WAREHOUSING DECLARATIONS USER MANUAL

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1 Warehousing SAD The model of declaration for this type of SAD is IM 7. Private warehouses are required to warehouse their products under the extended procedure code Duty free shops are required to warehouse their products under the extended procedure code The Guarantee Account This account is the C58 bond and comprised of the warehouse code. The SADs duty liability is deducted against the balance of the guarantee account. This indicated in box 49 on the SAD. The Product Specification Code This code may be alpha numeric. Consisting of a maximum of seventeen characters, it is the unique identifier for products being warehoused. It is currently mandatory to include this code when warehousing products as this code it used to identify the products at the point of the preparation of the warehouse exit SAD. Reference this inbox 33 on the SAD. The Warehouse Time Delay This is the legal period in days for which the goods will remain in the warehouse before the payment of duty. Currently it is 720 days. Insert the figure 720 in box 49 on the SAD. The Process Access ASYCUDA WORLD and expand the binder Goods Clearance and follow the path: Declaration Detail Declaration Right Click Select the NEW option. The system will retrieve a blank SAD requiring the declarant to key in the details of the shipment. Complete the SAD in its entirety paying attention to the following: 1. Tariff Number 2. Country of Origin 3. Specification Code 4. Supplementary Units 1

2 5. Value WAREHOUSING DECLARATIONS USER Ensure that all mandatory fields are completed and proceed to assess the SAD. At this point duties and taxes are not payable as they are secured against the warehouse guarantee account which is the C58 Bond. However the payment of CSCP Fees or Global Standard Fees may apply. Once paid selectivity lane must be requested for the declaration. After selectivity the declarant must proceed to Customs for Examination and delivery of the goods. EX Warehouse SAD The models of declaration for these SADs may include EX 3 for goods sold duty free or reexported and IM 4 for goods sold duty paid. Re-export Procedure Codes 3070: Re-exported from a private warehouse. 3071: Re-exported from a duty free shop, with the additional code 113 to identify duty free sales. Duty paid or Import Procedure Codes 4070: Duty paid from a private warehouse. 4071: Duty paid from a duty free shop. It should be further noted that the above procedure codes should be used with the appropriate additional code where a concession is being claimed. 2

3 Item Stock Report This report is available to the declarant. It can be used in conjunction with the previous declaration summary report to provide the warehouse stock balance per declaration. The procedure is explained below. To access the report, navigate to the following path: ASYCUDA Goods Clearance Suspense Procedure Item Stock by Declaration Stock List - Right Click and Choose Find The system will display the Stock List Finder: The required fields are: 1. Company Code This is the warehouse/ Duty free shop importer number 2. Reg. Number This is the SAD Customs Registration number 3. Reg. Date This is the registration date of the SAD 4. Tariff Code This is the HS number of the product 5. Product ID This is the product specification code used for the item Please Note: Information may be placed in one or two fields to retrieve data. The declarant can use either of these fields to search for a particular stock item, for example, he or she may use the field: Product ID. Here is an example of a transaction: The declarant needs information on all declarations where the item s product specification code is VA1. Using the stock list finder he: 1. Changes the criteria option of the field Product ID from all to equals and in 2. In the field value #1, inserts the characters VA1 and clicks the The system will display the result within the finder. See image below: 3

4 The example shows that the declarant has found two declarations (note registration number). It also shows the following: 1. Warehouse Code The warehouse or duty frees shop warehouse code 2. Company Code The warehouse or duty free shop importers number 3. Sad Registration Number The customs registration number of the SAD 4. Tariff Number The products HS code 5. Product ID The items product specification number 6. Expiration date of that product The date of expiry of the specific product 7. The SAD registration Year The year the SAD was assessed 8. Country of origin of the product The country of origin of the products 9. The line number of that product on the SAD The SAD line number 10. The commercial description The description entered by the declarant 11. The item s C.I.F The items Customs Value in Eastern Caribbean Dollars 12. The item s net weight The item s weight 13. The item s remaining quantity The remaining quantity In the example, the result of the search can be very helpful to the declarant in determining the SAD year and line number from which the product is being removed. The ex-warehouse procedure for removal of products is explained below: The Previous Declaration ASYCUDA WORLD has introduced the requirement of the previous entry when exiting goods from a warehouse. The information required from these entries is available through a form and may be obtained from a report in the ASYCUDA WORLD document library through the following path: ASYCUDA Goods Clearance Declaration Previous declaration Previous Declaration. 1. Right click the final option and select the find option. 2. Input the criteria for the declaration you intend to find 3. Input the declarations Office Code, Customs Registration Number and declaration reference year. 4. Use the search icon to reveal your results. The system will display a listing of previous declarations. 5. Select the declaration of interest and right click to reveal the view option. 6. View the SAD (remember to place it in the full screen 4

5 Previous Declaration Format General Segment 1. This area of the SAD displays a window containing a summary of all the items entered into the warehouse on this particular SAD. It lists each item by SAD line number, tariff number, initial weight, and initial supplementary unit, remaining weight and remaining supplementary units. 2. This information is important in determining the remaining quantities of the items on the warehousing SAD (IM7). Item Segment 1. Here the system displays all information for a specific line of the SAD. This includes tariff number, item specification code, and country of origin, procedure code, initial weight, initial supplementary units and C.I.F. Reference unit. 5

6 The Process for duty paid ex-warehouse SAD Navigate to detailed declaration in the document library and create a new declaration. The mandatory fields to be completed are listed below: General Segment (IM4 Duty Paid) 1. The office code box A 2. The model of declaration: IM 4 for duty paid box 1 3. Place of discharge box Office of entry box Delivery terms Nature of transaction box The Customs Procedure Code including the additional code. Where a concession is being claimed, the declarant should insert the default 4070 or 4071 codes. The appropriate procedure, additional, concessioner and tax relief codes should be inserted before assessment of the SAD and not at this stage. 8. The warehouse code box 49 General Segment (EX3 Duty Free) 1. The office code box A 2. The Model of Declaration: EX 3 box 1 3. Consignee name and address (insert various) box 2 4. Reference Number box 7 5. Identity and nationality of transport box Mode of transport box Place of loading box Office of exit box Country of first destination box Country of final destination box Delivery terms box 20 6

7 Previous Declaration Tab The information required by this page is as follows: 1. Input the office code 2. Declaration year 3. Registration letter 4. Registration number 5. Previous entry item line number 6. Current entry item line number The system will display the following information: 1. HS CODE or the product s tariff number 2. Origin or the country of origin 3. Initial supplementary units, net weight, packages and reference CIF Value 4. Remaining, supplementary units, net weight, packages The declarant is required to insert the supplementary qty of the item being removed and add the information to the list by clicking the icon Add intrant option. After adding the first item the system will display the following prompt Select to add item #2 and other sequential items or select to proceed directly to the assessment stage of the entry. The system will automatically calculate all values based on the supplementary quantity entered and complete all the required fields of the SAD. However the declarant should verify that all the details of the information stated are correct before assessment. 7

8 Assessment and Payment Assess the SAD to complete the process, if there are any errors the system will present them in a display message. Ensure all errors are rectified or the declaration assessment will not be possible. Where applicable, pay the relevant duties and taxes within two days of the assessment of duty paid declarations. Policy dictates that if duty paid entries are not settled within the two day period, all import transactions against the Warehouse Guarantee will be suspended. TRANSFER OF WAREHOUSED GOODS or CHANGE OF OWNERSHIP ASYCUDA WORLD requires Customs to transfer ownership of products sold from one warehouse operator to another. The officer will request that both parties be available to present the completed Transfer of Warehoused Goods Form while they transfer the individual items from the ASYCUDA stock to the receiving warehouse owner. The preparation of a SAD is now required to credit the duty liability of the products from the guarantee account of the previous warehouse owner and debit that of the receiving owner. The Model of Declaration of this type of SAD is IM The products are transferred from a private warehouse to another private warehouse The products are transferred from a duty free shop to another duty free shop The products are transferred from a private warehouse to a duty free shop The products are transferred from a duty free shop to a private warehouse. The Previous Warehouse The system requires the previous warehouse code to be placed in box 44. This is the warehouse code of the seller of the products. However in the event the goods are being rewarehoused (ownership of the goods does not change) the previous warehouse and current warehouse codes (box 49) remain the same. 8

9 The Process Warehouse Transfer Navigate to detailed declaration in the document library and create a new declaration. The mandatory fields to be completed are listed below: General Segment (IM7) 1. The office code box A 2. The model of declaration: IM 4 for duty paid box 1 3. Place of discharge- box Office of entry box Delivery terms Nature of transaction box The Customs Procedure Code including the additional code box The Previous warehouse code or the current owner box The warehouse code box 49 Previous Declaration Tab The information required by this page is as follows: 1. Input the office code 2. Declaration year 3. Registration letter 4. Registration number 5. Previous entry item line number 6. Current entry item line number The system will display the following information: 5. HS CODE or the product s tariff number 6. Origin or the country of origin 7. Initial supplementary units, net weight, packages and reference CIF Value 8. Remaining, supplementary units, net weight, packages 9

10 The declarant is required to insert the supplementary qty of the item being removed and add the information to the list by clicking the icon Add intrant option. After adding the first item the system will display the following prompt Select to add item #2 and other sequential items or select to proceed directly to the assessment stage of the entry. The system will automatically calculate all values based on the supplementary quantity entered and complete all the required fields of the SAD. However the declarant should verify that all the details of the information stated are correct before assessment. Assessment Assess the SAD to complete the process, if there are any errors the system will present them in a display message. Ensure all errors are rectified or the declaration assessment will not be possible. 10