RFP DOCUMENT FOR SUPPLY AND INSTALLATION OF BIOMETRIC FACIAL RECOGNITION TIME ATTENDANCE & ACCESS CONTROL SYSTEM FOR

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1 RFP DOCUMENT FOR SUPPLY AND INSTALLATION OF BIOMETRIC FACIAL RECOGNITION TIME ATTENDANCE & ACCESS CONTROL SYSTEM FOR STOCK EXCHANGE BUILDING, 9/F MOTIJHEEL C/A, DHAKA BANGLADESH Phone: , , FAX: , Web: Dated: 05 November, 2015 The information provided by the bidders in response to this RFP Document will become the property of Dhaka Stock Exchange Ltd. (DSE) and will not be returned. DSE reserves the right to amend, rescind or reissue this RFP Document and all amendments will be advised to the bidders and such amendments will be binding on them. This document is prepared by DSE for supply & installation of BIOMETRIC FACIAL RECOGNITION TIME ATTENDANCE & ACCESS CONTROL SYSTEM. It should not be reused or copied or used either partially or fully in any form.

2 Section I. Invitation of Price Quotation 1 Notice Reference: DSE/ICT/Bio Facial/8277 Date: November 05, 2015 Dhaka Stock Exchange Limited Dhaka Stock Exchange Building 9/F Motijheel C/A, Dhaka 1000 Sealed Technical details and price quotation is invited from authentic Solution Provider to Supply and Installation of Biometric Facial Recognition Time Attendance & Access Control System for DSE. Intended participants are requested to submit technical and financial offer as per specification listed below in a sealed envelope. The offer must be reached at DSE Office on or before 5:00 pm 19 November, You can visit/survey project premises during 08 November to 12 November, Bidders can visit the DSE premises on or before 12 November, 2015 This document contains the description and specification of devices/jobs/services. Participants can directly discuss with Human Resources Dept. and IT Infrastructure Dept. of DSE for any clarification or information. DSE authority reserves the right to accept or reject partially or wholly of any or all the price quotations, without assigning any reason. E mail or open document will be instantly rejected. 2 Address of the Purchaser 2.1 Purchaser address: GM & Company Secretary Dhaka Stock Exchange Limited Stock Exchange Building 9/F Motijheel, Dhaka Technical contact: Gazi Makhdum Hossain, IT Infrastructure department, ICT Division Dhaka Stock Exchange Limited. Stock Exchange Building 9/F Motijheel, Dhaka 1000 Cell: Page 2 of 8

3 3 Job name 3.1 Job name: Supply and Installation of Biometric Facial Recognition Time Attendance & Access Control System, which will cover: Supply and implement Biometric Facial Recognition device and Door Lock device for DSE office Supply, installation & configuration of Time Attendance and Access control software as per DSE requirement Database creation and Master creation as per DSE requirement Facial and Fingerprint image registrations for all DSE Staff Updation in the system, providing necessary interface for DSE HRMS (Currently Leave module) system and commissioning Making the system live for all locations Annual Maintenance Contract (AMC) after standard warranty period. 4 Participants 4.1 Participant must be local Provider having good reputation of configuring and installing of such device and system along with proper authorization of offered product reselling. 4.2 Participant should submit the following information to strengthen their factors of eligibility: Product distribution/reselling authorization letter from OEM Participant must have adequate arrangement to provide on site after sales support service and troubleshooting. 5 Sealing and Marking of Offers 5.1 The envelope must be marked as follows: Supply and Installation of Biometric Facial Recognition Time Attendance & Access Control System 5.2 Technical and Financial offer should be in Sealed Envelope subscribing Technical Offer & Financial Offer while reaching to the DSE authority. 5.3 There will be no Tender box; bidders are requested to submit the offer to the Reception of DSE. 5.4 All the pages of the proposal must be signed by proper authority and marked with page number on each page. 6 Datasheet and product literature 6.1 Detailed descriptive literatures and/or datasheet of the products must be submitted along with the offer and shall include detailed performance information to enable evaluation of the item as to their soundness reliability and efficiency. Mark clearly the related items in case of optional items. Clearly mention the delivery schedule. 7 Modification and Withdrawal of Offers 7.1 The offer will not be modified or withdrawn once it is submitted. 7.2 Modification is required by the purchaser, should be submitted by the participant. 8 Opening of Offers by the Purchaser 8.1 There will be no public opening of offers. 8.2 The Purchaser will go through the financial offer of the technically responsive participants. 8.3 The evaluation done by DSE authority shall be final. 9 Clarification of Offers 9.1 During evaluation of the offers, the Purchaser may ask the participants for a clarification of its technical or financial offer. The request for clarification and the response shall be in written or e mail and no change in the prices or substance of the offer shall be permitted. Page 3 of 8

4 10 Offer rejection 10.1 The Purchaser reserves the right to accept or reject any offer without assigning any reason Prior to the expiration of the period of offer validity, the Purchaser will notify the successful participant in written by letter or by FAX whose offer will be accepted After accepting the offer, participant may be called for price negotiation. 11 Offer Prices 11.1 Prices should include all costs including procurement, development, transportation, installation, full commissioning of supplying goods, supplying to the purchaser premises etc Prices must be inclusive of all kinds of VAT and TAX In case of devices, per unit price must be mentioned. If any extra module is required along with modular device, mention the module unit price. 12 Bank guarantee 12.1 Bank guarantee will be applicable if the work order amount crosses 1,00,000/ (one Lac) 12.2 The bank guarantee shall be of 10% (ten percent) of the total work order amount. It will be submitted by the supplier along with the final bill and will be retained with the purchaser till the warranty period After successfully expiration of warranty period, this bank guaranty will be released based on the certification issued by product user. 13 Payment % of the total amount will be paid after delivery the products % of the total amount will be paid after completing the installation/configuration of services and devices it is the final payment Final payment shall be made only after acceptance of job and issuance of Job completion certificate by the DSE and verification of Bank Guarantee submitted by vendor. 14 Warranty 14.1 The Bidder warrants that all the Goods, software supplied under this Purchase Order shall have no defect arising from design, materials or workmanship (except when the design and/or material is required by the Exchange s Specifications) or from any act or omission of the Bidder, that may develop under normal use of the supplied Goods, software in the conditions prevailing at the final destination. During warranty period all the updations/patches/bug fixes of software will be provided by the vendor free of cost On site comprehensive warranty: The warranty would be on site and comprehensive in nature. The vendor will warrant all the System components i.e. hardware and software against defects arising out of faulty design, materials and media workmanship etc. for a period of provided warranty from the date of acceptance of the System. The vendor will provide support for any Operating Systems and other pre installed software components during the warranty period of the hardware on which these software & operating system will be installed. Defective hardware/peripherals shall be replaced by the vendor at his own cost, including the cost of transport. Vendor's service engineer will report at DSE offices within four hours of reporting of breakdown through telephone/ or Fax or courier at the vendor s nearest office and repairs the same at the earliest. Page 4 of 8

5 14.3 During the warranty and Annual Maintenance Contract (AMC) period, the Bidder will have to undertake system maintenance and replacement or repair of defective parts or systems and schedule maintenance and service (along with support for site change if required). The replacements should be provided within 24 hours from the time of reporting the breakdown Upon receipt of such notice the Bidder shall repair or replace the defective goods or parts thereof, without any cost to the Exchange except spare parts price The Bidder must provide the following warranties: The equipment proposed is complete in every way The System (ie. hardware / software) specifications, capabilities and performance characteristics are as stated in the Bidder s proposal and accompanying documentation In case an equipment, peripheral or components are taken away for repairs, the vendor shall provide similar standby equipment so that the equipments can be put to use in the absence of the originals/ replacements without disrupting the Exchange s regular work If during operation, the down time of any piece of equipment or component thereof does not prove to be within reasonable period, the Supplier shall replace the unit of component with another of at least the same performance and quality, at no cost to the DSE Free on site maintenance services shall be provided by the Supplier during the period of warranty & AMC. 15 Biometric facial recognition time attendance & access control system location and requirement # Building Location No. of machines No. of Door lock system 1 9/E motijheel C/A 7 th & 11 th Floor /F Motijheel C/A (Ground Floor) /G Motijheel C/A(4 th & 5 th Floor) /I Motijheel C/A (Swantex Building) 7 th Floor Modhumita Building (8 th Floor) 2 1 Total Price of product: format 16.1 Please mention and clarify in details all sorts of products, subscription and service related issue Exchange, if desires, will extend the AMC after expiry of 4 year AMC. Order for AMC will be placed annually All the rates must be quoted in Taka. Table 1. Cost of product # Item name Qty Unit Price Total Price 1 Biometric Facial recognition Device 2 Electro Magnetic Lock set for each door 3 Break Glass on door 4 Cable or Conduit price, per meter/feet At actual 5 Cabling, electrical circuit, switch, installation, testing & commissioning 6 Time attendance Software & Access control software 7 Software training 8 Total cost Page 5 of 8

6 Table 2. Cost of Annual Maintenance Contract (AMC) # Item name AMC Charge in amount 1 1 st Year Under Warranty 2 2 nd year AMC 3 3 rd year AMC 4 4 th year AMC 5 5 th year AMC 6 Call basis charge instead of AMC 17 General Specification Section II. Specification # Items Features Vendor s Remarks a) Brand Name Any well reputed Brand b) Origin Name of the country c) Manufacturing country Biometric Facial recognition Device Device technical specification Device connectivity with PC Data exportable & compatible with existing DSE HRMS system & other payroll software. Name of the country Proximity card Biometric facial identification Biometric finger print identification PIN code options All options are integrated in one device. Vendor provides full technical specification of quoted product. TCP/IP base (it will be connect with DSE existing LAN). USB Flash Drive Up/Download Available. The data captured should be compatible for uploading into Oracle 11g database for integrating with our existing HRMS software (Leave management system). Vendor should provide the interface which will transfer data from biometric facial recognition system to HRMS software on real time basis and automated without any manual intervention. Page 6 of 8

7 # Items Features Vendor s Remarks Time attendance Software Facility Access control software features. 08 Power backup 09 Door Lock 10 Cabling Installation 11 Central management Server/PC Category wise reporting Department wise reporting Person wise reporting Date wise reporting Employee Leave record & reporting. Employee Attendance record & reporting. Employee Absenteeism record & reporting. Lateness record & reporting. Early out record & reporting. Advanced scheduling to shifting. Multiple schedules per day Multiple day shifts Track absences Overtime management Centralized view for managers Any Time movement report Any time all kind of reports Report exportable format Integrated with DSE HRMS employee database. Time wise zoning Door wise zoning Employee/department wise zoning. Power Supply unit with minimum 02 hours Backup system. Electro Magnetic Lock with Z/L or U channel Break Glass on 01 entry door Break Glass on 01 exit door Cabling, electrical circuit, switch, installation, testing & commissioning Processor:.. RAM:.. HDD:. Operating System:... Database:.. Vendor must mention detail specification of Servers or other devices Pls. note the following: a. The Central management PC/Server will be provided by DSE according to vendor requirement. Vendor also mention the Operating system, database used by system, DSE will provide all necessary software but configured & maintained by supplier vendor if needed. b. Vendor provides necessary training and support to responsible HR & IT staffs. Page 7 of 8

8 18 Technical Specification S.N. Component Vendors Response Remarks / Deviations A Model 1 CPU 2 Memory 3 Camera 4 Sensor Vendor mention DPI 5 Display 6 Capacity Face: Finger: Proximity: 7 Transactions 8 Algorithm 9 Verification speed 10 Identification speed 11 Identification Error 12 Communication (TCP/IP, USB etc.) 13 Time Sync option with NTP server 14 Facial Recognition standard 15 Fingerprint Template 16 Operation Temperature 17 Operation Humidity 18 Auto on 19 Audio/Voice Communication of Verification and Rejection 20 Weight 21 Power Requirement 22 Others, please mention 23 Warranty Note: 1) Datasheets of all the components to be enclosed. 2) Any other equipments, cables, connectors etc., required meeting DSE requirement and to complete the installation has to be arranged by the bidder at no additional cost to the Exchange. End of the document Page 8 of 8

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