Accessing Your via Internet Outlook Web Access (Rev. 7-09)

Transcription

1 Accessing Your via Internet Outlook Web Access (Rev. 7-09) Open Internet Explorer Open the web site: webmail.ppsd.org A log on (domain\username) window will appear.. or Enter your domain (ppsd or academic) Enter a backward slash ( \ ) Enter your name (first initial last name) Enter your network password You can put a check mark in the box Save this password in your password list Click on OK o You now have access to your Calendar, Inbox, and Contacts After you have performed the above steps and you are unable to access your from home, please contact HELP@ppsd.org

2 How to Change your Password in Outlook Web Access (OWA) Login into Outlook Web Access (webmail.ppsd.org) Username: Academic/FirstInitialLastname Password: change09 Select Options Select Change Password (If you don t see Change Password, scroll down the page) This screen will appear Add Domain: Add Account: Add Old Password: academic Jsmith change09 Add New Password: (New password should be at least 6 characters, making them a combination of letters and numbers. i.e., provri2 ) Retype your new password in the Confirm new password and select OK NOTE: Please do not share your password with any other user. NO ONE should ask you for your password.

3 OWA: Creating, Sending and Attaching 1. Launch Internet Explorer 2. Type in Outlook Web Access (OWA) Address 3. Enter your Logon and Password information From your INBOX Select NEW If you KNOW your recipient s address type it in the TO:, Cc: and/or Bcc: fields. If you DO NOT KNOW your recipient s address and the address exists in PPSD s Global Address List (GAL) or your CONTACT list, Click on To:, Cc: and/or Bcc: fields

4 Using the Global Address List (GAL) This example we will search the GAL by the person s LAST NAME Type in the name SMITH Select FIND (the database is now searching the GAL for anyone with the Last Name Smith) After the search, listed are two Smiths. Once you locate the correct individual, click on the name; then Select To: Cc: and/or Bcc: After you enter all the names, click on Close You are now ready to type in your message Once message is completed you can either choose SEND, (the will be completed)or you have the option to attach a file. To attach a file, click on Attachments.

5 Click on Browse to locate the file. Once you have located the file, DOUBLE CLICK on the file The file will be shown in Choose a File to Attach Next, select Attach to add the file to your message. If want to add another file, repeat the steps and click Close to complete the process. Congratulations, you have just Attached a File to an Message. Click on SEND and your message has been sent to the designated recipients.

6 Outlook Web Access (OWA) Eliminating Mailbox Over Quota Is your mailbox full? Each PPSD mailbox holds up to 50 megabytes of material. That is an enormous amount of space. If you reach 50 megabytes of material your account will be over quota. When your mailbox is over quota, you are unable to receive . An account is used to communicate. It is not a file store. It is the account user s responsibility to keep their mailbox clean. If an is returned to the systems administrator due to mailbox over quota, the Administrator will inform the user s supervisor to have them clean out their mailbox. (It is called File Maintenance) To eliminate reaching mailbox over quota, please delete unnecessary messages in your Inbox, Sent, and Deleted Items Folders. How to clean out an folder: DELETING FILES To delete messages in Outlook Web Access (OWA), Click on a file; then Click on X. To permanently delete a file, Right Click on the Deleted Items folder and select Empty Deleted Items