LAKE PADGETT ESTATES INDEPENDENT SPECIAL DISTRICT

Transcription

1 LAKE PADGETT ESTATES INDEPENDENT SPECIAL DISTRICT DISTRICT OFFICE 5844 OLD PASCO ROAD SUITE 100 WESLEY CHAPEL, FLORIDA LAKE PADGETT ESTATES INDEPENDENT SPECIAL DISTRICT BOARD OF SUPERVISORS MEETING June 21, 2016

2 LAKE PADGETT ESTATES INDEPENDENT SPECIAL DISTRICT AGENDA JUNE 21, 2016 at 7:00 P.M. At the Lake Padgett Estates Stables Meeting Room, located at 3614 Stable Ridge Lane, Land O Lakes, FL District Board of Supervisors Paul Wells Chairman Clare Kaminski Vice Chairman Ed Schultz Asst. Secretary Pam Carr Asst. Secretary Linda Hutchinson Asst. Secretary District Manager Matthew Huber Rizzetta & Company, Inc. District Attorney Tim Hayes Law Offices of Timothy G, Hayes, P.A. District Engineer Gordon Onderdonk All cellular phones and pagers must be turned off during the meeting. The District Agenda is comprised of six different sections: The meeting will begin promptly at 7:00 p.m. with the first section which is called Public Comments on Agenda Items is an opportunity for individuals to comment on agenda items only. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Manager prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (813) at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The fourth section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The fifth section which is called Audience Comments on Other Items provides members of the Audience the opportunity to comment on matters of concern to them that were not addressed during the meeting. The same guidelines used during the first audience comment section will apply here as well. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) , at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) , who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

3 LAKE PADGETT ESTATES INDEPENDENT SPECIAL DISTRICT DISTRICT OFFICE 5844 OLD PASCO ROAD - SUITE 100 WESLEY CHAPEL, FLORIDA Board of Supervisors Lake Padgett Estates Independent Special District Dear Board Members: TENTATIVE AGENDA June 15, 2016 The Regular meeting of the Board of Supervisors of Lake Padgett Estates Independent Special District will be held on Tuesday, June 21, 2016 at 7:00 p.m. at the Lake Padgett Estates Stables Meeting Room, located at 3614 Stable Ridge Lane, Land O Lakes, FL The following is the tentative agenda for this meeting: 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS ON AGENDA ITEMS 5. BUSINESS ADMINISTRATION A. Consideration of Minutes of the Board of Supervisors Meeting held on May 17, Tab 1 B. Consideration of Operation and Maintenance Expenditures for May 2016 Tab 2 6. BUSINESS ITEMS A. Update on Coldstream Gate B. Discussion on Security 7. STAFF REPORTS A. District Counsel B. District Engineer 1. Update on Kaminski Park Access Drive C. Field Operations Manager 1. Review of Monthly Report Tab 3 2. Review of Staff Reports Tab 4 D. District Manager 8. SUPERVISOR REQUESTS AND AUDIENCE COMMENTS 9. ADJOURNMENT I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at (813) Sincerely, Matthew Huber Matthew Huber District Manager

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5 LAKE PADGETT INDEPENDENT SPECIAL DISTRICT May 17, 2016 Minutes of Meeting Page MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. The regular meeting of the Board of Supervisors of the Lake Padgett Estates Independent Special District was held on Tuesday, May 17, 2016 at 7:00 p.m. at the Lake Padgett Estates Stables Meeting Room, located at 3614 Stable Ridge Lane, Land O Lakes, Florida Present and constituting a quorum: Paul Wells Board Supervisor, Chairman Clare Kaminski Board Supervisor, Vice Chairman Ed Schultz Board Supervisor, Asst. Secretary Also present were: Matthew Huber District Manager, Rizzetta & Company, Inc. Angel Montagna District Manager, Rizzetta & Company, Inc. Tyree Brown Field Services Manager, Rizzetta & Company, Inc. Gordon Onderdonk District Engineer Rick Clemmons G4S Security Audience FIRST ORDER OF BUSINESS Call to Order Chairman Wells called the meeting to order and Mrs. Montagna completed the roll call confirming a quorum for the meeting. Chairman Wells asked all those in attendance to stand and join him in reciting the Pledge of Allegiance. SECOND ORDER OF BUSINESS Public Comments on Agenda Items No Audience Comments THIRD ORDER OF BUSINESS Consideration of Minutes of the Board of Supervisors Regular Meeting held on April 19, 2016 Chairman Wells presented the minutes to the Board for their review.

6 LAKE PADGETT INDEPENDENT SPECIAL DISTRICT May 17, 2016 Minutes of Meeting Page On a Motion by Vice Chairman Kaminski, seconded by Supervisor Schultz, with all in favor, the Board of Supervisors approved the minutes of the Board of Supervisors regular meeting held on April 19, 2016 as presented for Lake Padgett Estates Independent Special District. FOURTH ORDER OF BUSINESS Consideration of Operation and Maintenance Expenditures for April 2016 Chairman Wells presented the expenditures to the Board. Supervisor Kaminski stated concerns regarding the Field Services charges. On a Motion by Supervisor Schultz, seconded by Vice Chairman Kaminski, with all in favor, the Board of Supervisors accepted the Operation and Maintenance expenditures for April 2016 ($27,871.52) as presented for Lake Padgett Estates Independent Special District. FIFTH ORDER OF BUSINESS Discussion of Park Reservations Chairman Wells introduced the first reservation request for a High School Family Reunion estimated at 100 people. Motion to approve by Supervisor Schultz, seconded by Vice Chairman Kaminski, after further discussion motion was tabled until further details could be obtained. Chairmen Wells introduced the second reservation request for an extension of time to 9:30 pm for 20 guests. On a Motion by Supervisor Schultz seconded by Vice Chairman Kaminski, with all in favor, the Board of Supervisors approved the request to extend hours to 9:30 with a $50.00 for the guard staying late. SIXTH ORDER OF BUSINESS A. District Counsel District Counsel not present. B. District Engineer Staff Reports Mr. Onderdonk gave an update on the Frank George Park bathrooms. Mr. Onderdonk provided updates on the playground installations for East Lake & Lake Padgett Parks. Mr. Onderdonk informed Board that the entrance road for Kaminski needs retention swales installed to comply with SWFWMD. SiteMasters estimated cost at $8,

7 LAKE PADGETT INDEPENDENT SPECIAL DISTRICT May 17, 2016 Minutes of Meeting Page On a Motion by Supervisor Schultz seconded by Chairman Wells, with two (2) in favor and Vice Chairman Kaminski against, the Board of Supervisors approved a not to exceed amount of $8, for swale work at Kaminski entrance for Lake Padgett Estates ISD. Vice Chairman Kaminski gave a statement regarding her dissatisfaction with the amount of money the Board has had to spend on this item and similar items in the past. C. Field Operations Manager 1. Review of Monthly Report 2. Review of Staff Reports Mr. Brown reviewed his inspection report. Mr. Brown informed the Board that the second vendor was nonresponsive in the request to bid the mistletoe project. On a Motion by Vice Chairman Kaminski seconded by Supervisor Schultz, with all in favor the Board of Supervisors approved the Lugo Landscaping bid for $ for Lake Padgett Estates ISD. Mr. Brown informed the Board that they received a price for the Super K chemical needed for treating the ponds. On a Motion by Supervisor Schultz seconded by Vice Chairman Kaminski, with all in favor, the Board of Supervisors approved the purchase of 200 lbs. of Super K for the price of $3, for Lake Padgett Estates ISD. Vice Chairman Kaminski asked about moving of the swing set and the fencing of the playground equipment. Mr. Brown stated that they were waiting until the final inspection was completed before moving the swing set and fencing in the playground. D. District Manager Mr. Huber informed the Board that the registered voter counts as of April 15, 2016 is The qualifying period for the upcoming election is June 20, 2016 through June 24, Mrs. Montagna informed the Board that the next meeting date is June 21, 2016 at 7:00pm. SEVENTH ORDER OF BUSINESS Discussion of Guard Duties Chairman Wells reviewed his meeting with the Caption for G4S. Mr. Clemmons reviewed the issues that the guards are facing with the parks and the Board addressed their concerns with the guard services.

8 LAKE PADGETT INDEPENDENT SPECIAL DISTRICT May 17, 2016 Minutes of Meeting Page On a Motion by Vice Chairman Kaminski seconded by Supervisor Schultz, with all in favor, the Board of Supervisors approved the increase to three guards for ten (10) hours with two (2) at Lake Padgett and one (1) at Laird Park for Lake Padgett Estates ISD. EIGHTH ORDER OF BUSINESS Mr. Huber reviewed the Proposed Budget for the Board. Presentation of Proposed Budget NINTH ORDER OF BUSINESS Acceptance of Resolution Mrs. Montagna presented Resolution , Approving the Proposed Budget and Setting the Public Hearing. Mr. Huber stated that the Final Budget Hearing would be July 19, 2016 at 7:00pm. On a Motion by Vice Chairman Kaminski seconded by Supervisor Schultz, with all in favor, the Board of Supervisors approved Resolution , Approving the Proposed Budget and Setting the Public Hearing for Lake Padgett Estates ISD. TENTH ORDER OF BUSINESS Supervisor Requests and Audience Comments Supervisor Schultz inquired about resurfacing of the Laird Park parking lot. Resident inquired about permits for fish stocking. TWELFTH ORDER OF BUSINESS Adjournment On a Motion by Supervisor Schultz, seconded by Vice Chairman Kaminiski, with all in favor, the Board of Supervisors adjourned the meeting at 8:35 p.m. for Lake Padgett Estates Independent Special District. Assistant Secretary Chairman/Vice Chairman

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10 Lake Padgett Estates ISD DISTRICT OFFICE 5844 OLD PASCO ROAD SUITE 100 WESLEY CHAPEL, FLORIDA Operations and Maintenance Expenditures May 2016 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from May 1, 2016 through May 31, This does not include expenditures previously approved by the Board. The total items being presented: $21, Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary

11 Lake Padgett Estates ISD Paid Operation & Maintenance Expenditures May 1, 2016 Through May 31, 2016 Vendor Name Check # Invoice # Transaction Description Check Amount ADP Payroll CD345 PR ppe 05/01/16 pd 05/06/16 $ 3, ADP Payroll CD347 PR ppe 05/15/16 pd 05/20/16 $ 3, ADP Payroll CD347-1 ADP Payroll Fee $ ADP Payroll CD349-1 ADP Payroll Fee $ Clare Kaminski CK Board of Supervisor Meeting $ /19/16 Duke Energy /16 Summary Bill 04/16 $ Duke Energy / Stable Ridge Ln 04/16 $ Duke Energy / Summary Bill 05/16 $ Edward A. Schultz ES Board of Supervisor Meeting $ /19/16 Florida Department of Revenue Sales & Use Tax 04/16 $ /16 Frontier Comm of Florida /16 $ /16 Frontier Comm of Florida /16 $ /16 Frontier Comm of Florida / /16 $ Frontier Comm of Florida /16 $ /16 Frontier Comm of Florida /16 $ /16 Frontier Comm of Florida /16 $ /16 G4S Secure Solutions (USA) Inc Security Services 04/18/16-04/24/16 $ G4S Secure Solutions (USA) Inc Security Services 04/25/16-05/01/16 $ G4S Secure Solutions (USA) Inc Security Services 05/02/16-05/08/16 $ G4S Secure Solutions (USA) Inc Security Services 05/09/16-05/15/16 $ Jimmy's Sanitary Service Inc Portable Toilets 04/16 $ Lake Padgett ISD CD346 DC Replenishment $ Lake Padgett ISD CD348 DC Replenishment $ Lake Padgett ISD CD350 DC Replenishment $ Linda Hutchinson LH Board of Supervisor Meeting 04/19/16 $ 50.00

12 Lake Padgett Estates ISD Paid Operation & Maintenance Expenditures May 1, 2016 Through May 31, 2016 Vendor Name Check # Invoice # Transaction Description Check Amount Lowe's /16 Misc. Supplies 04/16 $ Mike Fasano, Tax Collector FL2078PX 05/16 Vessel Registration 05/16 $ Mike Wells, Pasco Cty Prop Appr Annual Fee FY16/17 Non-Ad Valorem Assessment Annual $ Fee FY 16/17 Pam Carr PC Board of Supervisor Meeting $ /19/16 Pasco County Utilities /16 # Civic Center Pkwy 04/16 $ Pasco Testing Lab and Sales, Inc Monthly Service 04/16 $ Paul Wells PW Board of Supervisor Meeting $ /19/16 Planet H2O Sportswear & Signs Automatic Gate Stop Here Signs $ /16 Republic Services # Waste Management Services 05/16 $ Rizzetta & Company District Management Fees 05/16 $ 3, Rizzetta Technology Services INV /Website Services 05/16 $ Rogers' Dirt Works, Inc Playground Mulch 05/16 $ Rogers' Dirt Works, Inc Playground Mulch 05/16 $ 1, Tibbetts Lumber Co., LLC Supplies - 04/16 $ 8.08 Tibbetts Lumber Co., LLC Supplies - 05/16 $ Tibbetts Lumber Co., LLC Supplies - 05/16 $ Timothy G. Hayes & Associates Legal Services 04/16 $ United HealthCare Health & Dental Coverage 06/01/16 - $ 1, /30/16 West Coast Rental Bobcat Rental 05/16 $ West Coast Rental Concrete/Sidewalk Edger 05/16 $ West Coast Rental Bobcat Rental 05/16 $ Report Total $ 21,986.43

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91 5/8/16. Cleaned cabanas.cleaned up trash. Restocked bathrooms. Issued decals, unstopped bathrooms at Padgett park. Replaced broken toilet flush lever Padgett park. Installed section of landscape timbers at Padgett park. 5/9/16. Cleaned up garbage from parks, cleaned bathrooms started forming up for a new side walk at east lake park.. 5/10/16. Finished forming up new side walk.poured 75ft of side walk at east lake park. Garbage from Kaminski park. 5/11/16. Removed forms from new side walk and spread dirt along edges with fill dirt from laird park. Collected and spread 24 yards of playground mulch at Padgett park. 5/12/16. Cut Padgett park. Laid weed barrier cloth at in new play enclosure at east lake park. Took delivery of 36 yards of playground mulch and started spreading into new playground enclose at east lake park. Met with residents for access cards. 5/13/16. Finished adding playground mulch at East lake park. Took Paper work to management office. Cleaned off excessive sand from boat ramp at Padgett park. posted reservation signs 5/14/16..cleaned cabanas restocked bathrooms. Met with security issued them paper.cut lake Joyce park. Cut. easement on gulfwind.garbage from Kaminski park. Met with residents for decals. Paper work... Incident report. 5/7/16 & 5/8/16. No security officer for Laird Park location.

92 5/8/16. Cleaned cabanas.cleaned up trash. Restocked bathrooms. Issued decals, unstopped bathrooms at Padgett park. Replaced broken toilet flush lever Padgett park. Installed section of landscape timbers at Padgett park. 5/9/16. Cleaned up garbage from parks, cleaned bathrooms started forming up for a new side walk at east lake park.. 5/10/16. Finished forming up new side walk.poured 75ft of side walk at east lake park. Garbage from Kaminski park. 5/11/16. Removed forms from new side walk and spread dirt along edges with fill dirt from laird park. Collected and spread 24 yards of playground mulch at Padgett park. 5/12/16. Cut Padgett park. Laid weed barrier cloth at in new play enclosure at east lake park. Took delivery of 36 yards of playground mulch and started spreading into new playground enclose at east lake park. Met with residents for access cards. 5/13/16. Finished adding playground mulch at East lake park. Took Paper work to management office. Cleaned off excessive sand from boat ramp at Padgett park. posted reservation signs 5/14/16..cleaned cabanas restocked bathrooms. Met with security issued them paper.cut lake Joyce park. Cut. easement on gulfwind.garbage from Kaminski park. Met with residents for decals. Paper work... Incident report. 5/7/16 & 5/8/16. No security officer for Laird Park location.

93 5/15/16. Cleaned cabanas.cleaned up trash. Restocked bathrooms. Issued decals, cut east lake park. Cut around pond on Coldstream. 5/16/16. Cleaned up garbage from parks, cleaned bathrooms cut frank George park. Weeded half of Kaminski park.. 5/17/16. Posted meeting signs, cleaned out meeting room Cleaning supplies from big lots.swim area supplies from pinch a penny. Removed tree debris from stable trail. Garbage from Kaminski park. 5/18/16. Cut half of Kaminski park. Cut up tree which fell on trail on weeks Blvd From neighbor s yard. Acquired new shed quotes from shed company. 5/19/16. Cut & weeded laird park. Trimmed low branches over hanging riding ring entrance at Kaminski park. Met with management company for monthly walkthrough. 5/20/16. Cut & weeded Padgett park. Cleaned up tree debris from previous day s storms. 5/21/16..cleaned cabanas restocked bathrooms. Met with security issued them paper.cut county easement along. outside of laird park on collier. Garbage from Kaminski park. Paper work. 5/22/16. Cleaned up trash all parks, cleaned restocked bathrooms. Cut weeded lake Joyce park. Reset gates at laird park. Spot treated for weeds at Joyce and frank George park. met with residents to reactivate gate cards and decals. Incident report. 5/18/16. Tree from back yard of 3248 lake Saxon drive fell on part of community trail on weeks.

94 5/23/16. Cleaned cabanas.cleaned up trash. Restocked bathrooms. Dug up and unblocked drainage pipes at laird park. Ordered new boat shed. Trimmed back bushes at Padgett park. 5/24/16. Installed new swim area rope and floats at Padgett park,installed rope along outer edge of swim area a laird park,ordered more rope to finish, treated play area at frank George park for weeds.cut inside and outside perimeter of tennis courts,posted civic meeting signs. Painted gate control housing at frank George park. 5/25/16. Cut and weeded half section of Kaminski park. Took receipts to management company. Removed old poster signage board from Padgett park. Trimmed dead out of reachable queen palms at Padgett park. Trimmed viburnums around dumpster enclosure 5/26/16. Cut lake Padgett park. Replenished compacted ADA mulch around new play equipment at east lake and Padgett prior to county inspection.weeded east lake park. Garbage from Kaminski park. Cut down 3 dead pine trees at laird park. 5/27/16. Cut & weeded laird park. Treated shore line for weeds at laird park. Treated shore line at east lake for weeds.met with new residents for access cards and decals. Posted reservation signs. Called in issue to gate company with lost communication for frank George and stable ridge gates 5/28/16. Cleaned cabanas restocked and cleaned bathrooms. Met with security.met with new resident s.cut easement on parkway. Cut easement on gulf wind.cut frank George park. Garbage from Kaminski park. Paper work.... Incident report. 5/23/16. Drain system blocked at Laird Park due to hand towels flushed down toilets. Noted, excessive amounts of empty glass and aluminum alcohol containers in garbage at Laird and Padgett parks from 5/22/16.

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96 LAKE PADGETT ESTATES FIELD INSPECTION REPORT May 19, 2016 Rizzetta & Co., Inc. Tyree Brown Field Services Manager RIZZETTA & COMPANY INCORPORATED

97 ISD 19 Status 7. Prune Viburnum around dumpster at Lake Padgett Park. 8. Paint power control box at Lake Saxon Park. 9. Remove weeds from Lake Saxon Park playground. 10. Remove four dead and or dying Pine Trees in Laird Park at basketball court. The following are action items for the Staff to complete. Please refer to the item # in your response listing action already taken or anticipated time of completion. Red text indicates deficient from previous report. Bold Red text indicates deficient for more than a month. Green text indicates a proposal has been requested. 11. Remove debris from fallen Poinciana tree on the Weeks trail. (photo 26) 1. Vandals have stolen aluminum from slide that was removed from Lake Padgett Park. 2. Prune Firebush at Lake Padgett Park signage. 3. Remove unused sign holder at the Lake Padgett boat gate. 4. Get an estimate to replenish ADA mulch in all park playgrounds. (photo 19) 5. Playground equipment has been installed at Lake Padgett Park. 6. Prune Queen Palm near basketball court at Lake Padgett Park. 26 Status RIZZETTA & COMPANY INCORPORATED 2