Conducting an Inventory in Chrome v or Greater

Transcription

1 Inventory Overview This guide outlines the steps to effectively conduct an inventory using Snap-on Chrome v Begin by familiarizing yourself with the Inventory Worksheet window below as this will enable you to move to the appropriate section to clear, count, reconcile, and save your inventory. Note: You will want to validate and reconcile any outstanding packing slips in Chrome before conducting your inventory. Once you begin an inventory, Chrome will lock in the current inventory and any products removed from inventory through sales or received in through packing slips will not be reflected. Packing slips and individual items can be added after the inventory has been completed during the Negative Inventory adjustment (page 11) phase. Inventory Worksheet Expected Quantity in Inventory Your inventory count from last time items were counted. This field is not editable in this window Clear Worksheet to zero the Count field and start a new inventory Enter the Count Inventory window to add/edit your product counts Print working copy of the current inventory worksheet Reconcile and finalize your inventory Save and exit to return and reconcile at a later time 1 Page

2 Validate and Reconcile Packing Slips To complete an accurate inventory, first reconcile any packing slips for tools that you have received. To validate and reconcile your packing slips, follow the steps listed below. Step 1: Click on the Validate Packing Slip from the Business Management tab. Step 2: Select the packing slip from the Select a Shipment ID dropdown (shown below) and review the packing slip. In case of an over or an under ship of items, make any necessary corrections and then reconcile the packing slip by clicking on the Reconcile Shipment button. Do this for each packing slip that should be reconciled. 2 Page

3 Starting Your Chrome Inventory Step 1: Click the Inventory icon from the Point of Sale tab (POS) to enter the Inventory Worksheet window (see POS Ribbon Bar below). Most inventory functions are accessed through the Inventory icon on the POS tab. Step 2: Clear the worksheet to start a fresh new inventory. You will see a message asking you to confirm that you want to clear the Inventory Worksheet. Selecting Yes will clear all inventory counts you may have entered previously. This would be the case if you started an inventory and did not reconcile the inventory (see image below on the left). You will receive a confirmation message when the Worksheet has been successfully cleared (see image below on the right). 3 Page

4 Step 3: Click on the Count Inventory" button to begin to count the inventory. The Count Inventory window will open and you can begin to enter the product part # and the count (shown below). As you begin to enter the Part #, Chrome will begin to filter the Part # s below the Part # field. You can easily click on the count field then enter the count of the product. 4 Page

5 Chrome Tip After entering the Part #, you can use the down arrow key to move to the Count field and then enter the count. Pressing Enter allows the count to be saved and moved to the Saved Count field while the cursor is taken to the Part # field (see below). You can see the multiple price points of products that you have purchased. This allows you to choose the count for each product at each price point in your inventory. As shown in the image above, there are two entries for the MG725. Each MG725 has a unique price point. Your product pricing is received and saved from the packing slips sent to you. Unique product pricing is kept for 365 days. Note: If you choose to add the quantity of the product at list price and no quantity for the promotional price, the promotional pricing will be removed when you reconcile your inventory from your product file. An additional note that if you have received product at a full list, but the net is 0.00 or a.01, you will see two part numbers with the same list price. The Count Inventory windows does not show net price. In the case where two product numbers are the same list price the first product number displayed in this view represents the lower net priced product. 5 Page

6 Continue to enter your Part #s in Chrome after you press Enter or after you have moved your arrow key up or down. The quantity you enter in the Count field will be moved to the Saved Count field and stored. Note: You can click the Done button to confirm saving all information and return at a later date to complete the inventory. When returning to complete your inventory, do not use the Clear Worksheet button as you will lose inventory entries and you will need to begin again. Chrome Tip If you are going to enter sequential part #s in Chrome, start by entering the prefix ( SFSM1 in the example below). Then use your arrow keys to move through the list of Part #s, entering the count of the product. You can then continue to scroll and enter the counts, moving through sequential part #s quickly. The up arrow or cursor key The down arrow or cursor key allows you to move through the allows you to move through the product count fields in an product count fields in a upward motion. downward motion. 6 Page

7 Step 4: After entering your inventory in the Count Inventory window, click on the Done button to return back to Inventory Worksheet window (shown below). Based on the accuracy of your inventory prior to your physical inventory, you may see empty fields in the count field of the Inventory Worksheet. This means that you did not have any quantity of the products listed. Note: Chrome will automatically add a zero to the empty Count fields in the Inventory Worksheet when you reconcile your inventory (shown below). 7 Page

8 Step 5: Click the Reconcile button to begin to finalize your inventory (shown below). Once you click the Reconcile button you will receive a message confirming that Products in inventory not counted or with negative Qty will be marked as Zero. (Later in this document you will see how to add negative values in your inventory using the Lookup icon on the POS and Business Management ribbon bar.) Note: You will be reminded twice that if you choose to reconcile, any product without a count or negative value, will be removed from the inventory. Make sure you have completed your physical inventory before moving forward. To edit your inventory after you have reconciled, use the Lookup button and select the Inventory tab to make any minor adjustments. Use the Inventory Valuation report to get your inventory value. But do not go back into the Physical Inventory section, make slight changes and reconcile. This will zero your inventory and only add the new items you just entered. Chrome Tip All the columns in the Inventory Worksheet can be sorted. If you need to see the items that do not have a Count, click on the Count column. Items will be sorted in ascending order beginning with all the blank Counts, followed by any Negative Counts. Step 6: Click OK to move through the Message window shown below. Clicking Cancel will return you to the Inventory Worksheet window. 8 Page

9 Step 7: In the Reconcile Inventory window, indicate why your inventory count by Part # varies from the Expected Qty. From the Reason field, choose the reason for the variance from the dropdown list box. Note: You are not required to make changes, but the changes that you make are stored and can be viewed in the Inventory Reconciliation found in Reports Product Inventory Reconciliation. The Reconciliation report will only list products that have a discrepancy from what the expected quantity is to the updated quantity. Step 8: If you have completed the inventory, click on the Complete Now button. If you want to return to this window later to finish the Reason fields, click the Complete Later button. The Complete Now button will be the final step to complete the inventory and print the Inventory Valuation report. If you need to add or remove any forgotten items or negatives in your inventory refer to the Negative Inventory Adjustment section within this document. Do not print your Inventory Valuation Report until you enter any forgotten items or negative values. NOTE: Once you have completed Steps 5 through 8, DO NOT click Reconcile again without having completed another complete Physical Inventory. 9 Page

10 Shown below is an example of an Inventory Valuation worksheet. It was printed after the Reconciliciation process or by going to the Reports Product Inventory Valuation Report. You can manage your inventory and sell products at unique price points. In the example shown above, as we conducted our inventory, the Product # SFSM13 was in our inventory at multiple price points. The Inventory Valuation Report above shows you the results after the count is entered. 10 P a g e

11 Negative Inventory Adjustment There may be times when you need to adjust your inventory to address items you have forgotten to count or negative quantities of products (such as missing sockets from complete sets). To enter a forgotten item or negative into your inventory, follow the steps outlined below to address the negatives. When you have completed the changes, print your Inventory Value Report from Reports Product Inventory Valuation Report. The last page of the report provides the list and net values of the products listed (shown below). You may also use the export function to export to a PDF and the document as needed. Step 1: Click the Lookup icon under the Products group in the Point of Sale ribbon bar to enter a negative count for specific product. 11 P a g e

12 Step 2: Enter the Part Number in the Part Number field. Then click on the Inventory tab. Next enter the negative quantity in the Update Qty field (shown below). If you want to add product quantity that you had forgotten, enter a positive quantity value here. Step 3: Click the Done button to lock in the changes to the Chrome database (shown above). When you complete entering your negative values in Chrome, you can then print your Inventory 12 P a g e

13 Valuation Report. Account Audit Reports (RA, RA2 & Active Customers) Account Audit Reports are required when performing an inventory for Snap-on for both RA and RA2 accounts. Make sure to select Active customers only from the Customer State section. The Account Audit report can be found under the Business Activity menu in Reports: Reports Business Activity Account Audit. To print an Account Audit Report, go to the Account Audit report under reports in Chrome (shown left). Choose the Account Audit you want to print and any other filters like All, Active, or Inactive. For inventory purposes, select Active. Then select View or Print a hard copy (shown right). You may also choose to use the Export function to export to a PDF and the document as needed (shown below). 13 P a g e

14 Print Past Due Report The steps below outline how to print a Past Due report which is a required document when conducting an inventory. Step 1: Click on Past Due from the Reports Business Activity menu. Step 2: Select the RA and RA2 Account Types, (done individually) along with the Date Range and with Account Status set to Active Customers (see below). Use the Print button or Export button to export to a PDF format for ing. 14 P a g e

15 Print Warranty and Defects Returns You can print the working copies of your Warranty and Defects Returns in Snap-on Chrome by following the steps listed below. Step 1: Select either the Warranty Return or Defects Return from the Business Management ribbon bar. Step 2: From either the Warranty or Defects Return window (based on the choice in step 1 (above), click the Print button to print a working copy of the products listed in each of your warranty tool buckets. 15 P a g e

16 Print Outstanding New and Warranty (Brokens) RGAs In the Status section of Snap-on Chrome you can filter and list all of your outstanding RGAs. You can then review and print any RGAs that are in transit so they may be counted in your inventory. The following steps outline the process to view, print, or export your New and Warranty RGAs. Step 1: Click on the Status icon on either the Point of Sale or Business Management ribbon bar. Step 2: From the View by: dropdown menu, select the Return Authorization filter to only display the Return Authorizations (RGAs). 16 P a g e

17 Step 3: Double click on each RGA to identify the RGAs you have not received credit for. For each of these RGAs, click the Print or Export button for a copy to submit with your inventory. Note: If you selected to Export the RGA, you would see the Export Report window. Then select the PDF format and choose the location to where you want to save. 17 P a g e