BYOD program at St Julian s School

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1 BYOD program at St Julian s School Introduction St Julian s school currently runs a Bring Your Own Device (BYOD) program for all students in Years This program requires that all students must bring a device to school to enrich their learning and access online resources and learning environments in the classroom. The BYOD scheme means that parents are free to choose a device for their child to bring to school. There are some requirements that the device must fulfil to be appropriate for use in school. 1. The device must be able to access a WiFi network. The school has a site wide wireless network for students to use. 2. The device must allow the student to be able to type quickly and comfortably. For example if a tablet device is bought then an external keyboard may be useful. 3. The screen size and resolution will need to be large enough to work effectively and comfortably all day. 4. Should have a battery life of at least 6 hours. 5. The device should be portable and light enough to carry around all day. 6. The device should have a screen size which is a minimum of 7 inches. All students in the secondary school are given a Google Apps for Education account that is managed by the school. The device must be able to access and create documents with this account such as Gmail and Google Drive. All students will need to sign the school s Acceptable Use Policy before they can use the device in the school. It is at the end of this document it is also included in the esafety Policy on the Parent Portal. All students must bring a signed copy of the AUP to school in the first week of term and hand it to the tutor. Frequently asked questions are covered below but if you have any other questions or concerns please Michael Brooke

2 Frequently asked Questions What types of computing devices may my child bring to school? Students may use devices that fall into the following categories: (1) laptops, (2) netbooks, (3) tablets. How can my child's computing device connect to the Internet? St Julian s school provides a wireless network which students may connect to while using their devices on the site. Are there suggested accessories? Providing a padded bag or protective sleeve is suggested. This will provide more protection for the day to day use of these computing devices. A headset with microphone will be useful when accessing a website with audio and/or video. Will there be "charging stations" so my child's electronic device can be recharged? The school provides limited charging lockers for students to use during break times. We anticipate that not every class will be using an electronic device in a lesson every day. Considering today's electronic device battery technology, the device's battery charge should be sufficient for lessons requiring use of the device throughout the day. Students are advised that they must use their personally assigned locker during the day to ensure that this equipment is kept safe. Are there any specifications for the type of laptop, netbook, or tablet my child may bring to school? Buying a computer is a personal choice. Ultimately, each parent will need to choose the device that works best for his/her child. Minimum requirements are set out at the beginning of this document. Can my child use an ipad or Android tablet? Any type of tablet, netbook or laptop can be used. Whichever you choose, the device must be able to connect wirelessly to the school s wireless network. What software will be needed on my child's computer? No software needs to be purchased. St Julian s School uses a Google Apps for Education account to store and create student work. This is a web-based file storage system providing many productivity tools including a word processor, spreadsheet program, and a presentation program. Students will be able to use these capabilities provided by St Julian s School, through Google Docs, rather than purchasing software. Because purchasing a computing device is a personal choice, anyone may purchase and use other productivity tools that best suits one's personal needs.

3 Who pays for the technology brought to school? These devices will be purchased by and remain the property of the family. Who is responsible for any repairs or updating to personal computing devices? Students and/or their families are responsible for their personal computing devices at all times. St Julian s School does offer technical support for students having difficulty accessing the WiFi and accessing their school accounts. Who is responsible for damage, loss, or theft of devices your child brings to school? Families must stress the responsibilities their children have when bringing their own computing devices to school. Any devices students bring to school are their sole responsibility. St Julian s School takes no responsibility to search for lost or stolen devices nor is there any assumption of financial responsibility by St Julian s School for damaged, lost or stolen personal computing devices. Does St Julian s School suggest any other considerations? It may be wise to acquire theft or hazard insurance. If purchasing a new computing device for a child to use at school, we recommend purchasing the extended warranty. Will my child need to have a signed Acceptable Use Policy on file? Yes. In order for St Julian s School to supervise student use of the computer network and the Internet, the Student Acceptable Use form must be signed by all students who want to have access to educational resources. Parents/guardians of students are also required to read and sign the agreement. Signing the document indicates that the student and parent/guardian have read and understand the expectations St Julian s School When can my child use the electronic device at school? Students may use their electronic devices in class as instructed by the teacher. It is expected that the student brings the device every day. Will my child be expected to use his or her computing device both at school and at home? Just as with traditional assignments, some assignments may need to be completed at home. If there is a computing device malfunction or an interruption of Internet connectivity at home, a student may use computers at school before or after the school day.

4 Will students be able to print documents from their personal computing devices? Students will be able to access printer kiosks at St Julian s School from their personal computing devices. We will provide alternatives as follows: (1) printing capabilities from school computers, and/or (2) electronic delivery of documents through or other online methods. Where will my child's work be stored? Students will be encouraged to store their work on their school provided Google Drive accounts and on their school elearning courses (http://elearning.stjulians.com/). In so doing, the student will have access to their work wherever they have internet access. Will students get to use more demanding software and hardware? Yes. Many departments have access to computers and professional standard software. The ICT Department has two well-resourced labs. They enable students to participate in a wide range of activities such as podcasting, electronic music production, website authoring, animation, video editing and a range of office applications. There are also two powerful workstations for video and 3D production. The Art department have a suite of computers for students to run a range of related software such as the Adobe Creative Suite. The Design and Technology Department has an IT suite to allow professional design work to be done along with software linked to 3D printers. The creative arts/drama department have a small suite of imacs and Macbooks for students to work on. These have specialist animation and video editing software. The Music department has a range of technology to allow production of music. This includes software such as Ableton Live, Fruity Loops, Cubase. They have a dedicated studio for recording and a small suite of computers for students to compose and record.

5 Acceptable Use Agreement: Pupils - Secondary Secondary Pupil Acceptable Use - Agreement / esafety Rules I will only use ICT systems in school, including the internet, , digital video, mobile technologies, etc. for school purposes during lesson time. I will not download or install software on school technologies. I will only log on to the school network/elearning/google account with my own user name and password and will regularly check my school . I will not reveal my passwords to anyone and change them when requested. I will make sure that all ICT communications with pupils, teachers or others is responsible and sensible. I will be responsible for my behaviour when using the Internet. This includes resources I access and the language I use. I will not deliberately browse, download, upload or forward material that could be considered offensive or illegal. If I accidentally come across any such material I will report it immediately to my teacher. I will not give out any personal information such as name, phone number or address. I will not arrange to meet anyone unless this is part of a school project approved by my teacher. I will ensure that my online activity, both in school and outside school, will not cause my school, the staff, pupils or others distress or bring them into disrepute. I will respect the ownership of others work on-line at all times. I will not attempt to bypass the internet filtering system. I understand that my use of the Internet and other related technologies may be monitored and logged and can be made available to my teachers. I understand that these rules are designed to keep me safe and that if they are not followed, school sanctions will be applied and my parent/ guardian may be contacted. Dear Parent/ Guardian We expect all pupils to be safe and responsible when using any ICT. It is essential that pupils are aware of esafety and know how to stay safe when using any ICT. Pupils are expected to read and discuss St. Julian s School Pupil Acceptable Use Agreement with their parent or guardian and then to sign and follow the terms of the agreement. Any concerns or explanation can be discussed with their form tutor. Pupil and Parent/ carer signature We have discussed this document and...(pupil name) agrees to follow the esafety rules and to support the safe and responsible use of ICT at St Julians School. Parent/ Carer Signature... Pupil Signature. Form. Date././... SY esafety and Data Security Policy Manual Page 5

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