PD Office Management: Creating Learning Opportunities

Transcription

1 Page1 PD Office Management: Creating Learning Opportunities TO ACCESS MyPGS: Go to the Volusia website ( and click on the staff icon. Under the staff icon, scroll down to the staff links and click one of the two MyPGS links: MyPGS - (VCS employees at work only) MyPGS (from home or non-employees) Welcome to MyPGS! Log in using your VCS network ID & password. You may bypass this login with single sign-on. Note: If you have problems logging in, or get an error message, call Technical Support at ext To access ADMINISTRATION functions First, click on the Administration tab at the top of the My PGS Home page. Then, in the Applications block, click on Course Administration. 3. From the Course Administration link, you will Create New Learning Opportunities and Manage Learning Opportunities. Click the Create New Learning Opportunity link to create a new training opportunity you have not offered through My PGS in the past (steps 4-17). Click the Manage Learning Opportunities link to manage your existing courses (step 25), the rosters, and add new sections to existing courses (steps 18-24). CREATE NEW LEARNING OPPORTUNITY 4. From the Administration menu on the left, click on Create New Learning Opportunities. Here you will select the type of Learning Opportunity you would like to create. Select Instructor Led Course. Note: The Self-Paced Learning Opportunity option is for providing a list of resources. Use of the Self-Paced Learning Opportunity requires assistance from the PD office.

2 Page2 CREATE NEW LEARNING OPPORTUNITY (continued) 5. Type in your Course Title. Tip for creating a course title: Using the subject area or content area in the course title will make it easier for the end user to search. 6. Select the Course Provider: Moodle (Online or Blended) Face to Face/No Moodle Below is an explanation of these two options. INSTRUCTOR-LED Course Provider Types: Moodle (Online or Blended) Select this option for training in which you want to utilize Moodle, the platform for online learning. This option would be used for online courses, a blended PD activity (face-to-face and online), or to use Moodle to complement face-to-face training with online follow-up and collaboration activities. F2F / No Moodle This option would be selected when the training is face-to-face only and you do not want to utilize Moodle and the online course features it provides. 7. Note: Once you have selected a Course Provider Type and created the learning opportunity it cannot be changed. MIP Components: All professional learning must have a component identified from the Districts Master Inservice Plan (MIP). Select, from the drop-down list, a current MIP component with goals and objectives that correspond to your professional learning activity. Current component numbers have only 7 digits. At this time the components are in numerical order. If you need an alpha list of current components, use the alpha report that is located on the PD website: If you need a list of current components by department, use the component report by department on the PD website at: If there is not a current MIP component appropriate for the course you are creating, contact the OPDS to create a new component.

3 Page3 CREATE NEW LEARNING OPPORTUNITY (continued) After selecting a MIP component, the component details (course goals and objectives) will populate the fields below the Course Title. Follow the steps below to continue to create your course. 8. Scroll down past the component information and enter the following: 1) First, enter the number of In-service Credits or Training Hours ) Second, from the drop down, select whether the PD activity will result in In-service Credit or Training Hours (see descriptions of each below). Professional Development In-service Credits Target group: instructional and/or instructional leaders. PD that is focused on improving instructional practices and/or leadership practices that impact student learning. In-service credits are used for certificate renewal. Training Hours Target group: primarily non-instructional; may be instructional, if training is informational. Targeted at improving job skills and/or compliance issues that require tracking. Training hours may be used for career ladder evidence. Training hours may be 0 value. Training hours are not used for certificate renewal. Both PD for In-service Credits and Training Hours follow PD protocol guidelines: planning, learning, implementing and evaluating. 3) Third, check the box if credits for this training are bankable. NOTE: Only ESOL Endorsement, Reading Endorsement and reading strategies workshops are bankable. Complete the general objectives and specific objectives for this training. This information can be copied and pasted from the component information that populated when you selected the component. Scroll up to the component information, highlight the general objectives, right click to copy, and then paste in the general objectives text box. Then edit the general objectives, as needed. Do the same for specific objectives, and edit as needed. Enter the implementation and evaluation activities you have planned for the PD activity. All professional learning must provide participants an opportunity to implement what they learned into their professional practice and evaluate the impact on their practice. See example on next page. Add any notes about the training that you want to include.

4 Page4 CREATE NEW LEARNING OPPORTUNITY (continued) Tips for Implementation and Evaluation Activities: Here is an example of implementation and evaluation activities that incorporate the use of the Professional Learning Implementation and Evaluation Evidence. This guide can be accessed by PD facilitators at Select the PD Participant Evaluation Check if you want participants to be able to enroll in multiple sections of this training. Leave the PD 360 Course # empty. Leave the office as is. Leave the Archived box unchecked. Click the Create Instructor Led Course button. MANAGE COURSE SETTINGS After creating a new course, the page returns to the Manage Course page. The next step it to identify the SETTINGS for the course in the upper right corner of the page. In the following steps you will identify: Availability (step 15) Demographics (step 16) Align Rubrics (step 17) 15. SETTINGS: AVAILABILITY Availability determines who will be able to view the learning activity in the MyPGS course search. Availability is based on the users work locations. You may choose to make this learning opportunity available to users at all locations or to users based on their work location, a location category, or both. The system defaults to making it available to users at All Locations. If you want the PD activity to be accessible to users at all locations then leave this setting as is and go on to step 16, Settings: Demographics. To set specific locations, click Set Locations. When this page first opens the location options are greyed and not active. Click on the Add button to access locations. Now from the Select Type drop down choose either School Type or School: Select School Type: If you want the PD activity to be available to all users at schools/locations in one of the categories listed (for example, all elementary schools, all alternative education sites, etc.). Select School: If you want the PD activity available to users at specific schools or departments.

5 Page5 MANAGE COURSE SETTINGS (continued) Select School Type: If you want the PD activity to be available to all users at schools/locations in one of the categories listed (for example, all elementary schools). Select School Type to make it available to all schools/ locations in any of the following categories: AS = Alternative Sites CH = Charter Schools DP = Departments EL = Elementary Schools HS = High Schools K8 = K8 Centers MH = Middle/High Schools MS = Middle Schools NE = non-employees SC = Special Centers Test = for training only Click on the targeted school type from the drop down list. After you have selected the school type click the Add button. To set multiple school types click Add after each selection. Click Done when finished. Select School: If you want the PD activity available to users at specific school(s) or department(s). To make the offering available only to selected schools, use the drop down arrows and select: 1. Select Type: School 2. School Type: Select the school type that describes your target group. 3. School: Click on the targeted school(s). To set multiple locations click Add after each selection. Click Done when finished. NOTE: If you enter the set locations area and do not have any locations selected your course will not be visible or available for registration.

6 Page6 MANAGE COURSE SETTINGS (continued) 16. SETTINGS: DEMOGRAPHICS This optional setting identifies the target group for the PD activity. Demographics may be set as required, recommended, or you may restrict Demographics. Examples: Required Be careful when setting REQUIRED demographics. Any required training offered after hours will require payment for teacher participation. Recommended Curriculum Maps may be recommended for all K-12 instructors. Restricted Teachers or Instructional personnel may be restricted from registering for HR training for Office Specialists. If you choose not to set Demographics skip to step 17, Settings: Rubric. Begin by clicking on the Set button to the right. There will be three choices of employee groupings from which to choose: Administrative, Instructional and Support. Within each of these you will find a listing of job roles. Select the Employee grouping that will be in your target group and click the Enable button. Then click Set Demographics to expand the options. Click on the + next to the appropriate grouping to expand the options. Expand further to view additional job titles that you wish to include in your target group. After selecting the demographics click the Save button at the bottom of the page on the right. Follow the same process for setting the required, recommended or restricted demographic criteria.

7 Page7 MANAGE COURSE SETTINGS (continued) 17. SETTINGS: ALIGN RUBRICS The professional learning activity may be aligned to the Framework for Teaching evaluation competencies. Adding this setting allows the end user to search for professional learning activities to support their professional growth in any of the 22 components in the Framework. Click on Align Rubrics. From the list in the drop down select the Danielson Framework and click GO. Danielson Framework NOTE: At this point the only rubric that is linked to the search tool is the Danielson Framework. Therefore, this is the only option that should be selected. Now select the Framework for Teaching Components that align to the PD activity by checking the box to the left of each Domain and/or Component. After selecting the components click on Align to Elements. On the following page leave everything as is, scroll to the bottom and click on Save Values. Review your selections and Edit if necessary. Click Done when complete.

8 Page8 MANAGE COURSE SETTINGS (continued) Course Settings The selected settings are now displayed in the Settings block on your course page. You have just completed the process for creating a course. The course specifies the course title, course description, number of in-service credits, target group and alignment with evaluation competencies. Next create your course section(s). CREATE COURSE SECTION(S) The next step is to create section(s) for your course. Sections are created for all professional learning activities in MyPGS. Section information includes a section title, beginning and ending dates, time, location, registration window, number of participants, waitlist limit, etc. A course may have only one section or it may have multiple sections. The number of sections you create depends on the number of times you are offering the same training (same course title, same course description). Below are a couple of examples. The course in the example below, MyPGS Training is a 3 hour face-to-face training. This training was offered six times - different dates, different times, and different locations. A section has been created for each time it is offered. Six different sections were created for the course: MyPGS for PD Facilitator. Another example, Clinical Education Training, is a four day training that is offered 3 times during the year: fall, winter and spring. One section would be created for each 4-day offering of this training. 18. To create the Section(s), scroll to the bottom of the Manage course page and click New Section.

9 Page9 CREATE COURSE SECTION (continued) 19. Enter the SECTION information in the various editable fields. Section #: This will be auto generated when you complete the creation of the section. It is a unique number used to identify this section. Section Title: This field is required. Use a descriptive title to distinguish between various sections of a learning opportunity. This might include a specific location, audience, date, etc. The section title will help participants select the correct section if multiple sections are offered. Attendance: This will set up the section sign-in sheets. The system allows a learning opportunity instructor to mark section attendance once a day or twice a day. The sign-in sheets will print your choice. Maximum Number of Participants: Set the maximum enrollment. Once this number of registrations is achieved, additional participants will be added to a waitlist, if one is selected for this section. Minimum # Registrants: This will default to 1. It MUST be set to at least one or no one will be able to register. Allow Waitlist: Select this checkbox if you want to allow people to join a waitlist once a section reaches its maximum number of participants. The waitlist will include participants in the order they register, and can be managed in conjunction with the section roster. Participants will be notified when they have been moved from wait list to registered status. Maximum Waitlist Size: You can specify the maximum number of registrants that can be added to the waitlist. Section Start and End Dates: Use the calendars to select the starting date and end date for this section. Note: If you are using Moodle, the Moodle will be available during these dates. Start and End Times: The drop-down lists are used to specify the start and end times for this section. If a learning opportunity runs multiple days and there are different start and/or end times on different days, those changes will be made later. Complete by Due Date: Professional learning activities extend beyond the time spent in actual training to allow participants to extend the new learning through implementation and practice and reflect on the new concepts and skills learned. Therefore, set the Complete by Due Date to allow for those activities beyond the last date of the training. Note: If this is not set, the confirmation sent to participants will state that the course must be completed today the day they registered and receive confirmation. End of Registration Date: Use the calendar to select a cut-off date for section registration. Waitlist Cutoff Date: Specify the last date that potential registrants can add their name to the section waitlist. Cancel Deadline (optional): If this date is set, the course will automatically cancel if registrations are below the minimum number set. When the course is cancelled, the system will notify participants via . Release Section: You can choose to release the section to the PD catalog as soon as it is created, or specify a date and time to have the section released. Use the checkbox to release the section immediately after it is created, or use the drop-down lists and calendar to specify a date/time in the future. NOTE: Your workshop will not show up for anyone to register until it is released.

10 Page10 SECTION INFORMATION (continued) 20. Location and Room Number: Enter the name of the facility where this workshop or learning opportunity will take place AND the room number. This information will display for those searching. If online, enter online. Facility Street Address, City, State and Zip: This is optional, but if it is added participants will have a link to a map. Budget Codes: Choose the funding used for this workshop or choose No Funding required. Contact/Instructor: This information will be completed in the next steps. Total Estimated Cost: Enter the amount that you estimate will be spent from the budget selected. 21. Once you have completed all desired fields, including all required fields click Create to save this section. This will then open additional functionality for managing the section. The section screen will open with all of the fields entered. Review the information for accuracy. Note: Next to Class Times you ll see No Class Times Set (in red). You must set Class Times, as explained in Step 23. After creating the section, add Instructors and Manage Class Times. 22. MANAGE INSTRUCTORS Note: An instructor must be added to every section. The person(s) added here will receive system notifications and provide a contact name for participants during the registration process. Make sure that you add the name(s) of those managing the PD activity in My PGS. Under the section information, click the Instructors button to identify the instructors/contacts for this particular section of the learning opportunity. Return here to change instructors previously selected. Enter the first and/or last name of an instructor/ contact and click Find User. Select the checkbox beside the desired individual and click Add User(s) at the bottom of the page. Then click Done. Repeat the process to add additional instructors/contacts for this section.

11 Page11 SECTION INFORMATION (continued) 23. MANAGE CLASS TIMES: Click Class Times to specify the dates and times for the scheduled section. This step is required even after entering the start and end dates/times in the section information. If this step is not completed sign in sheets will not be available. The only exception is for online courses that have no face-to-face time. On the right side of the page, click on Add New Day. The first day that you entered when you created the section will populate, along with the default start and end times you entered. For a multi-day training, click Add New Day to set the additional dates and times. When you Add New Day, the next calendar day will automatically populate. Edit the dates by placing your cursor in the date field in the date column which will enable a calendar. Edit the times using the Start Time and End Time drop-down lists. Note: From this screen you can set the time by increments of 5 minutes. Click Save Changes to return to the section creation process. Click Done when you have finished adding all the dates and times for the learning opportunity. 24. If released, your PD activity should now be available for registration in the My PGS catalog. When you advertise your professional learning activity provide the course title, section number and section title. This will help participants search and register for the PD activity. Note all Class Times are now reflected in the section information. Check to be sure the PD activity is posted and available in the My PGS catalog. 1. Go to the Search PD tab at the top of the MyPGS home page. 2. Enter a keyword from your course title or course/section # in the search field and click Search. 3. Your PD activity will display. 4. Note: You may not be able to view the PD activity when searching if you are not included in the availability location or demographic group set.

12 Page12 MANAGE LEARNING OPPORTUNITIES 25. After you have created your learning opportunities (course and sections) click Manage Learning Opportunities from the Administration menu to return to your office in MyPGS to manage the course. From your MyPGS office the courses are accessible. Click on the course Action drop-down to complete any of the following: Edit: to edit course information Manage: to edit settings (availability, demographics, rubric alignment) View: to view course information Sections: to access sections to edit, view, or manage the roster 26. SECTION OPTIONS Click on the section Action drop-down to complete any of the following: Edit: Return to the section fields to edit section information. Manage: Access to manage and/or edit instructors and class times. View: View the section information and print out in PDF format. View Status: Click here to see which participants have completed the PD evaluation. View Roster: Access to the roster for registration and awarding inservice credits. Navigate Section: this link goes directly to Moodle, the online component attached to this professional learning activity. Cancel Section: You may manually cancel a section; when you select this option participants will receive an notification that the learning activity has been cancelled. Copy: Create a copy of the section. Delete: The entire section may be deleted. Prior to deleting a section all of the users on the roster must be removed. For assistance contact the Office of Professional Development and Support.