Semester 1, Step by Step Enrolment Guide. English Language & Foundation Studies Centre. Step by Step Enrolment Guide Semester

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1 Semester 1, 2015 Step by Step Enrolment Guide English Language & Foundation Studies Centre 1

2 This Guide provides Step by step instructions on how to access myuon Student Portal and complete your enrolment on myhub 1. Activate your NUaccess account (your University computer account) see the separate instruction sheet which has been ed to you, about how to set up your user name and password. 2. Determine which courses you can study. The list of course options for your program can be found online: Open Foundation: Newstep: Yapug: http: // To assist with selecting your courses, you can also review our course introduction videos. These short videos (Open Foundation and Newstep courses only) will be available online in mid-january at the links above. You can find the class times and locations through the University s online timetable system Class times and class locations will also show on myhub once you have made your course selections on that system. If your lectures clash then you will need to consider changing your course selection. Now you have your student number, password and a list of the courses you would like to study you can commence the online enrolment process. Now you are ready to complete your online enrolment 3. Logging on to myuon Student Portal To access myhub you need to go to the University Home Page: You will need to click on the CURRENT STUDENTS tab located in the middle at the top of the page. 2

3 To complete your enrolment you need to login to the myuon Student Portal You will then need to enter your student number with a lower case c e.g. c and your newly created password 3

4 To enrol in your courses you will need to click on the myhub icon; the navy coloured box in the top left hand corner of the page Login using your student number c3 and password. 4

5 **IMPORTANT** Before you can enrol you MUST read the instructions and ACTION the mandatory items set out in the To Do List As you click on View page for each item you will be asked to confirm details or complete a task. As you complete each one you click on the Return to myhub button which will bring you back to the Home page. The Items will disappear as you successfully complete each one. Accept Enrolment Terms and Conditions Please read the Terms and Conditions of your enrolment as a student of the University Accept the Terms and Conditions if you agree. Click SAVE. If you do not agree then you will not be able to enrol. Click Return to myhub button. View/Update Address Details you need to check that the details on our system are correct and up to date. If not please edit them or add new Address type if required and SAVE the changes. Click Return to myhub button. View/Update Emergency Contacts You will need to add details of an Emergency contact. Click on the Add an Emergency Contact button to update your information and then SAVE changes. Click Return to myhub button. 5

6 Confirm Personal Details - Your personal statistical information is required by the Commonwealth Government. Check the information carefully and provide any missing information and make any changes that are required. You are also required to answer questions on the highest level of education of your parents/guardians Tick the certification at the bottom when you have checked and updated all necessary information. Click SAVE. Click Return to myhub button. View the Campus Organisations - Do you want to join the campus organisations? If you are interested in participating in campus organisations and student life you should consider joining the various student bodies that exist on campus. There are links from this page if you would like more information or you can return to the Campus Organisation page from myhub later. Click Return to myhub button. Complete the ecaf All Foundation Studies students are required to complete the Commonwealth Assistance Form (ecaf). While you are not required to pay tuition fees or HECS, the form must be completed so that the University receives funding. If you do not complete the form then your enrolment may be cancelled. This is a long form which requires you to view several screens before you confirm the details, please make sure you go right to the end and accept the information. When you have read the information, select YES from the drop down box to confirm. Click Next. Click Return to myhub button. View the Disability Information If you have a disability you will need to go to the link below and register with them separately. It is important that you register with Disability Services at the start of semester in order to have any special requirements put in place to support your study at the University. If this is your last Mandatory item then you will be presented with the normal home page for myhub. The home page will indicate that you have No To Do s on your To Do List and you can proceed to enrol in your courses via the My Schedule and Enrolment on the left hand menu. The myhub home page also has links to other areas and also links to change address if you need to in the future. At the top of the screen any enrolments will be displayed. In this case the message is: You are not enrolled in classes. Now you can select your Semester 1 classes. Do not attempt to select Semester 2 classes. 6

7 **VIDEO DEMONSTRATION AVAILABLE** There is a MyHub Tutorial Video available at: Select the MyHub How to Enrol video link for a demonstration of the online enrolment process. Please note though that this video presents a demonstration of an undergraduate enrolment, rather than an Enabling (Open Foundation, Newstep or Yapug) enrolment. The following screen shots are what you will see if you view the How to Enrol video; they will assist you with your online enrolment. Example - Enrolling in your Courses and Class Times To enrol click on the My Schedule and Enrolment link on the left of the screen. 7

8 This will take you to the Add Classes page where you will be able to select your courses for Semester 1, Semester Class Schedule Semester Shopping Cart Check that the term in which you want to enrol is displayed. You will only be able to enrol in Semester 1 classes. If correct, click on the Search button to Find Classes. 8

9 Example only: student selecting an Open Foundation course Search for Classes Complete the dropdown boxes with the information that you have available about your chosen class. Click on the Search button to activate your search for a class. Notes on Searching You will only be able to enrol in one class (course) at a time. The Course Subject is the six letter part of the Course Code. Enabling courses begin with EP. Select the Course Subject from the drop down box. If you know the Course Number for your class you may add this into the dialogue box; otherwise just leave this box empty to retrieve a full listing of classes available in your chosen subject area. The Course Career should be Enabling. Enter the Campus where you plan to study, selected from the dropdown box. You should select either Callaghan or Ourimbah If you are unsure of which classes are available in your program, refer to the list of courses included in your Enrolment Pack. 9

10 For this example Horatio will enrol in EPHUMA303 Australian History at Callaghan campus Type the 3 numbers of the course code in this box Enter as much information as you have to assist the search. In this example the Course Subject EPHUMA (Enabling Humanities) - and the Course Career - Enabling - have been selected - then click on the Search Button. You could include the course number as well, e.g. 303 You could also narrow your search by including the Location, e.g. Callaghan or Ourimbah. All offerings of the class are displayed. Select the class at your campus. **IMPORTANT INFORMATION SELECTING YOUR CLASS TIMES** At the same time as enrolling in the course you will be selecting your Class Times for lectures and tutorials, and any other course components (e.g. studios, laboratories). The times and venues for each class will be shown and the dates that these classes start and end. What if your Preferred Class time is Unavailable (i.e. already full)? 1. If your preferred class time is unavailable, you will need to select one of the available class times. 2. You may wish to check the Enrolment System at a later date as some additional places and times may become available. 3. At the Orientation Session further information about registering for classes will be explained to you and staff will be available to assist anyone who has had difficulty completing their online enrolment. 4. If your preferred class time is unavailable, and you have special circumstances that prevent you from attending at another time, you will need to make an appointment with the Program Convenor to explain your situation. More information about requests for consideration of special circumstances will be available at the orientation session, or you can call (Callaghan) or (Ourimbah). 10

11 Find your course and the correct campus and select your class times for each of the components of the course (e.g. lecture and tutorial) Online 2014 Click on the add class button. 11

12 2014 Check that these details are correct, click NEXT. The unit value is shown on this screen Click on the search button to add your other course Semester Shopping Shopping Cart Cart Click on COMPLETE YOUR ENROLMENT when you have added all your Semester 1 courses. Follow the earlier instructions to select your other course and class times. Check that the courses in your Shopping Cart are correct. If not, click on the Garbage Can icon to remove them from your Cart and Search again for the correct course using the previous instructions. When you have selected all of your classes (40 Units) click on the Complete Your Enrolment button. 12

13 2014 If you are happy with your selections click the Finish Enrolling Button. View Results An enrolment report is presented to you to confirm the outcome of your enrolment transaction

14 A tick confirms that classes have been successfully added to your program. A cross next to a class indicates that it cannot be added to your program. There will be a message explaining the reason. At this time you may select another class to complete your enrolment or contact the Foundation Studies office if you require more assistance with enrolling. (Callaghan or Ourimbah ). Click on the link My Class Schedule to continue. My Class Schedule The My Class Schedule will present a complete listing of your enrolment transactions in the term Select Home to return to the Main myhub screen. This is located on the left hand side under the myhub menu. Select Weekly Schedule to see your Class Timetable 14

15 From the homepage you can click on the link to Weekly Schedule to print out your week by week timetable of all classes The courses that you enrolled in should now be visible on the Home page next to the term. Congratulations you made it! And don t forget if you have any questions or problems please contact one of the Foundation Studies Offices for advice. Contact details are at the end of this Guide. Changing Your Enrolment - Swapping Courses You may change from one course to another prior to the end of the second week of semester using the myhub system - It is rare that you will be able to commence courses after the first two weeks of semester, as you will have missed too much of the course you wish to join. If you want to do so, seek advice from the Program Coordinator or the Foundation Studies office. Semester 1 courses cannot be added after Friday 6 March

16 Withdrawing or Discontinuing your Studies If you are unable to continue with your studies or decide to withdraw from your program you will need to go into myhub and drop your courses using the Drop a Class link on your myhub home page. You must then contact the office enabling@newcastle.edu.au preferably by from your student mail account. You may withdraw from the program on or before Friday 5 June Important: If you do not officially withdraw from the program you will remain enrolled in your courses and Fail grades may be recorded against your student record. If you are thinking of withdrawing please contact the Foundation Studies Office or the Program Convener to discuss your options. Foundation Studies Offices Callaghan Room MCLG49 McMullin Building University Drive CALLAGHAN NSW 2308 Telephone: (02) (02) (02) Facsimile: (02) Ourimbah Room HO168 Humanities Building 10 Chittaway Road OURIMBAH NSW 2258 Telephone: (02) (02) Facsimile: (02) enabling@newcastle.edu.au Freecall: Program Convenors Open Foundation (Callaghan) Open Foundation (Ourimbah) Newstep (Callaghan) Newstep (Ourimbah) Yapug Dr. Anna Bennett Dr. David Powter Ms. Beverley Wilson Dr. David Powter Associate Professor Kathleen Butler 16