Jan Schönbeck, Head of Strategic Contracts and Procurement. Seminar in Berlin 13 June 2012

Transcription

1 Jan Schönbeck, Head of Strategic Contracts and Procurement Seminar in Berlin 13 June 2012

2 The task of the Swedish Transport Administration is responsible for the long-term planning of the transport system for road traffic, rail traffic, maritime shipping, and air traffic is responsible for construction, operation and maintenance of the state road network and national railway network works for accessibility in public transportation through for example award of public service obligation contracts on national level rules on questions regarding state grants to the maritime shipping sector

3 Quick facts about the Swedish Transport Administration 1(2) Director General: Mr Gunnar Malm Head office in Borlänge Regional offices in Luleå, Gävle, Stockholm, Eskilstuna, Göteborg and Kristianstad Fulfills functions from the former Swedish Rail Administration and the former Swedish Road Administration, Board of Shipping Support, National Public Transport Agency and parts of SIKA (Swedish Institute for Transport and Communications Analysis) as well as the long-term planning previously found in the Swedish Maritime Administration and the Swedish Transport Agency

4 Quick facts about the Swedish Transport Administration 2(2) The volume of the Swedish Transport Administration activity is approximately 47 billion SEK per year, of which Investments approximately 26 billion Operations and maintenance approximately 15 billion Road Ferries, Driving Tests, ICT, Railway Training Centre, Swedish Transport Administration Museums and SweRoad are all part of the Swedish Transport Administration

5

6 We perform strategic planning for Sweden s national transport network We are responsible for the long-term planning of the transport system for road traffic, rail traffic, maritime shipping and air traffic We promote and take action in regional strategic planning and transport system analyses and community planning projects We interlink the transport system with regional and municipal community

7 We deliver public service every single day... Trains that run on time Navigable roads Current traffic information Safer transportation systems for everyone More energy-efficient transportation systems Infrastructure for people and nature Driver exams at 139 locations 38 ferry routes on sea and inland waterways

8 Contact: Jan Schönbeck

9 Johan Sundin, M.Sc Head of procurement (acting), Division Major projects Contract forms, documents and working culture in Sweden Seminar in Berlin 13 June 2012 The Swedish Transport Administration

10 General requirements for the Contractor Shall have a documented management system for controlling and measuring his performance. Shall evaluate and reguarly give accounts of the performance to the Buyer. The Buyer makes audits regarding the Contractor s project management together with random tests regarding details in performance

11 Types of contract used by Trafikverket Performance contract (B) (most common) Client (the procuring entity) : Executive design Contractor: Construction Design, build (DB) (more an more used) Client: General requirements (measures, strength etc). Contractor: Executive design, construction. Design, build, operate (DBO) Client: General requirements (measures, strength etc). Contractor: Executive design, construction, maintenance (20 years) Design, build, finance, operate (DBFO) Only 1 example in Sweden

12 Economical classification of construction contracts Fixed price or Lump sum (bridges, buildings) Unit price contracts (earth works, tunnelling) Unit prices are set ut in the tender in the priced bill of quantity. Target cost with incentive Most often combined with partnering

13 AB04 and ABT06 Standardized document systems General conditions for contracts, agreed between the Clientr and Contractor organisations on the Swedish construction market AMA Standard for describing construction contracts - Administrative instructions - Technical specifications MER Anläggning 10 linked to AMA Standard procedures for measuring amount of work

14 General conditions for contracts are available in English

15

16 Some words about working in Sweden Focus on results Project personnel is very focused on achieving the project objectives and to solve problems hindering the production. Non-hierarchic Every member of the contractor s team is expected to be sufficiently enpowered and not have to ask his superior in every issue. Cooperation Trafikverket considers a contractor as a partner to cooperate with. Disputes very seldom end up in court. Informal Most often Hello Hans! instead of Guten Tag, Herr Doktor Zimmerman

17 Contact: Johan Sundin, M.Sc

18 Camilla Ahston, LL.M. Procurement Strategist Strategic Contracts and Procurement Seminar in Berlin 13 June 2012

19 EU-strategy for the Swedish Transport Administration The supplier market is one of the most important areas in the EU-strategy for the SwedishTransport Administration (STA). In order to make more foreign suppliers eye business opportunities in Sweden, and hence increase the competition in our procurements, STA visited five Embassies/Chambers of Commerce during 2011 We will continue our work by visiting more countries, arranging Trade Missions in Sweden,publishing a newsletter and so on

20 Railway number of tenders per procurement* Construction (signals, tracks etc.) Construction (bridges, tunnels etc.) Operation & maintenance * At the Swedish Transport Administration

21 The Swedish construction industry Dominating contracting companies All kind of civil engineering works Cover all regions Rock quarries, asphalt plants, (concrete) Specialized in railway works

22 The Swedish construction industry Some European contractors on the Swedish market

23 Purchasing volume contractors (The major contractors) Mkr Source: Agresso

24

25 The English version of the Swedish Transport Administration website Procurement

26 Contact for suppliers

27 Current procurements

28 Planned procurements (Translated information regarding contracts over 50 MSEK and design projects over 10 MSEK)

29 How we procure 1(5) The Swedish Transport Administration is an authority and by law must endeavour to procure goods, services and contracts in competition. The Swedish Transport Administration works in both the 'classic' sector (road-related operations) and the 'utilities' sector (railway-related operations). This means that we have to follow the Public Procurement Act for road-related operations and the Act on Procurement in the Water, Energy, Transport and Postal Services Sectors for railway-related operations. These acts are based on EU Procurement Directives

30 How we procure 2(5) A number of fundamental EU principles therefore have to be observed when carrying out every public procurement in the EU. It means that we have to treat all suppliers in a similar and non-discriminatory way. We also have to carry out our procurements in an open way. Procurement regulations and procedures apply depending on whether the value of the procurement is over or under certain threshold values

31 How we procure 3(5) Electronic procurement A new electronic procurement system has been introduced in the Swedish Transport Administration CTM. The system allows tenderers to submit electronic tenders. The introduction of an electronic procurement system fully conforms to the requirements that the Government places on government bodies and authorities via its e-administration action plan. In short, it means that new technology for electronic administration will be used to streamline operations and ease the process for companies

32 How we procure 4 (5) ADFASDFASDFASDFASDF

33 How we procure 5 (5) Bribes, conflicts of interest and corruption The Swedish Transport Administration works actively to combat all forms of bribes and corruption. During contacts between customers and suppliers, offers of extra benefits are sometimes made to promote relationships. This includes everything from meals and gifts to event visits and trips. In Sweden all of these can be classed as bribes according to the Swedish Criminal Code. Anyone who receives or requests a bribe can be prosecuted for accepting bribes, while someone that gives or offers a bribe can be prosecuted for corruption. The regulations on bribes and corruption in the Criminal Code include all employees, irrespective of their job

34 How to become a supplier 1 (6) The first stage in becoming a supplier to the Swedish Transport Administration is to keep updated on the procurements that are currently being carried out and which ones are being planned in the area your company operates. By law the Swedish Transport Administration must advertise its procurements in a publicly accessible database. The advertised procurements can also be found on our website. We use the prequalification system TransQ for some of our procurements. The fact that we use TransQ for procurements over the threshold value is advertised once a year on a publicly accessible database in Sweden and on the EU database TED. The advert contains a list of all goods, services and contracts that we expect to procure

35 How to become a supplier 2 (6) When you submit a tender to the Swedish Transport Administration you have to show that your company manages its accounts and pays taxes and fees. If we discover that a supplier has been found guilty of criminal activities, corruption, fraud or money laundering, we will exclude them from our procurements. We can exclude suppliers that have started bankruptcy or liquidation proceedings or have been banned from engaging in business

36 How to become a supplier 3 (6) Sometimes submitting tenders to the public sector can seem complicated. We would therefore like to give you advice on how to submit tenders. Read the enquiry documentation carefully and in good time. Also read through any supplements, questions and answers that appear during the tendering period straightaway. Call attention to anything that is missing or incorrect in the documentation as early as possible during the tendering period. Ask questions as early as possible if anything is unclear. Check all important dates. If you need to extend the tendering period, apply for this in good time. But bear in mind that this will not necessarily be granted

37 How to become a supplier 4 (6) Produce your tender by following the instructions set out in the enquiry documentation. Attach the documents, certificates and appendices that are required for the tender. Take note of the requirements that we place in the enquiry documentation and make sure you meet them even if you do not think that the requirements are relevant for you. Submit the tender (in the CTM-system) Make sure that the tender arrives at the Swedish Transport Administration at the right time. We will not accept any tenders that come in too late - they will have to be discarded. Please contact us if you have any questions!

38 How to become a supplier 5 (6)

39 How to become a supplier 6 (6) TransQ is an Internet-based supplier register and prequalification system that is run by the company Achilles for the leading Nordic transport organisations. An annual administrative fee is charged in order to be registered in TransQ Using TransQ allows us to have a quicker and more efficient procurement process, as the suppliers that are in TransQ have been checked and approved as suppliers for the Swedish Transport Administration. When the prequalification system is used (railroad), the Swedish Transport Administration's buyers select which suppliers will have access to the enquiry documentation. This choice is based on the categories in TransQ that best correspond to the good, service or contract that is being procured

40 Information about major Railway and Road Projects in English

41 Information about all our projects (in Swedish)

42 Contact: Camilla Ahston

43 Johan Sundin, M.Sc Head of procurement (acting), Division Major projects Business opportunities Seminar in Berlin 13 June 2012 The Swedish Transport Administration

44 Business opportunities In the years 2011 to 2021 Trafikverket will spend: Operations and maintenance: 20 billion EUR New infrastructure: 22 billion EUR This includes both road and railway

45 Divison Major Projects We are responsible for implementing very large or very complex projects

46 Division Major Projects - our mission We are responsible for implementing very large or particularly complex projects We create the conditions for good transport links throughout the country We are one of the nation's largest builders Our activities range from feasibility studies to planning and constructions We have an annual turnover between 1-1,5 billion EUR per year Our total project portfolio 14 billion EUR

47 Division Major Projects project portfolio BanaVäg i Väst 1,4 billion EUR Marieholm Connection 550 million EUR West Link 2 billion EUR Kiruna 200 million EUR Ådalen Line 700 million EUR E4 Sundsvall 450 million EUR BanaVäg Motala-Mjölby 500 million EUR Hallandsås 1,1 billion EUR E18 Hjulsta-Kista 400 million EUR North Link 1,6 billion EUR E4 Stockholm Bypass 3 billion EUR Stockholm City Line 1,7 billion EUR Mälaren Line 1,1 billion EUR

48 Division Investments Projects million EUR National Projects 8 projects 100 million EUR North District 240 projects 300 million EUR Central District 180 projects 300 million EUR East/Stockholm District 420 projects 400 million EUR West District 300 projects 300 million EUR South District 300 projects 300 million EUR

49 A selection of major projects that offer opportunities as contractor, subcontractor or supplier

50 4-track Flackarp-Arlöv What: Expansion from two to four tracks. Length 8 km. Where: South Main Line Why: Increase the capacity Current status: Planning phase. Open to traffic: 2018 Total cost: 300 million EUR Construction starts in

51 The Marieholm Connection The Marieholm road tunnel and the Marieholm railway bridge What: New connections over /under the Göta Älv in Gothenburg. Why: Will reduce the vulnerability of Gothenburg, road systems and reduce traffic through the Tingstad tunnel. Current status: Design underway. Start of construction no earlier than Cost: Approx. 360 million EUR (2008)

52

53 Gothenburg harbour line What: Expansion to double track on the whole length. Where: Port of Gothenburg Why: Increase the capacity Status: Planning phase. Open to traffic: 2018 Total cost: 300 million EUR

54 The West Link What: A rail tunnel in central Gothenburg. Why: Makes traveling in Gothenburg and western Sweden. Provides additional capacity for commuter rail services and accessibility to the city. Two new stations in the city and the new station at Gothenburg C. Reduce the vulnerability of the rail system. Schedule: Design phase about 7-8 years. Construction approximately 9-10 years. Open to traffic: 2028 Cost: Estimated at 2 billion EUR (2009)

55 This is the West Link A 8 km double-track railway tunnel through the center of Gothenburg. Increases the availability with two new stations in the city - at Haga and at Korsvägen Increases the capacity of train services with continuous lines. Västlänkens sträckning

56 Göteborg Central Railway station today Dead end station = Station terminus. A functional limitation Trains continues on from Gothenburg C must reverse direction at the station A waste of time compared to a station with through traffic Capacity Loss and conflicts when all trains will enter and exit the station in the same direction

57 Attractive railway stations underground with high availability

58 Ground Conditions Rock Clay, 0-25 m Haga Clay, >25 m Stations

59 Varberg-Hamra What: Expansion to double track railway. Length 5 km including 3 km tunnel and new station in Varberg. Where: West Coast Line Why: Increase the capacity Status: Planning phase. Open to traffic: 2021 Total cost: 300 million EUR

60 Hallandsås What: Two 8,6 km long, parallell railway tunnels through the Hallandsås ridge. Where: West Coast Line Why: Increase the capacity through Hallandsås Status: Tunnel bore machine (TBM) builds and seals the tunnel from incoming water. Main tunnels 70 % completed. Open to traffic: 2015 Total cost 1200 million EUR Contracts for tracks, catenary, and signalling remain to be procured

61 Reasons for the Hallandsås Project A tunnel through the Hallandsås Ridge will increase the capacity of the West Coast Line. Weight of freight trains can be doubled. 24 trains per hour instead of the current rate of four trains. The speed of the trains will increase from 80 to 200 kilometres per hour. Safety will improve since 20 dangerous level crossings will be eliminated

62

63 The Mälarline Where: Just outside Stockholm City Why: Provide the opportunity for more frequent, shorter travel times and fewer delays for commuter trains between Stockholm C and Bålsta Construction start: 2011 Cost: Approx million EUR depending on the route selection Procurement of construction works million EUR

64 Stockholm Cityline What: A 6 km-long commuter train tunnel beneath central Stockholm. Two new stations Why: The approach tracks to Stockholm Central Station are overloaded with trains. The City Line will double the capacity and trains will be able to run more frequently and punctually Current status: Production ongoing in several places Cost: Approx. SEK 1,7 billion EUR(2007) Start of operation: Procurement of installations in tunnels and stations

65 Contact: Johan Sundin, M.Sc