MMPCT. User Manual VAT Casual Trader Registration. Haryana Excise and Taxation Plot I-3, Sector 5, Panchkula, Haryana.

Transcription

1 Haryana Excise and Taxation Plot I-3, Sector 5, Panchkula, Haryana MMPCT (Mission Mode Project Commercial Taxes) User Manual VAT Casual Trader Registration Wipro Limited HETD User Manual VAT Casual Trader Registration Page 1

2 Table of Contents 1. Dealer Utility tool Registration (Sign Up) and Login Process a. Registration (Sign Up) Process b. Login Process Submission of online Registration application HETD User Manual VAT Casual Trader Registration Page 2

3 1. Dealer Utility tool 1. The dealer has to download the registration form using Dealer Utility Tool-Registration link from the portal. 2. Once the dealer downloads the utility, Unzip the folder and click on run.bat file. HETD User Manual VAT Casual Trader Registration Page 3

4 3. Once clicked on run.bat file, a window will open. Selects the relevant tax type as Haryana Value Added Tax (HVAT) & Central Sales Tax (CST), and click on Registration Casual Trader Dealer and you can create new registration form by clicking on Create New Form. 4. The dealer will define the path and save it. HETD User Manual VAT Casual Trader Registration Page 4

5 5. In the utility form, the dealer is required to fill the information/details as provide by the dealer in hard copy of the form VAT A3 (along with the relevant annexures) VAT A3 FORM Points to remember while filling the form:- 1. Once you click on Validate button available at the end of the form, it will display error message if all mandatory fields are not filled. Unfilled mandatory fields will show as red marked. (It is mandatory to validate each form to confirm all mandatory fields have been complied with). HETD User Manual VAT Casual Trader Registration Page 5

6 2. Once you click on Validate button available at the end of the form, it will show Validate message as below if all mandatory fields are filled. (It is mandatory to validate each form to confirm all mandatory fields have been complied with). HETD User Manual VAT Casual Trader Registration Page 6

7 3. Details can be added into table using Save button only if all fields related to respective table are filled else it will show error message. 4. Multiple details can be added to the table if required. HETD User Manual VAT Casual Trader Registration Page 7

8 5. You can view or edit any details of table by click on check box and then View / Edit button available at start of row in table then save it again by clicking on Save button. 6. To remove any name appearing in the Annexure I/V table, applicant should delete the corresponding entry in the table at serial number 18/19 of Form VAT A3. HETD User Manual VAT Casual Trader Registration Page 8

9 7. The form can be filled with or without the use of Digital Signatures. With digital signatures:- Without digital signatures:- HETD User Manual VAT Casual Trader Registration Page 9

10 8. Once the details are captured in the form, the dealer is required to click on Validate and Generate XML tab. In case of any error in the form, error screen will pop up on clicking Validate and Generate XML tab and the dealer will be required to resolve the error. Once the details are captured in the form, the dealer is required to click on Validate and Generate XML tab, if no error occurs then select the path to save the final xml and click on save button. HETD User Manual VAT Casual Trader Registration Page 10

11 Once final xml will be saved, confirmation message will be displayed. Further please note that the fields for signatures in VAT A3 and Annexures I & V will have browse option to upload and attach digital signatures to the form in the utility itself. Since digital signatures are not attached, FCO will have to verify the signatures on the printout of the form submitted by the dealer. 2. Registration (Sign Up) and Login Process This section briefs about how dealer create temporary user account and subsequently login into the website for doing transactions with respect to VAT-Casual. a. Registration (Sign Up) Process The prospective Dealer has to create their Registration. This will be the first step in which they have to provide their contact address and mobile number. The ID and Mobile numbers are important because all future communication will be made either through or through mobile. So, it is mandatory that the Dealer register themselves with correct ID and Mobile numbers in order to avoid any confusion. The ID and the mobile number should be unique. The ID will be used as Login Username by the Dealer during all future processing. Any communications with the department, the Dealer are expected to mention this ID and Mobile number. The first time Password for the Dealer will be sent to this ID. The ID should match with the id mentioned in VAT A3 form. HETD User Manual VAT Casual Trader Registration Page 11

12 Steps for creating Temporary user account by a Dealer 1. Open website. 2. Click on the New User Registration link. 3. A new page will be opened where in the FCO has to enter the following details: a. Name of Dealer b. Name of business c. Valid ID of the Dealer (To be confirmed once again) d. Mobile Number of the Dealer 4. After entering all the details, the User has to click the Create Account button. 5. The System will then generate the Login ID along with a dynamic one time password. HETD User Manual VAT Casual Trader Registration Page 12

13 6. On successful Registration, an with the dynamic one time password will be sent to the registered ID and Mobile number. 7. Clicking on the Home button will take you to the Home page of the website. b. Login Process Once the Dealer is registered successfully for temporary account, they will receive an and SMS indicating that the Login was created successfully along with an auto generated Password. The Dealer should use this User ID (Registered ID) and Auto generated Password to login into the website. On successful login the Dealer will be prompted to change their password. The Password will be created satisfying the following conditions: HETD User Manual VAT Casual Trader Registration Page 13

14 1. Password should be of minimum 8 characters. 2. Password should contain minimum one Capital Letter (A-Z) or small Letter (a-z) 3. Password should contain minimum one special character ($,#,@,&,%,^,*,) 4. Password should contain minimum one number (0-9) Once this password is created successfully, the system will send an to the registered ID mentioning the successful change of Password. The Dealer then has to login using the newly created password. Steps for Logging into the website 1. Open website. 2. Login using the User ID and Password mentioned in the Enter the capcha code appearing on the screen. HETD User Manual VAT Casual Trader Registration Page 14

15 4. On successful login, the user will be shown the page to Change Password. 5. The user is expected to enter the following to change password. a. User ID b. Old Password c. New Password (To be confirmed once again) 6. The user has to enter the new password such that all the password creation condition should be satisfied. 7. Once the user enters all the details, they should click on Submit button, it will ask for confirmation to proceed to change the password. HETD User Manual VAT Casual Trader Registration Page 15

16 8. Once clicked on OK button, the system will then show the following message. 9. User has to click on the Ok button, which will take them to the Home page. HETD User Manual VAT Casual Trader Registration Page 16

17 3. Submission of online Registration application a. Dealer Submits Online Form, Scan & Upload Documents with or without Digital Signature 1. To upload the XML in the portal, the dealer will login to the temporary user account, 2. Select the Type of registration as VAT Casual Traderand click on Proceed button. HETD User Manual VAT Casual Trader Registration Page 17

18 3. Further dealer will click on Upload XML tab to upload the xml. Dealer needs to click on Browse to select the xml file and upload the same. 4. A reference number will be generated after successful upload of XML. HETD User Manual VAT Casual Trader Registration Page 18

19 5. Once the xml is uploaded, the link to upload the scan copy of the mandatory documents will be enabled. On clicking button Proceed, the dealer will be required to select the applicant name and upload the mandatory documents along with the digital signatures. 6. Dealer may also upload additional documents. In case digital signatures are not attached, the documents will be physically signed and submitted by the dealer. Applicant is required to attach the mandatory documents and click on button Upload document after attaching the digital signatures. HETD User Manual VAT Casual Trader Registration Page 19

20 After all mandatory documents will be uploaded; the applicant s name along with checklist of mandatory documents will appear. In case the digital signatures are not available, applicant will be requied to provide the signed copy of the print of the form at the comcerned FCO. Note: The applicant will submit signed documents (in case digital signatures are not available with the applicant) at the facilitation center of the department within three (3) days. The facilitation center operator (FCO) may also scan documents if the applicant has not scanned them (in case digital signatures are not available with the applicant). 7. The applicant will then make payment for fees of registration of VAT- Casual respectively) either through a. e-payment or b. Dealer will generate a challan to deposit the fee at bank/treasury. Note: In case of challan, post payment at the bank, the applicant will re-login in the temporary account to update details of Bank CIN No and date. For example, in the attached screenshot- the applicant will be required to select the Mode of Payment and Bank and click on Submit button. HETD User Manual VAT Casual Trader Registration Page 20

21 Once dealer click on Submit button, another screen will get open to update the payment details. 8. Once successful e-payment is made or the applicant will be required to update the payment details of challan, the applicant will be able to proceed for submission of registration application. Dealer will be required to update the payment details and upload the challan copy. HETD User Manual VAT Casual Trader Registration Page 21

22 9. Before submission, the applicant will be able to preview VAT A3 form along with Annexure I and Annexure V, In case he wishes to make any correction, he will update the xml in utility and will upload it again. HETD User Manual VAT Casual Trader Registration Page 22

23 10. Dealer will click on Submit button to submit the application form. System will ask for confirmation message to proceed. Clicking on OK will lead to generation of Acknowledgement Receipt. Note: - If all documents are digitally signed then Acknowledgement number will be generated in acknowledgement receipt as below. HETD User Manual VAT Casual Trader Registration Page 23

24 Note: - If all documents are not digitally signed then Acknowledgement number will not be generated in acknowledgement receipt. 12. Further the documents submitted without digital signatures are also required to be filed at FCO. For example, in the following screenshot, reference no. - RG is generated which can be used for future reference at FCO. Dealer will be required to submit the forms and documents which are not digitally signed at FCO. Concerned FCO will verify the application based on Reference no and approve the same. 13. Further the application will be forwarded for further processing to the Assessing Authority of the concerned ward. HETD User Manual VAT Casual Trader Registration Page 24

25 14. The assessing authority will the issue a surety notice directing the applicant to submit sureties for the respective acts (HVAT & CST). 15. If there is any discrepancy observed in the application, the assessing authority will issue a discrepancy notice to the applicant directing him to submit required information/documents. 16. The status of the application in temporary user login will be changed to - deficiency communicated. The dealer will again upload the xml or/and documents to comply the deficiency communicated. 16. The dealer will be required to submit the response to the notices issued by the department. Once the dealer submits in the required documents as mentioned in the discrepancy notice, the status will be changed with Deficiency complied. If the Assessing Authority is convinced that there are no discrepancies in the application, he will approve the application for registration and TIN will be generated. The status of the application will turn Accepted. An and a SMS will be sent to the dealer informing him about the TIN Generation. The will include a one-time password for the dealer to access his dealer login at the portal. The dealer will have to change his password on 1st time login. In case the Assessing Authority, after providing ample opportunity to the dealer, rejects the Registration Application, the assessing authority will issue a Rejection order. The status of the application will turn Rejected. The rejection order will be printed in the login of the Assessing Authority. The RO will send the rejection order by registered post to the address of the dealer. An and SMS will also be sent to the dealer informing the same. HETD User Manual VAT Casual Trader Registration Page 25

26 Note: 1. If the applicant fails to submit signed copy of the forms/mandatory documents Form to the FCO (Incase documents not digitally signed) within 5 days, the registration request will be automatically scraped by the system. An /sms will be sent to the applicant informing his request has been scrapped and the user account created has been disabled. 2. In case the applicant fails to comply with any notice issued by the assessing authority, within the stipulated time of 10 days, the assessing authority will be able to either file the application by issuing an order or he will be able to re-issue notice to the dealer to further proceedings. 3. Checklist of mandatory documents for regular dealer registration a. List of Documents to be submitted by all applicants 1. Copy of Business Premises Site Plan 2. Photo of the front of the premises depicting parts of the premises on left and right. 3. Copy of Bank Account Proof (Bank Statement/Cancelled Cheque) 4. Proof of Self Owned Business Premises/Lease Agreement (in case of Rented Premises) 5. Proof of Import or Export in cases where liability to obtain registration arises due to import or export of goods into the state. 6. Affidavit (If required) 7. Map of Business Premise 8. Proof of Payment of registration fees b. Documents eligible as residence proof i. Copy of proof for ownership of residence place ii. Copy of the Pass port iii. Copy of the election card iv. Copy of driving license v. Copy of UID Card c. Documents eligible as identity proof: i. Copy of PAN card ii. Copy of the passport iii. Copy of the election card iv. Copy of driving license v. Copy of UID card vi. Copy of ration card with photo vii. Bank pass book with photo viii. Any document issued by govt. having photo d. Documents to be submitted by the person who is applying for registrationi. Copy of PAN card ii. Passport Size Photograph HETD User Manual VAT Casual Trader Registration Page 26

27 iii. Copy of Residence Proof * (Passport, UID (Adhar Card), Voter ID Card, Driving License or Bank Pass Book/Statement with Photo) iv. Power of Attorney or Authorization Proof in case of Authorized Signatory e. Documents to be submitted by the authorized manger i. Passport Size Photograph ii. Copy of Residence Proof * (Passport, UID (Adhar Card), Voter ID Card, Driving License or Bank Pass Book/Statement with Photo) iii. Copy of Identity Proof * ( PAN Card, PassPort, UID (Adhar Card), Voter ID Card, Driving License, Bank Pass Book with Photo or Ration Card with Photo ) iv. Power of Attorney or Authorization Proof for appointment as Authorised Manager. PAN Card of the Business Firm Copy of Partnership Deed Certificate of Incorporation Memorandum of Association and Articles of Association Board Resolution on Letter Head for Applying for Registration Association of Persons Board or Corporation Club Society Government Department Hindu Undivided Family Partnership Private Limited Company Proprietorship Public Limited Company Trust Public Sector Undertaking Limited Liability Partnership Limited Liability Company Unlimited Company Board Resolution on Letter Head for Nominating Applicants b. Registration process - Dealer does not have access to internet & use departmental facilities 1. Blank registration forms VAT A3under both HVAT Act & CST Act will be available at the portal of the department for download and printing. Hard copies of such forms will also be available at the department premises. The application form will also contain checklist of all documents required. 2. The applicant will fill the mandatory information in respective forms. HETD User Manual VAT Casual Trader Registration Page 27

28 Note: All signatories (including applicants and authorized managers) will be required provide their personal details and signatures in respective Annexures I & V. The primary applicant as per the table will be required to provide his signature in the declarations section of VAT A3. In case of partnership, all partners will also to provide their signatures. 3. The applicant will submit the forms VAT A3 (along with annexures) and copies of all mandatory documents to the FCO. 4. FCO will create temporary user account for the dealer. 5. FCO will fill all the information on the behalf of the applicant in the utility, scan the hard copies of all documents submitted, through his login. 6. Further FCO will upload XML, and provide 2 copies of the digitized form along with payment challan to the applicant, the applicant will check if the details in the digitized form are correct and return a signed copy as consent of correctness of details in the digitized form. 7. Further the dealer will make the payment of registration fees at the bank and will provide proof of payment to the FCO. The applicant will also be able to use court fee tickets to pay the registration fees. 8. The FCO will update the payment details and will submit the form; the system will assign the ID as user name to the temporary user account. An will be sent to the id containing a system generated One Time Password. 9. The FCO will provide an acknowledgment receipt for the forms/documents submitted 10. The application will appear in the login of Departmental Official - Receiving Officer (RO)/State Taxation Assistant; the RO will assign the ward and forward the application to the Assessing Authority of the concern ward for further processing. Note: If the applicant fails to furnish payment proof to the FCO within 5 days, the registration request will be automatically scraped by the system. An /sms will be sent to the dealer informing his request has been scrapped and the user account created has been disabled. HETD User Manual VAT Casual Trader Registration Page 28