You will also need: The Compass Compass Volunteer Resource Guide This resource will give you inf ti orma on on the council s policies for trips.

Transcription

1 Planning Trips With Girl Scouts Workshop Girl Scouts of Michigan Shore to Shore

2 Prerequisites Leaders/Co-leaders should complete the following adult Girl Scout courses prior to taking this home study: Orientation Troop Management 101 Leadership Essentials

3 Materials needed before you begin: Safety-Wise This will be the major source of answers to all of your questions on how to plan, carry out, and evaluate your trip. (SAFETY-WISE Chapter 5, pages 44-60)

4 You will also need: The Compass Volunteer Resource Guide This resource will give you information on the council s policies for trips.

5 Planning Trips with Girl Scouts Successful completion of this Home Study course includes: Viewing this presentation Answering the questions in your Trips Workbook Returning the completed workbook to a GSMISTS Service Center for course credit Be sure you have downloaded the workbook prior to starting this course.

6 Girl to Adult Ratios For activities away from the meeting site, two adults will be needed for each: 6 Daisies 12 Brownies 16 Juniors 20 Cadettes 24 Seniors /Ambassadors

7 If the girl numbers go up You will need an additional adult for each: 4 Daisies 6 Brownies 8 Juniors 10 Cadettes 12 Seniors/Ambassadors (SAFETY-WISE page 69)

8 The same girl/adult ratios apply at Girl Scout camp overnights, however A qualified adult with Troop Camp Leadership I Training i must be in attendance.

9 Progression for Girl Scout Outings Daisies (or girls who have not been on a trip before) should start with a short walk away from the meeting place. Follow this progression when planning Girl Scout outings. Plan outings that last longer and are further away from your meetings.

10 Suggested Progression of trips: Meeting time trips: may include traveling in a car or public transportation Day trips: as above, but perhaps adding lunch in a restaurant, t additional stops for shopping, or sightseeing g

11 Simple overnight trips: one or two nights away, perhaps in a hotel, multiple sites to visit, restaurants Extended overnight trips: three or more nights away in the U.S.; possibly several modes of transportation and multiple lodging sites

12 destinations: girls at least 12 years of age are likely l to travel alone to the site of the GSUSA sponsored event International trips: girls at least 14 years of age, outside of the U.S.; usually the troop has planned for 2-3 years for this trip

13 Girl Planning for Girl Scout Outings Daisies: help choose where to go. Brownies: choose where to go, how much it will cost, what to wear, what to bring, safety on the trip, and evaluation. Juniors: choose where to go and what to do, set a budget, schedule activities, safety and evaluation.

14 Cadettes: (three days or longer trips): budget for the trip, scheduling activities (may include advanced skills, e.g. white-water water rafting), evaluation Seniors/Ambassadors: (travel on an international a trip): long-term planning and budgeting, investigate lodging and reservations, evaluation

15 Let s Talk About Safety Before traveling, make sure you have addressed the following topics with your troop and what to do. Let girls act out possible scenarios of things that might happen (good and bad) on the outing: Separated from group Buddy system How to act in public places Basic first aid Expected behavior

16 Planning trips with Girls Start t with some basic questions: the five W s.. These will help girls understand all the aspects of planning. As they progress on planning trips, they can make more of the decisions.

17 Who Can all the girls go? Will we include parents? Who will help plan our trip? Do we know anyone who has been there before?

18 What What will we need to bring? What notifications do we need to give the Girl Scout Council?

19 Why Fun? Recognitions? Service?

20 Where How far will we travel? Destination directions? Is a pre-visit necessary?

21 How Are the girls ready for this kind of trip? How many drivers will we need? Who pays? What activities will we do and who plans them?

22 Advanced Planning How long to get there/mode of transportation? Restaurant/restroom stops? Visiting hours/need reservations? Bad weather/back-up plans? Schedule seating rotations on trip? Special interest/small group plans?

23 Travel Readiness The trip upholds Girl Scout policies and standards. Program experiences and activities meet the needs and interests t of girls, are based on the Girl Scout Promise and Law, and enable the girls to grow and develop.

24 Travel Readiness Communication with the Council Troop Trip Notification Form Meeting time trip 2 weeks prior - to your Service Unit Director Day trip 2 weeks prior - to your Service Unit Director Simple overnight 4 weeks prior to your Membership Manager Troop Camping (up to 2 nights) - 4 weeks prior - to your Membership Manager Extended overnight (more than 2 nights or more than 200 miles from meeting place) - 6 weeks prior -to the Council Member Services Department International trip - 12 months prior - to the Council Member Services Department

25 Travel Readiness There is sound planning. Trip Ti has a clear purpose Girls, leaders, and parents support the trip Plans for what to do and see Consider abilities and religious preferences

26 Travel Readiness Travel arrangements a e are made in advance. Time schedule Mileage expected each day Reservations for lodging and sites Itinerary to girls, adults, and parents Emergency plan

27 Travel Readiness Business and money matters are worked out. Detailed/realistic budget Personal/group expenses defined Extra money making project needed? Who is responsible for paying bills and accounting of the trip?

28 Travel Readiness Take responsibility for personal conduct and equipment. Decide what to take and how to pack, and limits (e.g. 1 suitcase) Safety in public places discussed d Handling emergencies Uniform to be worn?

29 Travel Readiness Everyone knows and observes good health and safety practices. Girl and Adult Health forms complete Activities match abilities Qualified first aider on trip Is extra insurance needed? Back home contact t identified

30 Transportation Contracts Girl Scout Leaders may not sign contracts for chartering vehicles, vessels, aircraft. Send contract to a Service Center for authorized signature. The council must have a copy of the Certificate of Insurance.

31 For an extended trip lasting 3 nights or longer you must purchase additional Girl Scout insurance. This must be done at least 4 weeks in advance. Call the council for information.

32 Driver Safety Tips Prior to the trip discuss driving safety with girls and drivers: Girls should not argue while cars are in motion can cause the driver to be distracted over what is happening IN the car instead of what is happening ON the road.

33 More Driver Safety Tips Slow down in bad weather Pull off road to look at map or talk on a cell phone Make sure everyone is buckled up Don t speed Avoid truck blind spots Keep your eyes on the road

34 Trip Folder Packet Suggestions Health form per person Permission slip form per girl Directions to destination Phone number and contact person at destination Name and phone number of the troop emergency contact person

35 Forms available for Troops Parent/Guardian Permission Form Transportation of Girl Scout Driver Information Girl and Adult Health Forms

36 Troop Trip Activity &Pl Planning Guide Trip Type: Moving to a different area of the same site during a regular troop meeting time (such as the school playground or gym if you normally meet in a school classroom) Form Required: : None Leave a note on regular meeting door so parents know where you are and when you ll return. Other needs: : First Aid kit Girl/Adult Health History Form Girl/Adult ratio for meetings

37 Troop Trip Activity &Pl Planning Guide Trip Type: Short Day Trip within 60 miles of meeting place & lasting less than 6 hours. (Includes walking a short distance from the meeting place, such as a park 2 blocks away.) Form Required: : Signed Parent Permission i Slip Notification & verbal approval of Service Unit Director required. Other needs: Check Safety-Wise First Aider First Aid kit Girl/Adult Health History Form Girl/Adult ratio for trips

38 Troop Trip Activity &Pl Planning Guide Trip Type: High Adventure Activity [Such as: swimming, water park, horseback riding, skiing (water/snow), boating/tubing] Forms Required: : Signed Parent Permission Slip & Approved Troop Trip/Activity Application Form Other needs: Check Safety-Wise First Aider First Aid kit Girl/Adult Health History Form Girl/Adult ratio for activity Lifeguard or other special instructor (if applicable)

39 Troop Trip Activity &Pl Planning Guide Trip Type: Long Day Trip more than 60 miles from meeting place OR lasting more than 6 hours Forms Required: : Signed Parent Permission Slip & Approved Troop Trip/Activity Application Form Other needs: Check Safety-Wise First Aider First Aid kit Girl/Adult Health History Form Girl/Adult ratio for trips Lifeguard or other special instructor (if applicable)

40 Troop Trip Activity &Pl Planning Guide Trip Type: Simple Overnight Trips & Activities Forms Required: : Signed Parent Permission Slip & Approved Troop Trip/Activity Application Form Other needs: Check Safety-Wise First Aider First Aid kit Girl/Adult Health History Form Girl/Adult ratio for trips Lifeguard or other special instructor (if applicable)

41 Troop Trip Activity &Pl Planning Guide Trip Type: Troop Camping,, two nights or less Forms Required: : Signed Parent Permission Slip & Approved Troop Trip/Activity Application Form Other needs: Check Safety-Wise First Aider First Aid kit Girl Health Record Girl/Adult ratio for trips Camping Trained Adult Lifeguard or other special instructor (if applicable)

42 Troop Trip Activity &Pl Planning Guide Trip Type: Extended Overnight Trips,, three nights or more Forms Required: : Signed Parent Permission Slip Approved Troop Trip/Activity Application Form Extended Trip Insurance (3+ nights) Troop Camp License (5+ nights outdoors) Other needs: Check Safety-Wise First Aider First Aid kit Girl/Adult Health History Form Health Examination (3+ nights) Girl/Adult ratio for trips Camping Trained Adult Lifeguard or other special instructor (if applicable)

43 Troop Trip Activity &Pl Planning Guide Trip Type: International Travel Contact your council Membership Manager

44 Public Transportation Advantage: subject to regulations for standards or equipment, personnel, and insurance. Bus lines Ship lines Commercial Airlines Trains

45 Private Passenger Vehicles Properly registered Adequate insurance Girls under 12 NOT in the front seat (airbag) It is important that the driver be a registered Girl Scout

46 Congratulations! You ve completed the Planning Trips with Girl Scouts home study course. When you have completed all the questions and the evaluation in your Trips Workbook, please return it to: Girl Scouts Michigan Shore to Shore Council. You will be notified by on the completion of this course.

47 The Planning Trips with Girl Scouts Workshop Resource Guide (this presentation) will be a great help for your future trip planning.

48 After any trip Pay bills promptly Write thank you letters Return borrowed or rented equipment EVALUATE WITH THE GIRLS

49 The Next Step Your next Adult Learning opportunity can be Troop Camp Leadership I which will enable you to take your troop to one of our Council s camps. Take this course and give your girls the opportunity to have a Girl Scout camping experience!