DRAFT TO BE FINALISED/APPROVED 2014 BUSINESS PLAN

Transcription

1 DRAFT TO BE FINALISED/APPROVED 2014 BUSINESS PLAN This Business Plan underpins the document Cycling South Australia STRATEGIC PLAN. The Ride Of Your Life This plan articulates the actions that will be undertaken with regard to Year 1 strategies of the Strategic Plan. This is draft and is to be finalised in the near future. It will be approved by the CSA Board at the 2014 Board meeting

2 2014 Draft to be finalised/approved PILLAR - SPORT DEVELOPMENT OBJECTIVE - MAXIMISE OPPORTUNITIES FOR QUALITY RACING AND EVENTS Training calendar(s) restructure and promotion to meet the needs of members and other stakeholders Understand CSA, SASI and other user needs of SuperDrome Develop draft SuperDrome training calendar for discussion Trial new SuperDrome training calendar Review opportunities to establish training programs at other CSA facilities Review trial of SuperDrome training calendar and implement Feb June October Race calendar(s) restructure and promotion to meet the needs of members and other stakeholders Review existing Race Calendar Race Commission to communicate with Clubs regarding opportunities to restructure calendar TBA (discuss with race commission) Draft Calendar to be provided to members for feedback Calendar implemented

3 2014 Draft to be finalised/approved OBJECTIVE - ENSURE EFFECTIVE PATHWAYS AND DEVELOPMENT FOR CYCLISTS Develop stronger links between CSA and South Australian Sports Institute program Review existing CSA and SASI programs juniors and seniors Develop an integrated approach for CSA/SASI programs and athletes Establish coach development plan Review State Team processes selection, training, racing, management, etc Feb July PILLAR - COMPETITION & EVENTS OBJECTIVE - PROVIDE RACING EVENTS THAT MEET THE NEEDS OF ALL MEMBERS Revise the Elite Team Series to ensure financially viable, quality racing and maximum exposure for the sport Meet with sponsors, teams, race commission and other stakeholders to review previous Series and establish objectives for 2014 Develop budget and event schedule and seek Board approval Event planning process - Sept 3

4 2014 Draft to be finalised/approved Support National Road Series and other 3rd party events that are beneficial to the sport and members Regular communication with CA and Event promoter (NRS, ITS Adelaide, NJTS, other) Ensure NRS and other relevant events are loaded into CSA Calendar, and resources allocated Establish relevant service agreements with CA/event promoter(s) where applicable Ongoing As required OBJECTIVE - PROVIDE SERIOUS RECREATIONAL RIDING EVENTS THAT MEET THE NEEDS OF ALL MEMBERS Develop, promote and support Cyclo Sportif (and other participation events) calendar that meets the needs of current members and encourage new members Review 2014 Cyclo Sportif Season with clubs, members and other stakeholders Implement 2014/2015 planning process, including scheduling, promotions and sponsorship August 4

5 2014 Draft to be finalised/approved PILLAR - CLUB DEVELOPMENT OBJECTIVE - MAXIMISE THE POTENTIAL OF CLUBS Build and foster relationships to enhance club interaction, development and shared learning Schedule monthly Affiliated Club Consultative Committee (ACCC) meetings and develop an agenda that facilitates sharing of information Liaise with Office for Recreation & Sport (ORS) with regard to club, volunteer and other development opportunities. Schedule guest presenters to attend ACCC meetings Promote development related information and activities to Clubs Use CSA website, social media membership database, newsletters to promote and generate awareness of CSA activities Jan (ongoing) Improve club operations by encouraging the adoption of Star Club Schedule a Star Club presentation at ACCC meeting, with regular Star Club updates at ACCC Ensure Star Club information is promoted and regularly updated on CSA website Promote CSA club Star Club success across membership 5

6 2014 Draft to be finalised/approved OBJECTIVE - SUPPORT THE DEVELOPMENT OF CLUBS Identify common processes and practices that could be centralised within CSA office to reduce workload and increase efficiency of clubs Undertake review of club(s) operations to identify process that are similar, resource intensive and/or inefficient Review CSA operations to establish what club process could be centralised to support clubs and offer better services to members Implement process changes August September November Work with stakeholders to re-establish Hanson Reserve as a centre for cycling Establish communications with clubs, Council, ORS and other stakeholders regarding status of Hanson Reserve Position CSA to be included in process to redevelop Hanson Reserve Work with Council in others to support master planning, funding bids and other opportunities to progress redevelopment Provide regular updates to CSA stakeholders regarding status of Hanson Reserve Establish a CSA plan for the best utilisation of a redeveloped Hanson Reserve, that is inclusive of club needs and maximises the facilities potential Jan (ongoing) Ongoing August 6

7 2014 Draft to be finalised/approved PILLAR - MARKETING & COMMUNICATION OBJECTIVE - PROMOTE CYCLING AS A DESIRABLE AND EXCITING SPORT Develop marketing materials to promote CSA reason for being, key assets, racing calendar and other materials Finalise Strategic Plan Review all existing CSA marketing and promotional materials Identify potential marketing and promotional materials Prioritise, resource and develop marketing and promotional materials June August Sept OBJECTIVE - DEVELOP EFFECTIVE COMMUNICATION WITH MEMBERS AND STAKEHOLDERS Establish a communications plan that effectively communicates to members and the broader community the activities of the sport Attend Uni SA student placement seminar to recruit a student to develop plan Consult ACCC to establish project brief Consult identified stakeholders to understand needs Develop plan August Seek ACCC endorsement and Board approval Implement plan 7 September November

8 2014 Draft to be finalised/approved PILLAR - GOVERNANCE OBJECTIVE - PROMOTE LEADERSHIP AND DIRECTION THAT SUPPORTS THE UNIFICATION OF THE SPORT Establish board processes that demonstrate leadership and commitment to the development of the sport Allocate portfolio/pillar to Board members to support the implementation of the Strategic Plan Allocate club responsibilities to Board members to improve communications between Board and clubs Allocate commission responsibilities to Board members to support the effective operations of the Commissions Engage ORS Governance Officer to present to Board, and to provide advice to Board with regard to Board operations Implement 6mthly review of Board performance June / Sept/ Implement relevant Wood Review recommendations Implement regular communications with CA with Wood Review recommendations progress Ensure effective and consistent communication with CSA Board with regard to CA progress CSA Board to consider and implement necessary recommendations As reqd 8

9 2014 Draft to be finalised/approved Implement relevant Cycling Australia plans and initiatives Implement regular communications with CA with Wood Review recommendations progress Ensure effective and consistent communication with CSA Board with regard to CA progress CSA Board to consider and implement necessary recommendations As reqd OBJECTIVE - DEVELOP STRUCTURES THAT SUPPORT EFFECTIVE GOVERNANCE Review operations of CSA office, agree core business and resource Review current CSA office operations and assess current activities and resource allocation Establish business plan and budget for 2014 and onwards Establish CSA staffing structure, roles and responsibilities Recruit required positions Establish 6 mthly review of operations, structure /Nov 9

10 2014 Draft to be finalised/approved Redevelop the existing affiliated clubs forum into an effect consultation forum to support the development of the sport Implement Affiliated Club Consultative Committee, through changing the terms of reference and operations of the existing Affiliated Club Forum Schedule monthly meetings to establish an effective consultation forum with Clubs (at meetings and at other times) Ensure agenda items that inform clubs of Board decisions, engage clubs in decision making process and support club information sharing January January Develop the existing commissions structure and operations to improve effectiveness and sustainability Establish current commissions status, operations and effectiveness Prepare options for commissions based on ACCC and current commission members feedback Establish new commission structure and commission policies Recruit and appoint member s to commission January June 10

11 2014 Draft to be finalised/approved Improve CSA office services standards to meet member s needs Develop survey of members regarding CSA customer service Implement customer survey Consult with ACCC regarding survey feedback and service improvement options Report recommendations to Board Nov Nov PILLAR - FINANCIAL SUSTAINABILITY OBJECTIVE - DEVELOP A FINANCIAL MODEL TO SUPPORT CORE BUSINESS Develop a budget model that ensures core business is funded and sustainable Undertake a review of past CSA financial performance, including financial performance of all major activities Review current CSA office operations and assess current activities and resource allocation Establish a budget model to fund require staffing, activities for CSA core business Feb 11

12 2014 Draft to be finalised/approved Support and promote racing and events that are financially sustainable and contribute to the growth of the sport Develop a budget and business case process for evaluating viability of CSA events Implement process for all significant decision making Review financial processes and improve reporting and governance to the Board and by the Board Review Board/staff delegations and authorisations Consult with Board regarding reporting needs financial and non-financial Implement monthly timetable for financial processing and reporting Implement Board reporting processes 12