YEARLY ANALYSIS SHEET - CASH RECEIPTS 20

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1 YEARLY ANALYSIS SHEET - CASH RECEIPTS 20 Name: (Unit/District/Division/Region/Support Group/District Management Team) Month JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Yearly Reconciliation as at 31st December 20 Balance as per Bank Statement No.. Balance brought forward from 1st January Add deposits not on Statement Add total receipts this year LESS Cheques not presented (listed over) LESS total payments this year BALANCE BALANCE CARRIED FORWARD Page 1 of 2 M2002/16

2 Cheques unpresented as 31st December Date Drawn Cheque No. Paid to Amount Total $ Transfer total to Yearly Analysis Reconciliation (on reverse of this page) Auditor's Report I have examined the books of the Girl Guides Association (NSW).. Unit/District/Division/Region/Support Group/District Management Team for the year ended 31st December 20 and hereby confirm that the income and expenditure account and statement of assets are set out in accordance therewith. Signed (Auditor) Date Page 2 of 2 M2002/16

3 YEARLY ANALYSIS SHEET - CASH PAYMENTS 20 Name: (Unit/District/Division/Region/Support Group/District Management Team) Month JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL FINANCIAL STATEMENT FOR THE YEAR ENDED 31st DECEMBER 20 BANK ACCOUNT NO. BRANCH Page 1 of 2 M2002/17

4 Statement of Assets and Liabilities as at 31st December 20 Assets Freehold property and buildings/at NSW Less liabilities thereon Leasehold/Licensed property and Buildings Less liabilities thereon Equipment Cash at bank Cash on hand Liabilities Other liabilities We have prepared the list of Assets and Liabilities and report that this list includes all assets of the Region/Division/District/Support Group/District Management Team (including property vested in the Girl Guides Association of New South Wales) as at 31st December 20 Region/Division/District Leader Support Group President District Management Team Chairman Region/Division/District/Support Group/ District Management Team Treasurer Date Date Page 2 of 2 M2002/17

5 ANALYSIS SHEET - CASH RECEIPTS 20 Name: (Unit/District/Division/Region/Support Group/District Management Team) Month: Transfer Total to Yearly Analysis Sheet Page 1 of 2 M2002/19

6 CASH RECEIPTS - suggested headings for Support Groups/District Management Teams In Column 1 Date: enter the date the amount is received 2 Details: enter the details - who gave you the money, for what purpose? 3 Receipt No.: enter the receipt number from the receipt book 4 Amount: enter the total amount received: this amount is then split up between columns Registration Subscriptions: registration fees received 6 Parent Contributions and Donations: enter the parent scheme and any other donations 7 Income from Hall: enter any income from hall 8 Fund-Raising Functions: emter fund-raising functions - ALL money received MUST be banked 9 Special Effort 10 Investment and Building Fund: enter the Girl Guide Association (NSW) Investment & Building Fund interest. Interest will be added to the principal not sent to you. Do not enter in column Blank: Use as required 12 Blank: Use as required 13 Blank: Use as required 14 Bank Interest: enter bank interest received, as shown on bank statement. (Also enter in column 15) 15 Total: enter the total amount banked as per deposit book At the end of each month, total columns 5-15 and transfer the totals to the Yearly Analysis form under the same column numbers CASH RECEIPTS - suggested headings for Unit/District/Division/Region In Column 1 Date: enter the date the amount is received 2 Details: enter the details - who gave you the money, for what purpose? 3 Receipt No.: enter the receipt number from the receipt book 4 Amount: enter the total amount received: this amount is then split up between columns Registration Subscriptions: registration fees received 6 District/Division Administration: Unit/District/Division levy (as applicable) 7 Region Administration: Region levy 8 Thinking Day 9 Fund-Raising 10 Special Events: Camps and outings etc 11 Special Collections 12 Blank: Use as required 13 Blank: Use as required 14 Bank Interest: enter bank interest received, as shown on bank statement. (Also enter in column 15) 15 Total: enter the total amount banked as per deposit book At the end of each month, total columns 5-15 and transfer the totals to the Yearly Analysis form under the same column numbers Page 2 of 2 M2002/19

7 ANALYSIS SHEET - CASH PAYMENTS 20 Name: (Unit/District/Division/Region/Support Group/District Management Team) Transfer Total to Yearly Analysis Sheet MONTHLY RECONCILIATION BANK RECONCILIATION MONTHLY ADJUSTMENT Balance as per Bank Statement No. $. Balance brought forward from previous month $. Add Deposits not on Statement $. Add receipts for this month (Column 15) $. Sub Total $. Sub Total $. Less Cheques not presented listed over page $. Less payments for this month (Column 30) $. BALANCE $. BALANCE CARRIED FORWARD TO NEXT MONTH $. Page 1 of 2 M2002/18

8 Cheques unpresented as at end of Date Drawn Cheque Number Paid To Amount CASH PAYMENTS - suggested headings for Support Groups/District Management Teams In column 16 Date: enter the date the cheque is written 17 Details: enter the name to whom the cheque is written 18 Cheque Number 19 Amount: enter the total cheque. This amount is then split between columns Registration Subscriptions: enter the amount payable to Guide House and the annual contribution to Division and Region 21 District Administration and Petty Cash: enter District Administration expenses and Petty Cash eg phone, postage, stationery 22 Hall Expenses: Enter the hall expenses eg cleaning, maintenance, rates, electricity 23 Fund-Raising Expenses: Enter all fund-raising expenses (all expenses should be paid by cheque and donations such as Support Group Travel Fund, Irene Fairburn Fund) 24 Insurance/Special Effort: property and equipment insurance and special effort 25 Investment and Building Fund: enter the Girl Guide Association (NSW) Investment and Building Fund allowance 26 District Leaders & Leaders Expenses: enter District Leaders' and Leaders' expenses eg uniform allowance 27 Unit Support and Equipment: enter unit support eg purchase of equipment, camp fees 28 Blank: use as required 29 Bank Charges: enter bank charges (the Association is exempt from FID) 30 Total: enter the total amount for each line At the end of each month, total columns and transfer the totals to the Yearly Analysis form under the same column numbers CASH PAYMENTS - suggested headings for Unit/District/Division/Region In column 16 Date: enter the date the cheque is written 17 Details: enter the name to whom the cheque is written 18 Cheque Number 19 Amount: enter the total cheque. This amount is then split between columns Registration Subscriptions 21 Unit/District/Division Administration: enter expenses for Unit/District/Division 22 Region Administration: enter expenses for Region 23 Thinking Day 24 Fund-Raising: enter fund-raising expenses 25 Special Events: cost of special functions eg camps, outings 26 Special Collections 27 Property Insurance: insurance premiums (not applicable to Units) 28 Petty Cash 29 Bank Charges: enter bank charges as shown on bank statement 30 Total: enter the total amount for each line At the end of each month, total columns and transfer the totals to the Yearly Analysis form under the same column numbers Page 2 of 2 M2002/18

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