Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction

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1 501 Teaching with Power! Using PowerPoint to Build ADA-Compliant Instruction Paula Jones, Eastern Kentucky University Produced by Effective Techniques for Turning

2 Teaching with Power! Using PowerPoint to Create ADA Compliant Instruction Paula Jones, ABD Instructional Designer Eastern Kentucky University What Does ADA Means? The Americans with Disabilities Act (ADA) is a federal antidiscrimination statute designed to ensure equal access to opportunities and benefits for qualified individuals with disabilities. The act seeks to remove barriers preventing qualified people with disabilities from enjoying the same programs and employment opportunities, independent living and economic self-sufficiency enjoyed by those without disabilities. Teaching with Power! 2 Page 1

3 Basic Needs of Instructors: To use slide presentations (similar to what they use in face-to-face classes) to deliver and/or demonstrate instruction To add audio components to slides presentations independent of media support services To learn how to create scripts for the audio components of the presentations without having to key in text Teaching with Power! 3 Poll #1 4 Page 2

4 Introduction Participants will learn how to: Set up slides review of basic tips Use the Speech Tool in Power Point to transcribe scripts in slide presentations Use the 'Send to" feature in PowerPoint to create script documents for students' use Use the Record Narration feature in PowerPoint to Record Audio Components to Slides Compress the PowerPoint file using Impatica Software Publish the compress file to a course site (either through a CMS or website). 5 Setup Slides Basic Tips Design for 800 by 600 screen resolution File Page Setup Change slide width to 7.5 inches Change slide height to 5.6 inches This will insure that the player controls will appear on screen without scrolling See next slides for example 6 Page 3

5 Fit for 800 X 600 See player controls display without scrolling 7 Too Big for 800 X 600 Player controls out of view 8 Page 4

6 More Slide Design Tips Use plain backgrounds simplicity is the key Light background and dark text recommended Follow a consistent style on your slides Only one headline per visual Single concept - One idea or thought per slide 9 More Slide Design Tips Minimum verbiage Use key phrases opposed to long sentences Remember the 6 x 5 to 6 rule No more than 5 or 6 lines per slide No more than 5 or 6 words per line Use landscape format No more than two font styles Use outline format (provide scripts in separate file) Avoid Design Templates with lots of images (see next slides ) 10 Page 5

7 Avoid this type of design.. 11 Better. 12 Page 6

8 More Slide Design Tips Reuse objects if possible Strive for consistency in objects used Example, if you use arrows to focus viewers attention, copy and paste same arrow throughout presentation Large images should go towards end of presentation They will not slow down the beginning of the show When possible, use graphics software (like Photoshop Elements) to reduce file size 13 The 5 Step Process Teaching with Power! Using PowerPoint to Create ADA Compliant Instruction Teaching with Power! 14 Page 7

9 5-Step Process Step 1 After slides are designed and transitions (text and/or slide) are set, create transcripts in the Notes section of each slide using the Speech Tool within PowerPoint Step 2 Create the script (a MS Word document) from the transcript created in Step 1 using the Send to: feature in PowerPoint Teaching with Power! 15 5-Step Process (continued) Step 3 Convert MS Word document to a PDF file for students to access, as needed Step 4 Using the scripts produced in Step 3 above, record audio directly to each PowerPoint slide. Step 5 Use Impatica to compress the final PowerPoint slide presentation Teaching with Power! 16 Page 8

10 Step 1 Create Transcripts using Speech Tool Click on Tools menu item and scroll down to Speech Notes Section Click here on screen to begin the transcription process 17 Step 2 Create Script Document for End User 18 Page 9

11 Using Send To function will automatically convert the slide show file to a MS Word document including the slide numbers, the actual slides and the scripts (or notes sections). This document will now serve as the actual script 19 Step 3 Convert MS Word Script to PDF file 1. Click on Adobe PDF menu item 2. Click on Convert to Adobe PDF Now the script can be uploaded to the course site for students to access 20 Page 10

12 Step 4 Use Script to Record Audio Narration Tips: Spend more time on first Introductory slide(s) (include a few text or object transitions) Review objectives early in presentation Keep audio presentations brief and to the point Online learners are just one click from moving to the next slide Plan for 30 seconds 1 minute per slide This can be altered for instructional purposes The idea is to keep the learner s attention Be natural, put life into your voice but avoid over dramatic delivery 21 Basic Tips for Designing Presentations Use a script Saves time and keeps the information organized Cuts down on long pauses Following this suggested plan, the first step in producing the instructional product is usually preparing the slides and the script Identify the author from the beginning Photo could be helpful Practice your presentation before recording Special care in pronouncing P and D sounds Pause 1 or 2 seconds before advancing to next slide Pause 1 or 2 seconds before narrating new slide Use arrow keys to advance so mouse sounds aren t recorded 22 Page 11

13 Step 4 Use Script to Record Audio 1. Select Slide Show 2. Next select Record narration 23 Step 4 Use Script to Record Audio Adjust Quality Settings to Impatica Quality Click Change Quality button & use these settings to configure sound 16,000 khz, 16 bit, Mono 31kb/sec Save As Impatica Sound see next slides 24 Page 12

14 Step 4 Use Script to Record Audio 25 Preparing to Record Note: Do NOT click the Link narrations in: command button! 26 Page 13

15 Poll #2 27 Record Narration Reminders: Pause 1 or 2 seconds before advancing to next slide Pause 1 or 2 seconds before narrating new slide Use arrow keys to advance so mouse sounds aren t recorded When finished, select Save Narration with slide timings see next slide 28 Page 14

16 Save Slide Timings Note: Do click the Save command button 29 Step 5 Compress PPT with Impatica Impatica for PowerPoint makes it easy to add narrated instructional presentations to your web site or CMS. You can deliver fully narrated and animated PowerPoint presentations to essentially any Internet device without plug-ins and even at normal modem speeds. Impatica for PowerPoint simply converts the PowerPoint file into a compressed format that is optimized for streaming over the Internet. The Impatica file is typically 95% smaller than the PowerPoint HTML files. Impatica for PowerPoint supports most of the features of PowerPoint, including text, graphics, transitions, animation effects and, of course, narration. See our User's Guide for additional details. 30 Page 15

17 Poll #3 31 Step 5 Compress PPT with Impatica Use Impatica When: You want to narrate a presentation Your presentation is longer than 10 minutes and/or uses lots of images Keep in mind that sound and/or images increase file size substantially Impatica compresses file so learners can easily access (download) the file without a great deal of wait time Frees up web server space if yours is limited 32 Page 16

18 Step 5 Compress PPT with Impatica Click on Add Command button 33 Step 5 Compress PPT with Impatica Click on Include Playback Controls check box 34 Page 17

19 Impaticizng a PowerPoint On Media tab, use defaults shown to left Wait for Sound At end of slide Make hyperlinks open in new window Leave other default settings 35 Impaticizing a PowerPoint On Extra Output Files tab, use settings shown to left Check Zip Package if using with WebCT or Blackboard (not needed is uploading to website) Click Impaticize 36 Page 18

20 Step 5 Compress PPT with Impatica 37 Preview! 38 Page 19

21 File Info On File Info tab, to see summary of newly compressed file. Compressed to 15% of source. 39 Step 5 Compress PPT with Impatica Click on Done to complete the process and save the file The file will be saved in the folder where you selected your original Power Point file 40 Page 20

22 Step 5 Compress PPT with Impatica Approximately a 94-95% Compression 41 Upload Impatica File to CMS Procedures vary depending on CMS utilized. You can use a zip package file This method may be quicker for students with dial-up modems Or choose this option: You can add the imp (executable jar) file directly into your content (the main content window) for students to access 42 Page 21

23 Upload Impatica File to CMS 43 Upload Impatica Files to Website Upload the 3 files Shown Link to the HTML File 44 Page 22

24 Impatica Summary Strengths Easy to use Student s view final presentation is either a PC or Mac Students have control of presentation and can repeat as needed No third party video compressor needed Weaknesses No flash animation conversion Students cannot print handouts version of Impaticized presentation No continuous video presented with script (script is a separate file) Teaching with Power! 45 Summary Q&A Session Contact Information: Paula Jones at Thank you for attending! Teaching with Power! 46 Page 23

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