Time & Attendance Management. An Overview

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1 Time & Attendance Management An Overview

2 What is VeriTime? VeriTime is an affordable, web-based time and attendance management system built specifically for the unique needs of K-12 school districts. From the makers of Aesop the leading substitute placement and absence management system VeriTime helps districts improve accuracy and reduce labor costs through electronic time capture and efficient management of pay rules, employee classifications and labor contracts. VeriTime enables school districts to capture compensated time and events for all employees, plus it integrates with other software applications to save time and reduce errors. Who benefits from VeriTime? Employees Easily enter time by clocking in and out at a kiosk or using electronic timesheets plus review and approve time worked. HR Directors Ensure employees are paid with the appropriate wage calculation and improve tracking of employee attendance. Supervisors Know who is missing from a scheduled position and quickly review and approve employee time. Business Managers Manage labor costs like overtime and comp time and make sure the district has the data needed for an audit. Payroll Managers Reduce errors from manual data entry while saving time collecting, calculating and entering timesheets. Superintendents Improve compliance with state and federal regulations and gain metrics to inform labor costing. Technology Coordinators Enjoy SaaS (Software-as-a-Service), with little to no burden on IT, plus you can export VeriTime data for use with other district applications. Districts often use VeriTime for: Full- and part-time hourly employees Classified and non-classified staff Substitutes and teachers Itinerant employees

3 Why choose VeriTime? WITHOUT VeriTime: Overly complex timekeeping systems Hours wasted tracking down timesheets Lack of customizable reporting Frequent errors in payroll Difficulty managing the district s biggest expense: its workforce VS WITH VeriTime: Improved accuracy in time-tracking and payroll processing Increased efficiency in scheduling and managing employees Additional accountability to prevent unnecessary expenses

4 How does VeriTime solve district problems? Accuracy Capture actual time worked, including extra duty jobs Eliminate errors from manually adding and entering time Gain accurate information for state and federal reporting Consistently apply numerous pay policies Keep data secure with visibility profiles defined by user groups Efficiency Reclaim time spent collecting, reviewing and entering timesheets Track the entire approval process online with multiple levels of approval Access pre-built and custom reports for payroll processing Export and manipulate data in formats such as CSV, HTML and Excel Eliminate dual data entry by integrating with other systems Accountability Monitor employee attendance, tardiness and overtime Report on eligibility for benefits under the Affordable Care Act Improve communication through automated reports and notifications Reduce grievances and lawsuits due to inaccurate or incomplete data Increase compliance with FLSA

5 Since VeriTime, we are paying our staff more accurately than we have ever been able to in the past. We have to save money any time we can in our budget, and VeriTime has helped us to save money. School District Business Manager Texas

6 What makes VeriTime different? Connection to Aesop Together with Aesop, VeriTime gives you the full picture of employee attendance in real time. This unique combination pulls absence information automatically from Aesop and displays it along with the employee time worked captured by VeriTime. Districts can access both systems using the same ID and PIN via a single login and easily toggle between the two systems. Simple Interface VeriTime s user-friendly interface is focused on simplicity and ease of use. The clean layout makes it easy to find and accomplish key tasks, plus it s easy to access on ipads and other tablets. Built for K-12 Forget about huge, generic labor management systems or modules tacked on to your payroll system VeriTime was built from the ground up for the unique needs of K-12 school districts! With VeriTime, you have the flexibility to manage your own unique rules based on labor contracts, district policies, job classifications and more. Software-as-a-Service What does Software-as-a-Service mean for you? It means you can capture employee time through electronic timesheets, a web clock, bar code scanners, magnetic card readers or proximity cards scanners even using different methods for different employee groups. It means you can implement VeriTime using existing computers or tablets with a browser and internet connectivity. And it means data security and constant enhancements without burdening IT. The amount of time that our supervisors now spend approving timesheets is minimal compared to what it used to be, and that alone would have been reason enough to go with VeriTime. Educational Technology Manager New York

7 About our company Frontline Technologies is focused on solving problems for K-12 school districts through innovative software. Innovate. Work. Life. We believe software should not only be innovative but should also improve work life for every customer. Frontline develops each of our products by listening to the ongoing needs of school districts and creating and improving products based on their feedback. We believe our attention to customer needs and emphasis on outstanding customer care are what set us apart and have contributed to our rapid growth with 99% customer retention. Want to learn more? Frontline Technologies 397 Eagleview Blvd. Exton, PA Phone: Fax:

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