BencHEIT Survey and Analysis

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1 It's not just about the amount, but also about the style. BencHEIT Survey and Analysis International IT benchmarking since 2010 BencHEIT / What - Why - When / EUNIS

2 BencHEIT Survey / Background on the survey A survey on IT costs and volumes of higher education institutes in Europe. Voluntary and free of charge participation. Invented, developed and managed by CIOs (within EUNIS community) Finland Universities of Finland Universities Norway Sweden Germany Denmark Greece Netherlands Slovenia Total of 49 participants during 2014 BencHEIT / What - Why - When / EUNIS

3 BencHEIT Survey / To know my organization To understand the institute's IT cost structure By organizational group: centralized IT, faculties, other centralized units (e.g. library, finance) By services: e.g. networking, teaching, audio visual By accounts By organizational unit 2% By account group Centralized IT-costs IT costs in other central units IT costs in academic units Unspecified organizational unit 28% 20% 50% Hardware Software Staff Facilities Outsourcing Unspecified 8% 4% 13% 41% 23% 11% Data from BM2014 BencHEIT / What - Why - When / EUNIS

4 BencHEIT Survey / Us and them To compare institute and its IT against peers within country and abroad 100 % 90 % 80 % 70 % 60 % 50 % 40 % 30 % 20 % 10 % 0 % What kind of workstations we have? My own university My peer in Norway Universities in Finland Universities in Norway 100 % 90 % 80 % 70 % 60 % 50 % 40 % 30 % 20 % 10 % 0 % My own university Where is IT work done? My peer in Norway Universities in Finland Universities in Norway Desktops Tablets Laptops Unspecified Centralized IT Other centralized units Academic units Data from BM2014 BencHEIT / What - Why - When / EUNIS

5 BencHEIT Survey / Historical trends To compare current situation to previous years IT costs per student FTE Number of IT people / 1000 Staff members 60, ,0 50,0 45, , Finnish universities My own university Norwegian universities My own university Data from BM2014 BencHEIT / What - Why - When / EUNIS

6 BencHEIT Survey / The yearly schedule Survey year Current year Nov Dec Jan Feb Mar Apr May June Survey Excel preparation Volume data collection Data revision Changes Survey registration Financial data collection Peer-to-peer evaluation First data consolidation Preliminary analysis Final analysis EUNIS Congress Preparation Data collection Evaluation Analysis BencHEIT / What - Why - When / EUNIS

7 BM2014 Survey / Participating organisations Aalto University (FI) Abo Akademi University (FI) Arcada University of Applied Sciences (FI) Aristotle University of Thessaloniki (GR) Diaconia University of Applied Sciences (FI) Ernst-Abbe-Fachhochschule Jena - University of Applied Sciences (DE) Fontys University of Applied Sciences (NL) HAAGA-HELIA University of Applied Science (FI) HAMK University of Applied Sciences (FI) Helsinki Metropolia University of Applied Sciences (FI) Jyväskylä University of Applied Sciences (FI) Kajaani University of Applied Sciences (FI) Karelia University of Applied Sciences (FI) Lahti University of Applied Sciences (FI) Lapland University of Applied Sciences (FI) Lappeenranta University of Technology (FI) Laurea University of Applied Sciences (FI) Linköping University (SE) Luleå University of Technology (SE) Norwegian University of Science and Technology (NO) Oulu University of Applied Sciences (FI) Royal Institute of Technology (SE) Saimaa University of Applied Science (FI) Satakunta University of Applied Sciencies (FI) Savonia University of Applied Sciences (FI) Seinäjoki University of Applied Sciences (FI) South-Eastern Finland University of Applied Sciences Ltd (FI) Stockholm University (SE) Tampere University of Applied Sciences (FI) Tampere University of Technology (FI) Turku University of Applied Sciences (FI) University of Bergen (NO) University of Eastern Finland (FI) University of Fine Arts Helsinki (FI) University of Gothenburg (SE) University of Helsinki (FI) University of Jyväskylä (FI) University of Lapland (FI) University of Ljubljana (SI) University of Münster (DE) University of Oslo (NO) University of Southern Denmark (DK) University of Stavanger (NO) University of Tampere (FI) University of Tromsø - The Arctic University of Norway (NO) University of Turku (FI) University of Vaasa (FI) Uppsala University (SE) Vaasan Ammattikorkeakoulu, University of Applied Sciences (FI) BencHEIT / What - Why - When / EUNIS

8 BencHEIT Survey Know your numbers! Thank you! BencHEIT / What - Why - When / EUNIS

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