bill of entry number in the Number field. Note: The Number field is not available if you select the Bill of entry check box on the Parameters tab. 10. Click the Setup tab to view or update the bill of entry date in the Bill of entry date field. Note: Customs duty is calculated on the bill of entry date. 11. The Following details are displayed on the Lines tab for the import order: Purchase order field: The purchase order number. Item number field: The number of the item selected for the purchase order. Update field: The quantity of the purchase order attached to the importer invoice. Net amount field: The amount for the selected bill of entry quantity. The unit price of item is multiplied to the quantity of the item to calculate the net amount. Assessable value field: The assessable value for the calculation of customs duty. The unit price of item is multiplied to the quantity of the item and miscellaneous charge is added to calculate the assessable value. Example You create a purchase order (P001) for an Item (BR12) of 100 items. The unit price is 100. Miscellaneous charges code freight for 2000 is defined for the order. Landing charges are 1 %. You create two new records in the Invoice registration form that is IMP001 and IMP002 on April 26, The Receive field in the Invoice registration form is updated with the quantity of 50. The Update field on the Lines tab of the Bill of entry form is updated with the quantity of 50. The Net amount field is updated with 50*100=5000. Assessable value field is updated with 6060 [(50*100) ]. 12. Click the Details button to view the list of updated bill of entries. 13. Click the Overview tab. The following details are displayed in the Invoice details form: Purchase order field: The purchase order number. Import invoice field: The import invoice number. Import invoice date field: The import invoice date. Receive field: The quantity of the purchase order entered in the Invoice registration form. Bill of entry quantity field: The quantity of the posted bill of entry transactions. Remaining quantity field: The difference of the receive quantity and bill of entry quantity. 14. Click the Lines tab to view the details in the following fields: Purchase order field: The purchase order number. FEATURE FOR INDIA 24

25 Import invoice field: The import invoice number. Item field: The item number. Bill of entry number field: The bill of entry number. Bill of entry date field: The bill of entry date. Bill of entry quantity field: The bill of entry quantity. 15. Close the Bill of entry details form. 16. Click the Select button to define a query to limit and sort the data that will be posted. 17. Click the Tax button to open the Temporary sales tax transactions form. The tax is calculated on the basis of the values in the Update field, Assessable value field and the Net amount field on the Lines tab in the Bill of entry form. Tax is calculated only after the bill of entry is posted for the quantity specified in the Bill of entry form and the tax is calculated on the assessable value. 18. Click the Bill of entry number button to open the Bill of entry number form. 19. Click the Importer invoice number button to open the Importer invoice number form. 20. Select the Assessable value button to open the Assessable value form. If the Assessable value form is accessed from the Bill of entry form, the calculation and conversion is based on the bill of entry date instead of the transaction date. 21. Click OK to close the form. Note: The Packing slip option and Invoice option is available only if you post the Bill of entry form. When you update the Bill of entry form, the Document status field on the General tab of the Purchase order form is updated with the bill of entry. Post the packing slip, receipt list, and invoice for the purchase order or import order 1. Click Posting > Receipt list or Posting > Packing slip or Posting > Invoice to post the purchase order. 2. Click the Other tab. 3. Under the Summary purchase field group, select the order type to create a summary update for in the Order field. The options are: Purchase order: The purchase order on the Overview tab. Import order: The import order on the Overview tab. 4. Click OK to post the purchase order, receipt list, packing slip, and invoice. Note: You can post the receipt list, packing slip, and invoice only after the bill of entry is posted. Example You create a purchase order on April 1, 2007 for 100 items with a unit price of 100. The transaction currency is USD. You create a bill of entry on May 1, 2007 for 50 items with an exchange rate of 50INR=1USD. Customs duty calculated value is 2,50,000.(50*100=5000*customs exchange rate). An invoice is generated for 40 items on May 10, The financial update for customs duty should be 2,00,000.(2,50,000*40/50). 25 FEATURE FOR INDIA

26 Another bill of entry is created on June1, 2007 for 50 items. The customs exchange rate is 1USD=55INR. The customs duty calculated value is 2,75,000.(50*100=5000*customs exchange rate). A new invoice is created for 30 items on June 10, The financial update for customs duty proportionately should be 1,60,000. {50,000 + (275000*20/50) =1,10,000} (50,000+1,10,000=1,60,000). Another invoice is generated on June 20, 2007 for 30 items. The financial update for customs duty proportionately should be 1,65,000 (30*100*55=1,65,000). Total customs duty as per Bill of entry = 5,25,000. Total customs duty as per Invoice = 5,25,000. Transactions for customs using a purchase order with miscellaneous charges defined You can post the customs transactions when the miscellaneous charges are defined. If the Notional check box in the Misc. charges transactions form is selected, the miscellaneous charges are included in the assessable value. Example You create a purchase order for 100 items with unit price 100. The landing charges percentage is 1%. The miscellaneous charges code for freight for 2000 and miscellaneous charges code for insurance for 1000 is selected. The debit posting type for miscellaneous charges is item. The Notional check box is selected for the miscellaneous charges code in the Misc. charges transactions form. Customs exchange rate : 1 USD = 50INR Normal exchange rate: 1 USD = 45INR Assessable value: = Tax code Tax component Percentage Formula Tax amount BCD BCD 10 Assessable value 1313 (13130*10%) ACD CVD 5 Assessable value + BCD SUR SUR 2 Excl. line amount + BCD+ ACD E-CESS E-CESS 1 Assessable value +BCD+ ACD +Surcharge SHE-CESS SHE-CESS 1 Excl. line amount + BCD+ ACD+ SUR (14443*5%) ( *2%) ( *1%) ( *1%) Voucher entries are created as follows: Account Debit (USD) Credit (USD) Debit (INR) Credit (INR) Purchase /receipt BCD (Import duty expenses account) ACD (Import duty expenses account) SUR (Import duty expenses account) FEATURE FOR INDIA 26

27 E-Cess (Import duty expenses account) She cess (Import duty expenses account) Vendor Account Import duty payable account Transaction for customs duty using a purchase order with excise duty transactions Example Create a purchase order for 100 items with a unit price of 100. The Apply excise check box is selected for all the CVD tax components. If you select the Import order check box for the purchase order, the excise recoverable account is debited with the excise tax amount. If the Import order check box is not selected, the Import duty expense account is debited with the tax amount for CVD tax component. Customs exchange rate = 1 USD = 50 INR Normal exchange rate = 1 USD = 45 INR Landing charges = 100 Tax code Tax component Percenta ge Formula Customs duty BCD BCD 20 Assessable value 2020 ( =10100) (10100*20%=2020) CVD CVD 16 Assessable value+ BCD ( =12120) (12120*16%= ) E-CESS(CVD) E-CESS 2 Excl. line amount+ CVD ( *2%) SHE-CESS(CVD) SHE-CESS 1 Excl. line amount+ CVD ( *1%) When the invoice is posted, RG23A (Part I and Part II) register is updated to the extent of CVD tax component with RG23A Part I ID and RG23A Part II ID and is based on the selection made in the Excise record type field, customs duty is calculated and the voucher entries for transactions are created as follows: Account Debit (USD) Credit (USD) Debit (INR) Credit (INR) Purchase /receipt 10, ,50, BCD (Import expenses account) 2, ,01, CVD (Excise recoverable account) 1, , E-cess CVD (Excise recoverable account) , SHE-cess CVD (Excise recoverable account) FEATURE FOR INDIA

28 Vendor Account 10, ,50, Import duty payable account Transaction for customs duty using a purchase order with additional customs duty (CVD) and (ADC VAT) Example Create a purchase order for 100 items with a unit price of 100. The Apply excise check box is selected for CVD tax component and BED tax code is selected in the Apply excise field. Landing charges percentage is 1%. Invoice registration and a bill of entry is created for 100 items. The exchange rate is defined as follows: Normal exchange rate = 1 USD = 45 INR Customs exchange rate = 1 USD = 50 INR The miscellaneous charges code for freight for 2000 and miscellaneous charges code for insurance for 1000 is selected. The debit posting type for miscellaneous charges is item. The Notional check box is selected for the miscellaneous charges code in the Misc. charges transactions form. Assessable value: = FEATURE FOR INDIA 28

29 Tax code Tax component Percenta ge Formula Customs duty BCD BCD 20 Assessable value 2626 (13130*20%) CVD CVD 16 Assessable value+bcd E-cess CVD E-cess 2 Excl. line amount +CVD SHE-cessCVD SHE-cess 1 Excl. line amount +CVD [( )*16%] ( *2%) ( *1%) CustE-Cess E-Cess 2 CusSHE-cess SHE cess 1 ADC VAT VAT 4 Excl. line amount +BCD +CVD+ E-cess CVD+ SHE-cesCVD Excl. line amount +BCD+ CVD + CustE- Cess + SHE-cesCVD Assessable value+bcd+cvd+ E- cess CVD+ SHEcesCVD+ CustE-Cess+ CusSHE-cess [( )*2] [( )*1] [( )*4] Customs duty is calculated and voucher entries are created as follows: Account Debit (USD) Credit (USD) Debit (INR) Credit (INR) Purchase /receipt BCD (Import expenses account) CVD (Excise recoverable account) E-cess CVD (Excise recoverable account) SHE-cess CVD (Excise recoverable account) CustE-Cess (Import expenses account) CusSHE-cess (Import expenses account) ADC VAT (Import expenses account) Vendor Account Import duty payable account Calculate customs duty using journals for purchase transactions Create tax journal for customs 29 FEATURE FOR INDIA

30 Transaction using General journal Transaction for customs in invoice pool excluding posting Transaction for customs in invoice journal Transaction for customs in invoice registers Transaction for customs invoice approval journal Transaction for customs using purchase journal and blanket order Accounts combinations available for transactions Create tax journal for customs 1. Click General ledger > Journals > General journal > Lines button. 2. Click Functions > Create tax journal. 3. Select the tax type as customs in the Tax type field. 4. Select the ledger posting group in the Tax ledger posting group field. 5. Select the IEC number in the Tax registration number field. 6. Select the transaction date in the To date field. 7. Select the tax component for the tax registration number and tax ledger posting group in the Tax component field. 8. Select the ledger account to post the tax amount to in the Account field. 9. Enter the tax amount in the Amount field. 10. Select the tax code to update the tax amount to in the Tax code field. 11. Click the Transfer button to transfer the journal lines in the General journal form. Transactions using General journal You can view the transferred information from the Tax journal form to the journal voucher. When you transfer the tax journal to the General journal, the sales tax code, sales tax group, item sales tax group, custom tariff code, and the debit amount for the account number is displayed in the journal voucher. You also can create journal voucher lines without transferring the tax journal. 1. Click General ledger > Journals > General journal > Lines button. 2. Select the account type and account number in the Account type and Account field. 3. Enter the amount in the Debit or credit field. 4. Select the tax code in the Tax code field on the General tab in the General journal form. FEATURE FOR INDIA 30

31 5. Select the sales tax group in the Sales tax group field and item sales tax group in the Item sales tax group field on the Overview tab. 6. Select the customs tariff code in the Customs tariff code field. 7. Click the General tab to view the assessable value that is set in the Debit or Credit field on the Overview tab. Note: If the transaction currency is other than base currency, the assessable value is converted in the base currency using the customs exchange rate based on the transaction date. 8. Click the Sales tax button to open the Temporary sales tax transactions form. 9. You can view the sales tax amount with the sales tax code in the Sales tax amount field and Sales tax code field on the General tab. 10. View the assessable value in the base currency of the company using the customs exchange rate in the Assessable value field. 11. View the tax amount in the base currency of the company using the customs exchange rate in the Tax amount field. 12. View the corrected amount in customs currency in the base currency of the company using the customs exchange rate in the Corrected amount in customs currency field. Note: The Corrected amount in customs currency field must be updated only if the tax code and the tax component of tax type customs, the transaction currency is other than the base currency, and you have modified the Adjusted amount field. 13. You can view the sales tax amount with the sales tax code in the Sales tax amount field and the Sales tax code field. 14. Click the Formula designer button to view the formula defined for item tax group and tax group. Note: You can reverse the transactions for the vendor account number using the Reverser transactions button in the Vendor transactions form (Accounts payable > Vendors > Transactions button > Reverse transactions). 15. Press CTRL+S or close the form to save the settings. Transactions for customs in the invoice pool excluding posting 1. Click Accounts payable > Journals > Invoices > Invoice pool excl. posting. 2. Create a new journal line in the Invoice pool excl. posting form. 3. Click the Tax information tab. 4. View the name of the vendor in the Name field and the address of the vendor in the Address field. 5. Select the IEC number in the IEC number field under the Customs field group. 6. Select the customs tariff code in the Customs tariff code field. 7. Select the direction of customs tariff in the Customs tariff direction field. 8. Select the sales tax group and item sales tax group in the Sales tax group field and the Item sales tax group field on the General tab. 9. Press CTRL+S or close the form to save the settings. 31 FEATURE FOR INDIA

32 Transactions for customs in the invoice journal 1. Accounts payable > Journal > Invoices > Invoice journal. 2. Select the existing journal line or create a new journal line in the Invoice journal form. 3. Click the Lines button. 4. Click Functions > Invoice pool excl. posting to open the Invoice pool excl. posting form. 5. Sales tax group, item sales tax group, customs tariff codes, and customs tariff direction is updated automatically from the Invoice pool excl. posting form. 6. You can view the maximum retail price in the Max. retail price field and assessable value in the Assessable value field on the General tab. 7. Click the Sales tax button to open the Temporary sales tax transactions form. 8. Click the Formula designer button to view the formula defined for item tax group and tax group. 9. Post the journal. Transactions for customs in the invoice register 1. Click Accounts payable > Journals > Invoices > Invoice register. 2. Create a new journal line in the Invoice register form. 3. Click the Lines button. 4. Create a new journal line in the Journal voucher. 5. Select the customs tariff code and direction in the Customs tariff code and Customs tariff direction fields. 6. You can view the maximum retail price in the Max. retail price field and assessable value in the Assessable value field on the General tab. 7. Click the Sales tax button to open the Temporary sales tax transactions form. 8. Click the Formula designer button to view the formula defined for item tax group and tax group. 9. Post the journal. Transactions for customs in the invoice approval journal 1. Click Accounts payable > Journals > Invoices > Invoice approval journal. 2. Click the Fetch voucher button to fetch the voucher poster in the Invoice register form. 3. Click the General tab to view the assessable value in the Assessable value field and maximum retail price in the Max. retail price field. 4. Click the Tax information tab. 5. Select the customs tariff code and the customs tariff direction in the Customs tariff code and Customs tariff direction fields. 6. Click the Sales tax button to open the Temporary sales tax transactions form. 7. Click the Formula designer button to view the formula defined for item tax group and tax group. 8. Post the Journal. FEATURE FOR INDIA 32

33 Transactions for customs using the purchase journal and a blanket order 1. Click Accounts payable > Journals > Purchase orders > Purchase journal or Accounts payable > Journals > Purchase orders > Blanket order. 2. Create a purchase order or blanket order. 3. Select the sales tax group and item sales tax group in the Sales tax group field and Item sales tax group field on the Overview tab. 4. Click the Tax information tab. 5. Select the customs tariff code and the customs tariff direction in the Customs tariff code and Customs tariff direction fields. 6. Click the Sales tax button to open the Temporary sales tax transactions form. 7. Click the Formula designer button to view the formula defined for item tax group and tax group. 8. Post the Journal. Account combinations available for transactions You can calculate customs duty using following combinations in journals: 33 FEATURE FOR INDIA

34 Account type Customer Customer Customer Vendor Vendor Vendor Project Fixed asset Fixed asset Ledger Ledger Offset account type Ledger Project Fixed asset Ledger Project Fixed asset Vendor Customer Vendor Vendor Customer Refer to the following table for details about accounts that the customs duty calculated for customs duty tax components is posted to. Category Transaction type Form name and locator Debit (Customs duty accounts) Credit (Customs duty accounts) Vendor Purchase General journal form in General ledger (General ledger > Journals > General journal > Lines) Import duty expense account Import duty payable account Purchase Invoice journal form in Accounts payable (Accounts payable > Journals > Invoices > Invoice journal > Lines) Import duty expense account Import duty payable account Purchase Invoice register form in Accounts payable (Accounts payable > Journals > Invoices > Invoice journal > Lines) Import duty expense account Import duty payable account Purchase Invoice approval journal form in Accounts payable (Accounts payable > Journals > Invoices > Invoice approval journal > Lines) Import duty payable account Import duty expense account Purchase Purchase journal form in Accounts payable (Accounts payable > Journals > Purchase orders > Purchase journal) Import duty expense account Import duty payable account Purchase Purchase order form in Accounts payable (Accounts payable > Purchase orders) Import duty expense account Import duty payable account FEATURE FOR INDIA 34

35 Import order with excise duty payable Purchase order form in Accounts payable (Accounts payable > Purchase orders) Import duty expense account Import duty payable account Excise recoverable account Customer Export order Export order form in Accounts receivable (Accounts receivable > Export order) Export duty expense account Export duty payable account Note: If you create an import order and apply excise duty to the import order, the excise recoverable account is debited for the excise tax component and the excise register is updated. Calculate customs duty using sales orders Create a sales order Set up the miscellaneous charges for the sales order Set up assessable value for customs Post the sales order Create the export order for the sales invoice Post the shipping bill Create a sales order 1. Click Accounts receivable > Sales order to create a sales order. 2. Press CTRL+N to create a sales order. 3. Select the customer account in the Customer account field. 4. Select the Export order check box to identify the order as export order. Note: The Export order check box is selected automatically on the General tab of the Sales order form if you select it in the Create sales order form. You can select the Export order check box only if you select the Sales order option in the Sales order field in the Create sales order form. 5. Click OK to create the sales order for import. 6. Click the Lines tab and select the items for export. 7. View the sales tax group attached to the customer in the Sales tax group field. 8. View the item sales tax group attached to the customer in the Item sales tax group field. Note: If the Export order check box is selected, the sales tax and item sales tax group should be selected for the calculation of customs duty in the Shipping bill form. 9. Click the Price/discount tab. 10. View the maximum retail price for items in the Max. retail price field. 11. View or modify the maximum retail price in customs currency in the Max. retail price in customs currency field. 12. Click the Lines tab. View the assessable value in the Assessable value field. 35 FEATURE FOR INDIA

36 13. Click the Tax information tab to view the company address and name. 14. View the customs tariff code for the item in the Customs tariff code field. Set up miscellaneous charges for the sales order 1. Click Setup > Misc. charges to define misc. charges. 2. Select the miscellaneous charges code in the Misc. charges code field. 3. Enter the value of miscellaneous charges in the Misc. charges value field. 4. Select the Assessable value check box to include miscellaneous charges in the assessable value. Note: When the sales order is partially invoiced and Assessable value check box is selected, the miscellaneous charges are allocated on the basis of net amount of the invoice. 5. Press CTRL+S or close the form to save the settings. Set up assessable value for customs 1. Click Setup (line level) > Assessable value to open the Assessable value form. 2. Click the Overview tab. 3. View the sales order number in the Sales order field. 4. View the net amount in the Net amount field. 5. Select the basis for the calculation of customs duty in the Basis field. The options are: FOB CIF Note: If you select the CIF option, the Misc. charges field is updated with the values set up in the Misc. charges transactions form only if the Assessable value check box is selected in the Misc. charges transactions form. 6. View the amount in the FOB field that is calculated by deducting the miscellaneous charges amount from the net amount. 7. View the assessable value for the calculation of customs duty value in the Assessable value field. 8. View the invoice currency, customs currency, and default currency on the General tab. 9. View the exchange rate in customs currency and default currency, and the base amount in the default currency. 10. Click the Misc. charges button to open and view the Misc. charges transactions form. 11. Press CTRL+S or close the form to save the settings. 12. Click Setup > Sales tax to open the Temporary sales tax transactions form. 13. View the sales tax code and the sales tax amount in the Sales tax code field and Sales tax amount field. 14. Click the Formula designer button to view the formula defined for the calculation of customs duty. Post the sales order 1. Click Posting > Confirmation FEATURE FOR INDIA 36

37 or Posting > Picking list or Posting > Packing slip or Posting > Invoice to post the sales order. 2. Click the Other tab. 3. Select the order in the Order field under the Summary order field group. The options are: Sales order To view the sales order on the Overview tab. Export order To view the export order on the Overview tab. 4. Click the Lines tab to view the assessable value and net amount in the Assessable value field and Net amount field. 5. Click OK to post the confirmation, picking list, picking slip, or invoice. Note: When the sales order with the Export order check box as selected is invoiced, financial entries for the items issued and the customer account is updated. The financial entries for the customs duty will be updated when the shipping bill is posted. Create an export order for a sales invoice 1. Click Accounts receivable > Export order. 2. Click the Overview tab. 3. Select the sales order number in the Sales order field. You can view all the export orders that are invoiced in this field. 4. Select the invoice number in the Invoice field. 5. View the invoice date of the invoice that is selected in the Date field. 6. View the voucher number for the selected invoice in the Voucher field. 7. View the currency of the sales order in the Currency field. 8. View the invoice amount for the selected invoice in the Invoice amount field. 9. Click the Shipping bill button to open the Posting shipping bill form. 10. Click Inquiries > Shipping bill to open the Shipping bill form. 11. Click the Lines tab on the Export order form to view the following details on the invoice: Sales order field The sales order number. Item field The item number. Quantity field The invoice quantity. Unit price field The unit price for the item quantity. Disc. Pct. field The discount percentage for the item. Discount field The discount for the item. Misc. charges field The miscellaneous charge that is allocated to each invoice line at the time of invoicing the sales order. Amount field The net amount for the selected item. 37 FEATURE FOR INDIA

38 12. Click the Assessable value button to open the Assessable value form to view the calculation of assessable value. 13. Click the Misc. charges button to open the Misc. charges transactions form. Post the shipping bill 1. Click Export order > Shipping bill to open the Posting shipping bill form. 2. Select the Shipping bill check box under the Parameters field group. 3. Select the shipping bill number in the Number field. You can view all the shipping bill numbers that are created in the Shipping bill numbers form. Note: The Number field is available only if you select the Shipping bill check box. 4. View the Shipping bill option in the Update field on the Overview tab. 5. Select the sales order number in the Sales order field. 6. Select the invoice number in the Invoice field. 7. View the name of the customer in the Name field. 8. Select the shipping bill number in the Number field. Note: The Number field on the Overview tab is not available when you select the Shipping bill check box on the Parameters tab. 9. Click the Setup tab to view the shipping bill date in the Shipping bill date field. 10. Click the Lines tab and view the following fields: Sales order field The sales order number. Item field The item number. Update field The quantity of the item. Net amount field The amount for the selected sales order and quantity. Assessable value field The assessable value for the calculation of customs duty. 11. Click the Details button to view the following invoice details on the Overview tab. Sales order field The sales order number. Invoice field The invoice number. Date field The date of invoice. Quantity field The quantity of the export order. Shipping bill quantity field The shipping bill quantity. Remaining quantity field - The remaining quantity that is the difference between the quantity and shipping bill quantity. 12. Click the Lines tab in the Invoice details form and view the following details: Sales order field The sales order number. Invoice number field The Invoice number. Item field The item number. Shipping bill number field The shipping bill number. FEATURE FOR INDIA 38

39 Shipping bill date field The shipping bill date. Shipping bill quantity field The shipping bill quantity. 13. Close the Shipping bill details form. 14. Click the Select button to define a query to limit and sort the data that will be posted. 15. Click the Tax button to open the Temporary sales tax transactions form. This is calculated on the basis of the values in the Update field, Assessable value field and the Net amount field on the Lines tab in the Shipping bill form. 16. Click the Shipping bill number button to open the Shipping bill number form. 17. Click the Assessable value button to open the Assessable value form to view the calculation of assessable value. 18. Press CTRL+S or close the form to save the settings. Financial entries for customs are updated at the time of posting the shipping bill. Example You created a sales order for 100 units with unit price 100. The net amount is The customs duty is calculated Voucher entries are created as follows: Customer account is debited and sales account is credited with The Export duty expense account is debited and the Export duty payable account is credited with The voucher entry is updated when you post the shipping bill. Note: Customs duty in the Free text invoice form and the Payment journal form is calculated similar to the calculation of customs duty in the General journal form. If the Delete order after invoicing check box is selected in Accounts receivable parameters form (Accounts receivable > Setup > parameters > Updates tab), the invoice for export order is deleted after updating the shipping bill for that export order. Multiple taxes and charges You can post the transactions for customs duty and VAT or customs duty, service tax, and VAT, or customs duty, VAT, service tax, sales tax, and excise duty together to calculate the multiple taxes together. You must define the percentage of tax for the tax components of each tax type. Tax is calculated as per the formula defined for each tax component. You can view the split of tax for the tax components of each tax type in the Temporary sales tax transactions form. 1. Click General ledger > Setup > Parameters > Sales tax. 2. Select the VAT check box, Sales tax check box, Excise check box, Service tax check box and Customs check box under the Apply India taxes field group to activate the taxes feature for India. 3. Create all the required setup for VAT, Excise tax, Sales tax, Service tax, and Customs tax type to calculate the multiple taxes together. 4. Post the transactions for the multiple taxes together and view the transactions in the Temporary sales tax transactions form. 39 FEATURE FOR INDIA

40 Customs inquiry Posted sales tax inquiry for Customs tax type 1. Click General ledger > Inquiries > Tax > Posted sales tax. 2. Select the Tax type option in the Field field. 3. Select the Customs option in the Criteria field. 4. Click OK to list the posted customs transactions for the specified criteria. 5. You can view the selected tax type in the Tax type field on the General tab in the Sales tax transactions form. Bill of entry inquiry for an import order Generate the bill of entry inquiry to view the posted bill of entry transaction details for the import order. 1. Click Accounts payable > Purchase order > Inquiries button or Accounts payable > Inquiries > Journals > Bill of entry. 2. Select the Bill of entry option to open the Bill of entry journal form. You can view the posted bill of entry details in this form. 3. The following fields are displayed on the Overview tab: Purchase order field The purchase order number. Import invoice field The import invoice number. Import invoice date field The import invoice date. Bill of entry number field The bill of entry number. Bill of entry date field The bill of entry date. 4. Click the Lines tab and view the following details: Purchase order field The purchase order number. Bill of entry number field The bill of entry number. Item field The item number. Ordered field The ordered quantity. Received field The received quantity. Bill of entry quantity field The bill of entry quantity. Remaining quantity field The remaining quantity. 5. Click Inventory > Dimension display to view the dimensions of the items. 6. Press CTRL+S or close the form to save the settings. Shipping bill inquiry Generate the shipping bill inquiry to view the posted shipping bill transactions details for the export order. FEATURE FOR INDIA 40

41 1. Click Accounts receivable > Sales order > Inquiries button or Accounts receivable > Inquiries > Journals > Shipping bill. 2. Select the Shipping bill option and view the following details on the Overview tab: Sales order field The sales order. Invoice field The invoice number. Date field The date. Shipping bill number field The shipping bill number. Shipping bill date field The shipping bill date. Voucher field The voucher number. 3. Click the Lines tab and view the following details: Sales order number field The sales order number. Shipping bill number field The shipping bill number. Item field The item number. Ordered field The ordered quantity. Receive field The received quantity. Shipping bill quantity field The shipping bill quantity. Remaining quantity field The remaining quantity. 4. Press CTRL+S or close the form to save the settings. Generate an indirect tax inquiry You can generate the indirect tax inquiry for all tax types or some of the tax types. You must activate the General ledger parameters for the tax types to generate the query for. 1. Click General ledger > Inquiries > Tax > India posted tax > Indirect tax. 2. Select the query to be edited in the Select query field. 3. Select the starting date and the ending date of the period for transactions related to a specific period in the From date and the To date fields. 4. Select the Header note check box to activate the Header note field. 5. Select the Footer note check box to activate the Footer note field. 6. Enter the text in the Header note field and Footer note field to display the header note and footer note in the inquiry. 7. View all available field to select in the Available field group. 8. View the selected fields in the Selected field group. You can move available fields to the selected fields. Note: The maximum fields in the Selected field is 20. Six fields are fixed that are Date, Voucher, Tax code, Amount origin, Tax amount and Tax type, and 14 fields can be moved from Available to Selected. 41 FEATURE FOR INDIA

42 9. Click the Modify button to modify, save, or delete the selected query. 10. Click the Top button, Down button, Up button, Bottom button to move the selected field. 11. Click the Total button to open the Total- Indirect tax form. 12. Select the field to specify which field to calculate tax for in the Name field. 13. Select the tax type in the Tax type field. Note: You can select only those fields that are selected in the Selected field of the Customs inquiry form. If you select transaction amount, miscellaneous charges amount, and invoice amount in the Field name field, they pertain to the voucher. Other fields selected in the Total form pertain to the tax code. 14. Close the Total form. 15. Click Inquiry button in the Indirect tax inquiry form to open the Inquiry form. 16. Select the query to modify in the Select query field. 17. Select the table in the Table field. The options are: Posted VAT Display the common fields and the fields specific to VAT in the Field field. Posted India sales tax Display the common fields and the fields specific to Sales tax in the Field field. Posted excise Display the common fields and the fields specific to excise in the Field field. Posted service tax Display the common fields and the fields specific to service tax in the Field field. Posted customs Display the common fields and the fields specific to customs in the Field field. 18. Select the field in the Field field. The options are displayed, based on the selection of the table. 19. Select the criteria in the Criteria field. 20. Click the Reset button to reset the query. 21. Click the OK button to move back to the Indirect tax inquiry form. 22. Click the OK button in the Indirect tax inquiry form to open the Indirect tax transactions form. 23. View the header note and footer note in the Header note field and Footer note field. 24. View the starting date in the From date field and ending date in the To date field. 25. Click the Voucher button to view the ledger transactions. 26. Click the Totals button to view the totals amounts and open the Totals form. 27. View the following fields on the Overview tab: Name field The selected fields to display the total. Tax type field The tax type of the selected transactions. Amount field The amount in base currency. Accumulated amount field The accumulated amount in base currency. FEATURE FOR INDIA 42

43 28. Click the Amount tab to view the amount and accumulated amount secondary currency. 29. Close the Totals form. 30. Click the Tax component button to view the tax component and open the Tax component form. 31. View the following fields on the Overview tab: Tax component field The name of the tax component. Tax type field The tax type. Amount field The amount in the base currency. Accumulated amount field The accumulated amount in base currency. 32. Click the Amount tab to view the amount and accumulated amount in secondary currency. 33. Close the Tax component form. 34. Click the Misc. charges button in the Indirect tax transactions form to view the miscellaneous charges value defined or allocated to the order lines for the posted transactions and close the form. 35. Click the Deferment schedule button to view the deferment schedule and close the form. 36. Press CTRL+S or close the Indirect tax transactions form to save the settings. Forms for this feature Refer to the following information about new fields, form, and buttons that you will use with this feature. Form name and locator Tax registration numbers (form) General ledger > Setup > Sales tax > India > Tax registration numbers Tax registration numbers (form) General ledger > Setup > Sales tax > India > Tax registration numbers > Overview tab Tax registration numbers (form) General ledger > Setup > Sales tax > India > Tax registration numbers Tax components (form) General ledger > Setup > Sales tax > India > Tax components Tax components (form) Description Use this form to define the Importer Exporter Code (IEC) number for customers, vendors and company. Registration number type field Select the registration number type. You can select from three options: Company, Customers, and Vendors. Tax type field Select the tax type as customs. Registration number field Enter the registration number. Enter 10-digit numeric characters for company, customers, and vendors. Description field Enter the description in the Description field. Overview tab Define the registration number for the customs tax type. Define the tax components for the tax type customs. Use this form to create and update the claim percentage and tax setoff rule. Tax type field 43 FEATURE FOR INDIA

44 Form name and locator General ledger > Setup > Sales tax > India > Tax components Tax components (form) General ledger > Setup > Sales tax > India > Tax components Claim percentage (form) General ledger > Setup > Sales tax > India > Tax components > Claim percentage button Claim percentage (form) General ledger > Setup > Sales tax > India > Tax components > Claim percentage button Claim percentage (form) General ledger > Setup > Sales tax > India > Tax components > Claim percentage button Tax setoff rules (form) General ledger > Setup > Sales tax > India > Tax components > Tax setoff rules button Tax setoff rules (form) General ledger > Setup > Sales tax > India > Tax components > Tax setoff rules button Description Select the tax type customs. Tax component field Enter the name of the tax component. Description field Enter the description of the tax component. Apply excise check box Select this check box to update the tax component transactions in the excise registers. Claim percentage button Define the claim percentage of the tax. Tax setoff rules button Define the tax setoff rules for tax components. Create and update the claim percentage of the tax. Note: The Claim percentage button is available when Apply excise check box is selected for components of tax type customs. From date field Enter the starting date of the period for making the excise claim. To date field Enter the ending date of the period for making the excise claim. RG register field Select the RG register from the following options: RG23A For non-capital purchases. RG23C For capital purchases. Percentage field Specify the percentage of the earned credit that should be deferred to the next financial year. Overview tab Define the claim percentage of the tax. Create and update tax setoff rules for tax components. This is not required for export and import transactions, but Microsoft Dynamics AX provides the additional functionality. Column field Enter the priority order used to set off tax liability for the tax component. Setoff component field Enter the component against which the original tax component is set off. Description field Enter the description of the tax component. FEATURE FOR INDIA 44

45 Form name and locator Tax ledger posting groups (form) General ledger > Setup > Sales tax > India > Tax ledger posting groups Tax ledger posting groups (form) General ledger > Setup > Sales tax > India > Tax ledger posting groups > Overview tab Tax ledger posting groups (form) General ledger > Setup > Sales tax > India > Tax ledger posting groups > Setup tab Tax ledger posting groups (form) General ledger > Setup > Sales tax > India > Tax ledger posting groups > Ledger account tab Tax ledger posting groups (form) General ledger > Setup > Sales tax > India > Tax ledger posting groups Customs tariff codes (form) General ledger > Setup > Sales tax > India > Customs tariff codes Description Create ledger posting groups and attach them with the ledger account and tax components to post the tax for a specific IEC number. Ledger posting group field Create a ledger posting group. Description field Enter the description for the ledger posting group. Tax type field Select the tax type customs. Account code field Select the account code for the ledger posting group. You can select from two options: All and Table. Registration number field Select the registration number. Description field Enter the description for the registration number. Import duty expense account field Select this type of account to attach the ledger account to the customs duty tax component. Import duty payable account field Select this type of account to attach the ledger account to the customs duty tax component. Export duty expense account field Select this type of account to attach the ledger account to the customs duty tax component. Export duty payable account field Select this type of account to attach the ledger account to the customs duty tax component. Tax component field Enter the name of tax component. Ledger account field Enter the account number for posting in ledger. Overview tab Create ledger posting groups for the Customs tax type. General tab View the ledger posting group for the Customs tax type. Setup tab Define the account code and registration number. Ledger accounts tab Define the tax component and ledger account. Define the customs tariff codes for import and export for India. 45 FEATURE FOR INDIA

46 Form name and locator Customs tariff codes (form) General ledger > Setup > Sales tax > India > Customs tariff codes Customs tariff codes (form) General ledger > Setup > Sales tax > India > Customs tariff codes Tax codes (form) General ledger > Setup > Sales tax > Tax codes Tax codes (form) General ledger > Setup > Sales tax > Tax codes > Overview tab Tax codes (form) General ledger > Setup > Sales tax > Tax codes Tax codes (form) General ledger > Setup > Sales tax > Tax codes Tax groups (form) General ledger > Setup > Sales tax > Tax groups Tax groups (form) General ledger > Setup > Sales tax > Tax groups > Setup tab Description Tariff code field Enter the customs tariff code. Description field Enter the description for the customs tariff code. Direction field Select the direction for the tariff. You can select either Import or Export. Overview tab Define the customs tariff code for import and export. General tab View the customs tariff code and its directions. Define the tax codes for the customs tax type and attach it to the settlement periods and ledger posting groups. Tax codes field Enter the tax codes. Name field Enter the name of the tax code. Tax type field Select the customs tax type. Settlement period field Select the settlement period. Tax ledger posting group field Select the tax ledger posting group. Origin field Select the origin. Percentage/amount field Enter the percentage or the amount of tax. Values button Define the tariff code and direction. Overview tab Define the sales tax codes. Define the tax groups for the tax type customs and attach it to the tax codes. Tax code field Select the tax code. Name field Enter the name for the tax code. Exempt check box Select this check box if tax is not calculated for the selected tax code. Exempt field Select the tax exempt code that specifies the reason for FEATURE FOR INDIA 46

47 Form name and locator Tax groups (form) General ledger > Setup > Sales tax > Tax groups Item tax groups (form) General ledger > Setup > Sales tax > Item tax groups Item tax groups (form) General ledger > Setup > Sales tax > Item tax groups > Setup tab Item tax groups (form) General ledger > Setup > Sales tax > Item tax groups Description the tax exemption. Percentage/amount field Enter the percentage or amount of tax. Preferential value field The preferential value for tax codes Setup tab Define the sales tax codes for the tax type customs. Define the item tax group and tax codes for the tax type customs and attach it to the tax codes. Tax code field Select the tax code. Name field Enter the name for the tax code. Exempt check box Select this check box if tax is not calculated for the selected tax code. Exempt field Select the tax exempt code that specifies the reason for the tax exemption. Percentage/amount field Enter the percentage or amount of tax. Preferential value field The preferential value for tax codes. Abatement % field Enter the abatement percentage. The tax amount is calculated after reducing the percentage of abatement. Load on inventory check box Select this check box to split the tax amount, based on load on the inventory percentage. Load on inventory % field Enter the percentage of tax amount that is to be split between inventory amount and tax component. Setup tab Define the sales tax codes for the tax type customs. Import invoice number (form) Accounts payable > Setup > Customs > Import invoice number Import invoice number (form) Accounts payable > Setup > Customs > Import invoice number Use this form to define the import invoice number with the date and description. Date field Enter the date of the importer invoice. Importer invoice field 47 FEATURE FOR INDIA

48 Form name and locator Import invoice number (form) Accounts payable > Setup > Customs > Import invoice number Bill of entry number (form) Accounts payable > Setup > Customs > Bill of entry number Bill of entry number (form) Accounts payable > Setup > Customs > Bill of entry number Bill of entry number (form) Accounts payable > Setup > Customs > Bill of entry number Invoice registration (form) Accounts payable > Purchase order > Posting button Invoice registration (form) Accounts payable > Purchase order > Posting button > Overview tab Invoice registration (form) Accounts payable > Purchase order > Posting button > Lines tab Description The importer invoice number. Description field Description for the importer invoice number. Close check box Select this check box not to display the importer invoice number in the Invoice registration form and the Bill of entry form. Overview tab Define the import invoice number. General tab View the import invoice number and description. Define the bill of entry number with the date and description. Date field Enter the date of the bill of entry number. Bill of entry field The bill of entry number. Description field Description for the bill of entry number. Close check box Select this check box to not display bill of entry number in the Bill of entry form. Clear the check box to display the entry number. Overview tab Define the bill of entry number. General tab View the bill of entry number and description. Select the import invoice number for the purchase order number and item number. Importer invoice field Select the importer invoice number. Date field Date of the importer invoice number. Purchase order field View the purchase order number. Updated check box Indicates that the received quantity is updated. Item number field The item selected in the purchase order. Receive field FEATURE FOR INDIA 48

49 Form name and locator Invoice registration (form) Accounts payable > Purchase order > Posting button Invoice registration (form) Accounts payable > Purchase order > Posting button Bill of entry (form) Accounts payable > Purchase order > Posting button Bill of entry (form) Accounts payable > Purchase order > Posting button > Parameters tab Bill of entry (form) Accounts payable > Purchase order > Posting button > Overview tab Bill of entry (form) Accounts payable > Purchase order > Posting button > Setup tab Bill of entry (form) Accounts payable > Purchase order > Posting button > Lines tab Description The purchase order quantity. Update button Update received quantity. Inventory button View the inventory dimensions of the items. Overview tab Select the import invoice number. Lines tab Select the purchase order number and item number and view the received quantity. Select the bill of entry for the purchase order number and import invoice number. Bill of entry check box Select this check box to activate the Number field. Number field The bill of entry number for one or multiple purchase orders. Update field The type as bill of entry. Purchase order field Display the purchase order number with Import order check box selected. Importer invoice field The importer invoice number. Name field The name of the vendor. Number field The bill of entry number. Bill of entry date field The bill of entry date. Purchase order field The purchase order number. Item number field The item name selected for the purchase order. Update field Quantity to update the bill of entry. Net amount field The amount for the selected bill of entry quantity. Assessable value field The assessable value for the calculation of customs duty. 49 FEATURE FOR INDIA

50 Form name and locator Bill of entry (form) Accounts payable > Purchase order > Posting button Bill of entry (form) Accounts payable > Purchase order > Posting button Bill of entry details (form) Accounts payable > Purchase order > Posting button > Bill of entry > Details button Bill of entry details (form) Accounts payable > Purchase order > Posting button > Bill of entry > Details button > Overview tab Description Select button Click to define a query to limit and sort the data that will be posted. Tax button Open the Temporary sales tax transactions form. Bill of entry number button Open the Bill of entry form. Importer invoice button Open the Importer invoice form. Assessable value button Open the Assessable value form. OK button Save the settings. Cancel button Cancel the settings. Batch button Create a batch. Details button Open the Bill of entry details form. Parameters tab Select the bill of entry number. Overview tab Select the purchase order number and importer invoice number with bill of entry number. Setup tab View the bill of entry date. Lines tab The net amount and assessable value for the customs duty. View the invoice details. Purchase order field The purchase order number. Import invoice field The importer invoice number. Import invoice date field The importer invoice date. Receive field The received quantity for the importer invoice number. Bill of entry quantity field The total bill of entry quantity. Remaining quantity field FEATURE FOR INDIA 50

51 Form name and locator Bill of entry details (form) Accounts payable > Purchase order > Posting button > Bill of entry > Details button > Lines tab Bill of entry details (form) Accounts payable > Purchase order > Posting button > Bill of entry > Details button Assessable value (form) Accounts payable > Purchase order > Setup button > Assessable value Assessable value (form) Accounts payable > Purchase order > Setup button > Assessable value > Overview tab Assessable value (form) Accounts payable > Purchase order > Setup button > Assessable value > General tab Description The remaining quantity to be updated in the bill of entry. Item field The item name selected for the purchase order. Bill of entry number field The bill of entry number. Bill of entry date field The bill of entry date. Overview tab The purchase order number and import invoice number. Lines tab View the bill of entry number and bill of entry date. View the assessable value of the items for the calculation of customs duty. Purchase order field The purchase order number. Net amount field The net amount for the purchase order line in invoice currency. Basis field The basis for calculating customs duty. The options are FOB and CIF. Misc. charges field The miscellaneous charges amount for the selected purchase order line in invoice currency. CIF field The CIF value for the purchase order line in invoice currency. Landing charges pct. field The percentage of landing charges. Landing charges field The landing charges value in the invoice currency. Assessable value field The customs CIF value for the calculation of customs duty in the invoice currency. Invoice currency field group Invoice currency field The transaction currency. Customs currency field group Customs currency field The customs currency. Exchange rate field 51 FEATURE FOR INDIA

52 Form name and locator Assessable value (form) Accounts payable > Purchase order > Setup button > Assessable value Assessable value (form) Accounts payable > Purchase order > Setup button > Assessable value Export order (form) Accounts receivable > Export order > Overview tab Export order (form) Accounts receivable > Export order > Overview tab Description The exchange rate. FOB field The FOB value in customs currency. Misc. charges field Miscellaneous charges in customs currency. CIF field CIF value in customs currency. Landing charges pct. field Landing charges percentage. Landing charges field Landing charges in customs currency. Assessable value field Assessable value in customs currency. Default currency field group Exchange rate field The exchange rate. Currency field The default currency. Base amount field The customs duty in default currency. Misc. charges button View the miscellaneous charges. Overview tab View the net amount and assessable value for the purchase order number. General tab View the assessable value, miscellaneous charges in the invoiced currency, default currency, and customs currency. Use this form to create an export order. Sales order field The sales order number. Invoice field The invoice number for the selected sales order. Date field Invoice date. Voucher field The voucher number for the selected invoice number. Currency field The transaction currency. FEATURE FOR INDIA 52

53 Form name and locator Export order (form) Accounts receivable > Export order > Lines tab Export order (form) Accounts receivable > Export order Export order (form) Accounts receivable > Export order Shipping bill number (form) Accounts receivable > Setup > Customs > Shipping bill number Shipping bill number (form) Accounts receivable > Setup > Customs > Shipping bill number Description Invoice amount field The invoice amount for the selected invoice. Item field The item for the selected sales order. Quantity field The quantity for the selected sales order. Unit price field The unit price for the selected item. Discount pct. field The discount percentage for the selected item. Discount field The discount amount. Misc. charges field Total miscellaneous charges amount. Amount field The invoice amount for the selected invoice. Shipping bill button Open the Shipping bill form. Inquiries button View dimensions of the items. Assessable value button View the assessable value for customs. Misc. charges button Open the Misc. charges form. Overview tab Select the sales order number and invoice number. Lines tab Select the item, quantity, miscellaneous charges amount and invoiced amount. Define the shipping bill number. Date field Shipping bill date. Shipping bill field The shipping bill number. Description field Description of the shipping bill number. Close field Select this to not display the shipping bill number in the Shipping bill form. Clear the check box to display the shipping bill number. 53 FEATURE FOR INDIA

54 Form name and locator Shipping bill number (form) Accounts receivable > Setup > Customs > Shipping bill number Shipping bill (form) Accounts receivable > Export order > Shipping bill button > Parameters tab Shipping bill (form) Accounts receivable > Export order > Shipping bill button > Overview tab Shipping bill (form) Accounts receivable > Export order > Shipping bill button > Setup tab Shipping bill (form) Accounts receivable > Export order > Shipping bill button > Lines tab Shipping bill (form) Accounts receivable > Export order > Shipping bill button Shipping bill (form) Accounts receivable > Export order > Shipping bill button Description Overview tab Select the shipping bill number. General tab View the shipping bill number and description. Shipping bill check box Select the check box to activate Number field. Number field The shipping bill number. Update field The type as shipping bill. Sales order field The sales order selected in the export order. Invoice field The invoice number. Name field The vendor name. Number field The shipping bill number. Shipping bill date field The shipping bill date. Item number field The item number selected for the sales order. Net amount field The amount for the selected shipping bill quantity. Assessable value field Assessable value for the calculation of customs duty. Select button Define a query to limit and sort the data that will be posted. Tax button Open the Temporary sales tax transactions form. Shipping bill number button Click to open the Shipping bill number form. Assessable value button Open the Assessable value form. Details button Open the Shipping bill details form. Parameters tab Select the shipping bill number. Other tab Overview tab FEATURE FOR INDIA 54

55 Form name and locator Shipping bill details (form) Accounts receivable > Export order > Shipping bill button > Details button Shipping bill details (form) Accounts receivable > Export order > Shipping bill button > Details button > Overview tab Shipping bill details (form) Accounts receivable > Export order > Shipping bill button > Details button > Lines tab Shipping bill details (form) Accounts receivable > Export order > Shipping bill button > Details button Assessable value (form) Accounts receivable > Export order > Assessable value Assessable value (form) Accounts receivable > Export order > Assessable value > Overview tab Description Select the sales order number, invoice number, and shipping bill number. Setup tab Select the shipping bill date. Lines tab View the assessable value and net amount for the calculation of customs duty. View the invoice details. Sales order field The sales order number. Invoice field The invoice number. Date field The invoice date. Quantity field The invoiced quantity. Shipping bill quantity field The shipping bill quantity. Remaining quantity field The remaining quantity to be updated in the shipping bill. Item field The item name selected for the invoice. Shipping bill number field The shipping bill number. Shipping bill date field The shipping bill date. Overview tab View the sales order number, invoice number, and the quantity. Lines tab View the shipping bill number and date. View the assessable value to calculate the customs duty. Sales order field The sales order number. Net amount field The net amount for the sales order. Basis field The basis for computing customs duty. 55 FEATURE FOR INDIA

56 Form name and locator Assessable value (form) Accounts receivable > Export order > Assessable value > General tab Assessable value (form) Accounts receivable > Export order > Assessable value Tax journal (form) General ledger > Journals > Functions button > Create tax journal Tax journal (form) General ledger > Journals > Functions button > Create tax journal Description Misc. charges field The miscellaneous charges amount for the selected sales order. FOB field The FOB value for the sales order. Assessable value field The assessable value for the calculation of customs duty. Invoice currency field group Invoice currency field The transaction currency. Customs currency field group Customs currency field The customs currency. Exchange rate field The exchange rate. CIF field CIF value in the customs currency. Misc. charges field The miscellaneous charges in the customs currency. FOB field The FOB value in the customs currency. Assessable value field The assessable value in the customs currency. Default currency field group Currency field The default currency. Exchange rate field The exchange rate. Base amount field The customs duty in default currency. Overview tab Select the sales order number, invoice number, and the assessable value. General tab View the assessable value and miscellaneous charges in the customs currency, base currency, and default currency. Create a tax journal. Tax type field Select the tax type. Ledger posting group field FEATURE FOR INDIA 56

57 Form name and locator Tax journal (form) General ledger > Journals > Functions button > Create tax journal Indirect tax inquiry (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax Indirect tax inquiry (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax Indirect tax inquiry (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax Description Select the tax ledger posting group for the tax type. Registration number field The tax registration number for the tax ledger posting group. To date field Enter the posting date. Tax component field The tax component for the tax registration number and tax ledger posting group. Account field The ledger account to post the tax amount to. Amount field The tax amount in default currency. Tax code field The tax code to update the tax amount to. Transfer button Transfer the lines to the General journal form. Use this form for tax inquiry of multiple taxes. Select query field Select the query to modify. From date field The starting date of the period. To date field The ending date of the period. Header note check box Select the check box to activate the Header note field. Footer note check box Select the check box to activate the Footer note field. Header note field Enter the header note. Footer note field Enter the footer note. Available field A list of available field. Selected field The list of fields moved from the Available field. Modify button Modify, save, or delete the current query. Inquiry button Create or update the filter setup. 57 FEATURE FOR INDIA

58 Form name and locator Totals (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > Totals button Totals (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > Totals button Indirect tax transactions (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button Indirect tax transactions (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button Description Top button Move the selected field to the top. Up button Move the selected field up. Down button Move the selected fields down. Bottom button Move the selected field to the bottom. Totals button Select the fields to be displayed in the Totals. OK button Save the settings and open the Customs transactions form. Cancel button Click the Cancel button to cancel the changes. Reset button Reset the query. View the totals of the transactions. Field name field The field name for which totals are displayed. Tax type field The tax type. View the indirect tax transactions. Header note field Header note for the inquiry. Form date field Starting date for the period. To date field Ending date for the period. Footer note field Footer note for the inquiry. Date field The transaction date. Voucher field The voucher number in the ledger. Tax code field The tax code that is calculated for the transaction. Amount origin field The origin amount that the tax calculation is based on. FEATURE FOR INDIA 58

59 Form name and locator Description Tax amount field The calculated tax amount. Abatement% field The percentage deducted from the transaction amount prior to tax calculation. Abatement amount field The amount deducted from the transaction amount prior to tax calculation. Abatement certificate number field The number of the abatement certificate. Adjusted amount origin field The adjusted amount origin specified in the transaction currency. Assessable value field The assessable value for the transaction line. Bill of entry date field The date of the bill of entry. Bill of entry number field The number of the bill of entry. CIF amount field The CIF amount for the transactions line. Consignment note number field The number of the consignment note. Corrected amount in currency field The amount that the customs tax is adjusted to. Corrected amount in customs currency field The amount in customs currency that the customs tax is adjusted to. Challan number field The number of the challan. Challan date field The date of challan. Customs currency field The customs currency code for journal line or invoice. Customs exchange rate field The exchange rate defined for customs currency. Customs tariff code field The tariff code for transaction line. Deferred account field The deferred account. Direction field Description of how the tax is stated. Excise record type field The excise record type that the tax amount is updated 59 FEATURE FOR INDIA

60 Form name and locator Description to. Excise tariff code field The excise record type that the tax amount is updated to. Expense account field The expense account. FOB amount field The FOB amount for the transaction line. Form type field Type of the form. GTA service category field The category of the GTA services. Importer invoice number field The identification of the invoice. Invoice field The invoice number. Invoice account field The vendor or customer account that is invoiced on the order. Invoice amount field The total amount of invoice. Item field The identification of the item. Item tax group field The group of tax codes that can be calculated for an item. Landing charges % field The percentage of landing charges for calculating assessable value. Landing charges amount field The amount that is calculated as per landing charges percentage. Ledger posting group field The posting profile attached to the transaction. Load on inventory % field The percentage of tax amount that is loaded on inventory. Load on inventory amount field The tax amount that is loaded on inventory. Minor Head field The minor head for the related items. Misc. charges amount field The miscellaneous charges amount in the transaction. Non recoverable amount field FEATURE FOR INDIA 60

61 Form name and locator Description The amount that cannot be recovered. Non taxable usage pct. field The percentage of nontaxable usage. Notional charge amount fields The amount calculated, based on the percentage defined in the miscellaneous charges attached for the transaction. Notional charge Pct. field The percentage of miscellaneous charges for calculating assessable value. Payable account field The payable account. Preferential value field The preferential value for the transaction line. Price type field The price type. Purchase order field The purchase order for the transactions. Quantity field The quantity that the calculation of tax is based on. Recoverable account field The recoverable account. Registration number field The registration number of the related tax type. Retention% field The percentage of retention. Retention amount field The retention amount calculated on the basis of retention percentage. Sales order field The sales order for the transactions. Tax settlement period field The tax settlement period attached to the transactions. Service code field The service code attached to the item of the transactions. Shipping bill date field The shipping bill date of the transactions. Shipping bill number field The shipping bill number of the transactions. Source field The source of the transactions. State field The state defined in the address of the transactions. 61 FEATURE FOR INDIA

62 Form name and locator Indirect tax transactions (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button Totals (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button Totals (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button > Overview Description Tax direction field The tax direction of the transactions. Tax group field The sales tax group attached to the transactions. Transaction amount field The total transaction amount. Transit document number field The transit document number attached to the transaction. Transit document series field The transit document series attached to the transaction. Unit field The unit that the item is purchased or sold in. Values field The percentage or amount per unit. VAT goods type field The type of the VAT goods. VAT schedule field The schedule that the VAT goods belong to. Vendor/customer field The vendor or customer for whom the transactions are generated. Vendor / customer registration number field The vendor or customer registration number. Voucher currency field The currency code for journal line or invoice. Warehouse field The warehouse attached to the transactions. Voucher button View the ledger transactions. Totals button View total amounts. Misc. charges button View the miscellaneous charges transactions. Deferment schedule button View the deferment schedule. View the total amount. Tax type field The tax type. Field name field FEATURE FOR INDIA 62

63 Form name and locator tab Totals (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button > Amount tab Totals (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button Totals (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button Tax component (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button > Tax component button Tax component (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals buttons > Tax component button > Overview tab Tax component (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button > Tax component button Description The field name for which totals are displayed. Amount field The amount in default currency. Accumulated amount field The accumulated amount in default currency. Currency field The default currency of the company. Secondary currency field The secondary currency of the company. Amount secondary currency field The amount in secondary currency. Accumulated amount secondary currency field The accumulated amount in secondary currency. Overview tab View the tax type and the total for the tax type and the amount and accumulated amount in default currency. Amount tab View the amount and accumulated amount in default and secondary currency of the company. Tax component button View the tax component for the tax type. Use this to form view the tax component of tax type and amount and the accumulated amount in default currency. Tax component field The name of the tax component. Tax type field The tax type. Amount field The tax amount in default currency. Accumulated amount field The accumulated amount in default currency. Currency field The default currency of the company. Secondary currency field The secondary currency of the company. Amount secondary currency field The amount of the secondary currency of the company. Accumulated amount secondary currency field 63 FEATURE FOR INDIA

64 Form name and locator Tax component (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Indirect tax transactions form > Totals button > Tax component button Bill of entry journal (form) Accounts payable > Purchase order > Inquiries button > Bill of entry Accounts payable > Inquiries > Journals > Bill of entry Bill of entry journal (form) Accounts payable > Purchase order > Inquiries button > Bill of entry > Overview tab Accounts payable > Inquiries > Journals > Bill of entry > Overview tab Bill of entry journal (form) Accounts payable > Purchase order > Inquiries button > Bill of entry > Lines tab Accounts payable > Inquiries > Journals > Bill of entry > Lines tab Bill of entry journal (form) Accounts payable > Purchase order > Inquiries button > Bill of entry Accounts payable > Inquiries > Journals > Bill of entry Bill of entry journal (form) Accounts payable > Purchase order > Inquiries button > Bill of entry Accounts payable > Inquiries > Journals > Bill of entry Shipping bill (form) Description The accumulated amount of the secondary currency. Overview tab View the tax component of tax type with the amount. Amount tab View the amount and accumulated amount in the default and secondary currencies. View the bill of entry inquiry. Purchase order field The purchase order number. Import invoice field The importer invoice number. Import invoice date field The importer invoice date. Bill of entry number field The bill of entry number. Bill of entry date field The bill of entry date. Item field The item name selected for the purchase order. Ordered field The purchase order quantity. Receive field The received quantity for the importer invoice. Bill of entry quantity field The bill of entry quantity. Remaining quantity field The remaining quantity to be updated in the bill of entry. Inventory button View the dimension of the items. Overview tab View the purchase order details. Lines tab View the item details. Use this form to view the shipping bill inquiry. FEATURE FOR INDIA 64

65 Form name and locator Accounts receivable > Sales order > Inquiries button > Shipping bill Accounts receivable > Inquiries > Journals > Shipping bill Shipping bill (form) Accounts receivable > Sales order > Inquiries button > Shipping bill > Overview tab Accounts receivable > Inquiries > Journals > Shipping bill > Overview tab Shipping bill (form) Accounts receivable > Sales order > Inquiries button > Shipping bill > Lines tab Accounts receivable > Inquiries > Journals > Shipping bill > Lines tab Shipping bill (form) Accounts receivable > Sales order > Inquiries button > Shipping bill Accounts receivable > Inquiries > Journals > Shipping bill Shipping bill (form) Accounts receivable > Sales order > Inquiries button > Shipping bill Accounts receivable > Inquiries > Journals > Shipping bill Misc charges (form) General ledger > Inquiries > Tax > India posted tax > Indirect tax > OK button > Misc. charges button Description Sales order field The sales order number. Invoice field The invoice number. Shipping bill number field The shipping bill number. Shipping bill date field The shipping bill date. Voucher field The voucher number. Item field The item name selected for the sales order. Ordered field The sales order quantity. Received field The invoiced quantity. Shipping bill quantity field The shipping bill quantity. Remaining quantity field The remaining quantity to be updated in the shipping bill. Voucher button View the voucher details. Inventory button View the inventory dimensions of the items. Overview tab View the sales order details. Lines tab View the item details. View the allocated miscellaneous charges. Forms that are modified for this feature Refer to the following information about additional forms and fields that you will use with this feature. Form name and locator Description 65 FEATURE FOR INDIA

66 Form name and locator Parameters (form) General ledger > Setup > Parameters > Sales tax tab Company information (form) Basic > Setup > Company information > Tax information tab Alt address (form) Basic > Setup > Company information > Alt address > Tax information tab Items (form) Inventory management > Items > Reference tab Exchange rates (form) General ledger > Setup > Exchange rates (linelevel) Exchange rates (form) General ledger > Setup > Exchange rates (linelevel) Vendor accounts (form) Accounts payable > Vendors > Tax information tab Alt address (form) Accounts payable > Vendors > Setup button> Alt address > Tax information tab Customer accounts (form) Accounts receivable > Customers > Tax information tab Alt address (form) Accounts payable > Customers > Setup button> Alt address Values (form) General ledger > Setup > Sales tax > Tax codes > Values button Description Customs check box Select this check box to activate all the new fields and forms added for this feature. IEC number field Select the Importer Exporter Code for company. IEC number field Select the customs registration number, which is the Importer Exporter Code. Import tariff code field Select the import tariff code for the item. Export tariff code field Select the export tariff code for the item. Start date field Enter the first date of validity of the customs exchange rate. Customs exchange rates field Enter the customs exchange rate for number of units. Customs exchange rates tab Define the customs exchange rate. IEC number field Select the customs registration number for vendors, which is the Importer Exporter Code. Foreign vendor check box Select this check box if the vendor belongs to foreign country. IEC number field Select the customs registration number for vendors, which is the Importer Exporter Code. IEC number field Select the customs registration number for customer, which is the Importer Exporter Code. Foreign customer check box Select this check box if the customer belongs to foreign country IEC number field Select the customs registration number for customer, which is the Importer Exporter Code. Tariff code field Select the customs tariff code. Preferential value field Enter the preferential value for tax codes. FEATURE FOR INDIA 66

67 Form name and locator Accounts payable parameters (form) Accounts payable > Setup > Parameters Accounts receivable parameters (form) Accounts receivable > Setup > Parameters Create purchase order (form) Accounts payable > Purchase order Purchase order (form) Accounts payable > Purchase order > General (Header level) tab Purchase order (form) Accounts payable > Purchase order > Price/discount (Line level) tab Purchase order (form) Accounts payable > Purchase order > Setup tab Purchase order (form) Accounts payable > Purchase order > Tax information tab Purchase order (form) Accounts payable > Purchase order Posting purchase order (form) Accounts payable > Purchase order > Posting button Posting receipt list (form) Accounts payable > Purchase order > Posting button Posting packing slip (form) Accounts payable > Purchase order > Posting button Posting invoice (form) Accounts payable > Purchase order > Posting button Description Landing charges pct. field Enter the percentage to be defined for landing charges. Number sequence tab > Reference field > Shipping bill voucher option Number sequence tab > Reference field > Shipping bill voucher option Import order check box Select this check box to identify the order as import order. Import order check box Identify the order as an import order. Assessable value field View the assessable value for the calculation of customs duty. Max retail price in customs currency field View or modify the maximum retail price in customs currency. Max retail price field View or modify the max retail price for the calculation of customs duty. Apply excise field Select the tax code of tax type excise for the selected Excise Control Code (ECC). Name field Select the name of the company. Address field Address of the company. IEC number field The Importer Exporter Code attached to the company address. Tax information tab View the details of the company and tax. Order field The type of order for summary update. Import order option Select this for an import order. Purchase order option Select this only for a purchase order. 67 FEATURE FOR INDIA

68 Form name and locator Create sales order (form) Accounts receivable > Sales order Sales order (form) Accounts receivable > Sales order > General tab Sales order (form) Accounts receivable > Sales order > Price/discount tab Misc. charges (form) Accounts receivable > Sales order > Setup > Misc. charges Posting confirmation (form) Accounts receivable > Sales order > Posting button Posting picking list (form) Accounts receivable > Sales order > Posting button Posting packing slip (form) Accounts receivable > Sales order > Posting button Posting invoice (form) Accounts receivable > Sales order > Posting button Invoice journal (form) Accounts payable > Journals > Invoices > Invoice journal > Lines button > Overview tab Invoice registers (form) Accounts payable > Journals > Invoices > Invoice registers > Lines button > Overview tab General journal (form) General ledger > Journals > General journal > Lines button > Lines button > Overview tab Invoice journal (form) Accounts payable > Journals > Invoices > Invoice journal > Lines button > General tab Invoice approval journal (form) Accounts payable > Journals > Invoices > Invoice approval journal > Lines button > General tab Invoice registers (form) Accounts payable > Journals > Invoices > Invoice registers > Lines button > General tab General journal (form) General ledger > Journals > General journal > Lines button > General tab Description Export order check box Select this check box to identify the order as an export order. Export order check box Indicates that the order is an export order. Max retail price in customs currency field The maximum retail price in customs currency. Assessable value field Select the assessable value to include miscellaneous charges in the assessable value. Order field Display the type of order for the summary update. Export order option Select this option for an export order. Sales order option Select this option for a sales order. Customs tariff code field Customs tariff code for the transaction line. Customs tariff direction field Select the type of direction for the tariff code. Assessable value field The assessable value for the transaction line. Max. retail price field The maximum retail price for the transaction line. FEATURE FOR INDIA 68

69 Form name and locator Invoice pool exc. posting (form) Accounts payable > Journals > Invoices > Invoice pool excl. posting > Tax information tab Invoice approval journal (form) Accounts payable > Journals > Invoices > Invoice approval journal > Lines button > Tax information tab Invoice registers (form) Accounts payable > Journals > Invoices > Invoice registers > Lines button > Tax information tab Purchase journal (form) Accounts payable > Journals > Purchase orders > Purchase journal >Tax information tab Blanket order (form) Accounts payable > Journals > Purchase orders > Blanket order > Tax information tab General journal (form) General ledger > Journals > General journal > Lines button > Tax information tab Invoice journal (form) Accounts payable > Journals > Invoices > Invoice journal > Lines button > Tax information tab Invoice pool exc. posting (form) Accounts payable > Journals > Invoices > Invoice pool excl. posting Invoice approval journal (form) Accounts payable > Journals > Invoices > Invoice approval journal > Lines button Invoice journal (form) Accounts payable > Journals > Invoices > Invoice journal > Lines button Invoice registers (form) Accounts payable > Journals > Invoices > Invoice registers > Lines button Purchase journal (form) Accounts payable > Journals > Purchase orders > Purchase journal Blanket order (form) Accounts payable > Journals > Purchase orders > Blanket order Description Name field Select the name of the company. Address field The address of the company. IEC number field The Importer Exporter Code attached to the company address. Customs tariff code field The customs tariff code for the transaction line. Customs tariff direction field Select the type of direction for the tariff code. Name field Select the name of the company. Address field The address of the company. IEC number field View the Importer Exporter Code attached to the company address. Sales tax button View the tax transactions. 69 FEATURE FOR INDIA

70 Form name and locator Invoice pool exc. posting (form) Accounts payable > Journals> Invoices > Invoice pool excl. posting Invoice approval journal (form) Accounts payable > Journals > Invoices > Invoice approval journal > Lines button Invoice journal (form) Accounts payable > Journals > Invoices > Invoice journal > Lines button Invoice registers (form) Accounts payable > Journals > Invoices > Invoice registers > Lines button Purchase journal (form) Accounts payable > Journals > Purchase orders > Purchase journal Blanket order (form) Accounts payable > Journals > Purchase orders > Blanket order General journal (form) General ledger > Journals > General journal > Lines button Temporary sales tax (form) General ledger > Journals > General journal > Lines button > Sales tax button > General tab Temporary sales tax (form) Accounts payable > Journals > Purchase orders > Blanket order > Sales tax button Accounts payable > Journals > Purchase orders > Purchase journal > Sales tax button Accounts payable > Journals > Invoices > Invoice registers > Lines button > Sales tax button Accounts payable > Journals > Invoices > Invoice approval journal > Lines button > Sales tax button Accounts payable > Journals > Invoices > Invoice journal > Sales tax button Accounts payable > Journals > Invoices > Invoice pool excl. posting > Sales tax button General ledger > Journals > General journal > Lines button > Sales tax button Posted sales tax (form) General ledger > Inquiry > Tax > posted sales tax Description Tax information tab Enter the company details and tax registration number. Assessable value field The assessable value. Tax amount field The tax amount in company currency. Corrected amount in customs currency field The corrected amount in customs currency. Formula designer button Display the formula defined for the calculation of customs duty. Field field > Tax type Criteria field You can select from the following options: FEATURE FOR INDIA 70

71 Form name and locator Description None VAT India sales tax Excise Service tax Customs 71 FEATURE FOR INDIA

72 Microsoft Dynamics is a line of integrated, adaptable business management solutions that enables you and your people to make business decisions with greater confidence. Microsoft Dynamics works like and with familiar Microsoft software, automating and streamlining financial, customer relationship and supply chain processes in a way that helps you drive business success. U.S. and Canada Toll Free Worldwide This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of this document may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means (electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of Microsoft Corporation. Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property Microsoft Corporation. All rights reserved. Microsoft and the Microsoft Dynamics Logo are either registered trademarks or trademarks of Microsoft Corporation. FEATURE FOR INDIA 72