7. Lenel Job Aid: Running Reports

Transcription

1 1. There will be four reports identified here, you will have access to many more reports, but these should help you in your day to day work. Access Denial Events, By Reader: Access Denied Events, grouped by reader. Access Level Assignments To Cardholders, By Segment: Listing of each Access Level by Segment, with each cardholder that has that access level assigned to them. Also summarizes the total number of badges that need to be downloaded to each segment. This report only works on a system using Segmentation. All events over time: A listing of all event types over time. Reader Assignments to Cardholders: Lists all cardholders that have access to a particular reader. Below, you will find instructions on how to run each of the four reports.

2 Access Denial Events, By Reader: 1. Login to System Administration via the RDS webpage: rds- lenel- prd.stanford.edu 2. Navigate to Administration à Reports Page 2 of 16

3 3. Once in the reporting area, you will want to navigate to the Reader Reports tab. Make sure that this report (Access Denied Events, by Reader) is selected with a red checkbox. Within this window there will be many pieces of information to complete. Start/End Times: Allows you to narrow in the timeframe on your search. Reader Filter: Select a reader by indicating the chosen reader with a red check box. Notice that it tells you how many readers you ve selected. You can select all readers by simply clicking Report All and it will automatically select all readers, but you will not see any red checkmarks. Cardholder Filter: If you want to narrow your search down even further, you are allowed to input a specific Cardholder either via name or Badge Id. When you are complete, click Preview to see your results. Page 3 of 16

4 4. Your report will provide the following: notice that you can verify (for every reader), who was denied access, when, and what was the event type. Page 4 of 16

5 Access Level Assignments To Cardholders, By Segment 1. Login to System Administration via the RDS webpage: rds- lenel- prd.stanford.edu 2. Navigate to Administration à Cardholders Page 5 of 16

6 3. Search on a cardholder. Toggle to the reports tab, and mark a red check mark next to this report, click Print. 4. In the Print Reports Options dialog box, click ok. Page 6 of 16

7 5. Your report will generate the following output: Page 7 of 16

8 6. Once you have previewed the data, if you would like to export a copy, you can. Create a new folder on your C: drive where you will save the export file to in the next step. Remember to note the file location and folder name. When you re done creating the new folder go back to System Administration and click on the Export Report icon in the upper left corner. 7. You will be prompted to select which format you d like the data saved in. Select the format you want and click OK. Leave the Destination as Disk File. Page 8 of 16

9 8. Select the Page range of All and click OK. 9. You will then need to select the location where you would like to save the report. Find the C drive that is associated with the name of the machine you are currently using and select that option. Then find the new folder you just created and select that folder, name the file and click Save. Page 9 of 16

10 The report will be exported to the new folder you created. Page 10 of 16

11 All Events Over Time 1. Login to the System Administration via the RDS webpage: rds- lenel- prd.stanford.edu 2. Navigate to Administration à Reports Page 11 of 16

12 3. Once in the reporting area, you will want to navigate to the Reader Reports tab. Make sure that this report (All Events Over Time) is selected with a red checkbox. Within this window there will be many pieces of information to complete. Start/End Times: Allows you to narrow in the timeframe on your search. Reader Filter: Select a reader by indicating the chosen reader with a red check box. Notice that it tells you how many readers you ve selected. You can select all readers by simply clicking Report All and it will automatically select all readers, but you will not see any red checkmarks. Cardholder Filter: If you want to narrow your search down even further, you are allowed to input a specific Cardholder either via name or Badge Id. When you are complete, click Preview to see your results. Page 12 of 16

13 4. Your report will provide the following: notice that you can see when a door is unlocked (according to a Timezome/Reader Mode Schedule), or who has been granted access at which door at what time, or if the door has been forced open (either by a key or by forced entry). There is a document that identifies the various event types you should see here, and what they mean. Page 13 of 16

14 Reader Assignments to Cardholders: 1. Login to the System Administration via the RDS webpage: rds- lenel- prd.stanford.edu 2. Navigate to Administration à Reports Page 14 of 16

15 Once in the reporting area, you will want to navigate to the Reader Reports tab. Make sure that this report (Reader Assignments to Cardholders) is selected with a red checkbox. Within this window there will be many pieces of information to complete. Start/End Times: Allows you to narrow in the timeframe on your search. Reader Filter: Select a reader by indicating the chosen reader with a red check box. Notice that it tells you how many readers you ve selected. You can select all readers by simply clicking Report All and it will automatically select all readers, but you will not see any red checkmarks. Cardholder Filter: If you want to narrow your search down even further, you are allowed to input a specific Cardholder either via name or Badge Id. When you are complete, click Preview to see your results. Page 15 of 16

16 Your report will provide the following: You will be able to see, by reader, which cardholders have access to that reader. Page 16 of 16