DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT

Transcription

1 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 3434 COLWELL AVENUE SUITE 200 TAMPA, FLORIDA DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING MARCH 14, 2016

2 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT AGENDA MARCH 14, 2016 at 4:00 p.m. At the office of Rizzetta & Company, Inc., located at 3434 Colwell Avenue Suite 200, Tampa, FL District Board of Supervisors Linda Dunn Chairman James Oliver Vice Chairman Douglas Taggerty Assistant Secretary Tim Vorick Assistant Secretary Ferdinand Ramos Assistant Secretary District Manager Sandy Oram Rizzetta & Company, Inc. District Attorney Michael Eckert Hopping Green & Sams, P.A. District Engineer Jordan Caviggia Bayside Engineering All cellular phones and pagers must be turned off while in the meeting room. The District Agenda is comprised of five different sections: The meeting will begin promptly at 4:00 p.m. with the first section which is called Audience Comments. The Audience Comments portion of the agenda is when individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (813) at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The fourth section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshop sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) , at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) , who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

3 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 3434 COLWELL AVENUE SUITE 200 TAMPA, FL Board of Supervisors Diamond Hill Community Development District March 4, 2016 Dear Board Members: The regular meeting of the Board of Supervisors of the Diamond Hill Community Development District will be held on Monday, March 14, 2016 at 4:00 p.m. at the office of Rizzetta & Company, Inc., located at 3434 Colwell Avenue, Suite 200, Tampa, Florida The following is the tentative agenda for this meeting: 1. CALL TO ORDER 2. AUDIENCE COMMENTS ON AGENDA ITEMS 3. BUSINESS ADMINISTRATION A. Consideration of Minutes of Board of Supervisors Meeting held January 11, 2016.Tab 1 B. Consideration of Operation & Maintenance Expenditures for December 2015 and January 2016 Tab 2 4. BUSINESS ITEMS A. Monthly Pond Inspection Report..Tab 3 B. Landscape Update by Austin Outdoor C. Update Regarding Roads Owned by TECO D. Presentation of Monthly Financial Summary...Tab 4 5. STAFF REPORTS A. District Counsel B. District Engineer C. District Manager 6. SUPERVISOR REQUESTS 7. ADJOURNMENT I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (813) Sincerely, Sandy Oram Sandy Oram District Manager Cc: Linda Dunn, Chairman Michael Eckert, District Counsel

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5 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT January 11, 2016 Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Diamond Hill Community Development District was held on Monday, January 11, 2016 at 4:00 p.m. at the office of Rizzetta & Company, Inc. located at 3434 Colwell Avenue, Suite 200, Tampa, FL Present and constituting a quorum: Linda Dunn James Oliver Doug Taggerty Tim Vorick Ferdinand Ramos Board Supervisor, Chairman Board Supervisor, Vice Chairman Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Also present were: Sandy Oram Mike Eckert Jordan Caviggia Berlinda Serrano Chad Raymond FIRST ORDER OF BUSINESS District Manager, Rizzetta & Company, Inc. District Counsel, Hopping Green & Sams (via conference call) District Engineer, Bayside Engineering District Coordinator, Rizzetta & Company, Inc. Representative, Yellowstone Landscaping Call to Order Ms. Oram called the meeting to order and read the roll call. SECOND ORDER OF BUSINESS Audience Comments There were no audience members present to comment. THIRD ORDER OF BUSINESS Consideration of Minutes of the Board of Supervisors Meeting held on November 9, 2015 On a Motion by Mr. Ramos, seconded by Mr. Oliver, with all in favor, the Board of Supervisors approved the minutes of the Board of Supervisors meeting held on November 9, 2015 as presented for the Diamond Hill Community Development District.

6 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT January 11, 2016 Minutes of Meeting Page 2 FOURTH ORDER OF BUSINESS Consideration of Operation & Maintenance Expenditures for October and November 2015 On a Motion by Mr. Taggerty, seconded by Mr. Oliver, with all in favor, the Board of Supervisors ratified the Operation & Maintenance Expenditures for October 2015 totaling $21, for the Diamond Hill Community Development District. On a Motion by Ms. Dunn, seconded by Mr. Oliver, with all in favor, the Board of Supervisors ratified the Operation & Maintenance Expenditures for November 2015 totaling $10, for the Diamond Hill Community Development District. Mr. Eckert stated that Hopping, Green and Sams would credit the District for.60 hours for any confusion related to the HOA Lease Agreement preparation. FIFTH ORDER OF BUSINESS Monthly Pond Inspection Report The Board instructed Ms. Oram to send a letter to LakeMasters regarding them providing a monthly inspection report SIXTH ORDER OF BUSINESS Landscape Update by Yellowstone Landscaping Mr. Raymond from Yellowstone Landscaping gave the Board an update on the landscape maintenance. He presented a proposal to the Board to replace an irrigation timer at the west entrance. Mr. Raymond stated that an ant infestation was causing the timer to short out. On a Motion by Mr. Taggerty, seconded by Ms. Dunn, with all in favor, the Board of Supervisors approved Yellowstone Landscaping s proposal to replace an irrigation timer at the west entrance at a cost of $ for the Diamond Hill Community Development District. Mr. Raymond presented a proposal to replace the plants with Blue Daze at the east and west entrances. The Board decided to approve the proposal but wait until the first of March to install the plants. On a Motion by Mr. Taggerty, seconded by Mr. Vorick, with all in favor, the Board of Supervisors approved Yellowstone Landscaping s proposal to install Blue Daze plants at the east and west entrance in March at a cost of $1, for the Diamond Hill Community Development District. SEVENTH ORDER OF BUSINESS Discussion Regarding HSC s Invoice for Furnishing and Installing GFI Outlets

7 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT January 11, 2016 Minutes of Meeting Page 3 Ms. Oram presented an invoice that she had received from the HOA for furnishing and installing GFI outlets. Discussion ensued. The Board directed Ms. Oram not to pay any of the Hawkins Invoice as no one on the Board had directed them to perform any work on the District s electrical. Ms. Oram stated that she would notify the HOA manager. EIGHTH ORDER OF BUSINESS Consideration of Proposals for Cutback on Emerald Hill Way Mr. Raymond presented a proposal to clean up the area behind Brilliant Way. Proposals were also received from Luke Brothers and Sunrise. Discussion ensued. The Board stated that if Yellowstone can match or come in lower than Sunrise s proposal in the amount of $8, then they will be awarded the work, if not than the work will be awarded to Sunrise. Mr. Raymond stated that he would follow-up with District management on their cost to do the work. Mr. Eckert asked the Board if it wanted his office to prepare an agreement with Sunrise in the event Sunrise was awarded the work and the Board advised it does not want Mr. Eckert s office to prepare an agreement for this work at this time. On a Motion by Mr. Ramos, seconded by Mr. Taggerty, with all in favor, the Board of Supervisors approved Yellowstone Landscaping s proposal to clean up the area behind Brilliant Way if they can come in at a cost of $8, or lower, and if not, award the work to Sunrise, for the Diamond Hill Community Development District. NINTH ORDER OF BUSINESS Consideration of Proposals to Lift and Thin Trees at West Side of the West Entrance Ms. Oram presented the proposals received from Luke Brothers and Sunrise Landscaping to lift and thin the trees at the west side of the west entrance. Discussion ensued. Ms. Serrano stated that she would meet with the proposers to verify the number of trees in the proposals and then compare the proposals to present to the Board. TENTH ORDER OF BUSINESS Update Regarding Road Owned by TECO at the Back Pond at the Corner of Sydney and Gallagher Ms. Serrano gave the Board an update on the road owned by TECO. Ms. Oram stated that she would find out if there is an Easement Agreement between the District and TECO. ELEVENTH ORDER OF BUSINESS Monthly Unaudited Financial Summary and Statement Ms. Oram presented the Monthly Unaudited Financial Summary and Statement for the month of November. The Board requested that the MFS Report be included in the agenda moving forward.

8 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT January 11, 2016 Minutes of Meeting Page 4 TWELFTH ORDER OF BUSINESS Staff Reports A. District Counsel No report. B. District Engineer No report. C. District Manager Ms. Oram confirmed the next regularly scheduled meeting will be held on March 14, 2016 at 4:00 p.m. THIRTEENTH ORDER OF BUSINESS Supervisor Requests Ms. Oram stated that she would have paper copies of the agenda provided to the Board members going forward. Mr. Ramos requested that the District s Mission Statement be posted to the website. FOURTEENTH ORDER OF BUSINESS Adjournment On a Motion by Mr. Ramos, seconded by Mr. Taggerty, with all in favor, the Board adjourned the meeting at 5:17 p.m. for the Diamond Hill Community Development District. Secretary/Assistant Secretary Chairman/Vice Chairman

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10 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 3434 COLWELL AVENUE SUITE 200 TAMPA, FLORIDA Operation and Maintenance Expenditures December 2015 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from December 1, 2015 through December 31, This does not include expenditures previously approved by the Board. The total items being presented: $10, Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary

11 Diamond Hill Community Development District Paid Operation & Maintenance Expenditures December 1, 2015 Through December 31, 2015 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Himes Electrical Service, Inc Installation at West Gate $ Himes Electrical Service, Inc Flood Lights at Both Gates $ Hopping Green & Sams General/Monthly Legal Services $ /15 Hopping Green & Sams General/Monthly Legal Services $ 2, /15 K&E Repair Solutions, LLC Replace Light Sensor West/East Gates $ K&E Repair Solutions, LLC Replace GFI on East Gate $ Rizzetta & Company, Inc District Management Fees 12/15 $ 3, Rizzetta Technology Services, LLC INV Website Hosting Services 12/15 $ TECO Sydney Road #A 11/15 $ /15 Yellowstone Landscape INV Landscape Maintenance 12/15 $ 2, Yellowstone Landscape INV Irrigation Repairs $ Yellowstone Landscape INV Irrigation Brillant Cut $ Report Total $ 10,315.07

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30 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 3434 COLWELL AVENUE SUITE 200 TAMPA, FLORIDA Operation and Maintenance Expenditures January 2016 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from January 1, 2016 through January 31, This does not include expenditures previously approved by the Board. The total items being presented: $8, Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary

31 Diamond Hill Community Development District Paid Operation & Maintenance Expenses January 1, 2016 Through January 31, 2016 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Douglas Taggerty DT Board of Supervisors Meeting 01/11/16 Ferdinand Ramos FR Board of Supervisors Meeting 01/11/16 $ $ James A. Oliver JO Board of Supervisors Meeting $ /11/16 Lake Masters Aquatic Weed Aquatic Maintenance 12/15 $ Control, Inc. Linda L. Dunn LD Board of Supervisors Meeting $ /11/16 Rizzetta & Company, Inc District Management Fees 01/16 $ 3, Rizzetta Technology Services, INV Website Hosting Services 01/16 $ LLC TECO Sydney Road #A 12/15 $ /15 Tim Vorick TV Board of Supervisors Meeting $ /11/16 Times Publishing Company Account # Legal Advertising $ /16 Yellowstone Landscape, Inc INV Landscape Maintenance 01/16 $ 2, Yellowstone Landscape, Inc INV Irrigation Repairs $ Report Total $ 8,362.40

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42 Diamond Hill CDD March 2016 Photo Inspection Report Attn: Berlinda Serrano Lake Masters Aquatic Weed Control, Inc. Lake Masters Aquatic Weed Control, Inc. 1

43 Pond 1 Pond 1 was clean and recently sprayed for moss forming in the dry areas of pond basin. All grasses and algae are under control. Lake Masters Aquatic Weed Control, Inc. 2

44 Pond 2 Pond 2 had trace levels of Hydrilla starting to form. Applicator will treat for this during his next visit. Lake Masters Aquatic Weed Control, Inc. 3

45 Pond 4 Pond 4 was in good shape at the time of inspection with all target species being under control. Lake Masters Aquatic Weed Control, Inc. 4

46 Pond 5 Pond 5 looked great at the time of inspection with all target species being under control. Lake Masters Aquatic Weed Control, Inc. 5

47 Pond 6 Trace amount of grasses starting to form in the dry area of the pond basin. Normal regrowth for this time of year and will be treated during next visit. Lake Masters Aquatic Weed Control, Inc. 6

49 Pond 8 Pond 8 is mostly dry and some weeds are forming on the basin and will be sprayed during the next visit. Lake Masters Aquatic Weed Control, Inc. 8

50 Pond 9 Water levels are very shallow on pond 9 which is prime conditions for algae growth. Trace levels of surface algae were present at the time of inspection. Lake Masters Aquatic Weed Control, Inc. 9

51 Pond 10 Pond 10 looked good at the time of inspection with all target species being under control. Lake Masters Aquatic Weed Control, Inc. 10

52 Pond 11 Pond 11 was in good shape at the time of inspection, leaf debris is seen floating on the pond. Lake Masters Aquatic Weed Control, Inc. 11

54 Pond 13 Pond 13 practically dry throughout, Some trace levels of grass are starting to form. Lake Masters Aquatic Weed Control, Inc. 13

55 Pond 14 Pond 14 is very shallow and has a significant amount of muck below the surface. Algae is forming on the surface due to these conditions. Applicator will continue to treat for algae. Lake Masters Aquatic Weed Control, Inc. 14

56 Pond 15 Dry sump which is in good shape and mowed. Lake Masters Aquatic Weed Control, Inc. 15

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58 DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT FINANCIAL STATUS AND SUMMARY REPORT January 31, 2016 Rizzetta & Company, Inc Colwell Ave., Suite 200 Tampa, FL (813) District Manager - Sandra Oram

59 O A & S DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT FINANCIAL SUMMARY Operations & Maintenance January 31, 2016 $250,000 General Fund (O&M) - Cumulative Revenue Received (Amount budgeted - $221,485 Tax roll) $200,000 $150,000 $100,000 $50,000 $- Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 $2,408 $28,479 $198,553 $209,811 $213,764 Tax roll collections Aggregate collections $2,408 $28,479 $198,553 $209,811 $213,764 $40,000 General Fund (O&M) - Expenses - Budget vs. Actual - Budget $221,985 $30,000 $20,000 $10,000 $- Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Actual $22,457 $9,969 $10,412 $8,666 Budget $30,575 $17,411 $17,111 $17,411 $16,111 $17,411 $17,995 $17,411 $19,611 $17,411 $16,111 $17,412 Actual Budget Select Account Balances as of January 31, 2016 Cash & Investments $ 718,556 Investments - Reserves $ 206,066 Assessments Receivable $ 14,081 Accounts Payable - Unpaid Invoices $ 957

60 ADMINISTRATIVE: DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT FINANCIAL SUMMARY General Fund January 31, 2016 Total Month YTD Annual Projected Variance Variance Adopted Expenditures Year End Variance Description Budget Actual $ % Budget Actual $ % Budget End of Year $ % Supervisors Fees 1,300 1, % 2,600 1, % 7,800 5,400 4,560 58% General & Administrative 5,146 3,660 1,486 29% 29,233 23,250 5,984 20% 75,784 60,272 58,128 77% District Counsel 1, , % 5,000 3,312 1,688 34% 15,000 9,936 7,538 50% Total Administrative 7,696 4,662 3,034 39% 36,833 28,361 8,472 23% 98,584 75,909 70,375 71% FIELD OPERATIONS: Electric Utility Services % (5) -2% 1,000 1,016 1, % Stormwater Control 2, ,700 72% 9,400 2,600 6,800 72% 28,200 7,800 7,920 28% Other Physical Environment 5,032 3,272 1,761 35% 26,943 20,204 6,739 25% 67,201 50,391 66,179 98% Contingency 2,250-2, % 9,000-9, % 27, % Total Field Operations 9,716 4,004 5,711 59% 45,676 23,142 22,534 49% 123,401 62,522 75,612 61% Total Administrative and Field Operations 17,411 8,666 8,745 50% 82,510 51,504 31,006 38% 221, , ,081 66% *** This spreadsheet excludes the funding of the Reserve account.

61 A S DIAMOND HILL COMMUNITY DEVELOPMENT DISTRICT FINANCIAL SUMMARY Debt Service January 31, 2016 Bond Series Series 2013 Issue Date March 20, 2013 Maturity Date May 1, 2033 Original issue amount $ 2,940,000 Interest rate 3.54% Assessments Receivable as of January 31, 2016 $ 11,629 Outstanding Principal Balance as of January 31, 2016 $ 2,730,000 Scheduled debt service payments: Type Status November 1, 2015 Interest Paid $ 48,321 May 1, 2016 Interest $ 48,321 May 1, 2016 Principal $ 110,000 November 1, 2016 Interest $ 46,374 Account balances: Interest Account $ - Reserve Account $ 20,771 Prepayment Account $ - Revenue Account $ 226,468 Sinking Fund $ - Debt Service Reserve requirement: $ 20,770 Does the district have funds to make the next scheduled debt service payment? Are the reserve funds adequate to meet the requirement per the trust indenture? Fiscal Year Collections Yes Yes Debt Service Funds - Amount budgeted - $207,704 Tax roll $300,000 $200,000 $100,000 $- Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Tax roll $- $46,309 $186,776 $196,075 $199,340 Aggregate $- $46,309 $186,776 $196,075 $199,340 The May 1, 2016 and November 1, 2016 debt service payments will be paid from assessments. Interest Account : Used to accumulate funds for the next scheduled interest payment. Funds are transferred from the Revenue Account immediately prior to the scheduled payment. Reserve Account : Funds maintained per the Trust Indenture for the payment of principal and interest when amounts on deposit are insufficient. The required amount decreases as the outstanding principal amount decreases. Prepayment Account : Used to accumulate payments toward the early retirement of bonds. Amounts are then used to prepay the bonds in $5,000 increments as of the next debt service payment date. Revenue Account: Used to accumulate the receipt of debt service assessments prior to funds being transferred to the Interest or Sinking Fund account immediately prior to debt service payment. Sinking Fund : Used to accumulate funds for the next scheduled principal payment. Funds are transferred from the Revenue Account immediately prior to the scheduled payment.