The following types of receipts are NOT acceptable: (Please see pages C and D for examples of unacceptable receipts.)

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "The following types of receipts are NOT acceptable: (Please see pages C and D for examples of unacceptable receipts.)"

Transcription

1 1 P age Expense The following information is being provided to assist you with preparing your ESU #3 expense reports for reimbursement of business expenses. Refer to Board Policy 3.71 Reimbursement of Expenses. The reasons for these procedures are Nebraska state statutes, IRS regulations and auditor s requests which also formulate board policy. Please comply to make this as easy as possible for everybody and keep us all out of trouble. Expense reimbursements must be turned in to the department director MONTHLY. Receipts: If an expense item is to be reimbursed by Educational Service Unit #3, there must be a receipt attached validating the expense. (Please see pages A and B for examples of proper receipts.) The receipt must include the following: Name of business where purchase was made or service was performed. (Some business receipts do not include the business name. Please write the name on the receipt.) Date of service Detail of items/service purchased If expense is for a meal or food, please include the name of the meeting and the names of the individuals who attended or ate the meals claimed for reimbursement. Receipts should be attached to a plain piece of paper, preferably by tape. NOTE: do not tape over the print on the thermal paper receipts. The print will disappear. The following types of receipts are NOT acceptable: (Please see pages C and D for examples of unacceptable receipts.) Summary credit card slip showing only the total charge Cancelled check Credit card statement with the expense circled Hotel room receipts in a spouse s name or other individual who does not have a business purpose with ESU #3 Bottom Line: If you do not have an acceptable receipt for expense reimbursement, ESU #3 will not be able to reimburse for that expense item. Board Approval: Board approval is required for employee hotel costs when the hotel rate exceeds the IRS approved rate. For conferences where designated hotels are identified by the conference sponsor for accommodation of attendees, board approval will be automatically provided to any ESU #3 employee at the single occupancy rate offered by any such designated hotel whether or not the applicable federal rate is exceeded. Refer to Board Policy 3.71 Reimbursement of Expenses regarding lodging exceptions in Kearney, NE.

2 2 P age Expense Rewards or points for travel services: Employees and individuals with an ESU #3 business related purpose are not to apply rewards or perks such as hotel bonus points or airfare miles to a personal account if ESU #3 is reimbursing the cost or directly paying the vendor on behalf of an individual unless the benefit is awarded to the ESU #3 organization. Receipt of these perks results in personal gain which the IRS considers taxable income to the individual. Nebraska statute 49-14, prohibits personal gain by public officials and employees while using public resources, other than compensation provided by law. The reward value will be determined and included in the applicable taxable income. Taxable income of an employee will be included in the W-2 and an independent contractor will be included in the Hotel Booking: The following questions should be asked when making hotel reservations. 1. Ask the hotel for their government rate. 2. Ask the hotel if they will direct bill the room costs to ESU #3. The only costs allowed on direct billing are the room charges. If the hotel will direct bill, ask them to send or fax an application. Forward the application to Accounts Payable for completion. The employee will still need a credit card for the hotel as they will want the card on file for any additional items charged to the room. 3. The room must be reserved and invoiced in the employee s name or individual with ESU #3 authorized business purpose. Rooms charged in to an individual who does not have a direct business related purpose (such as spouse or friend) will not be paid or reimbursed by ESU #3. Conference or Meeting Attendance: Expense reports submitted to reimburse conference costs such as hotel, meals, transportation costs, etc. must include a copy of the conference brochure/registration form and the meeting agenda. The information should include the name of the event, the location of the event and the date(s) of the event. Purchasing Items: We are a tax-exempt organization. As a result, we are not required to pay sales tax on purchases. Please check if we have a credit card or account with a store before you purchase a product. ESU #3 does not reimburse sales tax for items purchased. You may pick up a NE Form 13 for Sales tax exemption from the Director, Business Services or Accounts Payable. The form must specifically identify the store name you are purchasing from. A form is needed for each vendor. The form is required by a vendor to prove that purchases on behalf of ESU #3 are exempt from sales tax. NO PERSONAL ITEMS ARE TO BE PURCHASED USING THIS EXEMPTION. PLEASE RING UP PERSONAL ITEMS SEPARATELY! Meal Allowances: Tips: Tips are limited to 20% of the pretax charges for meals eligible for reimbursement. For example: Meal $10.00 The maximum allowable tip is $2.00 (20% of $10). Tax $.70 Total $10.70 The maximum reimbursement is $12.70 ($ $2.00 tip). Tips are also prorated when non-eligible expenses are included on the receipt. For example:

3 3 P age Expense Meal $20.00 Includes meal for employee (cost $9) and spouse ($11) Tax $ 1.40 ($9 x 7% (or applicable tax rate) = $.63) Total $21.40 Tip $ 4.00 ($9 x 20% = $1.80) Total with tip $25.40 The maximum reimbursement is $11.43 (employee meal $9 + $.63 tax + $1.80 tip). If the tax rate is not stated on the receipt, you can allocate the tax by using the formula: Total sales tax / meal cost before tax = percentage of sales tax X employee meal cost = reimbursable portion of sales tax $1.40 / $20.00 =.07 (or 7%) X $9.00 = $.63 IRS Requirements: Educational Service Unit #3 is only allowed to reimburse meals per person up to the IRS M & IE (meals and incidental expenses) Rate. The IRS establishes this rate annually and the IRS publication lists these rates by city and state. For example, the rate for a state is $39 per day. Per IRS Publication 463, you are allowed the 75% of the M & IE Rate on the date of departure and the day you return from a business trip. For example, you go to City 1 for a 3 day meeting. The day you depart for City 1, you are allowed reimbursement for meals up to $29.25 (75% of $39). The 2 nd day, you are allowed reimbursement of meals up to $39. The 3 rd day as you depart from City 1, you are allowed reimbursement of meals up to $ For conference daily meal allowances may be averaged over the number of days of the conference or convention. The IRS rate daily per diem may be exceeded as long as the total allowance for all days is not exceeded. In the example above, the total meal allowance for all days would be $97.50 (day 1 $ day 2 $39 + day 3 $29.25) The per diem rates can be found at on the US General Administrative Services (GSA) website. You can enter the destination city and state OR zip code to obtain the applicable per diem rate. Once you have the rate, print the web page as backup for the rate that is being used for the trip. To capture all the entire width of the page, you will need to print in landscape. Since the rates can be updated at any time on the website, it will be important to capture the printed information in case the rate would change. Meals are not reimbursed for a meeting out of town where the meeting is a day trip. A day trip means that the employee leaves during the day and returns the same day. For example, the employee travels to Lincoln for a day-long meeting. The employee eats lunch at a restaurant because the meal was not provided as part of the meeting. The employee is not eligible to have the meal reimbursed. Expenses that will not be reimbursed: 1. Alcoholic Beverages will NOT be reimbursed. PLEASE PAY FOR ALCOHOLIC BEVERAGES SEPARATELY FROM YOUR BUSINESS EXPENSE MEAL SO THAT THESE CHARGES ARE NOT LISTED ON YOUR MEAL RECEIPT. 2. Entertainment such as movies, etc. 3. Laundry fees 4. Personal maintenance items 5. Tips for services such as housekeeping, bellman, etc. Tips for cab fare, shuttles, and meals will be reimbursed but are limited to 20% of the charges before taxes are charged.

4 4 P age Expense 6. Cab fares, shuttle costs, etc for employee s personal travel such as sightseeing, shopping, etc. Restaurants for dining out should be selected close to the hotel to keep transportation costs to a minimum. Mileage: Mileage will be reimbursed at the standard IRS mileage allowance. The IRS updates the rate annually. Refer to Board Policy 3.71 Reimbursement of Expenses for the requirements for claiming mileage. Employees may check the availability of ESU #3 vehicles as they may be used for travel. You can contact the Director, Buildings and Grounds at by or by phone at ext for vehicle availability. Trips where the employee wishes to drive rather than travel via the typical airfare mode of travel: If an employee wishes to drive the trip rather than travel via the airlines, the employee will not be reimbursed for actual mileage. The following information describes what the employee will be reimbursed for. ESU #3 will reimburse the most economical cost of travel. The employee must first discuss the situation with their director and obtain approval to drive to the destination from their director. The employee will: Be reimbursed for the cost of a plane ticket to fly to the location of the conference. The cost of the ticket and amount eligible for reimbursement will be determined by the Administrator s designated staff. Submit MapQuest or similar mapping software printout showing the distance in miles to and from the destination. The mileage is calculated from ESU #3 to the designated hotel. This will serve as backup documentation for the computation of the value of the actual mileage reimbursement amount. This is the maximum amount that can be reimbursed for airfare and additional estimated expenses if the employee had traveled via the airlines. The following additional items may be submitted for reimbursement, when requested with appropriate backup information supporting the amount claimed: o Round trip mileage from the employee s home to the airport for departure from and return to the Eppley Airfield. OR One way mileage to and from the airport plus estimated airport parking costs calculated at the current Eppley Airfield long-term parking rate for the days the vehicle would have been parked at the airport for the duration of the conference. o The lower amount of the estimated shuttle fare or taxi fare from the airport/hotel to the hotel/airport with no more than a 20% tip. o NOTE: Reimbursement requests for specified additional items submitted without the backup documentation used to arrive at the requested amounts will not be reimbursed. If the travel time to drive is longer than one day, the employee must use vacation time (if available) for the additional travel time to and from destination. If vacation time is not available, the employee is not paid for those workdays. Hotel costs for the additional travel days will not be reimbursed. Rental Cars: Rental cars are not reimbursed to the employee unless the following conditions exist: 1. Prior approval from Director AND one or more of the following conditions exist:

5 5 P age Expense 2. The cost of the cab fare or shuttle, to or from the airport, is more that the daily rate plus incidentals, such as fuel and parking, to rent the car. 3. The hotel where the employee is staying is not within walking distance to the conference and the hotel does not offer shuttle service to the conference. Airfare: Reimbursement of flight changes The additional cost of changing a flight will be reimbursed by ESU #3 when the change is due to a business requirement approved by the supervisor. For example, your supervisor requires you to leave a conference early for business reasons. The change fee assessed for the early return flight will be reimbursed. The additional cost of changing a flight because of personal reasons of the employee will not be reimbursed. Employees or individuals with a direct business related purpose to ESU #3 are not allowed to personally collect reward points for airfare paid for the individual by ESU #3 either through reimbursement or direct vendor payment. Cell phone ~ airtime / texting: Business related cell phone charges may be reimbursed to the employee at a rate of 10 per minute when: 1. The employee exceeds their monthly personal calling plan minutes. The business cell phone minutes will be reimbursed to the employee up to the number of minutes the employee exceeded their monthly calling plan. 2. The minutes requested for reimbursement must be submitted on an employee expense report form. The business calls should be highlighted or noted on the cell phone invoice that is attached to the reimbursement request. The main/summary cell phone invoice page must be submitted with the request along with the detailed invoice pages noting the date, time, and phone number of the business related calls. Texting costs will not be reimbursed to the employee unless an audit trail or detail of the phone number that the text was to or from is provided. If the detail is provided, business text messages will be reimbursed at 15 per text when the texting fees exceed the employee s monthly texting plan allowance. Direct Deposit of Expense Reimbursement (Employees only) Direct Deposit of employee expense reports is required as of January 1, An employee requesting reimbursement that has not completed the direct deposit form will not receive their reimbursement payment until the form has been completed. Procedures for employee expense reimbursement: Direct Deposit Account Setup: 1. ESU #3 will use the main employee payroll account information for the direct deposit. 2. The employee will complete an Expense Reimbursement Direct Deposit authorization form. 3. Employee is responsible to notify account payable of bank account changes. ESU #3 cannot reimburse the employee until the funds are returned by the bank in the event of a closed account.

6 6 P age Expense Expense Report Submission: 1. Employee submits Employee Mileage Report and Claim form to Director for approval. 2. Once approved, department forwards approved form to accounts payable. 3. Accounts payable will process the reimbursement request according to the following timelines: a. Normal monthly expense reports submitted for payment by the deadline will be processed with the monthly board check run. b. Large conference travel reimbursements submitted for payment by the weekly deadline will be processed in the immediate pay (IP) check run which usually occurs on the last working day of the week. Payment of Reimbursement: notification will be sent when the payment is processed as a voucher. This notifies the employee that the payment has been processed. Funds will be deposited in the account according to the following schedule: Board Check Run 1. Payments processed in the board check run will be submitted to the bank the morning after the board approves the bills in the monthly board meeting. 2. Employees can expect the funds to be deposited in their account the 2 nd business day following submission to the bank. (Holidays are and weekends are not counted.) Typically, the board meets on the 3 rd Tuesday of the month and the file would be submitted to the bank on the 3 rd Wednesday of the month. For example, if ESU #3 submits the file on Wednesday morning, the employee will see the funds in their account on Friday morning. 3. Employees will receive notification of the upcoming deposit approximately one week prior to the board meeting. It is important to know that the funds are not deposited within two days of receipt of the . Immediate Pay (IP) Check Run 1. Payments processed in the IP check run will be submitted to the bank the day of the check run. 2. Employees can expect the funds to be deposited in their account the 2 nd business day following submission. (Holidays are and weekends are not counted.) Typically, the IP checks are run on Friday and the file would be submitted to the bank on the same day. For example, if ESU #3 submits the file on Friday, the employee will see the funds in their account on Tuesday morning. Thanks for your help as we want to get reimbursements to you as soon as possible and if all the paperwork is done correctly, it greatly speeds up the process of getting money back to you. Good example of itemized meal receipt:

7 7 P age Expense Example of proper receipt itemizing charges:

8 8 P age Expense Sample of hotel receipt that does not have the itemized meal receipt attached. Itemized meal receipts are required for reimbursement.

9 9 P age Expense Sample of receipts that are not allowable or have errors.

10 10 P age Expense Sample Screen print from the GSA website

11 11 P age Expense Home > Policy & Regulations > Travel, Transportation, & Relocation > Travel Management > Per Diem > Per Diem Rates Rates are set by fiscal year, effective October 1. Find current rates in the continental United States ("CONUS Rates") by searching below with city and state (or ZIP code), or by clicking on the map. Find previous rates by selecting year in the pulldown and clicking on the map. SEARCH BY CITY, STATE OR ZIP CODE (current fiscal year) Enter your city Enter your ZIP Code Select a State SEARCH BY STATE Fiscal Year 2013 (Current Year) Find Rates for: 3.71 Reimbursement of Expenses

12 12 P age Expense Conferences, Meetings ESU #3 will pay or reimburse employees, and board members, for expenses in connection with attendance at conferences, meetings and all other functions described in Section RRS Nebr The expenses eligible for payment or reimbursement will be those described in Section and the limitations set forth therein shall apply as well. It is the intent of this policy that payment or reimbursement shall be made to the full extent permitted in Section Meal and lodging expenses exceeding the applicable federal rate shall require board approval except for state-wide meetings scheduled in Kearney, Nebraska, when lodging is not available at the federal government rate (1)(a)(iii). Provided, however, for conferences where designated hotels are identified by the conference sponsor for accommodation of attendees, board approval will be automatically provided to any ESU #3 board member or employee at the single occupancy rate offered by any such designated hotel whether or not the applicable federal rate is exceeded. Provided, however, for conferences daily meal allowances, when established, may be averaged over the number of days of the conference or convention. The IRS rate per diem, per trip allowance, may be exceeded by the board members, or employee, as long as the total allowance for all days is not exceeded. All expenses under this section for employees shall be subject to prior authorization by the employee s department director or the administrator of ESU #3. All expenses under this section for board members shall be subject to prior authorization by the Board. Employees and board members shall complete and sign the Employee Mileage Report and Claim Form in order to receive payment or reimbursement of expenses. Employee Mileage Reimbursement: Employees who are assigned to work locations away from the ESU building will be reimbursed for automobile mileage at the maximum rate set by the Internal Revenue Service only - for travel by the employee from the ESU building to any work location; and - for travel by the employee from one work location to another work location. The employee s supervisor shall determine whether or not the employee assigned to work locations away from the ESU building, will be required to report to the ESU building at the beginning or end of the workday. No mileage reimbursement shall be made for travel to and from an employee s residence and the ESU building, or to and from the employee s residence and any permanent or scheduled work location away from the ESU building. All employee mileage reimbursements must have the approval of the employee s department director, and must be supported by an Expense Payment or Reimbursement Claim Form. Awards Expenses for items of value awarded by ESU #3 for service or achievement shall not exceed $150 per award, per recipient. Policy Date of Adoption: 7/16/2002 Date of Revision: 7/21/2014 Date of last review: 6/18/2013

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

Corporate Travel Policy. Proposed January 30, 2010

Corporate Travel Policy. Proposed January 30, 2010 Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

Reimbursement of Travel and Lodging Expenses

Reimbursement of Travel and Lodging Expenses Reimbursement of Travel and Lodging Expenses A. Travel and Lodging Reimbursement Policies 1. The following students are eligible to receive reimbursement for travel and lodging expenses incurred when attending

More information

Fort Bend Independent School District. Employee Travel and Expense Reimbursement Policy DEE (R)

Fort Bend Independent School District. Employee Travel and Expense Reimbursement Policy DEE (R) Introduction Fort Bend Independent School District Employee Travel and Expense Reimbursement Policy DEE (R) Persons authorized to travel for business and educational purposes on behalf of Fort Bend ISD

More information

Failure to comply with these policies and procedures may result in disciplinary action.

Failure to comply with these policies and procedures may result in disciplinary action. POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013 Truman State University Travel Reimbursement Policy For Travel on or after October 1, 2013 Table of Contents Overview... 4 Responsibility... 4 Purpose of Policy... 4 Prior Approval Required... 4 Taxability...

More information

COUNCIL POLICY NO. C-6 TITLE: REIMBURSABLE EXPENSES FOR TRAVEL, TRAINING, PROFESSIONAL DEVELOPMENT, AND OTHER CITY BUSINESS

COUNCIL POLICY NO. C-6 TITLE: REIMBURSABLE EXPENSES FOR TRAVEL, TRAINING, PROFESSIONAL DEVELOPMENT, AND OTHER CITY BUSINESS COUNCIL POLICY NO. C-6 TITLE: REIMBURSABLE EXPENSES FOR TRAVEL, TRAINING, PROFESSIONAL DEVELOPMENT, AND OTHER CITY BUSINESS POLICY: REFERENCE: See attachment. Finance Department Staff Report dated 3/20/06,

More information

FAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY

FAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY FAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY Authority: Category: Issued by the Chancellor. Changes or exceptions to administrative policies issued by the Chancellor may only be made

More information

MSTC ADMINISTRATIVE POLICY

MSTC ADMINISTRATIVE POLICY Policy Title: TRAVEL AND EXPENSE REIMBURSEMENT MSTC ADMINISTRATIVE POLICY Policy Section: FISCAL MANAGEMENT This administrative policy identifies the essential activities and responsibilities of the employees

More information

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes.

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes. Canisius College Travel and Business Expense Reimbursement Policy General It is understood that College business may require staff/faculty to travel. Individuals should conduct their travel with an awareness

More information

Travel, Business Expense, and Relocation Policy. Standard Practices and Guidelines for TJPA Consultants and Subconsultants. Effective October 2009

Travel, Business Expense, and Relocation Policy. Standard Practices and Guidelines for TJPA Consultants and Subconsultants. Effective October 2009 Travel, Business Expense, and Relocation Policy Standard Practices and Guidelines for TJPA Consultants and Subconsultants Effective October 2009 1. Purpose Travel Policy Standard Practices and Guidelines

More information

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance.

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance. Contents General Information.Page 2 Check Requests.Page 3 Purchase Requisitions.Page 4 Travel Authorizations.page 6 Travel Advance.page 7 Transportation-Air page 9 Transportation-Ground page 10 Lodging.page

More information

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: 09/01/2008 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines. Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE

More information

CHAPTER 5: TRAVEL 5.1 POLICY

CHAPTER 5: TRAVEL 5.1 POLICY CHAPTER 5: TRAVEL 1. Policy 2. Travel Authorization 3. Travel Advance 4. Allowable Expenses While In Travel Status 5. Non-Allowable Travel Expenses While in Travel Status 6. Certification and Approval

More information

BUSINESS TRAVEL POLICY

BUSINESS TRAVEL POLICY BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must

More information

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with

More information

TRAVEL EXPENSE POLICY

TRAVEL EXPENSE POLICY TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment

More information

North Dakota State University Policy Manual

North Dakota State University Policy Manual North Dakota State University Policy Manual SECTION 515 TRAVEL - EMPLOYEES SOURCE: NDSU President North Dakota Century Code (NDCC) North Dakota Office of Management and Budget Policy 1. GENERAL PROVISIONS

More information

BOARD TRAVEL AND EXPENSE POLICY

BOARD TRAVEL AND EXPENSE POLICY BOARD GOVERNANCE POLICY BOARD TRAVEL AND EXPENSE POLICY Introduction System assets, including operating funds and property, must not be left unprotected, inadequately maintained or exposed to unnecessary

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

USA Archery Travel Policies and Procedures Contents

USA Archery Travel Policies and Procedures Contents USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies

More information

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses

More information

SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents. Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher

SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents. Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher Summary of Travel Procedures 1.0 Associated timelines and deadlines

More information

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff

More information

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13 Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel

More information

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE Employees shall be reimbursed for reasonable travel expenditures according to the policies and procedures outlined in this document. Prior approval for all out-of-district travel shall be obtained before

More information

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January

More information

This document outlines the travel and reimbursement policy for Adrian College employees.

This document outlines the travel and reimbursement policy for Adrian College employees. TRAVEL POLICY This document outlines the travel and reimbursement policy for Adrian College employees. Travel Expenses Institutional related travel expenses will be reimbursed to Adrian College employees

More information

Travel and Expense Reimbursement Policy

Travel and Expense Reimbursement Policy Travel and Expense Reimbursement Policy Scope of Policy & Rationale Temple University is a state-related institution whose primary mission is to serve its students. As such, the University strives to ensure

More information

UMBC TRAVEL POLICY AND PROCEDURES

UMBC TRAVEL POLICY AND PROCEDURES UMBC TRAVEL POLICY AND PROCEDURES UMBC #VIII-11.00.01 Directory Pre-Approvals Expense Reimbursements Ticketing Hotel Reservations Meals Travel by Car Travel by Private Airplane Travel Advances Recruiting,

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred

More information

ADMINISTRATIVE REGULATION AND PROCEDURE

ADMINISTRATIVE REGULATION AND PROCEDURE ADMINISTRATIVE REGULATION AND PROCEDURE Title: TRAVEL AND EXPENSE REIMBURSEMENT Code: BB0901 Policy Reference: B0901, Travel and Expense Reimbursement The following procedures for travel will be consistently

More information

TRAVEL POLICIES AND PROCEDURES

TRAVEL POLICIES AND PROCEDURES SPRINGFIELD TECHNICAL COMMUNITY COLLEGE TRAVEL POLICIES AND PROCEDURES This document is the official Travel Policy of Springfield Technical Community College and must be followed by all employees (including

More information

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13 Table of Contents Conference Request Claim (CRC) 2 Mileage Reimbursement (MRC) 7 Request for Check (RFC) 9 Travel Advances 11 Blanket or Open Purchase Orders 13 FAQ s 14 Conference Request Claim Do I need

More information

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE Table of Contents TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION 3 SATURDAY NIGHT

More information

NCPG TRAVEL POLICY. I. Objective.

NCPG TRAVEL POLICY. I. Objective. NCPG TRAVEL POLICY I. Objective. As a charitable organization dedicated to advancing the common good by leading, strengthening and mobilizing the community on problem gambling issues, the National Council

More information

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to: [name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of

More information

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Effective Date: January 2012 1.0 Purpose: To provide guidelines and establish procedures for individuals incurring expenses while traveling or

More information

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA).

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA). Policy Name: Originating/Responsible Department: Approval Authority: Date of Original Policy: January 1997 Last Updated: September 2011 Travel and Related Expenses Finance Office Senior Management Committee

More information

Alabama A&M University

Alabama A&M University Alabama A&M University Procedure Procedure #: 3.4 Title: Travel Effective Date: August 1, 2013 Revised Date: June 1, 2014 Responsible Office: Comptroller s Office Accounts Payable I. PURPOSE/OBJECTIVE

More information

Table of Contents: Chapter 11 Travel Policy

Table of Contents: Chapter 11 Travel Policy Table of Contents: Chapter 11 Table of Contents: Chapter 11... 1 Chapter 11... 2 11.1 Introduction... 2 11.1.1 Purpose... 2 11.1.2 Scope... 2 11.1.3 Travel Authorization... 3 11.1.4 Travel Card... 3 11.1.5

More information

BF TRAVEL OVERVIEW

BF TRAVEL OVERVIEW BF 300.1 Travel Overview BF 300.1 TRAVEL OVERVIEW PURPOSE To provide Morehouse College employees with the information that governs traveling on official College business. SOURCE College Policy Related

More information

Pasadena City College Foundation, Inc. Reimbursement Expense Plan

Pasadena City College Foundation, Inc. Reimbursement Expense Plan Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,

More information

Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations

Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations Title Page 1 CSR 10-11.010 State of Missouri Travel Regulations...3 1 CSR 10-11.020 County Travel

More information

EXPENSE & TRAVEL REIMBURSEMENT

EXPENSE & TRAVEL REIMBURSEMENT EPENSE & TRAVEL REIMBURSEMENT 1. POLICY PROVISIONS 1.1. This policy and procedure statement covers all approved business-related expenditures incurred by employees of Cooper Consulting Company, hereinafter

More information

Listowel Wingham Hospitals Alliance

Listowel Wingham Hospitals Alliance Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement

More information

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 GENERAL Receipts... 1 Reimbursable Events... 1 Travel Vouchers... 1 Unallowable Travel Expenses... 2 IN-STATE TRAVEL Meals... 2 Meal Tips...

More information

TABLE OF CONTENTS. Purchasing Department. Accounts Payable

TABLE OF CONTENTS. Purchasing Department. Accounts Payable TABLE OF CONTENTS Purchasing Department a. Purchasing Policies b. DPS-Distributed Purchasing System c. Internet Purchases d. Purchase Orders e. Vendors f. Damaged Goods g. Contracts h. Principles i. Budget

More information

Archdiocese of Galveston-Houston - (Chancery Only)

Archdiocese of Galveston-Houston - (Chancery Only) Archdiocese of Galveston-Houston - (Chancery Only) Revision Date: February 24, 2010 Effective Date: March 1, 2010 Employee Expense and Travel Reimbursement Policy POLICY The Chancery reimburses employees

More information

Non Employee Travel Policy Version 5.0 08/21/2015

Non Employee Travel Policy Version 5.0 08/21/2015 Non Employee Travel Policy Version 5.0 08/21/2015 Introduction This policy applies to all Non Employees Travelers (Travelers) who travel on behalf of Zimmer Biomet (Company) and expect to be reimbursed

More information

Case Western Reserve University Travel Policy

Case Western Reserve University Travel Policy Case Western Reserve University Travel Policy Revised September, 2014 Travel Policy Revision Date 09/17/2014 TABLE OF CONTENTS 1. Purpose 2. Travel Authorization 3. Post-Travel Expense Approval 4. Travel

More information

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy )

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) PURPOSE As a non-profit organization dedicated to improving the lives of children, stewardship of our

More information

TRAVEL & EXPENSE REIMBURSEMENT POLICY

TRAVEL & EXPENSE REIMBURSEMENT POLICY TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred

More information

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its

More information

Travel and Expense Training

Travel and Expense Training Presented By Procurement Management 1 2 At the conclusion of this session, participants will: Understand the rationale adhering to travel guidelines Be knowledgeable about air travel and hotel requirements

More information

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses.

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses. Adopted: July 13, 2009 School Board Review August 25, 2014 (No Change) Contact Person: Executive Director of Finance and Support Services POLICY 412 I. PURPOSE The purpose of this policy is to set expectations

More information

Travel & Expense Resource Guide

Travel & Expense Resource Guide Travel & Expense Resource Guide Rationale As an institution of higher education, the University of Texas at Dallas is committed to complying with all applicable federal and state laws, regulations, UT

More information

Travel and Expense Guidelines

Travel and Expense Guidelines Travel and Expense Guidelines Jim Casey Youth Opportunities Initiative Travel The Initiative reimburses staff for reasonable business travel expenses incurred while on assignments away from the office.

More information

NELL HODGSON WOODRUFF SCHOOL OF NURSING FINANCIAL POLICIES AND PROCEDURES

NELL HODGSON WOODRUFF SCHOOL OF NURSING FINANCIAL POLICIES AND PROCEDURES NELL HODGSON WOODRUFF SCHOOL OF NURSING FINANCIAL POLICIES AND PROCEDURES PAYMENTS Requests for payments must be made via the on-line process found on the Finance Division website. https://www.finance.emory.edu/home/index.html.

More information

Receipts must be itemized Receipts must list names of all students and the sponsor (or attach list) Any unused cash must be returned with this form

Receipts must be itemized Receipts must list names of all students and the sponsor (or attach list) Any unused cash must be returned with this form 2300 -- Travel It is understood that College business may require employees to travel. Employees must conduct all travel with integrity, in compliance with applicable laws, policies, and procedures, and

More information

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses Guiding Principles This policy is structured to comply with the Internal Revenue

More information

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below)

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below) Section 20 Page 1 Travel Expense Report (Yellow Form) (see exhibit B25) and PeopleSoft Travel and Expense Module (see appendix A23) Mileage! Mileage rate effective as of January 1, 2015 is $.575. This

More information

Travel Policy 1. INTRODUCTION

Travel Policy 1. INTRODUCTION Page 1 of 6 1. INTRODUCTION It is the policy of the Diocese of the West (DOW) to reimburse travel expenses of those clergy and laity who are conducting business on behalf of the diocese. The diocese strongly

More information

Travel Reimbursement Instructions

Travel Reimbursement Instructions P.O. Box 11992 Lynchburg, VA 245061992 T 434.386.3190 F 434.386.3192 www.vaawwa.org Travel Reimbursement Instructions Please use the Travel Reimbursement Form when requesting reimbursement for all travel

More information

TRAVEL AND EXPENSE REIMBURSEMENT POLICY

TRAVEL AND EXPENSE REIMBURSEMENT POLICY TRAVEL AND EXPENSE REIMBURSEMENT POLICY POLICY The Santa Margarita Water District ( District ) takes its stewardship over the use of the District s limited public resources seriously. The District s public

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for travel expenses? Employees

More information

University Students Council of the University of Western Ontario TRAVEL POLICY

University Students Council of the University of Western Ontario TRAVEL POLICY EFFECTIVE: November 1, 2011 SUPERSEDES: AUTHORITY: Council RATIFIED BY: Council October 26, 2011 Executive Council November 1, 2011 PAGE 1 of 7 1.00 APPLICATION 1.01 This policy applies to all USC travel

More information

Department of Bioengineering

Department of Bioengineering Department of Bioengineering TRAVEL GUIDELINES & REIMBURSEMENT POLICY G-28: http://www.ucop.edu/ucophome/policies/bfb/g28.pdf Reimbursements to be issued for research/work related travel only which includes

More information

Application procedures

Application procedures STUDENT GOVERNMENT ASSOCIATION GRADUATE/LAW TRAVEL FUNDS REQUEST PROCEDURES AND GUIDELINES Application procedures 1. Graduate/Law and Undergraduate travel request application packets are available on the

More information

Riverside Community College District Policy No. 6900 Business and Fiscal Affairs TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT

Riverside Community College District Policy No. 6900 Business and Fiscal Affairs TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT Riverside Community College District Policy No. 6900 Business and Fiscal Affairs BP 6900 TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT References: Education Code Sections 72423 and 87032 The Riverside Community

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for business travel expenses?

More information

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT TRAVEL USA Swimming will pay for reasonable travel expenses for volunteers that are incurred in the performance of their duties for USA Swimming.

More information

USA SWIMMING TRAVEL POLICY SUMMARY

USA SWIMMING TRAVEL POLICY SUMMARY USA SWIMMING TRAVEL POLICY SUMMARY AIR TRAVEL A travel authorization must be done before a reservation can be ticketed for any trips. Travel authorizations must be sent by e-mail to travelauthorizations@usaswimming.org.

More information

Non-Reimbursable Expenses

Non-Reimbursable Expenses Before the Trip Authorizing the Trip A Travel Authorization must be filled out prior to all official University travel, even if travel expenses will not be charged to the University. Current employees,

More information

Council Travel and Conferences

Council Travel and Conferences Policy 7.4.4 Council Travel and Conferences POLICY PURPOSE: It is the purpose of this policy to define the City s expectations of Councilmembers who travel in connection with their work responsibilities

More information

USEITI Multi-Stakeholder Group. Invitational Travel and Reimbursement Procedures

USEITI Multi-Stakeholder Group. Invitational Travel and Reimbursement Procedures USEITI Multi-Stakeholder Group Invitational Travel and Reimbursement Procedures When you are traveling to attend a meeting of the USEITI MSG, you are on Invitational Travel Orders and must follow the policies

More information

Statewide Accounting Policy & Procedure

Statewide Accounting Policy & Procedure Statewide Accounting Policy & Procedure Accounting Manual Reference: Section: Travel Sub-section: Statewide Travel Policy Effective Date For All State Travelers: 01/24/2014 Introduction 4 General Provisions

More information

South Central College. Travel Policy & Procedure

South Central College. Travel Policy & Procedure South Central College Travel Policy & Procedure This procedure applies to all employees of South Central College including students, authorized to travel and be reimbursed for allowable expenses in conducting

More information

Guidelines for Business Traveling

Guidelines for Business Traveling Guidelines for Business Traveling Background The University understands that travel is essential to the teaching, research, public service missions, etc. and is committed to meeting the needs of the traveler

More information

MOVING AND RELOCATON PROCEDURES

MOVING AND RELOCATON PROCEDURES MOVING AND RELOCATON PROCEDURES January 2016 This document covers moving and relocation policies and procedures, including tax reporting and withholding requirements applicable to employees of California

More information

Large Synoptic Survey Telescope (LSST) Travel Policy. Daniel Calabrese. Document-10056

Large Synoptic Survey Telescope (LSST) Travel Policy. Daniel Calabrese. Document-10056 Large Synoptic Survey Telescope (LSST) Travel Policy Daniel Calabrese Document-10056 Latest Revision: February 12, 2015 Change Record Version Date Description Owner name 1 10/6/2010 Initial version Daniel

More information

Boston University Financial Affairs. Travel and Business. Expense Guidelines

Boston University Financial Affairs. Travel and Business. Expense Guidelines Boston University Financial Affairs Travel and Business Expense Guidelines Boston University Table of Contents Overview 2 Purpose of the Travel and Business Expense Guidelines 2 Scope of the Travel and

More information

Travel and Other Business Expense Report

Travel and Other Business Expense Report Travel and Other Business Expense Report Report No. 3-digit Site + Traveler's 2-character initials + 6-digit Voucher Number For Administrative Use Only A Traveler Identification - Please PRINT or TYPE

More information

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY 1.0 Purpose TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY This policy sets out the Ontario Brain Institute (OBI) guidelines and procedures with respect to travel, meals, and business related

More information

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 1.0 PURPOSE As employees of Arlington Soccer Association

More information

VENDOR TRAVEL AND EXPENSE POLICY

VENDOR TRAVEL AND EXPENSE POLICY VENDOR TRAVEL AND EXPENSE POLICY Revised April 21, 2015 VENDOR RESPONSIBILITY Meeting our mission to help all people lead healthy, productive lives requires careful stewardship of our resources. We take

More information

BLOOMSBURG UNIVERSITY. Travel Card Policy and Procedures

BLOOMSBURG UNIVERSITY. Travel Card Policy and Procedures BLOOMSBURG UNIVERSITY Travel Card Policy and Procedures Subject: Travel Card Policy and Procedures Authorized By: ACCOUNTS PAYABLE OFFICE Date: Revised Sept. 30, 2011 The travel card is a charge card issued

More information

Policy Title: Policy Number: Travel Expenses 2.1.6

Policy Title: Policy Number: Travel Expenses 2.1.6 Policy Title: Policy Number: Travel Expenses 2.1.6 Category: Financial Policy applicable for: Anyone traveling on university business Background Effective Date: 04/01/2015 Prior Effective Date: 07/01/2014;

More information

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.

More information

POLICY F-1: Travel and Related Expenses

POLICY F-1: Travel and Related Expenses POLICY F-1: Travel and Related Expenses Policy/Procedure This policy is intended as a guide to reimbursing individuals for business-related travel and expenditures. Dickinson College (the College ) will

More information

Policy statement. Procedures. (1) Authorization for travel and business expenses

Policy statement. Procedures. (1) Authorization for travel and business expenses Name of Policy: Travel and business expense reimbursement. Policy Number: 3364-40-03 Issuing Office: Senior Vice President for Finance and Administration Original effective date: March 1, 2010 Responsible

More information