Accessing Your Site: Use Site Actions to edit your site.

Transcription

1 Welcome to. You will be able to use your teacher pages to communicate with parents and students by posting announcements, assignments, documents, events, and other information. Your Teacher Pages site is edited online using Internet Explorer 6 or higher. While your site can be viewed in other browsers, you must use Internet Explorer to edit. Accessing Your Site: 1. Go to 2. Click on the appropriate grade level category. 3. Find your school in the list and click on its name. 4. A screen will load with a list of all the pages for your school. Click on your name. 5. Click on the Sign In link in the upper right hand corner of the page. 6. Enter your username and password. (Provided by your CRT/Technology Assistant.) 7. The page will reload and you will see some links across the top of the page. (If you do not see a link to Site Actions, contact your CRT/Tech Assistant.) 8. You are now inside your website and can edit pages, create new pages, and upload files. Use the left Navigation Menu to move through the existing pages. Use the Site Action tab at the top of the page to edit your site. Use the left Nav Menu to move through your site. You will be able to customize the menu as you add or hide pages Use Site Actions to edit your site. Basic Setup and Development Page 1

2 Completing Site SetUp (Done only on initial log in.) There are a couple of things that must be done to complete the setup of your site. Setting the Page Title You need to change your site title so that it will appear correctly on the left menu and in the site directory. You only need to do this one time. 1. Click on Site Actions Site Settings Modify All Site Settings. 2. Under Look and Feel, click on Title, description, and icon. 3. Under Title, type your first and last names. 4. DO NOT CHANGE ANYTHING ELSE ON THIS PAGE. 5. Click on OK. 6. Click on your name in the upper left of the page to return to your home page. Setting Up the Contact Form In order for the contact form to work properly, please work through the steps below. You only need to do this one time unless your address changes. 1. Click on Contact Me in the left menu to load the page. 2. Click on Site Actions Edit Page. 3. On the right of the form you will see the word Edit. Click on the down arrow. 4. Select Modify Shared Web Part from the menu 5. An extra panel will load to the right of your page. You will need to scroll right to see it completely. 6. Scroll to the bottom of that panel. 7. Under Recipient Address, add your address. 8. Check to make certain the Smtp Server Name is set to In order to apply the address, you must enter information in the form fields. Just enter your name, , test for the subject and test for the message. 10. Click on Apply and then click on OK to close the panel. 11. Click on Save and Stop Editing at the top of the page to save your changes. Now you are ready to start adding content to your site. Basic Setup and Development Page 2

3 Lists, Libraries, and Web Parts.. Oh my! Along with a text editor, you will use lists, libraries and web parts to add content to your website. Think of a library/list as a place to store data. When you add events to the calendar, you are storing your data in a list. When you upload images to your site, you are storing your files in a library. Web parts are created from your lists/libraries. You then use web parts to display your data throughout your website. Pages contain both text editors and web part zones. Lists/Libraries The basic lists/libraries that you need are already a part of your site and can be used to store your files. To see your libraries, click on Site Actions View All Site Content. Managing Your Files Storage Space 3 GB Maximum File Size 50 MB Documents - You can upload most any type of document Word, Excel, PowerPoint, etc. Note that if visitors click on an Office document, a login screen will pop up. (SharePoint assumes you want to open the file to edit.) If they click on cancel, the document should open. You may want to instruct your visitors to right click on files to download them to avoid this confusion. Posting documents as PDF files will allow visitors to open file without the login screen. Images Your image files should be in the.jpg,.gif or.png formats. To save on space, you should edit and resize images prior to uploading them. You can change the display size of an image, but you can t edit the image from within your site. Basic Setup and Development Page 3

4 Uploading files and images 2. Click on the appropriate library. 3. The library page will open with a menu across the top. 4. Click on Upload Upload Document/Upload Multiple Documents. 5. Browse to locate the documents. 6. Select the documents you want to upload. 7. Click on OK. 8. Your documents are now listed in the library and are available to use in your site. Deleting Files When you no longer need files, you should remove them from the libraries. 2. Click on the appropriate library. 3. The library page will load. 4. Place your mouse over the file that you want to delete. 5. Click on the down arrow and select Delete from the menu. 6. Click on OK. 7. The file is removed from the list and placed in your recycle bin. The Images folders stores images to be used throughout the site. The Pictures library stores images to be used in the slideshow. Images placed in the Pictures library are automatically displayed on the slideshow page. Creating New Document Libraries You may find that you need additional document libraries to organize your files. You can easily create new libraries. 2. Click on Create. 3. Select Document Library. 4. Enter a name for your library, such as Algebra Handouts. 5. Under Navigation, click on NO to displaying on the Quick Launch. 6. Click on Create. 7. Your new library will appear in the Site Content and a web part for that library is created. Once you have uploaded your files. You are ready to begin developing your site. Basic Setup and Development Page 4

5 Teacher Page Template The Teacher Page template contains 7 basic pages that were designed for a specific function. Home Page contains a text editor, an image part, and 3 additional web part zones Discussion Board PodCasts specifically designed for uploading podcast files Links allows you to easily add links to other websites SlideShow displays a series of images in a slideshow Contact Me a form that will send a message to your account You can use any or all of the pages. You can also add as many new pages as needed. Editing Pages Some pages already contain web parts such as the calendar, discussion board, and podcasts. These pages can be edited by using the menus on the page. For some pages or to add a web part, you will need to go Site Actions Edit Page. You will then be able to make additional changes. You will also see a Save and Stop Editing button on the top of the page. Click on Edit Content to add text to your page. Click Add a Web Part to add content to your pages. Basic Setup and Development Page 5

6 Adding Text Most pages contain a Page Content area. This area is a rich text editor that will allow you to type or copy/paste text. There is a toolbar that will allow you to format text, add images, tables, hyperlinks, etc. Just click on Edit Content to begin adding your text. Note: If you are copying text that has been formatted, you may want to remove the formatting to avoid any problems. You can reapply formatting using the toolbar. Watch for lines of text that do not appear to wrap as this will distort the page layout. Pressing Shift + Enter will allow you to break a line. Adding a Web Part Once your files have been added to the libraries, you use web parts to display the data throughout the site using the pages that have web part zones. 1. Click on Add a Web Part in the web part zone. 2. The web part list will display. 3. Click to select the web part that you want to use. You should use the lists/libraries in which you have stored files. 4. Click on Add to display the web part. 5. Use the X on the web part to delete it. NOTE: Make certain to frequently click on Save and Stop Editing to save your changes. Basic Setup and Development Page 6

7 Home Page The home page contains one Page Content area, a Page Image, Image Caption, and 3 web part zones. Page Content - is a rich text editor that will allows you to type or copy/paste text. There is a toolbar that will allow you to format text, add images, tables, hyperlinks, etc. Just click on Edit Content to begin adding your text. Page Image allows you to add an image to the upper right section of the page. (You must first upload the image to your image library.) 1. Click on Edit Picture to open the Image Properties screen. 2. Click on Browse. 3. Click on Current Site Images. 4. Click on the image that you want to use and click on OK. You will return to the Image Properties screen. 5. You can use this screen to edit the appearance of the image. Add a border Add vertical/horizontal white space around the image Specificy size if necessary (Note: It is much better to resize an image in a photo program before uploading it.) 6. When you have finished your changes, click on OK. 7. Use Edit Picture to change the image. 8. Use Clear to delete the picture from the page. Image Caption use this feature to add a short caption to your image. 1. Click on Edit Content. 2. Type in your caption. 3. Click out of the box. NOTE: Make certain to click on Save and Stop Editing to save your changes. The remainder of the home page contains Web Part Zones. These web part zones can be used to add additional content to your home page. NOTE: Leaving a web part zone blank does not leave blank space on your page. Basic Setup and Development Page 7

8 Calendar The calendar page contains a calendar web part. The events can be viewed by month, week, or day. (Since this is a web part, once the events are posted on the calendar that information can be displayed on other pages with web part zones.) To add an event: 1. Click on New - New Item. 2. Enter the appropriate information. (Items with a red * are required.) 3. Click on OK. 4. The item will appear on the calendar. Visitors can click on the name of the event to see the description. 5. To edit an event, click on the title of the event, and then click on Edit Item in the toolbar. Click on OK to return to the calendar. Basic Setup and Development Page 8

9 Links The links page contains two columns in which you can add hyperlinks to sites or other pages in your site. You can organize the links by creating groups. Adding Links 1. Site Actions Edit Page. 2. Click on New Link. 3. Enter a title for the link. This text is what your visitor will click on to follow the link. 4. Enter the URL for the link or you can browse to link to a page in your site. 5. Click on OK to add the link. 6. To edit/delete a link, place your mouse over the icon next to the link. 7. Click on the down arrow and choose Edit or Delete. 8. You can rearrange your list by click on Reorder or by clicking and dragging the link. Grouping Links 1. Sites Actions Edit Page. 2. Click on New Group. 3. Enter a Group Name and click on OK. 4. When you add a new link, you can place it in the appropriate group. 5. You can also use the Reorder on the menu to rearrange and place your links. Use the New Group command to create groups to organize your links. Use the New Link command to create new links. Use the Reorder command or click/drag the blue box to organize your links. Enter a title for the link and the complete URL. Basic Setup and Development Page 9

10 Pod Cast This page was set up for those teachers that are posting PodCasts. Uploading PodCasts (mp3 files). 1. Click on Add New Document. 2. Browse to locate your file. 3. Click on Open and then OK. 4. Your Podcasts file has now been added to your site. Removing a Podcast: 2. Click on Podcasts under Document Libraries. 3. Place your mouse over the file that you want to delete. 4. Click on the drop down arrow. 5. Select Delete from the menu. 6. Files is removed from the list and placed in the recycle bin. Basic Setup and Development Page 10

11 Slideshow Page You can use this page to display a series of images in a slideshow. You must first upload the images to your Pictures Library before they will display. Adding Images 2. Click on the Pictures folder under Pictures Libraries. 3. Click on Upload Upload Picture or Upload Multiple Pictures. 4. Browse to locate your images. 5. Select the image that you want to display. 6. Click on OK. 7. Your images are now in your Pictures library. 8. Click on the link to the Slideshow page in the left menu. 9. Your images will now be available to view in a slideshow. Deleting Images 2. Click on the image that you want to delete. 3. The image properties page will load. 4. Click on Delete Item at the top of the page. 5. The image file will be removed from the list and placed in the recycle bin. Basic Setup and Development Page 11

12 Creating New Pages You can add additional pages to the site if needed. There are 4 different layout pages available. Select the layout that best suites your purpose. Teacher Blank Page contains only a text editor Teacher Home Page the layout is the same as your home page (text editor, image, three web part zones) Teacher Link Page two columns in which to add links Teacher WebPart Page contains a text editor and three web part zones 1. Site Actions Create Page. 2. Enter a title for the page. The URL is automatically generated from the title. DO NOT CHANGE THE URL. 3. Select the Layout type that you want. 4. Click on Create. 5. Your new page will load in the Edit Mode. 6. The page will be added to the bottom of the left Nav Menu. You can use the site sittings to modify the navigation. Modifying the Navigation Bar Once you begin to develop your site, you will need to modify the navigation bar. New pages will automatically fall to the bottom of the lists so you will need to modify the navigation bar. You can also hide page that are not being used. 1. Click on Site Actions Site Settings Modify Navigation. 2. Scroll down to the section on Navigation Editing and Sorting 3. Use the toolbar to edit your navigation. 4. Highlight a page and then use the commands to hide/show or move it up/down. 5. Click on OK to save your changes. Use the commands to reorder your pages. You can hide/show pages as needed. Use Add Link to add a link to your school s website. Basic Setup and Development Page 12

13 Deleting Pages You can delete pages if necessary. It is best to hide pages that you are not using so that you can easily retrieve them. 2. Click on Pages under Document Libraries. 3. A list of all the pages in your site will appear. 4. Click on the page that you want to delete. 5. Click on the drop down arrow and select Delete from the menu. 6. The page is removed and placed in the recycle bin. Restoring a Delete Page 1. Click on Site Actions View All Site Content 2. Click on the Recycle Bin. 3. Select the Page that you want to restore. 4. Click on Restore Selection. 5. The page will be returned to your Page library. Clearing the Recycle Bin When you delete pages or files, they are placed in the recycle bin. To actually remove them from the site, you must clear the recycle bin. Caution: Once a page is removed from the recycle bin it is gone. 2. Click on the Recycle Bin. 3. Select the page(s) that you want to delete. 4. Click on Delete Selection. NOTE: Do not delete the discussion Board page or the Podcast Page. These pages were set up with a specific function and you can t reproduce them. If you do not need to use these pages at this time, use the Modify Navigation command to HIDE them. Logging Out When you have finished editing your site, you need to log out. 1. Click on the Welcome link at the top of the screen (next to Site Action). 2. Click on Sign Out. 3. Click on Yes. Basic Setup and Development Page 13

14 Adding an Announcements Library 2. Click on Create at the top of the libraries list. 3. Under Communications, click on Announcements. 4. Type in Announcements for the name. 5. Add a description if you like. 6. Click NO to display on Quick Launch. 7. Click on Create. 8. Your Announcements Library will open. 9. Click on New New Item. 10. Type in a title and enter your announcement in the body. 11. Select a date for the announcement to end. 12. Add attachments as appropriate. 13. Click on OK. 14. You can now display your announcements by adding a web part to your page. Adding a Link to Your School 1. Click on Site Actions Site Settings Modify Navigation. 2. Scroll down to Navigation Editing and Sorting. 3. Click on Add Link. 4. Enter the name of your school for the title. 5. Enter your school s website address in the URL window. 6. Click on OK. 7. Use the other navigation tools to order the link in your Navigation Bar. 8. Click on OK to return to your site. Basic Setup and Development Page 14