Tommy B. Harrington 104 Azalea Drive Greenville, NC

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Tommy B. Harrington 104 Azalea Drive Greenville, NC 27858 Email: tommy@tommyharrington.com"

Transcription

1 M o s t U s e f u l E x c e l C o m m a n d s Tommy B. Harrington 104 Azalea Drive Greenville, NC Computer Training YOU Can Understand!

2 Most Useful Excel Commands By Tommy B. Harrington Table of Contents GOTO SPECIAL... 3 CONSOLIDATE DATA... 5 FIXING WORDS THAT LOOK LIKE NUMBERS... 8 USING FILTER DISPLAYS ONLY SELECTED DATA SUBTOTALS SUMMARIZE INFORMATION REPLACE COMMAND REMOVE DUPLICATE RECORDS DATA FILTER ADVANCED Learn the easy-to-use commands that make Excel most productive. You ll be amazed at all Excel s commands for working with data and information. Discover commands for entering, editing, manipulating, and summarizing data in seconds. GOTO Special is an essential command for Excel users. Learn special techniques for using Excel s commands to clean up imported data and save hours of work. Learn about the command to fix Words That Look Like Numbers which you can be used to fix many problems when importing data from other programs and the internet. The Data Filter Advanced command is one of the most important commands for all Excel users to master. Use Special commands to select specific data within worksheets. Many shortcuts, techniques, and tips designed to make it easy to work with Excel s commands and save you time. Copyright Tommy Harrington

3 Excel commands are powerful and can do a tremendous amount of work for any Excel users. Learning these easy-to-use commands can make any Excel user more productive. You ll be amazed at all Excel s commands for working with data and information. Using Excel commands for selecting and summarizing data within worksheets can save you time. Mastering these commands is essential. GOTO Special The GOTO Special command has many valuable uses for Excel users. If you need to highlight (select) only number or formulas in a specific range or an entire sheet, this is the command. It can also be used to highlight visible cells or blank cells. Removing Blank Rows Removing blank rows could be done with the repeat key; however if many blank rows need to be removed there is a technique that provides a better way. To remove blank rows from a large amount of data, follow the steps below: 1.) Decide which column (there may be more than one) in your data has blank cells only where they are part of an entirely blank row. 2.) Select the column heading and all the data in this column manually. Now, to delete blank rows quickly 3.) On the Home tab click on Find & Select, and now click GOTO Special Earlier Excel versions: From Edit in Main menu select GOTO then Special Copyright Tommy Harrington

4 5.) Select the Blanks option and click OK. You have now selected ONLY the blank cells in this column. These are on rows that you wish to delete. Copyright Tommy Harrington

5 6.) Next, on the Home tab select Delete. 7.) Now, select the Delete Sheet Rows. Earlier Excel versions: Select Edit then Delete Entire Row and press OK Finished. Your data is still in the original order, but without any blank rows. Consolidate Data File combining can be used to produce budgets or consolidate production by day into a company-wide report. The key to combining files is the use of the Data Consolidate command. Here s how I would work for a weekly production. All spreadsheets are very similar; however they differ in the products listed. Different products are produced on different days; however on some days products are repeated. When these daily lists are consolidated, products that are alike should be combined. Using Data Consolidate we can perform a smart combine. All of our daily files should be opened and available to us. Then open a new workbook and give it an appropriate name like Consolidate-Week.xlsx. Copyright Tommy Harrington

6 Re-naming the sheet tab to Week will help. Now make sure the cursor is at cell A1 and click on Data Consolidate. 1. Click in the Reference box and use the Window command to switch to the first departmental workbook. Copyright Tommy Harrington

7 2. On this worksheet paint the columns that contain production numbers. IMPORTANT: Be sure to include the row headings as the first row you highlight and the column headings as the left column of the highlighted range and your numbers. 2. After painting the range, click the Add button. REPEAT this procedure for each department. Make sure the Use Top row and Left Column boxes are checked before proceeding. Copyright Tommy Harrington

8 When you have clicked Add for the last department, Do NOT click OK. Click Close and save your workbook. Now open your Consolidate-Week.xlsx file and save it under a named for the current week like Week2008_01_10.xlsx. This is now used for your consolidation. This is a trick I have learned in working with the Data Consolidate command. The Data Consolidate settings are copied with the sheet; therefore always leave your orginal and make a copy on which to perform the actual consolidate command. In this way as other consolidations are needed (and they will be each week), you simply open your master file and use it each week. To generate a report that contains live links to your departmental workbooks mark the Create Links box before clicking OK. If you need only a static report (one that does not change until the data consolidate command is issued again) then leave the Create Links box unchecked. Fixing Words that look like Numbers If you ever import data from another application or the internet, you may have a problem with words that look like numbers. If you try to sort these numbers, they do not sort numerically. If you try to use VLOOKUP they return the #N/A. Using Excel 2007 there is a simple way to fix this problem and convert the words (that look like numbers) to real numbers. 1. First highlight the entire column contain your words that should be numbers. 2. Now click the Data tab 3. Select Text to Columns Copyright Tommy Harrington

9 4. When the Text to Columns Wizard is displayed, simply click the Finish button to correct the problem. Copyright Tommy Harrington

10 Your words that look like numbers are now REAL numbers. Even negative number that were imported with the negative sign on the right were corrected to become REAL numbers. Using Filter displays only selected data You can use Filter to show only select lines of data from a list. Make sure you have the cursor on one cell in the list to be filtered; and remember the cell cannot be a blank cell. From the Data tab select Filter. Copyright Tommy Harrington

11 1. Click on the Button at the top in the Customer column 2. First click on Select All check mark to clear all selections 3. Now select Raleigh Foods from the list displayed Copyright Tommy Harrington

12 You can add the Units column by clicking on the next blank cell in any amount column and then clicking AutoSum twice. Copyright Tommy Harrington

13 Subtotals summarize information Sometimes it is necessary to subtotal information in am Excel list or database. If you list invoices, purchase orders, loans, production, or shipment information, you probably need to prepare some type of subtotal report on major categories in your list. This has always been a manual process until Excel. It is very important to make sure that your database or list does not contain any completely blank rows or completely blank columns. Look at the following worksheet: To have subtotals inserted for each customer in your list: First sort the list in customer order: Click in the Customer column (You must click on a single cell between A1 and A11) Click the Sort Ascending button on the Standard toolbar This groups customers together in alphabetical order. Highlight only one cell in your database or list Select Subtotals from the Data menu Copyright Tommy Harrington

14 In the Subtotal dialog box: Mark Dept in the At Each Change In area Mark Sum in the Use Function area Mark Order, Freight and Invoice columns in the Add Subtotal To area Copyright Tommy Harrington

15 Click OK Subtotal have now been inserted in your report. Not only have subtotals been inserted below each customer group, but also on the left side you find an Outline bar. Click the 2 button in the Outline bar rows and show subtotals only. to hide detail To reveal detail rows again, click the 3 button in the Outline bar. Copyright Tommy Harrington

16 To remove all Subtotals and the Outline bar select Subtotals from the Data menu Click Remove All OR simply sort on any column other the last column you sorted on before. Subtotals is one of the most powerful and easy-to-use features of Excel. It allows you to create custom summaries with just a few clicks. Replace Command The Replace command is often overlooked as a valuable command for Excel users. If you must make changes to you formulas or convert formulas to values, it is essential. Replace command to modify formulas The Replace command from the Home tab under Find & Select (shortcut = Ctrl+H) can edit a large number of formulas at once. In the following worksheet, the formulas in column E include the absolute range $A$2..$B$6. The range was written to small to pick up data below row 6. When the February data is substituted for the January data, the formula will not examine any data below row 6. In fact we should substitute a much larger range in case future data requires an even longer range. Correcting this situation by modifying all these formulas to include a larger range can be accomplished easily with the Replace command. Copyright Tommy Harrington

17 1.) Paint the range from E2 to E8 2.) Select Replace from the Edit menu or press Ctrl+H 3.) Type $6 in the Find what box 4.) Press the Tab key 5.) Type $100 in the Replace with box 5.) Click the Replace All button You could have made the range much larger if necessary, but make sure not to enter anything in this range except current monthly data. Copyright Tommy Harrington

18 Replace formulas with their values With a command you can change the results of a group of formulas into their look-alike value using Paste Special Values. Sometimes it is necessary to replace a group of cells containing formulas with the equivalent values; this can be done by first painting the range then click Copy or do Ctrl+C. Next, leave the same area painted and click Paste dropdown arrow on the Home tab. Remove Duplicate Records Excel2007 can remove duplicate records from a list. If you have a list of data that may have duplicates to remove then open the file and select a single sell in the list. Then from the Data tab select Remove Duplicates. Copyright Tommy Harrington

19 In the Remove Duplicates dialog box mark the columns that you wish to compare when searching for duplicates. If you leave all selected, all fields in each record will be compare to find duplicates. Click OK Finally click OK to remove the duplicates. Copyright Tommy Harrington

20 Data Filter Advanced Almost everyone is familiar with the AutoFilter command under Filter in the Data tab, but few use Advanced Filter from the same menu. Advanced Filter is a powerful tool for building models and for producing reports in an Excel macro program with VBA. The Advanced Filter command involves identifying one area and setting up two new areas in the spreadsheet. You must make sure your list range adheres to the Basic Rules for Excel, then setup a Criteria range and a Copy To range. I usually set these two new areas up on new worksheets by making two copies of the existing original sheet and then deleting the data not needed. On the Advanced Filter dialog box you would select the Copy to another location option. Next, place your cursor in one sell containing data on the original sheet. Then from the Data tab select Advanced Filter In the Advanced Filter dialog box you would highlight all three of these special areas, including the column headings. By copying these sheets you can be sure column headings are typed exactly the same in all three areas. Copyright Tommy Harrington

21 Start by clicking on the CopyTo sheet. Then execute the Advanced Filter command. Click in the List range box and then click on the Data sheet and paint your data including the column headings (if your column headings are in row 1 you can paint your data by painting entire columns). For the Criteria range click on the Criteria sheet and highlight your headings and the row(s) containing the criteria below the headings. Then on the CopyTo sheet highlight ONLY the row of column headings. This command will automatically erase the old data on this sheet and place only the data select by your criteria. Now click OK. Copyright Tommy Harrington

22 The Advanced Filter command, when executed, will copy data from the original data and place it in the Copy To area. It does not remove the data but simply makes a copy. This copied data can then be moved with the copy and paste command to another sheet for printing or further analysis. The technique is one of the indispensable techniques for pushing data to build multiple reports by different regions, territories, countries, states, or other categories. Pushing data is the process of creating new reports, normally from data obtained from a mainframe. Usually data in this type of analysis represents many products, many areas, and many categories. By using the Advanced Filter technique, we can pull out different categories for different states or different products or different territories and place this data on an individual sheet for further analysis. This is one of the techniques for automating report preparation with Excel. Pushing data is one of the basic techniques you need to master in order to automate reporting with Excel. Creating Unique Lists Advanced Filter has one special feature. We mentioned earlier that sometimes a unique list of categories is needed from your data. If you have a category column that lists the same categories many times but you need a unique list of these categories for producing summaries, Advanced Filter Unique can do the job. In fact this can produce a list similar to that generated by a PivotTable, however, your List is more flexible because you control when it is refreshed and what information it contains. To generate a Unique List of categories, the data column for that category is highlighted or selected. Once the column containing all the categories is highlighted, the Advanced Filter is performed with a blank cell selected as the Copy To range and the Unique Records Only option is checked. Recording this action in a macro, and after making minor VBA changes, this action could be repeated when new data was copied to your report program. Copyright Tommy Harrington

23 If your organization needs training, application development, or consulting on Microsoft Office software Excel, Access, Word, and PowerPoint; for free estimate on any project please contact: Tommy Harrington Copyright Tommy Harrington

24 Notes: Copyright Tommy Harrington

Excel Database Management Microsoft Excel 2003

Excel Database Management Microsoft Excel 2003 Excel Database Management Microsoft Reference Guide University Technology Services Computer Training Copyright Notice Copyright 2003 EBook Publishing. All rights reserved. No part of this publication may

More information

EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002

EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002 EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002 Table of Contents Part I Creating a Pivot Table Excel Database......3 What is a Pivot Table...... 3 Creating Pivot Tables

More information

Basic Pivot Tables. To begin your pivot table, choose Data, Pivot Table and Pivot Chart Report. 1 of 18

Basic Pivot Tables. To begin your pivot table, choose Data, Pivot Table and Pivot Chart Report. 1 of 18 Basic Pivot Tables Pivot tables summarize data in a quick and easy way. In your job, you could use pivot tables to summarize actual expenses by fund type by object or total amounts. Make sure you do not

More information

In This Issue: Excel Sorting with Text and Numbers

In This Issue: Excel Sorting with Text and Numbers In This Issue: Sorting with Text and Numbers Microsoft allows you to manipulate the data you have in your spreadsheet by using the sort and filter feature. Sorting is performed on a list that contains

More information

Advanced Excel 10/20/2011 1

Advanced Excel 10/20/2011 1 Advanced Excel Data Validation Excel has a feature called Data Validation, which will allow you to control what kind of information is typed into cells. 1. Select the cell(s) you wish to control. 2. Click

More information

Migrating to Excel 2010 from Excel 2003 - Excel - Microsoft Office 1 of 1

Migrating to Excel 2010 from Excel 2003 - Excel - Microsoft Office 1 of 1 Migrating to Excel 2010 - Excel - Microsoft Office 1 of 1 In This Guide Microsoft Excel 2010 looks very different, so we created this guide to help you minimize the learning curve. Read on to learn key

More information

3 What s New in Excel 2007

3 What s New in Excel 2007 3 What s New in Excel 2007 3.1 Overview of Excel 2007 Microsoft Office Excel 2007 is a spreadsheet program that enables you to enter, manipulate, calculate, and chart data. An Excel file is referred to

More information

Getting Started with Excel 2008. Table of Contents

Getting Started with Excel 2008. Table of Contents Table of Contents Elements of An Excel Document... 2 Resizing and Hiding Columns and Rows... 3 Using Panes to Create Spreadsheet Headers... 3 Using the AutoFill Command... 4 Using AutoFill for Sequences...

More information

Basic Microsoft Excel 2007

Basic Microsoft Excel 2007 Basic Microsoft Excel 2007 The biggest difference between Excel 2007 and its predecessors is the new layout. All of the old functions are still there (with some new additions), but they are now located

More information

Word 2010: Mail Merge to Email with Attachments

Word 2010: Mail Merge to Email with Attachments Word 2010: Mail Merge to Email with Attachments Table of Contents TO SEE THE SECTION FOR MACROS, YOU MUST TURN ON THE DEVELOPER TAB:... 2 SET REFERENCE IN VISUAL BASIC:... 2 CREATE THE MACRO TO USE WITHIN

More information

Data Analysis with Microsoft Excel 2003

Data Analysis with Microsoft Excel 2003 Data Analysis with Microsoft Excel 2003 Working with Lists: Microsoft Excel is an excellent tool to manage and manipulate lists. With the information you have in a list, you can sort and display data that

More information

Microsoft Excel 2013: Using a Data Entry Form

Microsoft Excel 2013: Using a Data Entry Form Microsoft Excel 2013: Using a Data Entry Form Using Excel's built in data entry form is a quick and easy way to enter data into an Excel database. Using the form allows you to: start a new database table

More information

Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP

Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP Consolidate Data in Multiple Worksheets Example data is saved under Consolidation.xlsx workbook under ProductA through ProductD

More information

Analyzing Excel Data Using Pivot Tables

Analyzing Excel Data Using Pivot Tables NDUS Training and Documentation Analyzing Excel Data Using Pivot Tables Pivot Tables are interactive worksheet tables you can use to quickly and easily summarize, organize, analyze, and compare large amounts

More information

Introduction to Microsoft Access 2003

Introduction to Microsoft Access 2003 Introduction to Microsoft Access 2003 Zhi Liu School of Information Fall/2006 Introduction and Objectives Microsoft Access 2003 is a powerful, yet easy to learn, relational database application for Microsoft

More information

STATEMENT OF TRANSACTION REPORT ANALYSIS USING EXCEL

STATEMENT OF TRANSACTION REPORT ANALYSIS USING EXCEL STATEMENT OF TRANSACTION REPORT ANALYSIS USING EXCEL Excel can be used to analyze the MCPS Statement of Transaction EXCEL Report Selected Fields to more easily track expenses through the procurement cycle.

More information

Microsoft Excel 2007. Introduction to Microsoft Excel 2007

Microsoft Excel 2007. Introduction to Microsoft Excel 2007 Microsoft Excel 2007 Introduction to Microsoft Excel 2007 Excel is an electronic spreadsheet to organize your data into rows and columns. One can use it to perform basic to advanced level mathematical

More information

Task Force on Technology / EXCEL

Task Force on Technology / EXCEL Task Force on Technology EXCEL Basic terminology Spreadsheet A spreadsheet is an electronic document that stores various types of data. There are vertical columns and horizontal rows. A cell is where the

More information

Microsoft Excel Training - Course Topic Selections

Microsoft Excel Training - Course Topic Selections Microsoft Excel Training - Course Topic Selections The Basics Creating a New Workbook Navigating in Excel Moving the Cell Pointer Using Excel Menus Using Excel Toolbars: Hiding, Displaying, and Moving

More information

Sage 500 ERP Intelligence Reporting Getting Started Guide 27.11.2012

Sage 500 ERP Intelligence Reporting Getting Started Guide 27.11.2012 Sage 500 ERP Intelligence Reporting Getting Started Guide 27.11.2012 Table of Contents 1.0 Getting started 3 2.0 Managing your reports 10 3.0 Defining report properties 18 4.0 Creating a simple PivotTable

More information

warpct.com Working with MS Excel 2003 Workbook courseware by WARP! Computer Training

warpct.com Working with MS Excel 2003 Workbook courseware by WARP! Computer Training warpct.com courseware by WARP! Computer Training Working with MS Excel 2003 Workbook Welcome! Thank you for evaluating a portion of this workbook. If you have any questions or comments regarding our training

More information

MS Excel. Handout: Level 2. elearning Department. Copyright 2016 CMS e-learning Department. All Rights Reserved. Page 1 of 11

MS Excel. Handout: Level 2. elearning Department. Copyright 2016 CMS e-learning Department. All Rights Reserved. Page 1 of 11 MS Excel Handout: Level 2 elearning Department 2016 Page 1 of 11 Contents Excel Environment:... 3 To create a new blank workbook:...3 To insert text:...4 Cell addresses:...4 To save the workbook:... 5

More information

ITS Training Class Charts and PivotTables Using Excel 2007

ITS Training Class Charts and PivotTables Using Excel 2007 When you have a large amount of data and you need to get summary information and graph it, the PivotTable and PivotChart tools in Microsoft Excel will be the answer. The data does not need to be in one

More information

Produced by Flinders University Centre for Educational ICT. PivotTables Excel 2010

Produced by Flinders University Centre for Educational ICT. PivotTables Excel 2010 Produced by Flinders University Centre for Educational ICT PivotTables Excel 2010 CONTENTS Layout... 1 The Ribbon Bar... 2 Minimising the Ribbon Bar... 2 The File Tab... 3 What the Commands and Buttons

More information

Using Delphi Data with Excel and Access

Using Delphi Data with Excel and Access $FDGHPLF&RPSXWLQJ &RPSXWHU 7UDLQLQJ 6XSSRUW 6HUYLFHV 1HWZRUNLQJ6HUYLFHV :HEHU%XLOGLQJ Using Delphi Data with Excel and Access Using Delphi Data The raw data used to create the CSU financial, human resource,

More information

Microsoft Access Basics

Microsoft Access Basics Microsoft Access Basics 2006 ipic Development Group, LLC Authored by James D Ballotti Microsoft, Access, Excel, Word, and Office are registered trademarks of the Microsoft Corporation Version 1 - Revision

More information

Explore commands on the ribbon Each ribbon tab has groups, and each group has a set of related commands.

Explore commands on the ribbon Each ribbon tab has groups, and each group has a set of related commands. Quick Start Guide Microsoft Excel 2013 looks different from previous versions, so we created this guide to help you minimize the learning curve. Add commands to the Quick Access Toolbar Keep favorite commands

More information

Monthly Payroll to Finance Reconciliation Report: Access and Instructions

Monthly Payroll to Finance Reconciliation Report: Access and Instructions Monthly Payroll to Finance Reconciliation Report: Access and Instructions VCU Reporting Center... 2 Log in... 2 Open Folder... 3 Other Useful Information: Copying Sheets... 5 Creating Subtotals... 5 Outlining

More information

Create a PivotTable or PivotChart report

Create a PivotTable or PivotChart report Page 1 of 5 Excel Home > PivotTable reports and PivotChart reports > Basics Create or delete a PivotTable or PivotChart report Show All To analyze numerical data in depth and to answer unanticipated questions

More information

NAVIGATION TIPS. Special Tabs

NAVIGATION TIPS. Special Tabs rp`=j~êëü~ää=påüççä=çñ=_ìëáåéëë Academic Information Services Excel 2007 Cheat Sheet Find Excel 2003 Commands in Excel 2007 Use this handout to find where Excel 2003 commands are located in Excel 2007.

More information

Construction Administrators Work Smart with Excel Programming and Functions. OTEC 2014 Session 78 Robert Henry

Construction Administrators Work Smart with Excel Programming and Functions. OTEC 2014 Session 78 Robert Henry Construction Administrators Work Smart with Excel Programming and Functions OTEC 2014 Session 78 Robert Henry Cell References C O P Y Clicking into the Formula Bar or the Active Cell will cause color coded

More information

Excel Working with Data Lists

Excel Working with Data Lists Excel Working with Data Lists Excel Working with Data Lists Princeton University COPYRIGHT Copyright 2001 by EZ-REF Courseware, Laguna Beach, CA http://www.ezref.com/ All rights reserved. This publication,

More information

Sample- for evaluation purposes only! Advanced Excel. TeachUcomp, Inc. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc.

Sample- for evaluation purposes only! Advanced Excel. TeachUcomp, Inc. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. 2012 Advanced Excel TeachUcomp, Inc. it s all about you Copyright: Copyright 2012 by TeachUcomp, Inc. All rights reserved. This publication,

More information

Sage Intelligence Report Designer Add-In

Sage Intelligence Report Designer Add-In Sage Intelligence Report Designer Add-In Q: What is Sage Intelligence Reporting? A: Sage Intelligence Reporting helps you to easily control, automate and analyze your data to make better informed decision,

More information

Excel Reports User Guide

Excel Reports User Guide Excel Reports User Guide Copyright 2000-2006, E-Z Data, Inc. All Rights Reserved. No part of this documentation may be copied, reproduced, or translated in any form without the prior written consent of

More information

INTERMEDIATE Excel 2013

INTERMEDIATE Excel 2013 INTERMEDIATE Excel 2013 Information Technology September 1, 2014 1 P a g e Managing Workbooks Excel uses the term workbook for a file. The term worksheet refers to an individual spreadsheet within a workbook.

More information

Microsoft Excel Tips & Tricks

Microsoft Excel Tips & Tricks Microsoft Excel Tips & Tricks Collaborative Programs Research & Evaluation TABLE OF CONTENTS Introduction page 2 Useful Functions page 2 Getting Started with Formulas page 2 Nested Formulas page 3 Copying

More information

Microsoft Excel 2010 Training. Use Excel tables to manage information

Microsoft Excel 2010 Training. Use Excel tables to manage information Microsoft Excel 2010 Training Use Excel tables to manage information Overview: Help with data management In this course, you ll learn how to manage information by using tables in Excel. Tables make it

More information

CHAPTER 11: SALES REPORTING

CHAPTER 11: SALES REPORTING Chapter 11: Sales Reporting CHAPTER 11: SALES REPORTING Objectives Introduction The objectives are: Understand the tools you use to evaluate sales data. Use default sales productivity reports to review

More information

ACADEMIC TECHNOLOGY SUPPORT

ACADEMIC TECHNOLOGY SUPPORT ACADEMIC TECHNOLOGY SUPPORT Microsoft Excel: Tables & Pivot Tables ats@etsu.edu 439-8611 www.etsu.edu/ats Table of Contents: Overview... 1 Objectives... 1 1. What is an Excel Table?... 2 2. Creating Pivot

More information

Scott Harvey, Registrar Tri County Technical College. Using Excel Pivot Tables to Analyze Student Data

Scott Harvey, Registrar Tri County Technical College. Using Excel Pivot Tables to Analyze Student Data Scott Harvey, Registrar Tri County Technical College Using Excel Pivot Tables to Analyze Student Data 1Introduction to PivotTables 2Prepare the source data Discussion Points 3Create a PivotTable 5Show

More information

Formatting Formatting Tables

Formatting Formatting Tables Intermediate Excel 2013 One major organizational change introduced in Excel 2007, was the ribbon. Each ribbon revealed many more options depending on the tab selected. The Help button is the question mark

More information

Computer Training Centre University College Cork. Excel 2013 Pivot Tables

Computer Training Centre University College Cork. Excel 2013 Pivot Tables Computer Training Centre University College Cork Excel 2013 Pivot Tables Table of Contents Pivot Tables... 1 Changing the Value Field Settings... 2 Refreshing the Data... 3 Refresh Data when opening a

More information

Excel 2010: Create your first spreadsheet

Excel 2010: Create your first spreadsheet Excel 2010: Create your first spreadsheet Goals: After completing this course you will be able to: Create a new spreadsheet. Add, subtract, multiply, and divide in a spreadsheet. Enter and format column

More information

Excel 2003 PivotTables Summarizing, Analyzing, and Presenting Your Data

Excel 2003 PivotTables Summarizing, Analyzing, and Presenting Your Data The Company Rocks Excel 2003 PivotTables Summarizing, Analyzing, and Presenting Step-by-step instructions to accompany video lessons Danny Rocks 5/19/2011 Creating PivotTables in Excel 2003 PivotTables

More information

Excel 2002. What you will do:

Excel 2002. What you will do: What you will do: Explore the features of Excel 2002 Create a blank workbook and a workbook from a template Format a workbook Apply formulas to a workbook Create a chart Import data to a workbook Share

More information

Search help. More on Office.com: images templates. Here are some basic tasks that you can do in Microsoft Excel 2010.

Search help. More on Office.com: images templates. Here are some basic tasks that you can do in Microsoft Excel 2010. Page 1 of 8 Excel 2010 Home > Excel 2010 Help and How-to > Getting started with Excel Search help More on Office.com: images templates Basic tasks in Excel 2010 Here are some basic tasks that you can do

More information

Functions & Data Analysis Tools

Functions & Data Analysis Tools Functions & Data Analysis Tools Academic Computing Services www.ku.edu/acs Abstract: This workshop focuses on the functions and data analysis tools of Microsoft Excel. Topics included are the function

More information

Overview of sharing and collaborating on Excel data

Overview of sharing and collaborating on Excel data Overview of sharing and collaborating on Excel data There are many ways to share, analyze, and communicate business information and data in Microsoft Excel. The way that you choose to share data depends

More information

Advanced Excel Charts : Tables : Pivots : Macros

Advanced Excel Charts : Tables : Pivots : Macros Advanced Excel Charts : Tables : Pivots : Macros Charts In Excel, charts are a great way to visualize your data. However, it is always good to remember some charts are not meant to display particular types

More information

WHAT S NEW IN MS EXCEL 2013

WHAT S NEW IN MS EXCEL 2013 Contents Excel... 1 Filling empty cells using Flash Fill... 1 Filtering records using a Timeline... 2 Previewing with Quick Analysis... 4 Using Chart Advisor recommendations... 5 Finding errors and issues

More information

CJA 20. Automated Billing Program Attorney Training Guide EXCEL BILLING FOR CJA CASES. Page 1

CJA 20. Automated Billing Program Attorney Training Guide EXCEL BILLING FOR CJA CASES. Page 1 CJA 20 Automated Billing Program Attorney Training Guide EXCEL BILLING FOR CJA CASES Page 1 NOTES ABOUT MICROSOFT EXCEL Microsoft Excel was selected as the program to drive this billing program because

More information

Advanced Microsoft Excel 2010

Advanced Microsoft Excel 2010 Advanced Microsoft Excel 2010 Table of Contents THE PASTE SPECIAL FUNCTION... 2 Paste Special Options... 2 Using the Paste Special Function... 3 ORGANIZING DATA... 4 Multiple-Level Sorting... 4 Subtotaling

More information

Using Excel As A Database

Using Excel As A Database Using Excel As A Database Access is a great database application, but let s face it sometimes it s just a bit complicated! There are a lot of times when it would be nice to have some of the capabilities

More information

APPLYING BENFORD'S LAW This PDF contains step-by-step instructions on how to apply Benford's law using Microsoft Excel, which is commonly used by

APPLYING BENFORD'S LAW This PDF contains step-by-step instructions on how to apply Benford's law using Microsoft Excel, which is commonly used by APPLYING BENFORD'S LAW This PDF contains step-by-step instructions on how to apply Benford's law using Microsoft Excel, which is commonly used by internal auditors around the world in their day-to-day

More information

As in the example above, a Budget created on the computer typically has:

As in the example above, a Budget created on the computer typically has: Activity Card Create a How will you ensure that your expenses do not exceed what you planned to invest or spend? You can create a budget to plan your expenditures and earnings. As a family, you can plan

More information

Indiana County Assessor Association Excel Excellence

Indiana County Assessor Association Excel Excellence Indiana County Assessor Association Excel Excellence Basic Excel Data Analysis Division August 2012 1 Agenda Lesson 1: The Benefits of Excel Lesson 2: The Basics of Excel Lesson 3: Hands On Exercises Lesson

More information

Mail Merge. Course Description. Objectives: Design a Main Document. Design a Data Source. Directories. Merge the Main Document with the Data

Mail Merge. Course Description. Objectives: Design a Main Document. Design a Data Source. Directories. Merge the Main Document with the Data Mail Merge Course Description The Mail Merge feature allows you to combine items from a data source into a document. This allows you to create form letters, mailing labels, envelopes, etc. You also have

More information

Release 2.1 of SAS Add-In for Microsoft Office Bringing Microsoft PowerPoint into the Mix ABSTRACT INTRODUCTION Data Access

Release 2.1 of SAS Add-In for Microsoft Office Bringing Microsoft PowerPoint into the Mix ABSTRACT INTRODUCTION Data Access Release 2.1 of SAS Add-In for Microsoft Office Bringing Microsoft PowerPoint into the Mix Jennifer Clegg, SAS Institute Inc., Cary, NC Eric Hill, SAS Institute Inc., Cary, NC ABSTRACT Release 2.1 of SAS

More information

Table of Contents Overview... 1 Smartlists with Export Solutions... 2 Smartlist Builder/Excel Reporter... 3 Analysis Cubes... 4 MS Query...

Table of Contents Overview... 1 Smartlists with Export Solutions... 2 Smartlist Builder/Excel Reporter... 3 Analysis Cubes... 4 MS Query... Table of Contents Overview... 1 Smartlists with Export Solutions... 2 Smartlist Builder/Excel Reporter... 3 Analysis Cubes... 4 MS Query... 7 SQL Reporting Services... 10 MS Dynamics GP Report Templates...

More information

MICROSOFT EXCEL 2010 ANALYZE DATA

MICROSOFT EXCEL 2010 ANALYZE DATA MICROSOFT EXCEL 2010 ANALYZE DATA Microsoft Excel 2010 Essential Analyze data Last Edited: 2012-07-09 1 Basic analyze data... 4 Use diagram to audit formulas... 4 Use Error Checking feature... 4 Use Evaluate

More information

Kingsoft Spreadsheet 2012

Kingsoft Spreadsheet 2012 Kingsoft Spreadsheet 2012 Kingsoft Spreadsheet is a flexible and efficient commercial spreadsheet application. It is widely used by professionals in many fields such as: Business, Finance, Economics and

More information

Quick Start Guide. Highly customizable automated trading Automate your trades according to rules and models you create.

Quick Start Guide. Highly customizable automated trading Automate your trades according to rules and models you create. POWER E*TRADE PRO EXCEL MANAGER Quick Start Guide We are pleased to announce the launch of Excel Manager, an exciting new feature in Power E*TRADE Pro that leverages the flexibility of Microsoft Excel

More information

Create Mailing Labels from an Electronic File

Create Mailing Labels from an Electronic File Create Mailing Labels from an Electronic File Microsoft Word 2002 (XP) Electronic data requests for mailing labels will be filled by providing the requester with a commadelimited text file. When you receive

More information

Microsoft Office Series

Microsoft Office Series Microsoft Office Series Microsoft Office is the office suite of desktop applications delivering the tools and services to get work done. Our Microsoft Office Quickcert offerings allow your key individuals

More information

Using an Access Database

Using an Access Database A Few Terms Using an Access Database These words are used often in Access so you will want to become familiar with them before using the program and this tutorial. A database is a collection of related

More information

Microsoft Excel: Pivot Tables

Microsoft Excel: Pivot Tables Microsoft Excel: Pivot Tables Pivot Table Reports A PivotTable report is an interactive table that you can use to quickly summarize large amounts of data. You can rotate its rows and columns to see different

More information

EXCEL 2007. Using Excel for Data Query & Management. Information Technology. MS Office Excel 2007 Users Guide. IT Training & Development

EXCEL 2007. Using Excel for Data Query & Management. Information Technology. MS Office Excel 2007 Users Guide. IT Training & Development Information Technology MS Office Excel 2007 Users Guide EXCEL 2007 Using Excel for Data Query & Management IT Training & Development (818) 677-1700 Training@csun.edu http://www.csun.edu/training TABLE

More information

Calc Guide Chapter 9 Data Analysis

Calc Guide Chapter 9 Data Analysis Calc Guide Chapter 9 Data Analysis Using Scenarios, Goal Seek, Solver, others Copyright This document is Copyright 2007 2011 by its contributors as listed below. You may distribute it and/or modify it

More information

Microsoft Office Access 2007 which I refer to as Access throughout this book

Microsoft Office Access 2007 which I refer to as Access throughout this book Chapter 1 Getting Started with Access In This Chapter What is a database? Opening Access Checking out the Access interface Exploring Office Online Finding help on Access topics Microsoft Office Access

More information

Microsoft Excel Basics

Microsoft Excel Basics COMMUNITY TECHNICAL SUPPORT Microsoft Excel Basics Introduction to Excel Click on the program icon in Launcher or the Microsoft Office Shortcut Bar. A worksheet is a grid, made up of columns, which are

More information

Excel basics. Before you begin. What you'll learn. Requirements. Estimated time to complete:

Excel basics. Before you begin. What you'll learn. Requirements. Estimated time to complete: Excel basics Excel is a powerful spreadsheet and data analysis application, but to use it most effectively, you first have to understand the basics. This tutorial introduces some of the tasks and features

More information

PortfolioCenter Export Wizard in Practice: Evaluating IRA Account Holder Ages and Calculating Required Minimum Distribution (RMD) Amounts

PortfolioCenter Export Wizard in Practice: Evaluating IRA Account Holder Ages and Calculating Required Minimum Distribution (RMD) Amounts PortfolioCenter Export Wizard in Practice: Evaluating IRA Account Holder Ages and Calculating Required Minimum Distribution (RMD) Amounts One way you can apply the PortfolioCenter Export Wizard in your

More information

Using Excel as a Management Reporting Tool with your Minotaur Data. Exercise 1 Customer Item Profitability Reporting Tool for Management

Using Excel as a Management Reporting Tool with your Minotaur Data. Exercise 1 Customer Item Profitability Reporting Tool for Management Using Excel as a Management Reporting Tool with your Minotaur Data with Judith Kirkness These instruction sheets will help you learn: 1. How to export reports from Minotaur to Excel (these instructions

More information

Basic Excel Handbook

Basic Excel Handbook 2 5 2 7 1 1 0 4 3 9 8 1 Basic Excel Handbook Version 3.6 May 6, 2008 Contents Contents... 1 Part I: Background Information...3 About This Handbook... 4 Excel Terminology... 5 Excel Terminology (cont.)...

More information

Analyzing Data Using Excel

Analyzing Data Using Excel Analyzing Data Using Excel What you will do: Create a spreadsheet Use formulas and basic formatting Import text files Save worksheets as web pages Add interactivity to web worksheets Use pivot tables Create

More information

Using Pivot Tables in Microsoft Excel 2003

Using Pivot Tables in Microsoft Excel 2003 Using Pivot Tables in Microsoft Excel 2003 Introduction A Pivot Table is the name Excel gives to what is more commonly known as a cross-tabulation table. Such tables can be one, two or three-dimensional

More information

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 2. Syllabus Version 5.0

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 2. Syllabus Version 5.0 European Computer Driving Licence Spreadsheet Software BCS ITQ Level 2 Using Microsoft Excel 2010 Syllabus Version 5.0 This training, which has been approved by BCS, The Chartered Institute for IT, includes

More information

How to Excel with CUFS Part 2 Excel 2010

How to Excel with CUFS Part 2 Excel 2010 How to Excel with CUFS Part 2 Excel 2010 Course Manual Finance Training Contents 1. Working with multiple worksheets 1.1 Inserting new worksheets 3 1.2 Deleting sheets 3 1.3 Moving and copying Excel worksheets

More information

IRA Pivot Table Review and Using Analyze to Modify Reports. For help, email Financial.Reports@dartmouth.edu

IRA Pivot Table Review and Using Analyze to Modify Reports. For help, email Financial.Reports@dartmouth.edu IRA Pivot Table Review and Using Analyze to Modify Reports 1 What is a Pivot Table? A pivot table takes rows of detailed data (such as the lines in a downloadable table) and summarizes them at a higher

More information

Pivot Tables & Pivot Charts

Pivot Tables & Pivot Charts Pivot Tables & Pivot Charts Pivot tables... 2 Creating pivot table using the wizard...2 The pivot table toolbar...5 Analysing data in a pivot table...5 Pivot Charts... 6 Creating a pivot chart using the

More information

Instructions for Creating an Outlook E-mail Distribution List from an Excel File

Instructions for Creating an Outlook E-mail Distribution List from an Excel File Instructions for Creating an Outlook E-mail Distribution List from an Excel File 1.0 Importing Excel Data to an Outlook Distribution List 1.1 Create an Outlook Personal Folders File (.pst) Notes: 1) If

More information

MICROSOFT ACCESS 2003 TUTORIAL

MICROSOFT ACCESS 2003 TUTORIAL MICROSOFT ACCESS 2003 TUTORIAL M I C R O S O F T A C C E S S 2 0 0 3 Microsoft Access is powerful software designed for PC. It allows you to create and manage databases. A database is an organized body

More information

PLANNING (BUDGETING)

PLANNING (BUDGETING) Accounting & Information Management System PLANNING (BUDGETING) Table of Contents AIMS/SAP Planning I. Periods/Versions/Profiles Fiscal Periods/Years... I-1 Plan Versions... I-1 Plan Profiles... I-2 II.

More information

Microsoft Office 2010: Access 2010, Excel 2010, Lync 2010 learning assets

Microsoft Office 2010: Access 2010, Excel 2010, Lync 2010 learning assets Microsoft Office 2010: Access 2010, Excel 2010, Lync 2010 learning assets Simply type the id# in the search mechanism of ACS Skills Online to access the learning assets outlined below. Titles Microsoft

More information

Excel 2010 Sorting and Filtering

Excel 2010 Sorting and Filtering Excel 2010 Sorting and Filtering Computer Training Centre, UCC, tcentre@ucc.ie, 021-4903749/3751/3752 Table of Contents Sorting Data... 1 Sort Order... 1 Sorting by Cell Colour, Font Colour or Cell Icon...

More information

Excel 2007 - Using Pivot Tables

Excel 2007 - Using Pivot Tables Overview A PivotTable report is an interactive table that allows you to quickly group and summarise information from a data source. You can rearrange (or pivot) the table to display different perspectives

More information

Microsoft Excel 2010 Part 3: Advanced Excel

Microsoft Excel 2010 Part 3: Advanced Excel CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2010 Part 3: Advanced Excel Winter 2015, Version 1.0 Table of Contents Introduction...2 Sorting Data...2 Sorting

More information

Microsoft Excel 2010 Pivot Tables

Microsoft Excel 2010 Pivot Tables Microsoft Excel 2010 Pivot Tables Email: training@health.ufl.edu Web Page: http://training.health.ufl.edu Microsoft Excel 2010: Pivot Tables 1.5 hours Topics include data groupings, pivot tables, pivot

More information

A Beginning Guide to the Excel 2007 Pivot Table

A Beginning Guide to the Excel 2007 Pivot Table A Beginning Guide to the Excel 2007 Pivot Table Paula Ecklund Summer 2008 Page 1 Contents I. What is a Pivot Table?...1 II. Basic Excel 2007 Pivot Table Creation Source data requirements...2 Pivot Table

More information

Excel Intermediate Session 2: Charts and Tables

Excel Intermediate Session 2: Charts and Tables Excel Intermediate Session 2: Charts and Tables Agenda 1. Introduction (10 minutes) 2. Tables and Ranges (5 minutes) 3. The Report Part 1: Creating and Manipulating Tables (45 min) 4. Charts and other

More information

Tutorial 3. Maintaining and Querying a Database

Tutorial 3. Maintaining and Querying a Database Tutorial 3 Maintaining and Querying a Database Microsoft Access 2010 Objectives Find, modify, and delete records in a table Learn how to use the Query window in Design view Create, run, and save queries

More information

Microsoft Office 2010

Microsoft Office 2010 Access Tutorial 3 Maintaining and Querying a Database Microsoft Office 2010 Objectives Find, modify, and delete records in a table Learn how to use the Query window in Design view Create, run, and save

More information

Formulas & Functions in Microsoft Excel

Formulas & Functions in Microsoft Excel Formulas & Functions in Microsoft Excel Theresa A Scott, MS Biostatistician III Department of Biostatistics Vanderbilt University theresa.scott@vanderbilt.edu Table of Contents 1 Introduction 1 1.1 Using

More information

Microsoft Excel v5.0 Database Functions

Microsoft Excel v5.0 Database Functions Microsoft Excel v5.0 Database Functions Student Guide Simon Dupernex Aston Business School Version 1.0 1 Preface This document is an introduction to the database functions contained within the spreadsheet

More information

How to Use Excel for Law Firm Billing

How to Use Excel for Law Firm Billing How to Use Excel for Law Firm Billing FEATURED FACULTY: Staci Warne, Microsoft Certified Trainer (MCT) (801) 463-1213 computrainhelp@hotmail.com Staci Warne, Microsoft Certified Trainer (MCT) Staci Warne

More information

Use Find & Replace Commands under Home tab to search and replace data.

Use Find & Replace Commands under Home tab to search and replace data. Microsoft Access 2: Managing Data in Tables and Creating Relationships You have created tables in an Access database. Data in Access tables can be added, deleted, and updated to be current (practiced in

More information

Excel 2007 Tutorials - Video File Attributes

Excel 2007 Tutorials - Video File Attributes Get Familiar with Excel 2007 42.40 3.02 The Excel 2007 Environment 4.10 0.19 Office Button 3.10 0.31 Quick Access Toolbar 3.10 0.33 Excel 2007 Ribbon 3.10 0.26 Home Tab 5.10 0.19 Insert Tab 3.10 0.19 Page

More information

To reuse a template that you ve recently used, click Recent Templates, click the template that you want, and then click Create.

To reuse a template that you ve recently used, click Recent Templates, click the template that you want, and then click Create. What is Excel? Applies to: Excel 2010 Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format workbooks (a collection of spreadsheets) in order to analyze

More information

Database Concepts Using Microsoft Access

Database Concepts Using Microsoft Access Database Concepts Using Microsoft Access lab 9 Objectives: Upon successful completion of Lab 9, you will be able to Understand fundamental concepts including database, table, record, field, field name,

More information