SCHEDULE. FOR VENDOR ENLISTMENT For the period of July 2014 to June 2016

Transcription

1 SCHEDULE FOR VENDOR ENLISTMENT For the period of July 2014 to June 2016 Invited by: Contact Person: Telephone: Fax: International Development Enterprise Apt No-601, House No-21, Road No-123, Gulshan-1, Dhaka-1212 Manager, Admin Ref no: IDE/VE/2014/001 Issued on: June 26, 2014 IDE-Vendor enlistment Vendor should stamp and sign on each page

2 Ref: No. IDE/VE/2014/01 Vendor Enlistment Notice Date: June 26, 2014 International Development Enterprise (IDE) Bangladesh invites applications for Enlistment from the genuine vendors for the period of July 2014 to December 2014 for the following categories: Category Category A. Information and Communication Technology 8. Repair- Maintenance (Electrical, AC, (ICT) equipments supplier and maintenance 1. Hardware Plumbing, Furniture etc) 9. Courier Service (Local International) a) Computer, Printer, Scanner, 10. Event Management Photocopier etc - Venue for Training/ Conference/ Meeting b) Modem, Router, Networking Cable, - Manage an event/ Program Accessories etc - Press Conference c) Camera 2. Software (Licensed software & Software 11. Accommodation (Including food and other related services) OutsiDE & within Dhaka development ) a. Boarding B. General Supplies b. Guest House 1. Stationery and Office Supplies c. ResiDEntial Hotel / Motel 2. Electrical & Electronic Items and a. Inspection/ Survey Appliances 3. Rent -A Car 4. Vehicle Tire- Tube, Battery and Related Supplies 5. Furniture C. Printing, publication related 1. Printing (Books, Brochure, Report, Flipchart, Poster, and Banner etc) 2. Designing D. Travel Agencies 6. Training / Education Material Items 1. Air Ticket (Domestic & International), Design, Development and Supply 2. Local Ticketing agent (Road/Water Transports a) Bag, T shirt, Cap, Pencil Box, Puzzle, etc.), block set, etc b) Auto Mechanics c) Mobile, Electrical & Electronic Trade Accessories d) Plumbing & Wood Working 3. Tour Management and Visa Procession. E. Vehicle maintenance/servicing 1. Maintenance of vehicle 2. Necessary parts, Engine oil, etc. 3. AC maintenance/servicing e) Refrigeration & Air conditioning 7. Insurance Company a. Life/ Group Insurance b. General Insurance Enlistment Period July 2014 to June 2016 (May be extended based on satisfactory performance) Enlistment Schedule Enlistment Schedule can be collected from ide s web link: (ES) Enlistment Schedule_IDE.pdf. Last date of submission 6 July, 2014 on all working days between 08:30 am to 4:00 pm Address of Enlistment Schedule dropping Marking on envelop GPO Box -5109, Dhaka, Bangladesh Application for enlistment for. (Category/sub category of vendor from the list as mentioned above) Contract Number Phone: , Fax IDE management reserves the right to accept or reject part/whole of any or all the application without assigning any reason whatsoever. Thwe Thwe Prue Manager, Administration 2

3 CONTENTS I. List of Category II. III. IV. Attachment Check list Vendor Information Form (VIF) Terms & Conditions 3

4 Attachment Check List 1. Application/ forwarding letter : 2. Company profile : 3. List of quotation for particular category/subcategory : 4. Trade License (latest) : 5. TIN/e-TIN : 6. VAT Registration Certificate : 7. Experience Certificates/ Ref. (if any) : 8. Business Partners : 9. Other document ( please mention ) : 4

5 Vendor Information Form (VIF) (Please reproduce this VIF in your own letterhead. * marked information is mandatory. Use separate sheet, if required) Name & Address of Vendor: Head Office Branch Office Mobile / Cell Phone No:* ID:* Phone No: Fax No: Website: Goods & Services Traded: Marked & Write Down Eligible Enlistment Category (Example: A-1-a for computer, Printer, Scanner, Photocopier and so on) List of Present Major Clients: Detailed list to be provided with order values & attach last 12 months up to June 2014, documents like purchase orders, work orders received from reputed customers so as to meet the eligibility criteria specified A B C D E 5. Date of Legal Establishment Number of Years of Experience in Manufacturing/ Supplying the product or service In case of category C : Printing List of Printing Machinery In case of category D : Travel Agent Number of Yearly Ticketing Process (for air Ticket) a. Domestic: b. Overseas: 5

6 8. Type of Firm Details of Manufacturing / Service Facilities and Capacities: (Enclose details) Details of your Business Partners or customers 11. Details of Single Point of contact person with designation, mobile phone no, , Phone, fax etc. One higher level contact should also be provided Any other information which you would like to highlight for consideration of your enlistment VAT Registration No (copy of Registration certificate to be enclosed) Income Tax Certificate to be enclosed (Latest/updated) I/ we certify that all the details furnished above and in attached documents are true to the best of my knowledge. I/we also certify that we were not blacklisted by any NGO/Govt. /Private Organizations during the last 3 years. We will abide by all existing rules and regulation of ide and amendment/ changes on the same time to time. Our firm is not involved / supporting any terrorist activity. SEAL: SIGNATURE OF VENDOR DATE: 6

7 Terms and Conditions The interested vendors shall comply the following terms and conditions: 1. Application should be submitted addressing to the undersigned. 2. Enlistment period is July 2014 to June, Vendors, who will be selected through enlistment process, will be evaluated periodically. ide management reserves the right to cancel the enlistment of any weak/poor performing vendor. 3. Vendor Information Form (VIF) should be reproduced on official letterhead pad and all relevant documents/certificate and should be stamped and signed on each page by authorized person of the vendor and to be dropped in to the Box marked as Application for Vendor Enlistment. (Category/sub category of vendor from the list as mentioned above) at the GPO Box before the submission deadline. 4. Enlistment is limited to those firms who have legal establishment (Trade License, TIN, VAT Registration & other legal documents) and established business in particular category of supplies and materials and have office/showroom/shop/printing press (as the case might be) in Dhaka city and the same nearby. 5. IDE may require physical verification of place of business and authentication of provided documents/certificates etc. 6. Selected vendors will be informed and subsequently an agreement will be signed. 7. Enlistment of vendors will be done mainly based on their legal documents, work experience (minimum 3 years), business customer/client, proposal/quotation and physical business setup. 8. Enlistment does not provide any guaranty or exemption from competition for award of work order. 9. All respondents of RFQ/RFP will be evaluated as per the terms and conditions mentioned in schedule of Requirement of RFQ/RFP. 10. Enlistment will make vendors eligible to receive request RFQ/RFP in the respective category based on their assessed financial capacity. 11. All correspondence (e.g. RFQ/RFP, Purchase Order etc.) will be carried out electronically (e.g. ). Vendors are expected to have an active address. 12. The enlisted vendors shall have to comply with Anti Terrorism and Branding policy of International Development Enterprise. Compliance with these will be built in the subsequent enlistment agreement. 13. Enlistment does not mean that tender will be limited within the enlisted vendors only. However, it will be ensured that whenever such tender is invited in the notice board/ /news paper/internet, the enlisted suppliers of that particular group will be receiving the notification via The firm (s) should have mobile and land phone and connectivity. Mobile and active address is mandatory. Official address and website will carry higher value, and it will be considered while ranking vendors. 15. Enlisted firm(s)/supplier(s) must follow the regular legal laws, labor laws and relevant laws of Bangladesh. 16. If any vendor is included in the EPLS (Excluded Party List System) will not be eligible in the evaluation process. 7

8 17. For Category A: Information and Communication Technology (ICT).. If vendor are representing any brand/authorize distributor/local agent, in that case they have to enclose Certificate of Authorization. For Category C: Printing, publication related High quality printing vendors with adequate capacity can apply fulfilling the criteria as mentioned in the schedule with the following pre-requisite: Having adequate facility Having modern and maintained production machinery ( at least demy & double demy machine, cutting machine, single and bi- color machine, binding process unit, DTP unit along with skilled design staff) For Category D: Travel Agencies Travel agent should have following qualification Having IATA authorization certification for Air ticketing Having multitasking customer support staff Capable of prompt customer service 18. All Category/ sub category includes related repair, maintenance, spare parts, re-fill and other related services. i.e. Vendor enlisted under Computer category will be eligible to repair, maintenance, servicing, supply of spare, related operating software etc. 19. In case of any dispute between the firm and the ide regarding the enlistment/contract, the decision of the management of ide s will be final. 20. Any type of wrong declaration, misconduct, and involvement in fraud/corruption will result in cancellation of enlistment. I/ we read and understand above terms and condition and agree to follow all. Violation of any terms and condition might result cancellation of enlistment. Name of vendor:. (Also put office seal in the right side) Address:.. Name and signature of authorized person:. Dated. Thwe Thwe Prue Manager Administration 8