ICT Security Policy for Schools

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1 WOLGARSTON HIGH SCHOOL Staffordshire ICT Security Policy for Schools A Statement of Policy Author: Readability Score: Frequency of Review: J Ablewhite years Annually Amendments 2014 JA Page 1 of 8

2 PJT/ckm/ja July 2014 Dear Parent / Carer ICT and Internet Use As part of the school curriculum at Wolgarston High School, we offer students limited access to the Internet. Before being allowed to use the Internet, all students must obtain parental permission and there is a completion page enclosed for you to return. The Internet is a global network of computers containing thousands of libraries, databases and bulletin boards that can support students learning in all areas of the curriculum. However, parents should be advised that some material accessible on the Internet might contain items which are illegal, defamatory, inaccurate or potentially offensive to users. During school time, teachers will supervise and guide students towards appropriate materials. The school s Internet Service Provider (Internet for Learning by Research Machines) will employ measures to protect against access to inappropriate materials. Inappropriate use of computer systems is detected and monitored. Students using the resources inappropriately will be dealt with according to the sanctions of the school s Behaviour for Learning policy. These procedures should ensure that students only use the Internet to further educational goals and objectives. We believe that any disadvantage of the Internet is outweighed by positive benefits to the students in enhanced learning opportunities. However, the school respects the right of each family to decide whether or not to apply for access. Please find attached a copy of our ICT and Internet Use Good Practice rules which your son / daughter will be expected to follow, if you agree to use of the Internet. Each student will then be given an individual password and user area which, as stated in the rules, must remain secret so that it allows secure use only by the student. Yours sincerely Philip J Tapp Headteacher Page 2 of 8

3 Responsible ICT and Internet Use e-safety in School Wolgarston Commitment: Wolgarston is committed to following the (ICT) Security Policy for Schools developed by Staffordshire County Council. This document is reviewed annually. The full details of this policy can be found by accessing Wolgarston High School web site: and clicking on the About the School tab and accessing School Policies. A hard copy of this is available upon request from Wolgarston aims to provide a safe environment to all users and to support this we employ SECURUS network monitoring. This provides us with detailed information of inappropriate activity of any network user. Inappropriate use is always acted upon, by reporting to the e-safety Officer/Headteacher and any relevant external authorities. The school publishes an annual Wolgarston High School ICT Acceptable Use Document for students, which they and their parents must sign up to prior to access to the Internet being granted for any school year. For school purposes, Internet use encompasses and any other messaging systems. The e-safety Strategy Will: Allow young people to develop their own protection strategies for when adult supervision and technological protection are not available. Give adequate information on where to seek help and how to report incidents. Ensure young people understand that there are sanctions that the school will impose on them if they act inappropriately when online. Provide guidelines for parents, carers and others on safe practice. Ensure policies are regularly monitored and reviewed with stakeholders. Ensure technological solutions are regularly reviewed and updated to ensure maintenance of an effective e-safety programme. Students accept each time they access our system to abide by the policy Page 3 of 8

4 Student Guidelines for Internet Use General The Internet, primarily, is provided for students to conduct research and back up their work. Parent s / carers permission is required before a student is granted access. Access is a privilege not a right and that access requires responsibility. Individual users of the Internet are responsible for their behaviour and communication over the network. Users must comply with school standards and honour the agreement they have signed. Computer storage areas, including any external storage media brought to school, may be reviewed by staff to ensure that users are using the system responsibly. Users should not expect that files stored on servers or storage media are always private. For school purposes, Internet use encompasses and any other messaging systems. During school, teachers will guide students towards appropriate materials. Outside of school, families bear responsibility for such guidance in the same way as they deal with information sources such as television, telephones, movies, radio and other potentially offensive media. The following are not permitted within the school environment: Sending or displaying offensive messages or pictures. Using obscene language. Accessing inappropriate web sites Harassing, insulting or attacking others. Damaging computers, computer systems or computer networks. Violating copyright laws. Using others passwords or accounts. Hacking into others folders, work or files for any reason. Intentionally wasting limited resources, including printer ink and paper. Sanctions 1. Violations of the above rules will result in a temporary or permanent ban on internet/computer use. The school runs a system called Securus which reports inappropriate use and operates at a high level of accuracy. 2. Students parents/carers will be informed. 3. Additional disciplinary action may be added in line with existing practice on inappropriate language or behaviour. 4. When applicable, police and/or local authorities will be involved. 5. If necessary, external agencies such as Social Networking or Member sites will be contacted and informed. 6. A record of all unacceptable use will be kept and reported to Senior Management. Page 4 of 8

5 Individual Students 1. You must have your parent s/carer s permission before using the Internet. 2. You must have a supervising teacher or member of staff with you at all times when using the Internet. 3. Do not disclose any password or log-in name to anyone, other than the persons responsible for running and maintaining the system. 4. Do not upload/send personal addresses, telephones/fax numbers or photographs of anyone (staff, governors or students) at the school. 5. Use of names of students, or photographs of students, will require parents to have been informed about such use. 6. Do not download, use or upload any material which is copyright. Always seek permission from the owner before using any material from the Internet. If in doubt, do not use the material. 7. Under no circumstances should you view, upload or download any material which is likely to be unsuitable for children and young adults. This applies to any material of a violent, dangerous or inappropriate context. If you are unsure always ask a member of staff. 8. Always respect the privacy of the files of other users. 9. Be polite and appreciate that other users might have different views than your own. The use of strong language, swearing or aggressive behaviour is not allowed. Do not state anything that could be interpreted as libel. 10. The internet will be used for appropriate educational use only. Access to Internet games or social network sites is prohibited. 11. Ensure that you have followed the correct procedures for using the Internet and report any incident which breaches these rules to a member of staff. Any messages received which are offensive should be reported to a member of staff. 12. Never take any action liable to bring Wolgarston High School into disrepute. Please note that this policy is produced in line with accepted DCSF guidelines, produced following a case study into cyber bullying. Statement The school has opted to adopt the Staffordshire County Council ICT Security Policy for Schools: ttp://education.staffordshire.gov.uk/nr/rdonlyres/9fab282f-8f35-46dd-a3a7- C06A19B85BD3/24533/ICTSecurityPolicyforSchoolsver02.doc Page 5 of 8

6 Bring your Own Device Policy (BYOD Policy) (6 th Form, Staff and certain SEN students) Statement Staff and students may want to use their own personally owned or school provided device such as laptops, tablet systems, netbooks or other devices to connect to the secure school systems to access or resources. Aim To define the requirements for students and teachers to implement practices to ensure users understand and comply with the school policy for connecting personal devices to the schools systems and network. Policy Details All users of the managed wireless must understand that whenever a user connects a device to the schools network that they will be held personally responsible for any breach of security of the network or data. The following list details some of the risks which need to be considered by users: Introducing viruses, spyware or other malware onto the school systems. Purposefully or inadvertently copying sensitive and or proprietary school information to either named or unauthorised devices which could lead the school in breach of the data protection act. Introducing a technical or network incompatibility to the school that the user may not even be aware of. Jail broken hardware may lead to software vulnerabilities potentially being introduced to the school network. Purposefully or inadvertently downloading software which will bypass security Any of these circumstances could interrupt school continuity, cause unplanned downtime and/or cause a data breach of sensitive school data to unauthorised parties. In a worst case scenario civil and criminal penalties for the user and/or substantial expenses to the school could arise. Access to the Managed Wireless is limited to internet use only and is filtered in accordance with the ICT Security Policy. The following items are covered by the schools BYOD policy. Laptops Notebooks Tablet Devices Netbooks Page 6 of 8

7 Each user is only permitted to have a single device at any one time used within school using the BYOD policy. Smart phones with or without a SIM card, Portable game consoles, MP3 Players, I-Pod Touch s or other similar devices are NOT permitted to be added to the schools managed wireless. BYOD Authorisation Process In order for any device to access the schools Managed Wireless the following steps must be completed. 1. The user must complete a BYOD request form (available from the Business Office). 2. The ICT Technical team will run a thorough check on all personally owned or school provided device to check for the following a. IP address settings and third party software or applications that could cause introduce network or application incompatibilities. b. Ensure the device has no virus, spyware or malware infections, checking antivirus software is up to date and working. c. Ensure the device has a password lock configured onto the device. d. Log onto the Managed Wireless and ensure that it is properly configured. 3. If a user ceases to use, loses or misplaces a personally owned or school provided device they must inform the ICT Technical team immediately of the potential security risk. 4. In the event that a user believes their device could be infected with a virus, spyware or malware, the user must inform the ICT Technical team immediately of the potential security risk. 5. No data can be stored or sent via external (e.g. Hotmail) if it identifies an individual or an organisation as this would circumvent the schools Acceptable User Policy and the Data Protection Act. 6. The School SEN Co-ordinator will advise on students permitted to bring their own device to school. Commitment As a school, we are committed to making continuous improvement in all aspects of school life. This statement of forms part of the ICT Security Policy of the school in that it is subject to monitoring, evaluation and modification. It will be reviewed annually. Responsibilities The school will ensure that access is available from key locations around the school. Staff and students must enter into a formal agreement to ensure that all users are aware of their responsibilities; any misuse of the wireless network will result in either of the following, the removal of internet access or their user account. Page 7 of 8

8 Users who bring their personal device to use at Wolgarston High School, do so at their own risk. Wolgarston High School is not responsible for maintenance or upkeep of personal devices, this includes keeping it charged, installing updates or upgrades, fixing any software or hardware issues and devices that are broken, lost or stolen. Ultimate responsibility for this policy s introduction and implementation lies with the Head Teacher in consultation with the Governing Body. It is important to recognise that all staff, students and parents/carers have an active part to play in the evolution, development and maintenance of this policy. Page 8 of 8

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