Charleston Southern University Procurement Card (P-card) User Guide

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Charleston Southern University Procurement Card (P-card) User Guide"

Transcription

1 Charleston Southern University Procurement Card (P-card) User Guide

2 Index Overview. 3 Concepts. 3 Terms.. 4 Processing cycle... 4 Contacts... 4 Logging in 5 Home Page.. 6 Customizing Columns 7 Notification Preferences.. 8 Processing Transactions. 9 Splitting Transactions 10 Signing off.. 11 Processing Deadlines.. 12 Disputing Transactions.. 13 Personal Reports 14 Monthly Reports 15 P-card report. 15 Monthly P-card report P-card Travel.. 17 Additional Resources.. 18 Training videos 18 Online Manuals 19 P-Card User Guide Page 2

3 OVERVIEW Charleston Southern University has implemented a procurement card (P-card) program. This program has increased user functionality, widespread vendor acceptance, predefined spending limits and online reporting. This eliminates the need to generate purchase orders. Online reporting offers a variety of reports that will allow you to view spending by cardholder, department, location and account number. These functions allow greater flexibility and management of expenditures. This document provides an overview of the transaction processing cycle and the procurement card user activities and responsibilities. CONCEPTS 1. Within this document P-card system is referring to the Bank of America Works website. This can be found and saved into your favorites A cardholder can make a purchase using his or her P-card only if the card has available funds. 3. Transactions require sign off by the employee in the purchase card system. The sign off process requires the cardholder logging into the P-card system to review transactions and account coding before signing off that it is a valid transaction. 4. Funds are renewed after the cardholder signs off on the transaction. If the cardholder has $1,000 in funds and makes a $200 purchase, $800 remains available for future purchases. After the $200 transaction is signed off, the full $1,000 is restored to the card. No new funds will be added to the card until the sign off process is complete. 5. Funds are to be signed off weekly by 5 p.m. each Monday. After this time, the account will no longer be open for allocation through the P-card system. The account must be signed off in order to restore funds. 6. In order to reallocate funds after the cut off, the card holder will need to contact the accounting department. If funds are continually not reallocated in a timely manner and the accounting department is required to correct these allocations, disciplinary action will be taken with possible loss of card as indicated by the P- card manual. 7. If, for any reason the user requires additional funds above the normal monthly allowance, the user must have the vice president of the department approve extension of the credit limit. Only the P-card administrator will be able to adjust this limit. P-Card User Guide Page 3

4 TERMS 1. A Transaction Limit is the amount of the largest single transaction that is authorized on the P-card. 2. Credit Limit is the total amount of transactions that are authorized during the monthly business cycle. A cardholder can continue to replenish funds but cannot spend more than the credit limit during the month. PROCESSING CYCLE: The typical cycle for P-card usage is: P-card users will initiate transactions on their card notification sent to cardholder of transactions posted on the P-card system. Transactions are typically posted on the system hours after purchase, but may take several days. Cardholder will log into the P-card system and review transactions and account coding. (see Processing Transactions, page 9) Cardholder will sign off on the transaction. Funds will be replenished for only the amount of approved transaction. Users MUST allocate funds by 5 p.m. each Monday. The P-Card administrator will review and summarize transactions on a weekly basis and import into the accounting system. CONTACT Contact the program administrator with any questions or comments relating to the Works website. Program Administrator: Melissa Spivy P-Card User Guide Page 4

5 LOGGING IN 1. You will receive a welcome that provides the initial log in information and user validation. 2. Go to: 3. Bookmark the site for future reference. 4. Login with: (1 st login only) Username (Case Sensitive) Password (Case Sensitive) (8 to 100 characters, can be alpha and/or numeric or both) All passwords expire in 90 days. If you forget your password, contact the P-Card administrator to temporarily change your password. Note: The application is designed to automatically timeout if not active for 30 minutes. P-Card User Guide Page 5

6 HOME PAGE The Home Page displays when you first log into the application or when you click the Home Page icon. This page includes links to Tasks assigned to you and a listing of your P-card funds. The Tasks section of the Home Page lists Tasks cardholders must complete. Tasks are also listed in the left navigation bar. To perform a Task, highlight the Task under Action Required. Once the action is highlighted, transactions will appear. Home Icon Tasks Action Required Card Details You can access a video overview of navigating the application at the following address: P-Card User Guide Page 6

7 CUSTOMIZING COLUMNS After selecting a Task to perform, the screen can be customized to your needs. The column button enables you to specify the columns of information to display in an order that you select. Column Button Add/Remove columns you want to view Select the order columns will appear in. P-Card User Guide Page 7

8 NOTIFICATION PREFERENCES This application summarizes events into reports that it sends you periodically via . You can control the reporting frequency by adjusting the settings as described in the Preferences Page. Click Save when finished. Preferences Save Button NOTIFICATION REPORT EXAMPLE: (Your Name will appear here), The following changes have occurred. The following transactions have been received, adjusting the available funds. Card Supplier Amount XXXX SIR SPEEDY $ XXXX NWA AIR $ XXXX PASCO SCIENTIFIC $ P-Card User Guide Page 8

9 PROCESSING TRANSACTIONS 1. On the Home Page, under Action Required click Sign Off. 2. Highlight the transaction in the upper section of the window to view its details in the lower section. 3. Click the Allocation Tab. 4. Move the cursor to the Allocations Field and review the GL accounting codes. Account codes will default based upon your assigned location, department and type of purchase. 5. The account number can be changed, if necessary. You can manually enter the account number or click the GL Assistant. Refer to Using the GL Assistant on page 11. To change the allocation, click Add/Edit. 6. If an invalid account number is entered, an invalid/unauthorized red x will appear in the allocation validation column. This allocation must be corrected. Contact the program administrator if necessary. 7. Add new lines if necessary, refer to page Click the Purchase Detail Tab to review any line item detail submitted by the merchant (not necessary if you know your purchases). 9. Click Save. 10. Click Sign Off. Refer to page 14 Signing Off Transactions. To set default tab for this session, click the thumbtack To Edit Allocation Click Account Allocation P-Card User Guide Page 9

10 To allocate transactions across multiple cost centers, add more lines and allocate by dollar amount or %. Type in new allocations or click on GL assistant for help in locating valid GL codes Allocate and Save SPLITTING TRANSACTIONS 1. Go to the Add New Lines drop down menu. 2. Select the number of lines as necessary. 3. Select Amount or Percentage button beside Allocate By. 4. Move from one line item to the next entering the account number in the Allocations Field and the dollar/percentage amount in the Amount Field if necessary. 5. Click Save. You can access a video overview of the GL Account coding and sign off procedures at the following addresses: P-Card User Guide Page 10

11 SIGNING OFF TRANSACTIONS Signing off a transaction is the final step in the allocation process. Only Sign Off transactions once they are allocated to the appropriate account number. If changes need to be made after Sign Off, contact the program administrator ( ). SIGN OFF A SINGLE TRANSACTION: 1. Allocate the transaction as described in Processing Transactions page Click Sign Off on the lower right-hand corner to submit the transaction. SIGN OFF MULTIPLE TRANSACTIONS: 1. Check the Table view button on the right-hand corner of the screen. All transactions requiring Sign Off will appear in a table format. Click Sign Off 2. To Sign Off all transactions listed: a. Check the Check-Mark box at the top of the column on the left side of the screen. A check mark will be placed beside all transactions listed. b. Click Sign Off. c. All transactions will disappear. 3. To Sign Off multiple but not all transactions listed: a. Check the Check-Mark box beside each transaction to be Signed Off. A check mark will be placed beside the requested transactions only. b. Click Sign Off. (reference picture on next page) P-Card User Guide Page 11

12 Table View Select Transactions & Sign Off PROCESSING DEADLINES All transactions must be Signed Off by the close of business (5 p.m.) on Monday of each week. If you are close to your credit limit at the end of the P-Card cycle (27th of the month) and have not Signed Off on any or some of your transactions, credit funds will not be available until transactions have been allocated and Signed Off. Example 1: Credit limit: $10,000 Transactions Requiring Sign Off: $8,000 Credit Limit: $2,000 Example 2: Credit limit: $10,000 Transactions Requiring Sign Off: $0 Credit Limit: $10,000 P-Card User Guide Page 12

13 DISPUTING TRANSACTIONS Notify the program administrator ( ) that a transaction is under dispute or possible fraud. Marking a transaction for dispute is done on the same screen used for allocating transactions. Note: Marking a transaction for dispute cannot be done once it has been Signed off. 1. Click a transaction in the upper section to view its details in the lower section. 2. Click Dispute on the lower left-hand corner. 3. Enter the disputed dollar amount and the reason for the dispute and click Ok. Dispute P-Card User Guide Page 13

14 PERSONAL REPORTS Each user can monitor his or her spend activity by accessing his or her memo statement and personal reports. Users can access My Memo Statement. The My Memo Statement report enables cardholders to view all of their card transactions for a specified date range. TO ACCESS PERSONAL REPORTS: 1. Click Reports on the left navigation bar. 2. Select Personal Reports. 3. Select Spend Reports. 4. Highlight the desired report. 5. Select the report s criteria in the lower portion of the page. 6. Select: a. PDF: View access only. b. Excel: Access to edit and sort information. Date Range Report Type P-Card User Guide Page 14

15 MONTHLY REPORTS Each user must download his/her monthly report from the system. Failure to submit your P-card report can result in penalties outlined in your P-card policy document. Please review this policy often for updates and changes. Copies of the statement and attached receipts must be forwarded to the Program Administrator by the 8th of each month. You may begin sending the statement and receipts on the 29 th of each month. P-card Report See page 18 for directions on how to run the works report. Users will print monthly statements on the 29 th of each month and attach receipts. 1. Reports must include the P-card monthly cover sheet. See provided link below Reports are to be numbered by transaction line. Receipts and any additional relevant backup for each transaction will be in order and numbered to match numbered transactions. 3. If the user has traveled using the P-card, the travel authorization and expense report are to be included. 4. Expense reports are to be numbered in correspondence to receipts and transactions that they pertain to. Travel forms in which the P-card was not utilized will not be turned in with the P-card report (reference page 17). 5. User will include the missing receipt forms as needed for missing receipts 6. User and direct supervisor must sign off on cover sheet; this testifies that the report and all backup documentation are present and organized correctly. 7. The monthly report will be maintained in the NOLIJ system by the purchasing office. 8. Original receipts are to be maintained by the user for a period of no less than three months. P-Card User Guide Page 15

16 MONTHLY P-CARD REPORT NEW P-CARD MONTHLY REPORT Step 1 - Step 2 - Go to REPORTS Select REPORTS Select SPEND REPORTS Under the Step 1 heading of Select a Spend Reports template, using the drop down arrow, select CHOOSE FROM ALL AVAILABLE TEMPLATES Select A. USE THIS MONTHLY P-CARD REPORT click FINISH. Step 3 - Proceed to ADD GENERAL and COLUMN FILTERS Type in your last name in the white blank where it says CH LAST NAME is exactly Adjust dates to reflect current period for report if necessary. TO RUN YOUR REPORT AUTOMATICALLY Select SHOW EXPERT VIEW toward the top right side of your screen. Go down to the very bottom of your screen where it says STEP 6 Scheduling and Expiration. Under SCHEDULE - select RECURRING Select Every Billing Cycle plus 1 Day then select OK (This will automatically run your report for you each month at the proper time and notify you via when the report is ready to download. You will also see that the report is available on your home screen around the 29 th of each month. To continue to run it yourself each month, skip this option.) Step 4- Select SUBMIT REPORT at the bottom right corner of the page. Once the report is run select Download PDF. P-Card User Guide Page 16

17 P-CARD TRAVEL Please reference the Expense and Travel Policies and Procedures document found under Business Office on the CSU webpage for all travel policy information. Organizing travel expenses Travel expenses must be approved using a Travel Authorization Form, include all required backup documentation and include an Expense Report with the breakdown of charges. Travel - Only P-card purchases Remit to P-card Administrator only: - Signed Travel Authorization Form - Numbered receipt copies to correlate with Monthly P-card Report - Expense Report (numbered to correlate with P-card report) Be sure Expense Report is dated, filled in completely and includes only one TA number per voucher. Travel Using both P-card and cash/mileage/check/or other reimbursement Remit to P-card administrator only: *** Turn in ONLY P-card relevant information **** - Signed Travel Authorization form - Numbered receipt copies to correlate with P-card report - Expense Report (numbered to correlate with P-card report) Be sure Expense Report is dated, filled in completely and includes only one TA number per voucher Remit to accounts payable office: *** Do not turn in any P-card information to accounts payable office*** - Signed travel authorization form - Signed Expense Report - All cash receipts - All reimbursement requests - All relevant backup documentation Travel with no P-card expenditures. Remit to accounts payable office only: - Signed travel authorization form - Signed Expense Report - All cash requests - All Reimbursement requests - All relevant backup documentation P-Card User Guide Page 17

18 ADDITIONAL TRAINING RESOURCES TRAINING VIDEOS Online Training Material is available as listed below: Works Payment Manager 3.0 Process Overview: This session introduces you to the Works application and the workflow being used by your organization Initial Login/Forgot Password: This session shows how to login in for the first time and reset or set your password should you forget your password or delete your welcome . Navigating Payment Manager 3.0: This session introduces you to the interactive interface of Payment Manager, including action items, viewing your card's available funds, finding reports and modifying the frequency of s from Works. Cardholders: Reconciling Transactions: This session shows cardholders how to allocate transactions for purchases and sign off on their transactions. Cardholders: Creating Purchase Requests and Reconciling Transactions: This session shows cardholders how to create purchase requests for incremental funds and how to allocate transactions and sign off on their transactions. Cardholders & Managers: Viewing Your Online Statement and Handling Flagged Transactions: This session covers viewing and printing your statement online, searching for transactions in the system and handling transactions that have been flagged by your manager or accountant. Managers: Transaction Sign Off and Approving/Rejecting Purchase Requests: This session shows managers how to sign off on their cardholder's transactions and approve or reject purchase requests for incremental funds. Delegation authority is also covered, allowing managers to give another user access to their tasks. Managers: Reporting: This session shows managers how to run detailed reporting for all cards and transactions within their scope. P-Card User Guide Page 18

19 ONLINE MANUALS You can access the Payment Manager Manual online as follows: 1 Select Reference on the left navigation bar. 2 Select Training. 3 A new window will pop up with topic sections P-Card User Guide Page 19

North Carolina A&T State. University PCard Program. Training Guide for. Cardholders and Reconcilers. January 2009

North Carolina A&T State. University PCard Program. Training Guide for. Cardholders and Reconcilers. January 2009 North Carolina A&T State University PCard Program Training Guide for Cardholders and Reconcilers January 2009 North Carolina A&T State University - 1 - TABLE OF CONTENTS Overview -3 Processing Cycle -3

More information

Bank of America s On-line Purchasing Card Internet-Based Solution

Bank of America s On-line Purchasing Card Internet-Based Solution Bank of America s On-line Purchasing Card Internet-Based Solution Access to Works Once your application has been approved and a card has been ordered, you will receive a welcome email that includes your

More information

Barclaycard Spend Management Training Guide. December 2010

Barclaycard Spend Management Training Guide. December 2010 Barclaycard Spend Management Training Guide December 2010 About this Guide The following slides are intended to assist with cardholder and manager (approver) Barclaycard Spend Management training. The

More information

Concur Expense Guide: Version 2

Concur Expense Guide: Version 2 Concur Expense Guide: Version 2 Welcome to Concur Expense...3 Log on to Concur...3 Explore the My Concur Page...4 Update Your Expense Profile...5 Step 1: Change Your Password...5 Step 2: Review Your Expense

More information

Works User s Guide Release /11/2015

Works User s Guide Release /11/2015 Works User s Guide Release 4.12 4/11/2015 Works Table of Contents INTRODUCTION TO WORKS... 1 Overview of Works Features... 11 Account Spending...11 Account Funding...11 Spend Reconciliation...12 Card Control...12

More information

Smart Data Training. Logging in: Go to web address: https://smartdata.jpmorgan.com. Log in screen:

Smart Data Training. Logging in: Go to web address: https://smartdata.jpmorgan.com. Log in screen: Smart Data Training Logging in: Go to web address: https://smartdata.jpmorgan.com Log in screen: Enter USER ID (usually your Whitman e-mail address without the @whitman.edu) Page 1 of 24 Enter password.

More information

PROCUREMENT CARD US BANK ACCESS ONLINE SYSTEM USER GUIDE

PROCUREMENT CARD US BANK ACCESS ONLINE SYSTEM USER GUIDE PROCUREMENT CARD US BANK ACCESS ONLINE SYSTEM USER GUIDE Contracts and Procurement Procurement Card Program October 2010 Contents Registering your US Bank Visa Pcard on Access Online... 3 Login to the

More information

PROCUREMENT CARD US BANK ACCESS ONLINE SYSTEM USER GUIDE

PROCUREMENT CARD US BANK ACCESS ONLINE SYSTEM USER GUIDE PROCUREMENT CARD US BANK ACCESS ONLINE SYSTEM USER GUIDE Contracts and Procurement Procurement Card Program September 2011 Contents Web Browser Security Settings... 3 Internet Explorer Security Settings...

More information

QuickBooks Credit Card Merchant Service May 18, 2015 revised

QuickBooks Credit Card Merchant Service May 18, 2015 revised May 18, 2015 revised Security Awareness link http://bblearn.missouri.edu Other resources: Signup for Swipe Reader Guidelines for Credit Card Swipe Reader What is the Merchant Service? The Merchant Service

More information

Sam Houston State University Procurement Card Program

Sam Houston State University Procurement Card Program Sam Houston State University Procurement Card Program Citi Card GCMS On-Line Cardholder Reference Guide COMMERCIAL CARD ADMINISTRATOR: KATHY ROBERTS OFFICE PHONE: 936-294-1991 OFFICE FAX: 936-294-1997

More information

Ariba Frequently Asked Questions (FAQ)

Ariba Frequently Asked Questions (FAQ) Ariba Frequently Asked Questions (FAQ) 1. I am a new user. How do I start using Ariba? 2. How do I update my user profile? 3. How do I verify a vendor is in Ariba? 4. How do I add a new vendor or change

More information

CONSUMER PORTAL QUICKSTART GUIDE: HSA

CONSUMER PORTAL QUICKSTART GUIDE: HSA CONSUMER PORTAL QUICKSTART GUIDE: HSA Welcome to your Benefit Strategies Consumer Portal. This one-stop portal gives you 24/7 access to view information and manage your Health Savings Account. Our one-stop

More information

Finance Office. Related Website: https://www.wellsfargo.com/com/

Finance Office. Related Website: https://www.wellsfargo.com/com/ Finance Office Related Website: https://www.wellsfargo.com/com/ Table of Contents Introduction... 3 Cardholder Responsibility... 3 Getting Started... 3 Login... 3 Creating a New Pass Phrase... 4 Answering

More information

Purchasing Card Manual Columbia Public Schools. Columbia, Missouri

Purchasing Card Manual Columbia Public Schools. Columbia, Missouri Purchasing Card Manual Columbia Public Schools Columbia, Missouri UCONTACT DIRECTORY DOUG BOYER (573) 214-3706 Purchasing Card Administrator Ext. 27406 dboyer@cpsk12.org 1BHEATHER MCARTHUR (573) 214-3705

More information

FAST Travel System. Guide: Creating Expense Reports

FAST Travel System. Guide: Creating Expense Reports FAST Travel System Guide: Creating Expense Reports Purpose: To provide instructions on how to create an Expense Report (ER) in FAST 9.2 Travel module. Definition: Expense Report submission entered into

More information

Document Services Online Customer Guide

Document Services Online Customer Guide Document Services Online Customer Guide Logging in... 3 Registering an Account... 3 Navigating DSO... 4 Basic Orders... 5 Getting Started... 5 Attaching Files & Print Options... 7 Advanced Print Options

More information

Concur Expense Guide: Procurement Card Version 2

Concur Expense Guide: Procurement Card Version 2 Concur Expense Guide: Procurement Card Version 2 User s Guide Procurement Card This guide will provide details on how to log in, upload receipt images, submit monthly P-card reports, allocate transactions,

More information

At the end of a statement period, you will be notified via-email that it is time to review your card statement.

At the end of a statement period, you will be notified via-email that it is time to review your card statement. Cardholder Quick Reference Guide At the end of a statement period, you will be notified via-email that it is time to review your card statement. Accessing Wells Fargo Commercial Card Expense Reporting

More information

Council of Ontario Universities. COFO Online Reporting System. User Manual

Council of Ontario Universities. COFO Online Reporting System. User Manual Council of Ontario Universities COFO Online Reporting System User Manual Updated September 2014 Page 1 Updated September 2014 Page 2 Table of Contents 1. Security... 5 Security Roles Defined in the Application...

More information

CentreSuite Expense Routing Cardholder USER GUIDE

CentreSuite Expense Routing Cardholder USER GUIDE CentreSuite Expense Routing Cardholder USER GUIDE CentreSuite Expense Routing Cardholder User Guide Table of Contents 3 First Time Users 6 Quick Links from your Home Screen 7 Statements 9 Creating and

More information

MyCaseInfo Attorney Administration Users Guide. A Best Case Bankruptcy Add-on Tool

MyCaseInfo Attorney Administration Users Guide. A Best Case Bankruptcy Add-on Tool MyCaseInfo Attorney Administration Users Guide A Best Case Bankruptcy Add-on Tool 2 Table of Contents I. ATTORNEY ADMINISTRATION OVERVIEW... 4 II. HELP CENTER... 5 Documents Web Tutorials Online Seminar

More information

Contents. Dianne Harrison Ferro Mesarch

Contents. Dianne Harrison Ferro Mesarch Georgetown Box Basics Contents What is Georgetown Box?... 2 Claiming Your Georgetown Box Account... 2 Logging into Georgetown Box... 2 Uploading Files... 2 File Version History... 3 Downloading Files...

More information

http://www.ashrae.org/standards-research--technology/public-review-drafts

http://www.ashrae.org/standards-research--technology/public-review-drafts October 2012 Online Comment Database 1. To access the online comment database go to the ASHRAE website at: http://www.ashrae.org/standards-research--technology/public-review-drafts 2. Click on the button

More information

Student Manager s Guide to the Talent Management System

Student Manager s Guide to the Talent Management System Department of Human Resources 50 Student Manager s Guide to the Talent Management System 1 Table of Contents Topic Page SYSTEM INTRODUCTION... 3 GETTING STARTED... 4 NAVIGATION WITHIN THE TALENT MANAGEMENT

More information

CentreSuite Expense Management Cardholder USER GUIDE

CentreSuite Expense Management Cardholder USER GUIDE CentreSuite Expense Management Cardholder USER GUIDE CentreSuite Expense Management Cardholder User Guide Table of Contents 3 First Time User Log On 6 Quick Links From Your Home Screen 7 Statements 9 Reviewing

More information

A SMART WAY TO PAY. AN EASY WAY TO SAVE. Fifth Third Bank Health Savings Account

A SMART WAY TO PAY. AN EASY WAY TO SAVE. Fifth Third Bank Health Savings Account A SMART WAY TO PAY. AN EASY WAY TO SAVE. Fifth Third Bank Health Savings Account Contents Welcome 3 Getting Started 4 Logging in for the First Time 4 Forget your Username or Password? 4 Home Page 5 Make

More information

Federal Program Office (FPO) User Manual

Federal Program Office (FPO) User Manual Federal Program Office (FPO) User Manual System Navigation NOAA Grants Online Program Management Office August 2015 Table of Contents Overview... 5 Accessing Grants Online... 5 Grants Online Navigation

More information

Hello! This email provides details below pertaining to the University's Bank of America VISA charge card program.

Hello! This email provides details below pertaining to the University's Bank of America VISA charge card program. Access to Works Once your application has been approved and a card has been ordered, you will receive a welcome email that includes your username and a link to the application. **IMPORTANT** Keep this

More information

How to Add Users 1. 2.

How to Add Users 1. 2. Administrator Guide Contents How to Add Users... 2 How to Delete a User... 9 How to Create Sub-groups... 12 How to Edit the Email Sent Out to New Users... 14 How to Edit and Add a Logo to Your Group's

More information

Procurement Card System User's Guide

Procurement Card System User's Guide Procurement Card System User's Guide The Dartmouth Procurement Card (P-Card) System is a Web-based application that is accessed through the Internet. Roxanne Zola is the primary contact for P-Card questions

More information

Transaction Management

Transaction Management Access Online Transaction Management User Guide Version 3.6 Cardholder and Program Administrator Contents Introduction... 2 Transaction Management Variables by Organization... 2 Procedures in This Guide...

More information

account multiple solutions

account multiple solutions Quick Start Guide 1 Our easy to use guide will get you up and running in no time! The guide will assist you with: Generating your Sage Pay login Navigation Creating contacts Creating system users Setting

More information

PROCUREMENT CARD US BANK ACCESS ONLINE DELEGATE USER GUIDE

PROCUREMENT CARD US BANK ACCESS ONLINE DELEGATE USER GUIDE PROCUREMENT CARD US BANK ACCESS ONLINE DELEGATE USER GUIDE Contracts and Procurement Procurement Card Program September 2011 Contents Web Browser Security Settings... 3 Internet Explorer Security Settings...

More information

The Welcome screen displays each time you log on to PaymentNet; it serves as your starting point or home screen.

The Welcome screen displays each time you log on to PaymentNet; it serves as your starting point or home screen. PaymentNet Cardholder Quick Reference Card Corporate Card ffwelcome to PaymentNet The Welcome screen displays each time you log on to PaymentNet; it serves as your starting point or home screen. PaymentNet

More information

A Guide to Online Filings for Annual Reports

A Guide to Online Filings for Annual Reports A Guide to Online Filings for Annual Reports 1 Table of Contents General Information on Process... 3 Who is authorized to execute/electronically file an annual report to be filed at the NC Department of

More information

Edit a Section... 9. View... 8 Select... 8 Requesting Rooms and Features... 9

Edit a Section... 9. View... 8 Select... 8 Requesting Rooms and Features... 9 Contents Introducing Astra Schedule 7 Training and User Guides... 2 Before you begin... 2 Access to Astra Schedule... 2 Understanding the Data in Astra Schedule Sections... 2 Facilities... 3 Events...

More information

CONTRACT MANAGEMENT SYSTEM USER S GUIDE VERSION 2.7 (REVISED JULY 2012)

CONTRACT MANAGEMENT SYSTEM USER S GUIDE VERSION 2.7 (REVISED JULY 2012) CONTRACT MANAGEMENT SYSTEM USER S GUIDE VERSION 2.7 (REVISED JULY 2012) VERSION 2.6 (REVISED APRIL 2012)... I INTRODUCTION... 5 Helpful Hints... 5 Pop-Up Blockers... 5 Users... 6 CPUC Staff Administrator...

More information

Works. Works Quick Reference Guide. Managing Transactions for Accountholders

Works. Works Quick Reference Guide. Managing Transactions for Accountholders Works Quick Reference Guide Managing Transactions for Accountholders Table of Contents About this Guide...3 Allocating or Editing a Transaction...4 Adding a Transaction to an Expense Report...8 Managing

More information

Connect Your Bank Accounts and Credit Cards to QuickBooks Online

Connect Your Bank Accounts and Credit Cards to QuickBooks Online You can save time and reduce errors by downloading your transactions directly from your bank and credit card accounts from a secure online connection. QuickBooks Online allows you to set these transactions

More information

End User Training Guide

End User Training Guide End User Training Guide October 2013 2005-2013 ExpenseWire LLC. All rights reserved. 1 expensewire.com Use of this user documentation is subject to the terms and conditions of the applicable End- User

More information

Purchasing Card User Manual. Contents. 1. Introduction. 2. Card Application. 3. Card Usage. 4. Manual File Upload

Purchasing Card User Manual. Contents. 1. Introduction. 2. Card Application. 3. Card Usage. 4. Manual File Upload Contents 1. Introduction 2. Card Application 3. Card Usage 4. Manual File Upload 5. Start of Coding Process for Departments 5.1. Coding Process 5.2. Merchant 5.3. Type 5.4. G/L Account 5.5. Cost Objects

More information

Procurement Contracts Training Manual PS PeopleSoft 9.1. City of Kansas City, Missouri. December 2013

Procurement Contracts Training Manual PS PeopleSoft 9.1. City of Kansas City, Missouri. December 2013 Procurement Contracts Training Manual PS 2260 PeopleSoft 9.1 City of Kansas City, Missouri December 2013 Mian Shah 513-1186 mian.shah@kcmo.org Table of Contents Tips:... 1 New Features:... 2 Step 1 - Look

More information

Quick reference Approver

Quick reference Approver The Commercial Card Expense Reporting (CCER) service Quick reference Approver Accessing the Commercial Card Expense Reporting (CCER) service 1. Sign on to the Commercial Electronic Office (CEO ) portal

More information

ebilling and epayment for Fully Insured Groups

ebilling and epayment for Fully Insured Groups ebilling and epayment for Fully Insured Groups This document walks you through the basics of registering for, and using, ebilling and epayment Services. Topics covered are: Setting up Roles in BlueConnection

More information

Juris User Guide. Version 2.7. 2015 LexisNexis. All rights reserved.

Juris User Guide. Version 2.7. 2015 LexisNexis. All rights reserved. Juris User Guide Version 2.7 2015 LexisNexis. All rights reserved. Copyright and Trademark LexisNexis, Lexis, and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties Inc., used

More information

ONLINE MERCHANT PORTAL USER GUIDE

ONLINE MERCHANT PORTAL USER GUIDE ONLINE MERCHANT PORTAL USER GUIDE MARCH 2015 Content 1. Introduction... 3 1.1. Payments History... 3 2. Getting Started... 4 2.1. Registration... 4 2.2. Logging into Your Account... 6 3. Home Page... 7

More information

Online School Payments (OSP) User Guide

Online School Payments (OSP) User Guide Online School Payments (OSP) User Guide November, 2013 OSP User Guide Table of Contents Overview...3 Site Information...3 Login to Portal...4 Activity Setup...6 OSP Activity Setup Form...6 Add Activity...7

More information

PREPARED BY Carmen Costea

PREPARED BY Carmen Costea SFU ONLINE EXPENSE REPORT USER GUIDE PREPARED BY Carmen Costea TABLE OF CONTENTS TABLE OF CONTENTS... 2 1. NAVIGATE... 4 1.1 NAVIGATE TO THE ONLINE TRAVEL AND EXPENSES APPLICATION...4 1.1.1 Direct weblink

More information

OSP User Guide. 1 P a g e

OSP User Guide. 1 P a g e Online School Payments (OSP) User Guide February, 2014 OSP User Guide Table of Contents Overview...3 Site Information...3 Login to Portal...4 Activity Setup...6 OSP Activity Setup Form...6 Add Activity...7

More information

Database Program Instructions

Database Program Instructions Database Program Instructions 1) Start your Comparative Rating software by double-clicking the icon on your desktop. 2) Click on the button on the Comparative Rating Software Main Menu. 3) A message Loading

More information

WorldPay Mobile Demonstration

WorldPay Mobile Demonstration Demonstration 2014 1 Creating your Merchant Portal Login 1. Before using WorldPay Mobile, you will need to create a Merchant Portal account by going to Portal.WorldPay.us and clicking Create My Account.

More information

TTUHSC Online Contract Accounts Receivable

TTUHSC Online Contract Accounts Receivable TTUHSC Online Contract Accounts Receivable The Contracts Accounts Receivable system is a component of the Contracting Website which contains the systems noted below: Contract Database Contract Accounts

More information

Accounts Payable: Invoice Processing Invoice Certification

Accounts Payable: Invoice Processing Invoice Certification Accounts Payable: Invoice Processing Invoice Certification Note: The application is most effective in the latest version of Mozilla for Windows users and the latest version of Safari for Mac users. In

More information

Invoices & Statements

Invoices & Statements Welcome to My Account a fast and easy way to manage your WinWholesale account online! This tutorial will provide you with step-by-step instructions for accessing and navigating the Invoices and Statements

More information

Quick Reference Guide: Corporate Card Changes

Quick Reference Guide: Corporate Card Changes Quick Reference Guide: Corporate Card Changes In the USC Kuali system, every type of transaction is created and submitted in the form of an electronic document referred to as an edoc. This guide presents

More information

INVESTOR360º CLIENT USER GUIDE

INVESTOR360º CLIENT USER GUIDE INVESTOR360º CLIENT USER GUIDE TABLE OF CONTENTS 1. About Investor360 3 1.1 What does Investor360 provide? 3 1.2 Security 3 2. Logging in to Investor360 4 3. Welcome to Investor360 7 4. Navigating in Investor360

More information

Big Lots Vendor Compliance Web Portal User Guide - Vendor

Big Lots Vendor Compliance Web Portal User Guide - Vendor Big Lots Vendor Compliance Web Portal User Guide - Vendor https://visibility.inovis.com/dataquality/xclient/biglots 1. To login to the system for the first time: Open the New User Notification Invite e-mail

More information

National Finance Center Office of the Chief Financial Officer U.S. Department of Agriculture July 2012. WebTA Supervisor Training Guide

National Finance Center Office of the Chief Financial Officer U.S. Department of Agriculture July 2012. WebTA Supervisor Training Guide National Finance Center Office of the Chief Financial Officer U.S. Department of Agriculture July 2012 WebTA Supervisor Training Guide Table of Contents Training Objectives and webta Navigation Overview...

More information

BACKUP UTILITY FOR TIMEFORCE

BACKUP UTILITY FOR TIMEFORCE BACKUP UTILITY FOR TIMEFORCE The "Backup Utility" for TimeForce automatically creates a backup of the information stored in the program database. Backups can be performed manually, or the TimeForce Scheduler

More information

This guide provides step by step instructions for using the IMF elibrary Data - My Data area. In this guide, you ll learn how to:

This guide provides step by step instructions for using the IMF elibrary Data - My Data area. In this guide, you ll learn how to: This guide provides step by step instructions for using the IMF elibrary Data - area. In this guide, you ll learn how to: Access your favorite and recently used data reports. Make sure you receive email

More information

Creating an Expense Report from a Blank Report Form. These instructions are designed for those who do NOT need a Travel Authorization.

Creating an Expense Report from a Blank Report Form. These instructions are designed for those who do NOT need a Travel Authorization. Creating an Expense Report from a Blank Report Form These instructions are designed for those who do NOT need a Travel Authorization. Expense Reports are required for the following reasons: Document all

More information

The Manager s Guide to Approving a Planar Expense Report

The Manager s Guide to Approving a Planar Expense Report The Manager s Guide to Approving a Planar Expense Report Note: Most of the following steps may be completed using the Concur Mobile App on your Smart Phone. See Planar s Concur Mobile Quick-start Guide

More information

Macquarie online banking guide. Macquarie Cash Management Account

Macquarie online banking guide. Macquarie Cash Management Account Macquarie online banking guide Macquarie Cash Management Account Contents Welcome Accessing online banking for the first time Home 3 Managing your profile 4 Managing your accounts 5 Transaction history

More information

GRAM CREDIT CARD SYSTEM

GRAM CREDIT CARD SYSTEM GRAM CREDIT CARD SYSTEM APPROVER GUIDE SECTIONS/Contents 1. SYSTEM INFORMATION Login/Logout (page 2) Forgot Password Reset (page 3) Challenge/Security Question Reset (page 3) Logout Warning (page 3) 2.

More information

LEARNING RESOURCE CENTRE. Guide to Microsoft Office Online and One Drive

LEARNING RESOURCE CENTRE. Guide to Microsoft Office Online and One Drive LEARNING RESOURCE CENTRE Guide to Microsoft Office Online and One Drive LEARNING RESOURCE CENTRE JULY 2015 Table of Contents Microsoft Office Online... 3 How to create folders... 6 How to change the document

More information

onecard Smart Data OnLine Getting Started Guide for Program Administrators

onecard Smart Data OnLine Getting Started Guide for Program Administrators Smart Data OnLine Getting Started Guide for Program Administrators Table of contents Introduction 3 Login 4 Company site configuration 6 Set-up Tasks 7 Creating a reporting structure 9 Cost allocation

More information

User Guide Create and View Credit Memos

User Guide Create and View Credit Memos OVERVIEW This User Guide aims to describe how isupplier Users can create Credit Memos. HOW TO USE THIS USER GUIDE If familiar with the isupplier Portal Functionalities and the Oxy process, refer to the

More information

Purchase Orders Processing. Logging into New World. To log in, go through the City internal website: This is the New World home screen:

Purchase Orders Processing. Logging into New World. To log in, go through the City internal website: This is the New World home screen: Purchase Orders Processing Logging into New World To log in, go through the City internal website: This is the New World home screen: Home screen highlights: My Reports this will give you a listing of

More information

Netteller: Online Banking User Guide

Netteller: Online Banking User Guide Netteller: Online Banking User Guide Welcome to Manhattan Bank s Online Banking System Netteller. Netteller is a safe, secure and reliable way to access your account any time and anywhere you choose. Now,

More information

Business Mobile Banking

Business Mobile Banking Business Mobile Banking Union Bank & Trust Business Mobile Application User Guide Contents Overview... 2 Security... 2 Requirements... 3 Downloading the App... 3 Logging In... 4 One-time Passcode Entry...

More information

ClicktoFax Service Usage Manual

ClicktoFax Service Usage Manual ClicktoFax Service Usage Manual 1. Log in to Fax Service 2. Configure your account 3. Send a fax 4. Receive a fax/search for Faxes/View Faxes 5. Logout 6. Additional Support 1. Log into fax service: a.

More information

Job Streaming User Guide

Job Streaming User Guide Job Streaming User Guide By TOPS Software, LLC Clearwater, Florida Document History Version Edition Date Document Software Trademark Copyright First Edition 08 2006 TOPS JS AA 3.2.1 The names of actual

More information

U S E R S G U I D E Last Modified: 12/06/2012 1

U S E R S G U I D E Last Modified: 12/06/2012 1 USER S GUIDE Last Modified: 12/06/2012 1 Contents 2 Welcome 3 User Service Activation 4 Introduction 4 Purpose 5 Key Features 6 Activate 8 Using the System 8 Login 9 Credit Sale 10 For Swipe Capable Devices

More information

Client Portal Training

Client Portal Training Client Portal Training Signing In 1. Go to http://www.csus.edu/irt/projects and click on Team Dynamix Client or from your browser, go to https://csus.teamdynamix.com 2. Click on SIGN-IN located in the

More information

Online Services through My Direct Care www.mydirectcare.com

Online Services through My Direct Care www.mydirectcare.com Online Services through My Direct Care www.mydirectcare.com WEB PORTAL Employers and Employees associated with Consumer Direct have access to online services available through a secure website www.mydirectcare.com.

More information

Need help? The Accounts Payable Help Documentation is designed to make your Accounts Payable experience as efficient as possible.

Need help? The Accounts Payable Help Documentation is designed to make your Accounts Payable experience as efficient as possible. Need help? The Accounts Payable Help Documentation is designed to make your Accounts Payable experience as efficient as possible. All you have to do to navigate through this document is simply use the

More information

SOS SO S O n O lin n e lin e Bac Ba kup cku ck p u USER MANUAL

SOS SO S O n O lin n e lin e Bac Ba kup cku ck p u USER MANUAL SOS Online Backup USER MANUAL HOW TO INSTALL THE SOFTWARE 1. Download the software from the website: http://www.sosonlinebackup.com/download_the_software.htm 2. Click Run to install when promoted, or alternatively,

More information

Orange County Department of Education Vendor Portal Vendor Guide

Orange County Department of Education Vendor Portal Vendor Guide Orange County Department of Education Vendor Portal Vendor Guide Overview The OCDE Vendor Portal provides an interface for businesses, individuals, and employees who provide services to Orange County school

More information

SUNY Buffalo WebConnect PCard Certification Manual

SUNY Buffalo WebConnect PCard Certification Manual SUNY Buffalo WebConnect PCard Certification Manual Revised 3/17/2015 SUNY Buffalo WebConnect Support Questions related to your UBITName or password: CIT Help Desk, 645-3542 cit-helpdesk@buffalo.edu Online

More information

Pay.It. Run.It! Retail Software Pay.It! 1

Pay.It. Run.It! Retail Software Pay.It! 1 Pay.It Information in this document is subject to change without notice. Companies, names and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced

More information

Cash Management. Getting Started Guide

Cash Management. Getting Started Guide Cash Management Getting Started Guide Table of Contents Accessing Cash Management Online... 3 Multifactor Authentication... 3 Navigation... 5 Administration... 5 Manage Users... 6 User Activity Reports...

More information

TRAVEL AND EXPENSE CENTER REPORTS

TRAVEL AND EXPENSE CENTER REPORTS TRAVEL AND EXPENSE CENTER REPORTS NOTE: This document is designed to be used online and has a number of embedded links to processes and additional information. We discourage the printing of manuals as

More information

PALM BEACH STATE COLLEGE APPLICANT TRACKING SYSTEM HIRING ADMINISTRATOR S GUIDE

PALM BEACH STATE COLLEGE APPLICANT TRACKING SYSTEM HIRING ADMINISTRATOR S GUIDE PALM BEACH STATE COLLEGE APPLICANT TRACKING SYSTEM HIRING ADMINISTRATOR S GUIDE TABLE OF CONTENTS INTRODUCTION... 1 GETTING STARTED... 2 CREATING A POSITION VACANCY REQUEST... 3... 3 Attaching Documents...

More information

emobile Bulk Text User Guide Copyright Notice Copyright Phonovation Ltd

emobile Bulk Text User Guide Copyright Notice Copyright Phonovation Ltd emobile Bulk Text User Guide Copyright Notice Copyright Phonovation Ltd Important Notice: The Information contained in this document is subject to change without notice and should not be construed as a

More information

Contact Treasury Management Support: 866-563-1010 (toll free) Monday through Friday, 7:30 am 5:30 pm (Pacific Time) TreasuryManagement@umpquabank.

Contact Treasury Management Support: 866-563-1010 (toll free) Monday through Friday, 7:30 am 5:30 pm (Pacific Time) TreasuryManagement@umpquabank. Contact Treasury Management Support: 866-563-1010 (toll free) Monday through Friday, 7:30 am 5:30 pm (Pacific Time) TreasuryManagement@umpquabank.com Updated November 2013 - TreasuryPro 3.8 Contents Welcome...

More information

DarwiNet Client Level

DarwiNet Client Level DarwiNet Client Level Table Of Contents Welcome to the Help area for your online payroll system.... 1 Getting Started... 3 Welcome to the Help area for your online payroll system.... 3 Logging In... 4

More information

How to Enter a Test On-line

How to Enter a Test On-line How to Enter a Test On-line Entering your test results on the web will save you time and money. You will be able to print a clean, professional completed test report for your customer. There will be a

More information

Microsoft SharePoint is provided by Information Services for staff in Aberystwyth University.

Microsoft SharePoint is provided by Information Services for staff in Aberystwyth University. USING SHAREPOINT E-Services and Communications, Information Services, Aberystwyth University CONTENTS This document shows you how to: Access SharePoint Use your personal My Site area to try out features

More information

CLARKSON UNIVERSITY P-CARD USER GUIDE P-CARD POLICIES AND PROCEDURES

CLARKSON UNIVERSITY P-CARD USER GUIDE P-CARD POLICIES AND PROCEDURES CLARKSON UNIVERSITY P-CARD USER GUIDE P-CARD POLICIES AND PROCEDURES 1. INTRODUCTION The Clarkson University Procurement Credit Card Program (P-Card) is a procurement tool which offers an alternative to

More information

Internet Banking Basics. Online Banking Basics. Welcome

Internet Banking Basics. Online Banking Basics. Welcome Online Banking Basics Welcome Internet Banking Basics Welcome to online banking, Please take a moment to acquaint yourself with this online help system. General topics are presented below as jump links

More information

Personal Portfolios on Blackboard

Personal Portfolios on Blackboard Personal Portfolios on Blackboard This handout has four parts: 1. Creating Personal Portfolios p. 2-11 2. Creating Personal Artifacts p. 12-17 3. Sharing Personal Portfolios p. 18-22 4. Downloading Personal

More information

Getting Started with Mamut Online Desktop

Getting Started with Mamut Online Desktop // Mamut Business Software Getting Started with Mamut Online Desktop Getting Started with Mamut Online Desktop Contents Welcome to Mamut Online Desktop... 3 Getting Started... 6 Status... 23 Contact...

More information

Access Online Cardholder Transaction Approval Training

Access Online Cardholder Transaction Approval Training Access Online Cardholder Transaction Approval Training The Website is https://access.usbank.com 1 Contents Introduction.3 Cardholder Transaction Approval.5 View Transactions... 6 Reallocate a Transaction.....11

More information

DI SHAREPOINT PORTAL. User Guide

DI SHAREPOINT PORTAL. User Guide DI SHAREPOINT PORTAL User Guide -1- TABLE OF CONTENTS PREFACE... 3 SECTION 1: DI PORTAL ACCESS... 4 REQUEST USER ACCESS... 4 To register... 4 SIGNING IN TO THE PORTAL... 8 To sign in to the DI Portal...

More information

Time & Attendance Supervisor Basics for ADP Workforce Now. Automatic Data Processing, LLC ES Canada

Time & Attendance Supervisor Basics for ADP Workforce Now. Automatic Data Processing, LLC ES Canada Time & Attendance Supervisor Basics for ADP Workforce Now Automatic Data Processing, LLC ES Canada ADP s Trademarks The ADP Logo, ADP, ADP Workforce Now and IN THE BUSINESS OF YOUR SUCCESS are registered

More information

Guide to Training Teachers on the Co-op Dashboard

Guide to Training Teachers on the Co-op Dashboard Guide to Training Teachers on the Co-op Dashboard https://www.hourrepublic.com Hour Republic is a tool used by (i) students to track co-op hours, activities, skills and more, and (ii) teachers to monitor

More information

Banner Travel and Expense Module Traveler User Guide

Banner Travel and Expense Module Traveler User Guide November 2014 Banner Travel and Expense Module Traveler User Guide Oregon State University Business Affairs FA&A Table of Contents Banner Travel and Expense Module Overview... 2 Accessing Travel and Expense

More information

Concur Expense Quick Reference Guide

Concur Expense Quick Reference Guide Content Section 1: Section 2: Section 3: Section 4: Section 4a: Section 4b: Section 4c: Getting Started, Login Explore My Concur tab Update Your Profile, Add an Expense Delegate Create a New Expense Report

More information

Overview. Finance Support Process: ProCard/GoCard Reconciliation Module: CFS ProCard. Table of Contents. For ProCard. For GoCard

Overview. Finance Support Process: ProCard/GoCard Reconciliation Module: CFS ProCard. Table of Contents. For ProCard. For GoCard Finance Support Process: ProCard/GoCard Reconciliation Module: CFS ProCard Overview This business process guide demonstrates how to reconcile your monthly ProCard/GoCard statement, print your report and

More information

User Manual. Firm Bank Manager (includes instructions for employees and firms) U.S Network of Virtual Enterprises Bank. for

User Manual. Firm Bank Manager (includes instructions for employees and firms) U.S Network of Virtual Enterprises Bank. for U.S Network of Virtual Enterprises Bank User Manual for Firm Bank Manager (includes instructions for employees and firms) US Network Bank User Manual Bank Manager Page 1 of 8 FOR FIRM BANK MANAGER LOGIN

More information