Scenario Name: Clocks in or out ID Number: 3.1 Short Description: This use case describes the process of an employee clocking in and out for work.

Transcription

1 Use Case: Automate employee management Scenario Name: Clocks in or out ID Number: 3.1 Short : This use case describes the process of an employee clocking in and out for work. Trigger: Employee arrives at work or leaves work._ Employee ID Time Employee System System Employee ID Time in Time out Time management table Time management table Time management table Time management table 1. Enter Information 1.1 Employee types ID into time clock application. Employee ID Employee ID is correct Then button logs time Message displays "Invalid name or password" End 2. Clock In 2.1 Employee pushes the clock in button which logs the time. 3. Clock Out 3.1 Employee pushes the clock out button which logs the time.. Time in Time out

2 Use Case: Automate employee management Scenario Name: Calculate Payroll ID Number: 3.3 Short : This use case describes how the payroll is calculated for employees and deposited in their accounts. Trigger: Employee pay period is up. Time in Time management table Total hours worked Calculate payroll process Time out Time management table Check Employee bank account Time management table Receipt Employee Employee wage Employee table Account number Employee table Routing number Employee table 1. Calculate hours worked per employee Time in 1.1 Add all time worked for pay period that correspond with a Time out single Employee ID. 2. Calculate total pay and check Total Hours worked 2.1 multiply total hours worked by hourly wage Employee wage 2.2 account for deductions such as taxes and social security 3. Send total check to bank account 4. Print receipt for employee Check Account Number Routing Number Receipt

3 Use Case: Automate employee management Scenario Name: Hire new employee ID Number: 3.4 Short : This use case describes how new employees are hired. Trigger: Prospective employee walks in. Applicant information Applicant Employee information Employee table 1. Applicant requests application 1.1 Employee gives applicant paper based application 2. Applicant fills out required information hired Applicant enters additional information additional information not needed End 3. Inform applicant 3.1 Inform applicant whether or not they have been hired 3.2 Discuss start date and policies First Name, Middle Initial, Last Name, Address, City, State, Zip Code, SSN Bank Account Number, Hired, Employee Type Employee table 3. Manager enters new employee information to EMPLOYEE table

4 Use Case: Automate employee management Scenario Name: Terminate an employee ID Number: 3.5 Short : This use case describes how employees are terminated. Trigger: Management decides to terminate employee. Notice of violation Manager Administration password Manager Employee table Database Request for hire Hiring use case 1. Employee is told by manager they have been fired Employee repeatedly violates policy Then Employee must be terminated End 2. Remove employee information 2.1 Manager deletes employee information from Employee table Employee is fired Notice of violation Admin password Employee Table Then Delete First_Name, Middle_Initial, Last_Name, Street_Address, City, State, Zip_Code, SSN, Bank_Acct_No, Bank_Routing_No, _Hired, Employee_Type from EMPLOYEE table End Use Case: Automate client management Scenario Name: Signup new client ID Number: 1.1 Short : This use case describes how a prospective client becomes a member Trigger: Prospective client applies for membership

5 Client Info Membership Type Contract Client Client Client New client record Client New membership Membership Contract start date Membership Member since Client 1. Client records information on paper membership form Paper membership form Client Name Client Address Client Contact Info Client Gender Client Birthday Client Height Client Weight 2. Client information entered into computer form 2.1 Employee receives paper membership form 2.2 Employee types information contained on paper form into computer form 3. Determine membership type 3.1 Employee asks client if they are a full time student Client is a full time student Then offer student membership Move to regular membership types End if 3.2 Employee asks which membership type the client would like Client agrees upon membership Then continue to 4.3 Discontinue process End if 3.3 Employee records membership type Employee enters information into membership type field

6 4. Submit information 4.1 Employee clicks submit 4.2 Client information is submitted to Client table 4.3 Client ID is generated 4.4 Membership type is submitted to Membership table 4.5 Member since field of Customer is populated with system date 4.6 Contract start date field of Membership table is populated with system date CLIENT CLIENT MEMBERSHIP CLIENT MEMBERSHIP

7 Use Case: Automate client management Scenario Name: Issue Membership Card ID Number: Short : This use case describes how clients are issued ID cards. Trigger: New client registers for membership Name _ CLIENT table Working ID Card Client ID number CLIENT table 1. Retrieve client information from CLIENT table Client table 2. Employee enters information into computer 2.1 Type client name and ID number into appropriate fields. 2.2 View ID card preview and validate information 3. Employee creates ID card Criteria from step 2 is met Then Select print button and allow client to approve card Repeat step 2 End if Name ID number ID card 4. Test Card 4.1 Swipe card through scanner Card grants client access Then Give working card to the client Repeat step 3 End if Working ID card

8 Use Case: Automate client management Scenario Name: Client Check In ID Number: 1.2 Short : This use case describes how clients are verified and granted access to the facility. Trigger: Client arrives at front desk with ID card Membership ID Card Client Client Information Client Table Client Profile Payment Information Desk worker_ Data store 1. Client enters facility and presents ID card to desk worker 2. Determine membership status 2.1 Desk worker swipes ID card ID number is found valid Then allow client access to facilities and return card Pull up client profile and proceed to step 3. End 3. Determine reason for client denial Payment for membership has not been received Then allow he or she to pay and repeat step 2.1 Deny person access to facilities and proceed to step 4 End 4. Offer option to renew membership Membership ID card Profile information Payment amount / type Payment

9 Use Case: Automate client management Scenario Name: Pay membership dues ID Number: 1.3 Short : This use case describes how a client pays for membership Trigger: Client s membership is discovered to be expired after trying to enter Membership type Membership_ Membership type Membership _ Membership start date Membership _

10 1. Client swipes card Membership is expired Then ask client to renew Grant client access End if 2. Client picks a membership 2.1 Employee presents membership types to Client 2.2 Client decides on membership Membership type 3. Employee asks for payment 4. Client gives payment Cash Then Move to step 6 if Credit card Then Swipe Card End if 5. Employee verifies payment Payment accepted Then admit member Repeat step 4 Membership 6. Update membership 6.1 Enter membership start date into field 6.2 Enter membership type into field 6.3 Submit 7. Admit client

11 Use Case: Automate client management Scenario Name: Record client workouts ID Number: 1.5 Short : This use case describes how workout times are stored for clients Trigger: Client swipes card Membership ID cards Client Time in System 1. Client swipes card 2. Record system time 3. Time is sent to Client time in table Time in Client time in table Time In 4. Calculate average time 4.1 System gathers all times that the client has entered the gym from the Client time in table 4.2 Standard deviation is applied to get rid of strange times that would throw off the average 4.3 System computes the average time the member comes in to the gym All times in Average time in 5. Average time is output

12 Use Case: Automate client management Scenario Name: Sending promotions to clients ID Number: 1 Short : This use case describes how promotions are sent to clients based on time in Trigger: Client swipes card Average time in Avg time in All times in Time in Form Form letter Employee Employee Query Employee 1. Management determines there is a need for a promotion 2. Determine medium for promotion 2.1 Mail Build form letter Build form 3. Query database for criteria 3.1 Determine the target group 3.2 Query for parameters 3.3 Get query results 4. Get customer information 4.1 Cross reference query to match Client id 4.2 Output query results 5. Send promotion Populate form Send s 5.2 Mail Populate form letter Print form letters Print envelopes Stuff envelopes Stamp Send letters Time in Time in Average time in Avg time in Form letter Form Query s Letters Form letter/ Avg time in Query Form Query s Form letter Query Letters

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14 Use Case: Establish online community for clients Scenario Name: Online Member Registration ID Number: 2.1 Short : This case describes the process necessary to set up a client account for access to online content. Trigger: Client clicks New Client Registration at Client Login screen on Clients Only webpage. Membership ID Number Birthday Username Password Membership table Client table Client Client Member Account Username and Password Database Database 1. Turn on Computer 2. Open Web Browser 2.1 Open preferred web browser (i.e. Internet Explorer, Firefox). 3. Visit ADD-Life website 3.1 Enter in browser address bar. 4. Register Membership 4.1 Select the Clients Only webpage tab. 4.2 Client Login screen appears. 4.3 Click New Client Registration link. 4.4 New Client Registration webpage appears. 4.5 Enter Membership ID Number and Birthday into fields (all fields required). 4.6 New Member Information webpage appears. 4.7 Enter Username, Password, and Confirm Password. IF Username is not in database AND Password = Confirm Password THEN write information to Forum login information table and Display message: Successful Registration ELSE load New Member Registration webpage with error message; Try Registration Again END IF Membership ID Number Birthday Username Password Username Password

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16 Use Case: Establish online community for clients Scenario Name: Online Client Login ID Number: 2.3 Short : This case describes the process and necessary steps for clients to login into the client forum. Trigger: Client clicks Clients Only webpage tab. Username Forum login information Password Forum login information Session ID Access table Membership ID Number Username Access table Access table Time Access table Access table 1. Turn on Computer 2. Open Web Browser 2.1 Open preferred web browser (i.e. Internet Explorer, Firefox) 3. Visit ADD-Life website 3.1 Enter in browser address bar. 4. Client logs in 4.1 Select the Clients Only webpage tab. 4.2 Client Login screen appears. 4.3 Enter Username and Password into fields. IF Username and password are valid THEN load forum webpage and output info to access table ELSE load Client Login screen with error message; invalid username and/or password. END IF Client Username Client Password Session ID Membership ID Number Username Time

17 Use Case: Establish online community for clients Scenario Name: Submitting a Forum Post ID Number: 2.5 Short : This case describes the process for adding a post to the Clients Only Forum. Trigger: Client creates and submits content to the forum. Type: External/ Temporal Username Password Forum post content 1. Turn on Computer User User User Membership ID Number Forum table Username Forum table Time Forum table Forum table Post Forum table 2. Open Web Browser 2.1 Open preferred web browser (i.e. Internet Explorer, Firefox) 3. Visit ADD-Life website 3.1 Enter in browser address bar. 4. Sign into Clients Only webpage as described in use case 9 5. Create forum post 5.1 The Forum webpage appears 5.2 Insert cursor into content box. 5.3 Enter desired post as text. 5.4 Click submit button Information is submitted to forum table Forum Post Content Membership ID Number Username Time Post